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September 2002

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					    VIRGINIA:      At a special called meeting of the Smyth County Board of Supervisors
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                   held at the County Office Building on Wednesday, September 4,2002,



    PRESENT:       All Board Members save Mr. Fullen.

    STAFF:         Edwin B. J. Whitmore, 1 1 John H. Tate, Jr.; Michael Carter, and
                                          1;

                   Mary Ann Evans.



           The Chairperson called the meeting to order.



           Pursuant to notice duly advertised in a local newspaper, the Board proceeded to

    conduct a public hearing to receive comments on the proposed relocations of certain

    voting precincts of Smyth County, Virginia to provide better handicap access to the

    voting public and better parking facilities for voters.

           The Board of Supervisors proposes to adopt amendments to the Smyth County

    Code of 1995, to provide for the relocation of voting places, and specifically Chapter 26

    -Elections, Article 111 - Precincts, $26-52, et seq., as follows:

           Amend the Smyth County Code to reflect that the polling place of the following

    precincts will be as follows:

           3.      Election District 3-01, Chilhowie District: CHILHOWIE PRECINCT, at

                   the Town Hall of the Town of Chilhowie, at 325 East Lee Highway,

                   Chilhowie, Virginia 243 19.
4.     Election District 4-01, Park District: EAST PARK PRECINCT, at the

       Marion Recreation Center, 100 East Chilhowie Street, Marion, Virginia

       24354..

5.     Election District 5-01, Atkins District: ATKINS DISTRICT PRECINCT,

       at the Atkins Elementary School, 5909 East Lee Highway, Atkins,

       Virginia 243 11.

6.     Election District 6-01, Atkins District: WASSONA PRECINCT, at the

       Marion Senior High School, 848 State Street, Marion, Virginia 24354

7.     Election District 7-01, Rye Valley District: SUGAR GROVE

       PRECINCT, at the Sugar Grove School Shop, 242 Teas Road, Sugar

       Grove, Virginia 24375.

Approximately nine (9) citizens were present.

Shirley Spencer, Assistant Building Official, stated in the fall of 2000 the County

Administrator and the Voter Registrar's Office asked the Building Inspection

Office to assess the existing voting precincts to see if they were accessible. After

a visit to all existing precincts an ADA compliance form was provided to the

Registrar's Office. Several proposed sites for voting precincts were visited and

report. on their findings were issued. Sites selected by the Registrar's Office

were revisited and recommendations on how they could be brought into

compliance with the American Disability Act were reported.
       Dreema Call, Atkins Precinct, spoke in opposition to the move for the Election

District 5-01, Atkins District being moved from the BB&T Bank to the Atkins

Elementary School.

       Duncan McGregor, County Engineer, gave the following information concerning

each proposed Election District change:

       Election District 3-01, Chilhowie District - move fiom the old town hall into the

new town hall building which was handicapped accessible.

       Election District 4-01, Park District (East Park Precinct) paving and signs were

needed.

       Election District 5-01, Atkins District (Atkins Precinct) needed to mark

handicapped van accessible parking and some handicapped accessible hardware.

       Election District 5-01, Atkins District (Wassona Precinct) needed some

handicapped accessible hardware.

       Election District 7-01, Rye Valley District (Sugar Grove Precinct) needed to mark

handicapped van accessible parking, signs, and some handicapped accessible hardware.

       Joe Blevins, Election Board Secretary, address the question of opposition to Ms.

Call for the move fiom BB&T Bank to the Atkins Elementary School.

       The Chairperson declared the public hearing closed.

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       Following discussion, upon motion of Mr. Perry, seconded by Mr. Staley, and

duly carried, the change in election district voting places as follows were approved, the

County Administrator is directed to draft a letter of appreciation to the following for use

of their facilities for the citizens of Smyth County to vote in - President, Bank of Marion;
President, BB& T Bank in Atkins, and the VFW Post #4467.

      3.     Election District 3-01, Chilhowie District: CHILHOWIE PRECINCT, at

             the Town Hall of the Town of Chilhowie, at 325 East Lee Highway,

             Chilhowie, Virginia 24354.

      4.     Election District 4-01, Park District: EAST PARK PRECINCT, at the

             Marion Recreation Center, 100 East Chilhowie Street, Marion Virginia

             24354.

