PROCEEDINGS OF GRAND RAPIDS COMM by fjhuangjun

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									                                       PROCEEDINGS

                                                 OF

                      GRAND RAPIDS COMMUNITY COLLEGE

                                    BOARD OF TRUSTEES

                                          OFFICIAL

                                    REGULAR MEETING
                                    BOARD CHAMBERS

                                    MONDAY, MAY 16, 2005


                                     I. CALL TO ORDER

Meeting called to order at 3:00 p.m., Chairperson Maggini in the chair. Motion by Trustee
James to call for a closed session to consider personnel evaluations and/or appointments of
staff members in accordance with the Open Meetings Act, Section 8, Article A. The Board
entered into closed session following a roll call vote at 3:02 p.m. (all present except Verburg).
Board reconvened from the closed session at 4:15 p.m. to continue the regular meeting.

Present: Anderson, Handlin, James, Maggini, Schenk, Stearns, Verburg (arrived at 4:15 p.m.)– 7.

Absent: None.

                              II. INTRODUCTION OF GUESTS
None at this time.
                             III.    APPROVAL OF AGENDA

A. Approval of Agenda
   The agenda was approved as presented. Motion by Trustee Schenk. Motion carried.

    Motion by Trustee James to call for a closed session at the end on the regular meeting for
    strategy and negotiation sessions connected with the negotiation of collective bargaining
    agreements, and for personnel evaluations and/or appointments of staff members. This
    meeting is called in accordance with the Open Meetings Act, Section 8, Articles A & C.
    Motion carried.

    Roll call vote at 4:20 p.m. (All present).

B. Special Order of Business – None at this time.

                                            04:124
04:125                                                                              May 16, 2005



                        IV. COMMUNITY-COLLEGE LINKAGES

A. Community Linkages
   1. Communications to the Board – None at this time.
   2. Board Reports
      i. The 2005-06 Board of Trustee Meeting schedule was presented for Board review.

PLEASE TAKE NOTICE of the dates and times of meetings of the Board of Trustees for fiscal
year 2005-2006. Meetings are held in the Board Chambers, Fifth Floor, Main Building, 143
Bostwick NE, Grand Rapids MI 49503, unless otherwise posted. This schedule is subject to change
that will be posted in accord with the Open Meetings Act, PA #267 of 1976 as amended.

                         Time             Type of Meeting         Cable Channel 28/
   Day/Date                                                       Alternate Location
   Monday 07/18/05       4:15 PM          Regular                 Sunday, 07/24/05
   Thurs. 08/03/05       4:15 PM          Retreat                 McCabe-Marlowe House
   Monday 08/15/05       4:15 PM          Regular                 Sunday 08/21/05
   Monday 09/19/05       4:15 PM          Regular                 Sunday 09/25/05
   Wed. 09/21/05         4:15 PM          Retreat                 McCabe-Marlowe House

   Monday 10/17/05      4:15 PM          Regular                  Sunday 10/23/05
   Monday 10/24/05      4:15 PM          Community Conversation
   Monday 11/14/05      4:15 PM          Regular                  Sunday 11/20/05
   Wed 11/16/05         4:15 PM          Retreat                  Applied Technology Center **
   Monday 12/19/05      4:15 PM          Regular                  Sunday 12/25/05
   Wed. 01/18/06        4:15 PM          Retreat                  McCabe-Marlowe House
   Monday 01/23/06 ^ 4:15 PM             Regular                  Sunday 01/29/06
   Monday 02/06/06      4:15 PM          Budget Work Session
   Monday 02/20/06      4:15 PM          Regular                  Sunday 02/26/06
   Monday 03/13/06      4:15 PM          Community Conversation
   Monday 03/20/06      4:15 PM          Regular                  Sunday 03/26/06
   Monday 04/17/06      4:15 PM          Regular                  Sunday 04/23/06
   Wed. 04/19/06        4:15 PM          Retreat                  McCabe-Marlowe House
   Monday               4:15 PM          Budget Work Session
   05/08/06**
   Monday               4:15 PM          Regular                  Sunday 05/21/06
   05/15/06**
   Monday 06/12/06      4:15 PM          Budget Work Session
   Monday 06/19/06      4:15 PM          Regular                  Sunday 06/25/06
   Wed. 06/21/06        4:15 PM          Retreat                  McCabe-Marlowe House
   ** Closed Session Scheduled after regular meeting
   ^ Fourth Monday

