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   A. Nothing in the Fairfax County Guidelines for Architects and Engineers is to be construed
      as waiving or granting exceptions to any element of federal, state or local building codes
      or the Fairfax County Zoning Ordinance as applicable to the specific project. Any
      conflicts between these guidelines and the governing local, state, or federal codes should
      be brought to the immediate attention of the Planning and Design Division (PDD),
      Fairfax County Department of Public Works and Environmental Services (DPWES).

   B. All interior spaces and associated hardware, and exterior construction shall comply with
      the Americans with Disabilities Act (ADA) requirements, and Fairfax County Accessible
      Design concepts referenced within this document.

   C. Plans shall provide the following information:

       1. Soil boring logs and locations.
       2. Building square footage.
       3. Site area (acres).
       4. U-values for walls, roof/ceiling, door and window.
       5. Design roof and floor loads, soil bearing value and structural material strengths.
       6. Doors, windows and finish schedules; lighting fixture, equipment and signage
       7. Building address.
       8. Site Plans for all disciplines shall be at a common scale, and shall be oriented the
          same way on all plan sheets.
       9. Fairfax County project number, contract number, quality control signoff block, and
          signature block shall be included on the cover sheet for all plan review submittal
          phases (see Exhibit 01000-A). The Architect shall include a Quality Control (QC)
          sign-off block on the cover sheet for plan submittals. The QC block shall include
          the number of QC hours spent by each discipline and be signed off by the
          responsible person reviewing each discipline. The QC block is not to be included
          on the cover sheet for the bid set or the permit set.

   D. Specifications shall follow CSI, sixteen-division format; and shall be specific regarding
      codes to be met. Sections of specifications that are performance specifications must be
      clearly identified as such. Use of Performance Specifications is subject to explicit prior
      approval by Owner.

   E. Project specifications shall require that maintenance manuals shall include a complete
      paint schedule for the entire building, manufacturer and color information for plastic
      laminates, floor tiles, stains and varnishes, ceiling tiles, ceramic tiles and all hardware
      model numbers. Include brand names and specifics needed for future ordering from
      manufacturer. These requirements are to be coordinated with County General Conditions
      and Division 01000 Specification requirements for as-built documents and maintenance
                           Guidelines for Architects and Engineers
                                  Revised: September 2008
   manuals, and Contractor must be required to provide as-built information to meet these

F. Requirements of these Guidelines for Architects must be coordinated with the County's
   Fire Station Design Manual for applicable projects; and any conflicts brought to the
   attention of the Project Manager for resolution. Requirements of the Fire Station Design
   Manual must be adhered to in the design of all fire stations.

G. The Architect is responsible for submitting and tracking project plans through the County
   building and site plan review process (Department of Public Works and Environmental
   Services (DPWES) Land Development Services (LDS), in a timely and diligent manner,
   and for making all required corrections, inserts, re-submissions, etc. Designers shall
   follow the latest edition of the Engineers & Surveyors Institute (ESI) Site Plan Peer
   Review checklist in the preparation of site plans.

H. The Architect must carefully review the County’s specification Special Conditions
   Sections A thru E and Division 1- General requirements sections 01000-01800; and
   coordinate all design specifications with these County requirements. Any conflicts or
   proposed modifications impacting standard County sections must be brought to the
   attention of the Project Manager for a decision.

I. All applicable requirements of the Fairfax County Special Inspections Manual (FC-SIM)
   must be reflected in the project specifications. The structural engineer must comply with
   all requirements of the Special Inspections Program including stamping shop drawings as
   reviewed or approved, as required.

J. For buildings that are classified as critical structures, a testing agency will be hired to
   perform all critical structure required inspections (Special Inspections Program) at the
   buildings. The Contractor will still be responsible for all required testing and inspections
   not falling under the County Special Inspection Program. In most cases, DPWES will
   contract for the Special Inspection and testing through the A/E. The A/E will provide
   proposals from at least 3 firms with a recommendation of one of the firms. If the building
   is not classified as a critical structure, the Contractor shall have all required inspections
   performed at the building. The project specifications must reflect these inspection and
   testing requirements for the contractor.

K. The Fairfax County Office Space Standards are to be used and adhered to in the space
   program for allocation of space (see Exhibit 01000-B).

L. All civil, architectural, structural, electrical, mechanical, and plumbing floor plans
   (including reflected ceiling plans), as a minimum, shall be designed using a computer
   aided design (CAD) system. CAD designs will be turned over to the Owner on compact
   disk (CD) at the completion of the design phase. The architect shall use AutoCAD,
   Release 2000 or later. Quality control of plans shall include overlaying CAD floor plans
   to check for conflicts. AutoCAD layering convention shall conform to AIA and

                         Guidelines for Architects and Engineers
                                Revised: September 2008
   AutoDesk standards. All specifications and addenda shall also be included on the CD in
   Microsoft Word format.

M. All bid document drawings (mylars) are to be sealed, signed and dated (on all sheets) by
   an Architect or Engineer registered in the State of Virginia prior to printing of the bid

N. All guidelines for the design of trash and recycling rooms, and dumpster/compactor area
   that are identified in Exhibit 01000-C are to be adhered to and reflected in the design

O. The Owner shall retain ownership of the documents and shall have the right to modify the
   plans for maintenance, modifications, and/or renovations at the project. Such
   modifications shall be carried out at the Owner’s risk.