       5.    Election District 501, Atkins District: ATKINS PRECINCT, at the Atkins

             Elementary School, 5909 East Lee Highway, Atkins, Virginia 243 11.

      6.     Election District 5-01, Atkins District: WASSONA PRECINCT, at the

             Marion Senior High School, 848 Stage Street, Marion, Virginia 24354.     --


      7.     Election District 7-0 1, Rye Valley District: SUGAR GROVE

             PRECINCT, at the Sugar Grove School Shop, 242 Teas Road, Sugar
                                             L



             Grove, Virginia 24375.



                                 Vote: 6 Yea

                                          1 Absent (Fullen)
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    VIRGINIA:     At a regular meeting of the Smyth County Board of Supervisors held

                  at the County Administration Building on Tuesday, September 10,2002,

                  at 12:OO Noon.

    PRESENT:      All Board Members.

    STAFF:        Edwin B. J. Whitmore, 111; Mary Ann Evans; John H. Tate, Jr.; Michael

                  Carter; Duncan McGregor and Sally Morgan.



           The Chairperson called the meeting to order.
    -------------

           The invocation was led by Rev. Neville Mozingo, Chaplin, Smyth County

    Community Hospital and the Pledge of Allegiance led by Wade H. Blevins, Jr.
    ------------

           Upon motion of Mr. Staley, seconded by Ms. Neitch, and unanimously carried,

                                   ~                er
    the Board approves August 1 4 and ~ e ~ t e m b4th,2002 minutes as presented.

    ---------

           During Citizens Time Phillip Boutwell, Ridgefield Ambulance Service, informed

    the Board he was selling the business and thanked the Board for their support. Mr.

    Boutwell requested the Board a letter of support for Mr. Dickie Kegley, who planned to

    purchase said Ambulance Service, so he could obtain a Medicaid number for the

    business. Following discussion, upon motion of Mr. Roberts, seconded by Mr. Perry,

    said matter is referred to the Ordinance Committee for study and recommendation.
    ---------- --
         Doris Smith, representing the Smyth County Homemakers, appeared to extend an

invitation to the Board for lunch at 11:00 a.m., prior to the October Board Meeting, at the

Smyth Farm Bureau building. Ms. Jennings accepted said invitation on behalf of the

Board.



         Tony Bible, Sanitarian, Smyth County Health Department, appeared during

Citizens Time to request the sum of $145.00 for advertising the vaccination clinic for

dogslcats in both Smyth County Newspapers. Following discussion, upon motion of Mr.

Peny, seconded by Fullen, and unanimously carried, the Board approves and appropriates

aforestated request.



         Robin Nichoff appeared during Citizens Time to present the Board a petition to

show interest of Groseclose residents of their interest in the water line that has been

funded for their area.

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                                                .
         Doug Testerman, representing the Sugar Grove Life Saving Crew, Inc., appeared

during Citizens Time to request the Board reconsider the Life Saving Crew request for a

donation of $15,000 instead of the $20,000 for said Department to match a grant they had

received for a crash truck. The Budget Committee informed the Board that said

Committee recommends the request for $20,000 be denied due to the current financial

condition of the County. Following discussion, upon motion of Ms. Neitch, seconded by

Mr. Perry, and duly carried, the Board approves and appropriates the sum of $15,000 out
of line item Contingency for the Sugar Grove Life Saving Crew, Inc. to match a grant

received by said Department on the purchase of a crash truck.

                                     Vote: 5 Yea

                                            2 Nay (Staley and Fullen)




       Upon motion of Mr. Blevins, seconded by Ms. Neitch, and unanimously carried,

the Board appropriates the sum of $300,000 for the Department of Social Services

expenditures during the month of September 2002.



       Upon motion of Ms. Neitch, seconded by Mr. Staley, and unanimously carried,

the Board appropriates the sum of $1,200,000.00 for the General County expenditures

during the month of September 2002.

----------

       Upon motion of Mr. Blevins, seconde'd by Mr. Staley, and unanimously carried,

the Board appropriates the sum of $3,175,000 for the Smyth County School Board

Operations Fund during the month of September 2002.

---------

       Upon motion of Mr. Blevins, seconded by Mr. Staley, and unanimously carried,

the Board appropriates the sum of $30,000 for the Smyth County School Board Textbook

Fund during the month of September 2002.