Kathy Mullins
Executive Assistant to the Board of Trustees
04:126                                                                                                                    May 16, 2005


Minutes of this and all proceedings of the Board of Trustees may be obtained in the Office of the Board of Trustees, College Park Plaza
Building, Room 419, 180 North Division, Grand Rapids, MI 49503, Phone: 616-234-3908




         ii. Ad Hoc Committee for the Evaluation and Compensation of the President provided the
             following report for the Board:
               • Upon review of the criteria the Board of Trustees sets for the President, it is our
                   conclusion that President Olivarez has complied with and worked within all
                   executive limitations required by this Board.

                •     The Board endorses the work that President Olivarez has accomplished this past
                      year. His leadership continues to position GRCC for the future. His advocacy in
                      making GRCC the “community’s college” has continued to establish him as a
                      high profile leader in local, state and national communities.

                •     Based on the foregoing evaluation and consultation with the entire Board of
                      Trustees, your Ad Hoc Committee for Evaluation of the President recommends
                      approval of this evaluation.

       Trustee Stearns made the motion to approve the president’s evaluation as written. Motion
       carried.
B. Comments from the Floor
   1. Faculty members, John Doane and Duane McIntyre, updated the Board on the
      Construction Trades Program, and the Habitat for Humanity projects the students
      participate in.
   2. Eight students addressed the Board in support of faculty member, Sam Naves.
   3. Two students expressed concerns regarding the bookstore not having books in stock.
C. Resolutions
   i. Albert P. Smith Endowment Resolution. The following Resolution was read by Trustee
      Handlin:
                              RESOLTUION
       Albert P. Smith Endowment in Support of Music Education at GRCC

       It is with great appreciation and pleasure that the Grand Rapids Community College
Board of Trustees offers the following resolution in recognition of Mr. Albert P. Smith.

       WHEREAS, Mr. Albert P. Smith, “Smitty”, served as the head of the Music Department
at Grand Rapids Community College from 1947-1981; and

       WHEREAS, Smitty has touched the lives of hundreds of students and faculty through his
leadership in Music; and

           WHEREAS, Smitty established the Musical Mood tradition 57 years ago; and

           WHEREAS, Smitty has set so many students on a path to better life through Music; and
04:127                                                                               May 16, 2005

       WHEREAS, Smitty’s contributions to the Music Program at Grand Rapids Community
College is greater than any other individual in the college’s history; and

      WHEREAS, Smitty’s legacy will continue to touch the lives of our students, the Music
Department at Grand Rapids Community College, and our community; and

       WHEREAS, the community of Grand Rapids Community College has established the
Albert P. Smith Endowment in Support of Music Education at GRCC, through the Grand
Rapids Community College Foundation, to provide scholarships, support for instruments,
performance, and other unique learning opportunities, such as a musical outreach, visiting artists,
and guest conductor programs.

       NOW THEREFORE BE IT RESOLVED, that the Board of Trustees of Grand Rapids
Community College proudly recognizes Smitty for his love, dedication, and commitment to
Music and to this College.

       BE IT FURTHER RESOLVED, that this resolution be printed in the proceedings of the
Board and a copy presented to Mr. Albert P. Smith.

                             BOARD OF TRUSTEES
                      GRAND RAPIDS COMMUNITY COLLEGE

May 20, 2005
                                                             Chairperson

Motion by Trustee Handlin, that the above Resolution be approved as presented. Motion Carried.

D. Student Reports
   1. Mr. Ian McLellan, President of Student Congress, reported on the following activities:
      Plans are being made for the Summer Leadership Retreat at the end of August. Student
      Congress continues to work on a marketing program that will be implemented over the
      summer to encourage new students to be active in Student Congress.
   2. Ms. Christella Johnson, an Automotive Technician graduate, and Ms. Amy Hekman, a
      Family and Child Studies Program graduate, shared their career success stories with the
      Board, as part of the Workforce Development ENDS.