P. Specifications shall require that the Contractor provide written, biweekly updates to the
   Owner/Architect detailing the status of all trade inspections including building,
   mechanical, electrical, plumbing, Fire Marshal, and Health Department, if applicable.
   Contractor’s written updates shall specifically identify all items of work, which have
   been rejected or otherwise not approved by inspectors.

Q. All projects are to be designed and constructed under the principals of Sustainable/ Green
   Building design, primarily as defined by United States Green building Council (USGBC),
   LEED. Target level of LEED certification is to be silver certification. The Architect
   shall reflect the DPWES Green Building Design Guidelines shown in Appendix A
   (pending) in the project design documents, and shall clearly identify all products included
   in the specifications that contain post-industrial recycled content material, and all
   regionally manufactured materials as defined by USGBC LEED criteria. Selection of
   products to meet these guidelines shall be coordinated with the Owner prior to final

R. All site retaining walls and freestanding site signs, and bus shelters must be identified on
   the building permit application; otherwise, a separate building permit is required. The
   A/E is responsible to obtain all building permits. Pre-approved bus shelter model and
   plan control number must be shown on plans. A state building permit is also required for
   all bus shelters with any part located within the VDOT right-of-way.

S. The Architect shall verify and obtain the latest version of the “Code Reference Package
   for Architects, Engineers, Designers and Installers” from the Fire Prevention Division of
   The Fairfax County Fire and Rescue Department (FRD), and all requirements of the Code
   Reference Package shall be reflected in the plans and specifications. One may also check
   on the web at

T. Provide storage space identified as “FMD Storage” sized to house attic stock for the
   building. Locate FMD storage space and EMS station within or adjacent mechanical
                        Guidelines for Architects and Engineers
                               Revised: September 2008
U. The Architect shall identify any recommended sole source or limited source procurement
   items in the Construction Documents to the Owner in advance for Owner considerations
   and approval. The Architect shall review the DPWES pre-approved list of sole source
   and limited source procurement items (see Exhibits 01000-D and 01000-E), and shall
   assure that the technical specifications and the contract Special Conditions are reflective
   of all required sole source and limited source procurement items.

V. The Architect is responsible to prepare the VDOT Initial Street Acceptance Package,
   submitting it to VDOT and obtaining VDOT approval prior to start of construction. The
   Architect shall also provide required documents for the VDOT Final Street Acceptance
   Package within four months of Substantial Completion.

W.The Architect shall coordinate with the County project manager prior to the mid-point of
  the Schematic Design phase to determine the required level of site and building security.
  The Architect shall have the design documents reviewed to address principals of Crime
  Prevention Through Environmental Design (CPTED, or equivalent) at end of Design
  Development and at final Construction Document phases.

X. The standard industry convention for referencing note and details shall be used on the
   construction documents, and the keynote system is not to be used.

Y. The Architect is responsible to assure that the most current version of referenced design
   standards is used for the project. The Owner does not guarantee that Exhibits and
   Appendices are the most current version.

Z. Accessible Design

   The building’s design shall:

    1. Make it equally usable by everyone.

    2. Allow people to use its design features in more than one prescribed way.

    3. Make it easy for everyone to understand the purpose of each design feature and how
       to use it.

    4. Provide all essential information in a variety of modes.

    5. Eliminate, isolate or shield any design feature that could prove hazardous to or
       inconvenience any user.

    6. Employ design features that require little or no physical force to use them.

    7. Provide an adequate amount of space that is appropriately arranged to enable
       anyone to use them.

                        Guidelines for Architects and Engineers
                               Revised: September 2008
   AA. The ADA (ADAAG) requirements and most recent Recommendations for Universal
     Design (pending) are to be used. Additional items noted in Section Z. are minimum
     design guidelines that the Architect is encouraged to meet to provide a greater
     accessibility for the facility. The Fairfax County Smart Design Task Force Report and
     Recommendations for Universal Design are included in Appendix B (pending). In
     addition, the Architect shall coordinate closely with DPWES to strategize and determine
     a plan for how to most effectively allocate the 20% ADA required funding commitment
     for renovation projects.


   A. Products that are specified to be proprietary, or limited to less than three acceptable
      manufacturers for which no equal products or substitutions are acceptable, must be
      identified to the Owner for inclusion in Specification Section E- Supplemental/Special
      Conditions. Justification for the proprietary or sole source specification must be provided
      in advance.

       1. Any specified material, equipment or system which will be either a proprietary or
          sole source item, must be approved in writing by DPWES, prior to advertisement
          for bids. The Architect shall obtain a written statement from the supplier or
          manufacturer of any proprietary/sole source item that identifies the bid cost for that
          item, prior to advertisement of bids.
       2. See Exhibit 01000-D for the list of currently approved “Sole of Limited Source
          Procurement Items”.
       3. See Exhibit 01000-E for the list of “Competitive Procurement Items”.

   B. The Architect is responsible for verifying that the manufacturer and product numbers for
      all materials and products included in the specifications are current at the time of bid.
      This shall include verification of all material and product designations included in these

   C. No Asbestos Containing Materials (ACM) are permitted to be specified, or otherwise
      approved, for use on any County project, unless the County specifically provides advance
      written approval.

                           Guidelines for Architects and Engineers
                                  Revised: September 2008