---------
       Upon motion of Mr. Blevins, seconded by Mr. Perry, and unanimously carried,

the Board appropriates the sum of $8 12,678.59 for the Smyth County School Board

School Debt and Capital Outlay Fund during the month of September 2002.
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       Upon motion of Mr. Perry, seconded by Mr. Blevins, and unanimously carried,

the Board authorizes the County Administrator to advertise a joint public hearing with the

Department of Transportation to be held on October 8,2002 at 1:00 p.m. to revise the

Secondary Highway Six Year Plan.
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       Upon motion of Mr. Staley, seconded by Mr. Blevins, and unanimously carried,

the Board authorizes use of the Courthouse lawn for Mountain Dew Day events

scheduled for October 11' - 13', 2002, as per letter over the signature of Kenneth W.

Heath, Executive Director, Marion Downtown.

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       Motion of Mr. Staley, seconded by Ms. Neitch, and unanimously carried, the

Board dropped the matter of M. Richard Walker, Commissioner of the Revenue, request

for a personal property tax refund to Steven C. Rodriguez in the amount of $135.53, per

recommendation of the County Attorney. The County Attorney informed the Board

according to 558.1-3990 of the Code of Virginia, specifically provides that no refund

may be granted unless an application is made within three years after the last day of the

tax year for which such taxes were assessed. As the taxes were assessed for the 1998, the

tax refund would have to have been made prior to December 3 1,200 1.
           Upon motion of Mr. Staley, seconded by Ms. Neitch, and unanimously carried,

    BE IT RESOLVED that the Smyth County Board of Supervisors adopts the following

    resolution:

                                                       Virginia RUS Instruction 1780

                                                       Exhibit B

                                                       Attachment 1

           The governing body of Smyth County Board of Supervisors, consisting of seven

    (7) members, in a duly called meeting held on the 10' day of September, 2002 at which a

    quorum was present RESOLVED as follows:

           BE IT HEREBY RESOLVED that, in order to facilitate obtaining financial

    assistance fiom the United States of America, acting by and through the Rural Utilities

    Service, an agency of the United States Department of Agriculture, (the Government) in

    the development of East Hungrv Mother Water Proiect to serve the community, the
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    governing body does hereby adopt and abide by the covenants contained in the

    agreements, documents, and forms required by the Government to be executed.

           BE IT FURTHER RESOLVED that the County Administrator or Chairman of the

    Board be authorized to execute on behalf of the Smvth Countv Board of Supervisors the

    above-referenced agreements and to execute such other documents including, but not

    limited to, debt instruments and security instruments as may be required in obtaining the

    said financial assistance.

           This Resolution, along with a copy of the above-referenced documents, is hereby

-   entered into the permanent minutes of the meetings of this Board.
I
                                                              Smyth County



                                                              BY:



                                                              TITLE:

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       Upon motion of Mr. Roberts, seconded by Mr. Perry, and unanimously carried,

BE IT RESOLVED that the Smyth County Board of Supervisors adopts the following

Loan Resolution:

       A RESOLUTION of the Smyth County Board of Supervisors authorizing and

providing for the incurrence of indebtedness for the purpose of providing a portion of the

cost of acquiring, constructing, enlarging, improving, andlor extending its Hungry

Mother Water Project facility to serve an area lawfully within its jurisdiction to serve.

       WHEREAS, it is necessary for the Smyth County (herein after called Association)

to raise a portion of the cost of such undertaking by issuance of its bonds in the principal

amount of Three hundred thirty-eight thousand and no/100 pursuant to the provisions of

Code of Virginia 1950,3A, Title 15.2 & Public Finance Act; and

       WHEREAS, the Association intends to obtain assistance from the United States

Department of Agriculture, (herein called the Government) acting under the provisions of

the Consolidated Farm and Rural Development Act (7 U.S.C. 1921 et seq.) in the

planning, financing, and supervision of such undertaking and the purchasing of bonds

lawfully issued, in the event that no other acceptable purchaser for such bonds is found

by the Association:
       NOW, THEREFORE, in consideration of the premises the Association hereby

resolves:

       1.    To have prepared on its behalf and to adopt an ordinance or resolution for

             the issuance of its bonds containing such items and in such forms as are

             required by State statutes and as are agreeable and acceptable to the

             Government.