                                    V. CONSENT AGENDA
   A. Minutes of April 20, 2005 Regular Meeting
   B. Grant Awards/Requests
       1. 2005 Support Services Program Grant
           • $368,944/year for four years
       2. Employment Services funding through ACSET
           • $985,468 for the 2005/06 academic year
   C. Personnel Transactions – Through 5/03/05
04:128                                                                       May 16, 2005


                                 PERSONNEL REPORT
               (Includes in-process transactions through 05-03-05)

Leaves of Absences
NAME            EMPLOYEE           POSITION           EFFECTIVE      NOTES
                GROUP                                 DATE
Mauricio        Meet & Confer      Assessment         5/4/05         FMLA
Jimenez                            Coordinator
Bob Lacy        CEBA               Maintenance        4/14/05        FMLA
Benito          CEBA               Maintenance        4/4/05         FMLA
Benavides

Return from Leaves of Absences
NAME            EMPLOYEE           POSITION           EFFECTIVE      NOTES
                GROUP                                 DATE
Regina          Meet & Confer      ES Specialist      4/12/05        Return from
Kneeland                                                             FMLA
Mary Scanlan    Faculty            Music Instructor   5/6/05         Return from
                                                                     FMLA
Katie Budden    Faculty            Art Instructor     5/6/05         Return from
                                                                     FMLA
James           CEBA               Maintenance        3/2/05         Return from
Steensma                                                             FMLA



Retirements
NAME            EMPLOYEE           POSITION           EFFECTIVE      NOTES
                GROUP                                 DATE
Carol           Faculty            Nursing Faculty    12/23/05       8 years of
Doubblestein                                                         service
John McGrail    Meet &          Assistant Dean of     08/13/05       11.8 years of
                Confer/Administ the School of                        service
                ration          Workforce
                                Development
Jim Snyder      Faculty         Drafting &            12/27/05       34 years of
                                Design Instructor                    service

Separations
NAME            EMPLOYEE           POSITION           EFFECTIVE      NOTES
                GROUP                                 DATE
Holly Taylor    ESP                Health Secretary   7/1/05         Resignation
04:129                                                                        May 16, 2005

    D. Financial transactions
       1. Purchases $10,000-$50,000 (April 1 - 30, 2005)
              a. General Fund
              1) Purchase order issued to provide advertising posters throughout Kent
                   County.
                   Expenditure:        $12,750.00
                   Vendor:             Viacom Outdoor
                                       Fairfield, NJ
                   Bid:                No, “direct” sole source.

             2) Purchase order issued to provide spam and virus protection for the
                College email system.
                Expenditure:            $19,866.00
                Vendor:                 Software House International (SHI)*
                                        Farmington Hills, MI
                Bid:                    Yes, RFQ #0405-3275
                Bidders Solicited:      Bishop Tech.          -      $21,000.00
                                        Frontbridge           -      $24,360.00
                                        Gateway Defender -           $35,280.00
                                        MailWise              -      $23,040.00
                                        Postini               -      $21,546.00
                                        Proofpoint            -      declined
                                        Roaring Penguin       -      declined
                                        SHI*                  -      $19,866.00
                                        Whiznology*           -      declined

             3) Purchase order issued to provide HEAT licenses to provide additional
                access to the Certified FrontRange system for LRTS staff.
                Expenditure:             $20,269.37
                Vendor:                  Plain English CRM Solutions
                                         Madison Hts., MI
                Bid:                     No, sole source.

             4) Purchase order issued to purchase ChefTec application system software that
                provides inventory, ordering, sales, cost accounting, recipe management and
                reporting.
                Expenditure:            $35,889.00
                Vendor:                 Culinary Software Services
                                        Boulder, CO
                Bid:                    No, sole source.