       2.    To refinance the unpaid balance, in whole or in part, of its bonds upon the

             request of the Government if at any time it shall appear to the Government

             that the Association is able to refinance its bonds by obtaining a loan for

              such purposes from responsible cooperative or private sources at

             reasonable rates and terms for loans for similarpurposes and periods of

             time as required by section 333 (c) of said Consolidated Farm and Rural

             Development Act (7 U.S.C. 1983 (c)).

       3.    To provide for, execute, and comply with Form RD 400-4, "Assurance

             Agreement," and Form RD 406-1, "Equal Opportunity Agreement,"

              including an "Equal Opportunity Clause," which clause is to be

             incorporated in, or attached as a rider to, each construction contract and

             subcontract involving in excess of $10,000.

       4.    to indemnify the Government for any payments made or losses suffered by

             the Government on behalf of the Association. Such indemnification shall

             be payable fiom the same source of funds pledged to pay the bonds or any

             other legally permissible source.
5..   That upon default in the payments of any principal and accrued interest on      .-




      the bonds or in the performance of any covenant or agreement contained

      herein or in the instruments incident to making or insuring the loan, the

      Government at its option may (a) declare the entire principal amount then

      outstanding and accrued interest immediately due and payable, (b) for the

      account of the Association (Payable from the source of funds pledged to

      pay the bonds or any other legally permissible source), incur and pay

      reasonable expenses for repair, maintenance, and operation of the facility

      and such other reasonable expenses as may be necessary to cure the cause

      of default, andlor (c) take possession of the facility, repair, maintain, and

      operate or rent it. Default under the provisions of this resolution or any

      instrument incident to the making or insuring of the loan may be construed

      by the Government to constitute default under any other instrument held

      by the Government and execdted or assumed by the Association, and

      default under any such instrument may be construed by the Government to

      constitute default hereunder.

6.    Not to sell, transfer, lease or otherwise encumber the facility or any

      portion thereof, or interest therein, or permit others to do so, without the

      prior written consent of the Government.

7.    Not to defease the bonds, or to borrow money, enter into any contractor

      agreement, or otherwise incur any liabilities for any purpose in connection

      with the facility (exclusive of normal maintenance) without the prior
       written consent of the Government if such undertaking would involve the

       source of funds pledged to pay the bonds.

8.     To place the proceeds of the bonds on deposit in an account and in a

       manner approved by the Government. Funds may be deposited in

       institutions insured by the State or Federal Government or invested in

       readily marketable securities backed by the full faith and credit of the

       United States. Any income from these accounts will be considered as

       revenues of the system.

9.     To comply with all applicable State and Federal laws and regulations and

       to continually operate and maintain the facility in good condition.

10.    To provide for the receipt of adequate revenues to meet the requirements

       of debt service, operation and maintenance, and the establishment of

       adequate reserves. Revenue accumulated over and above that needed to

       pay operating and maintenance,,debt service and reserves may be retained

       or used to make prepayments on the loan. Revenue cannot be used to pay

       any expenses which are not directly incurred for the facility financed by

       USDA. No free service or use of the facility will be permitted.

1 1.   To acquire and maintain such insurance and fidelity bond coverage as may

       be required by the Government.

12.    To establish and maintain such books and records relating to the operation

       of the facility and its financial affairs and to provide for required audit

       thereof as required by the Government, to provide the Government a copy

       of each such audit without its request, and to forward to the Government
      such additional information and reports as it may from time to time

      require.

13.   To provide the Government at all reasonable times access to all books and

      records relating to the facility and access to the property of the system so

      that the Government may ascertain that the Association is complying with

      the provisions hereof and of the instruments incident to the making or

      insuring of the loan.

14.   That if the Government requires that a reserve account be established,

      disbursements fiom that account (s) may be used when necessary for

      payments due on the bond if sufficient funds are not otherwise available

      and prior approval of the government is obtained. Also, with the prior

      written approval of the Government, funds may be withdrawn and used for

      such things as emergency maintenance, extensions to facilities, and

      replacement of short lived assets.

15.   To provide adequate service to all persons within the service area who can

      feasibly and legally be served and to obtain USDA's concurrence prior to

      refusing new or adequate services to such persons. Upon failure to

      provide services which are feasible and legal, such person shall have a

      direct right of action against the Association or public body.