             5) Blanket purchase order revision issued to provide newspaper advertising.
                Order increased $14,467.09 - from $35,000 to $49,467.09.
                Expenditure:           $49,467.09
                Vendor:                Grand Rapids Press
                                       Grand Rapids, MI
04:130                                                                    May 16, 2005

            Bid:                    No, target audience, sole source.

         b. Other Special Funds
          1) Purchase order issued for tuition payments for employment services.
             NAFTA/TAA (North American Free Trade Agreement/Trade Adjustment
             Act) contract with ACSET (Area Community Services Employment &
             Training).
             Expenditure:         $10,830.72 (51-2584)
             Source of Funds:     ASCET
             Vendor:              Baker College
                                  Muskegon, MI
             Bid:                 No, student choice.

         2) Purchase order issued to provide reimbursement to KISD for their portion of
            the Tech Prep Grant. (GRCC acting as fiscal agent only)
            Expenditure:            $11,469.66 (51-2311)
             Source of Funds:       Tech Prep Grant
             Vendor:                Kent Intermediate School District
                                    Grand Rapids, MI
             Bid:                   No.

         3) Purchase order issued for tuition payments for employment services.
            NAFTA/TAA (North American Free Trade Agreement/Trade Adjustment
            Act) contract with ACSET (Area Community Services Employment &
            Training).
            Expenditure:         $11,960.38 (51-2584)
            Source of Funds:     ASCET
            Vendor:              Montcalm Community College
                                 Sidney, MI
            Bid:                 No, student choice.

         4) Purchase order issued for tuition payments for tuition and books. Work First
            contract with ACSET (Area Community Services Employment & Training)
            and Grand Rapids Community College.
            Expenditure:            $15,604.86 (51-2584)
            Source of Funds:        ASCET
            Vendor:                 Davenport Career Center
                                    Grand Rapids, MI
            Bid:                    No, student choice.

         5) Purchase order issued to provide Crest White Strips for Dental fund-raising
            program.
            Expenditure:           $16,000.00 (91-2359)
04:131                                                                  May 16, 2005

            Source of Funds:       Agency Funds
            Vendor:                Proctor & Gamble
                                   Martinsville, VA
            Bid:                   No, sole source.
         .
         6) Purchase order issued to provide design fees for the Applied Technology
            Center building envelope repairs.
            Expenditure:           $17,955.80 (42-2331)
            Source of Funds:       2003 Bonds
            Vendor:                Integrated Design
                                   Troy, MI
            Bid:                   Yes, RFQ #0304-3267 previously reported.

         7) Purchase order issued for tuition payments for employment services.
            NAFTA/TAA (North American Free Trade Agreement/Trade Adjustment
            Act) contract with ACSET (Area Community Services Employment &
            Training).
            Expenditure:         $18,080.00 (51-2584)
            Source of Funds:     ASCET
            Vendor:              Cornerstone University
                                 Grand Rapids, MI
            Bid:                 No, student choice.

         8) Purchase order issued to provide funding for the “Green by Design”
            conference, co-sponsored by GRCC, Steelcase and The Wege Foundation.
            Expenditure:           $18,620.75 (51-2359)
            Source of Funds:       Foundation Grant
            Vendor:                Sirius Resources
                                   Byron Center, MI
            Bid:                   No, sole source. Supplier has unique expertise with
                                   “green” conferences.

         9) Blanket purchase order issued to provide a 2005 Ford Crown Victoria
            police car for GRCC police training academy.
            Expenditure:          $21,089.00 (51-2821)
            Source of Funds:      Perkins Grant
            Vendor:               Gorno Ford
                                  Woodhaven, MI
             Bid:                 No, MiDEAL. (State of Michigan consortium)

         10) Purchase order issued for tuition payments for tuition and books. Work
             First contract with ACSET (Area Community Services Employment &
             Training) and Grand Rapids Community College.
             Expenditure:          $21,642.19 (51-2584)
             Source of Funds:      ASCET
             Vendor:               Davenport Career Center
04:132                                                                       May 16, 2005

                                         Grand Rapids, MI


                   Bid:                  No, student choice.