16.   To comply with the measures identified in the Government's

      environmental impact analysis for this facility for the purpose of avoiding

      or reducing the adverse environmental impacts of the facility's

      construction or operation.
17.    To accept a grant in an amount not to exceed $434,000.00 under the terms

       offered by the Government; that the County Administrator and Chairman

       of the Association are hereby authorized and empowered to take all action

       necessary or appropriate in the execution of all written instruments as may

       be required in regard to or as evidence of such grant, and to operate the

       facility under the terms offered in such grant agreement (s).

The provisions hereof and the provisions of all instruments incident to the making

or the insuring of the loan, unless otherwise specifically provided by the terms of

such instrument, shall be binding upon the Association as long as the bonds are

held or insured by the Government or assignee. The provisions of section 6

through 17 hereof may be provided for in more specific detail in the bond

resolution or ordinance; to the extent that the provisions contained in such bond

resolution or ordinance should be found to be inconsistent with the provisions
                                         L

hereof, these provisions shall be construed as controlling between the Association

and the Government or assignee.

The vote w s
          a:                  7 Yeas         0 Nays   0 Absent

IN WITNESS WHEREOF, the Board of Supervisors of Smyth County has duly

adopted this resolution and caused it to be executed by the officers below in

duplicate on this 10th day of September, 2002.

                                       SMYTH COUNTY

                                       BY:

                                       TITLE:
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       Upon motion of Mr. Staley, seconded by Mr. Fullen, and duly carried, the Board

continues the matter of Strategic Plan for the Smyth County Board of Supervisors for

further study.

                               Vote: 6 Yea

                                       1 Absent (Roberts)



       Upon motion of Mr. Staley, seconded by Mr. Perry, and unanimously carried, the

Board approves submission of an ARC grant applications for $500,000 on the Groseclose

Sewer Project.



       The Chairperson referred the selection of an Engineering Firm on the Courthouse   .-




Renovation project to the Building & Grounds Committee. Said Committee requested

staff to narrow down proposals to six out of twelve received. Matter continued.
                                                L




       The Board continued the following items on Hutton Branch Water Project to the

continued Board Meeting on September 26,2002, at 7:00 p.m. following a joint public

hearing with the Smyth County Planning Commission:

        1.       Change Order #3 - Contract 1 - $0.00 - Building Crafts, Inc.

       2.        Change Order #4 - Contract 1 - $19,900. - Building Crafts, Inc.

       3.        Change Order #4 - Contract I1 - $2 1,300 - Tipton Construct Company.
       4.      Amendment #9 to engineering agreement with Dewberry & Davis on

               Hutton Branch Water Project which'relates to Change Order #4 - Contract




       Upon motion of Mr. Fullen, seconded by Mr. Blevins, and unanimously carried,

the Board approves amendment to engineering agreement with Adams-Heath

Engineering on the Cedars/Hall Addition Project as follows:

                         STANDARD FORM OF AGREEMENT

                                        BETWEEN

                                OWNER AND ENGINEER

                                            FOR

                              PROFESSIONAL SERVICES

                    CEDARS/HALL ADDITION SEWER PROJECT

THIS IS AN AGREEMENT effective as of November 15,2000 (Effective Date) between

the County of Smyth (Owner) and Adams-Heath Engineering, Inc. (Engineer). OWNER

intends to construct a sewage collection system serving the Cedars neighborhood, the

Hall Addition subdivision, and areas along Route 11 located west of the Town of Marion;

including approximately 39,200 LF of 8" and 10" gravity sewer lines, four sewage pump

stations, 5,600 LF of 2" and 6" force mains and related improvements as discussed in a

Preliminary Engineering Report titled Hall AdditionICedars Subdivision Sewage

Collection System and prepared by Adams-Heath Engineering Inc. dated April 2000

(Project). Financial assistance for this project is expected to be provided in part by

USDA - Rural Development (Agency), a governmental entity. Nothing herein creates
any contractual relationship between AGENCY AND ENGINEER. OWNER and

ENGINEER in consideration of their mutual covenants as set forth herein agree as

follows:
                                                                                             -
       Upon motion of Mr. Fullen, seconded by Mr. Staley, and unanimously carried, the

Board approves the following on securing necessary land rights for NRCS, EWP,

Norman Sparks landslide project:

                            ASSURANCES RELATING TO

                          REAL PROPERTY ACQUISITION



A.     PURPOSE. This form is to be used by sponsor (s) to provide the assurances to

       the Natural Resources Conservation Service of the U. S. Department of

       Agriculture which is required in connection with the installation of project

       measures which involve Federal financial assistance furnished by the Natural

       Resources Conservation Service.

B.     PROJECT MEASURES COVERED -

       Name of Project

       Identity of improvement or development
                                               .
       Location

C.     REAL PROPERTY ACQUISITION ASSURANCE -

       This assurance is applicable if real property interests were acquired for the

       installation of project measures, andlor if persons, businesses, or farm operations

       were displaced as a result of such installation; and this assurance was not

       previously provided for in the watershed, project measurer, or other type of plan.

       If this assurance was not previously provided, the undersigned sponsor (s) hereby

       assures they have complied, to the extend practicable under State law, with the

       requirements of the Uniform Relocation Assistance and Real Property Acquisition
Policies Act (42U.S.C. 4601-4655), as implemented in 7 C.F.R. Part 21. Any

exceptions taken from the real property acquisition requirements under the

authority of 42 U.S.C. 4655 because of State law have been or is hereby furnished

to the Natural Resources Conservation Service along with the opinion of the Chief

Legal Officer of the State containing a full discussion of the facts and law

furnished.

ASSURANCE OF ADEQUACY OF REAL PROPERTY RIGHTS -

The undersigned sponsor (s) hereby assures that adequate real property rights and

interests, water rights if applicable, permits and licenses required by Federal,

State, and local law, ordinance or regulation, and related actions have been taken

to obtain the legal right to install, operate, maintain, and inspect the above-

described project measurer, except for structures or improvements that are to be

removed, relocated, modified, or salvaged before andor during the installation
                                        L
process.

This assurance is given with the knowledge that sponsor (s) are responsible for

any excess costs or other consequences in the even the real property rights are

found to be inadequate during the installation process.

Furthermore, this assurance is supported by an attorney's opinion attached hereto

that certifies an examination of the real property instruments and files was made

and they were found to provide adequate title, right, permission and authority for

the purpose (s) for which the property was acquired.

If any of the real property rights or interests were obtained by condemnation

(eminent domain) proceedings, sponsor (s) further assure and agree to prosecute
         the proceedings to a final conclusion and pay such damages as awarded by the

         court.

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         Upon motion of Mr. Perry, seconded by Mr. Fullen, and unanimously carried, the

Board approves submittal of an application to Norfolk Southern for permit relating to

Thomas Bridge Interconnect Water Line and CedarsIHall Addition Sewer line

construction for parallel installation of both water and sewer lines.



         Upon motion of Mr. Perry, seconded by Mr. Fullen, and unanimously carried, the

Board continues the matter of amendment to Engineering Services agreement with

Adams-Heath on Thomas Bridge Interconnect section on additional services relating to

full time residential construction inspection for further study and recommendation.

----------
         Upon motion of Mr. Perry, seconded by Mr. Staley, and unanimously carried, the

County Engineer is authorized to advertise for a resident inspector, said person to be a

contract person, to be used in water and sewer project inspections.
----------

         The following Board Matters are continued:

    1.       Matter of collection of delinquent real estate taxes.

   2.        Request from M. Richard Walker, Commissioner of the Revenue, for a

            personal property tax refund in the amount of $2,079.00 to Sunrise

             International Leasing Corporation.
   3.      Matter of request from Mecklenburg County Board of Supervisors that the

           Board adopt a resolution and send said copy to federal legislators on the

           Pledge of Allegiance.

   4.      Request from Nebo Community Center Board to become owners of the old

           Nebo School either by lease or donation. (Matter referred to the Building &

           Grounds Committee),



        Pursuant to notice duly published in a local newspaper, the Board proceeded to

conduct a public hearing to consider the following applications to the Zoning Ordinance

of Smyth County, Virginia:

   1.      An application from Reber & Sherry L. Atkins for a Special Use Permit to add

           two more apartments to the new apartment building they are constructing on

           the corner of Walton Road and Chatham Hill Road. The land is zoned

           Residential is identified by Tax Map No. 46B-3-32,34A.

   2.      An application from Charles Haynes to rezone fiom Commercial to

           Agricultural/Rural a tract of land identified by Tax Map No. 55-8-2 and

           known as Interstate Campground, located off 1-81 Exit 39 on the corner of

           Fox Valley Road and Ridgefield Drive.