                11) Purchase order issued for tuition payments for Michigan Works! Contract
                    with ACSET (Area Community Services Employment & Training)
                    Expenditure:           $30,227.12 (51-2584)
                    Source of Funds:       ASCET
                    Vendor:                Grand Valley State University
                                           Allendale, MI
                    Bid:                   No, student choice.

                12) Purchase order issued for tuition payments for tuition and books. Work
                    First contract with ACSET (Area Community Services Employment &
                    Training) and Grand Rapids Community College.
                    Expenditure:          $35,931.62 (51-2584)
                    Source of Funds:      ASCET
                    Vendor:               Davenport Career Center
                                          Grand Rapids, MI
                    Bid:                  No, student choice.

         2. Purchases between $50,000 - $100,000
               a. General Fund
                  No purchases to report for April 2005.
                b.Other Special Funds
                  1) Request permission to issue purchase order for a supplemental air
                     ventilation system for the weld shop at the Tassell MTEC.
                     Expenditure:           $74,200.00 (42-2621)
                     Source of Funds:       2003 Bonds
                     Vendor:                Franklin Holwerda
                                            Wyoming, MI
                     Bid:                   Yes, RFQ #0405-4249
                     Bidders Solicited:     Advantage             -       declined
                                            Alternative Mech.* -          $80,000.00
                                            Franklin Holwerda -           $74,200.00
                                            Quality Air           -       declined
         3. Purchases over $100,000
              a. General Fund
                  No purchases to report for April 2005.
              b. Other Special Funds
                  No purchases to report for April 2005.


                                         * MBE
                                         ** WBE
04:133                                                                            May 16, 2005

                                            *** M/WBE
                                            # Disqualified
                                            % Incomplete Bid

Motion by Trustee Schenk to approve the above consent agenda as presented. Motion carried.

                                     VI. ACTION ITEMS
None at this time.


                              VII. MONITORING REPORTS
A. Presentation and discussion of monitoring report – None at this time.

                          VIII. POLICY REVIEW/DEVELOPMENT
A. Topics for Consideration at a Future Meeting
           • Trustee James received support to add D.D.A. Liaison to the tracking system.
B. Status of Future Agenda Items – None at this time.
C. Today’s Topics - None at this time.
D. Policy Review/Development – None at this time.

                               IX. PRESIDENT’S REPORT
   A. College Activities
      1. Updates & Other Items of Interest
   B. Events on Campus
          • President Olivarez announced that the Raiders Baseball Team won in the Regionals
            and will now be moving on to the College World Series.
          • President Olivarez updated the Board on the College Foundation work and provided
            the Board with a copy of the new Foundation Connection magazine.


                               GRCC Events June 2005
                                 Last Updated 4/5/05

All events are free and open to the public unless otherwise stated.
For more information call 234-GRCC or visit www.grcc.edu

Thu Jun 16 18, 19
8:00 PM to 10:30 PM
Jewish Theater Presents: Lost in Yonkers
Held in the Spectrum Theater, 160 Fountain St N E
For more information please contact the Spectrum Theater Box Office at
234-3946 or Shelly Urbane at 234-3998.
Ticket cost: $15 regular, $10 student/senior
04:134                                                                              May 16, 2005


                     X.   ADDITIONAL COMMENTS FROM THE FLOOR

Trustee Schenk publicly thanked Representative Booher for the meeting with the Board of
Trustees that morning regarding funding issues facing community colleges.

Trustee James recognized the passing of Judith Claytor recognizing the significance of her life’s
work to our community, as well as our nation.

Trustee Maggini thanked Nickie Alexander for the treats she often provides before board
meetings.

Trustee Schenk thanked the students who spoke on behalf of Sam Naves for letting their voices
be heard.

President Olivarez thanked the Board of Trustees for their confidence, support, camaraderie, and
team work.

               XI. REQUESTS FOR INFORMATION AND FOLLOW UP

None at this time.

                                     XII. ADJOURNMENT

The Board adjourned at 5:40 p.m.

No further business was discussed.

                                               _________________________________________
                                                                                 Secretary

								
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