   3.      An application from Randall Gordon to amend the text of Section 3-4.1 to add

           "cc) Petroleum, fuel oil, or propane storage for purposes of distribution" as a

           Use Permitted by Right in the Commercial District.

   4.      An application from Randall Gordon to rezone from Agricultural/Rural to

           Commercial approximately two acres of land identified by Tax Map No. 70-
           A-52B and 70-A-52 and known as Rye Valley Oil located on Charlie Taylor

           Road in Sugar Grove.

   5.      An application from Supergro to rezone from Industrial to Commercial

           approximately 4.8 acres of land identified by Tax Map 54-A-37 located at 701

           Lee Highway.

   Two citizens were present.

   Mr. Charles Haynes stated he wanted to remove a trailer and build two apartments.

   Marvin R. Perry, Supervisors, stated Mr. Haynes needed a variance, but he was

opposed to rezoning said property from Commercial to Agricultural/Rural.

   Clegg Williams, Zoning Administrator, stated a letter dated September 9,2002, over

the signature of Mr. Randall Gordon, was received withdrawing the two applications

from Randall Gordon concerning amendment request to text of Section 3-4.1 and

rezoning from Agriculture/Rural to Commercial approximately two acres of land.

   The public hearing was declared closed.      *

-----------

        Upon motion of Mr. Staley, seconded by Mr. Fullen, and unanimously carried, the

matter of application from Reber & Sherry L. Atkins, I11 for a special use permit to add

two more apartments to the new apartment building on the corner of Walton Road and

Chatham Hill Road is continued. (Note: The Planning Commission recommended

approval of said special use permit.)

------------

        John H. Tate, Jr., County Attorney, excused himself from the room during

discussion of the following Zoning matter due to conflict of interest.
       Following discussion, upon motion of Mr. Staley, seconded by Mr. Perry, and

duly carried, the Board denies the application from Charles Haynes to rezone from

Commercial to Agriculture/Rural a tract of land identified by Tax Map No. 55-8-2 and

known as Interstate Campground, located off 1-81 Exit 39 on the corner of Fox Valley

Road and Ridgefield Drive. (Note: The Planning Commission recommended Mr. Haynes

application for rezoning from Commercial to AgriculturaVRural be approved)

                              Vote: 6 Yea

                                      1 Nay (Roberts)



       Upon motion of Mr. Perry, seconded by Mr. Fullen, and unanimously carried, the

Board approves the Planning Commission recommendation to approve Supergro's

application to rezone from Industrial to Commercial approximately 4.8 acres of land

identified by Tax Map No. 54-A-37 and located at 701 Lee Highway.



       Upon motion of Mr. Staley, seconded by Mr. Fullen, and unanimously carried, the

Board approves the Budget Committee recommendation to submit V-Stop Grant renewal

application to the Department of Criminal Justice for calendar year 2003 in the amount of

$23,255.00 Federal funds, Local funds $7,738.00, Total $30,993.00. The State has

increased their match to 75% for 2003.



       Upon motion of Mr. Fullen, seconded by Mr. Blevins, and unanimously carried,

the Board agreed to enter into executive session to discuss acquisition of real property for

a public purpose as outlined in 52.2-3771 (a) (3) of the Code of Virginia of 1950, as
amended, and to discuss a prospective industry where no previous announcement has

been made as outlined in $2.2-3711 (a) (5).

       The Chairperson declared the executive session ended.

                              Vote: 7 Yea

                                      0 Nay



       Upon motion of Mr. Staley, seconded by Mr. Blevins, and unanimously carried,

BE IT RESOLVED that the Smyth County Board of Supervisors adopts the following

resolution:

       WHEREAS, the Smyth County Board of Supervisors has convened an executive

meeting on this date pursuant to an affirmative recorded vote and in accordance with the

provisions of the Virginia Freedom of Information Act; and

       WHEREAS, $2.2-3712 of the Code of Virginia requires a certification by the

Smyth County Board of Supervisors that such executive meeting was conducted in

conformity with Virginia law;

       NOW, THEREFORE, BE IT RESOLVED that the Smyth County Board of

Supervisors hereby certifies that, to the best of each member's knowledge, (i) only public

business matters lawfully exempted from open meeting requirements by Virginia law

were discussed in the executive meeting to which this certification resolution applies, and

(ii) only such public business matters as were identified in the motion convening the

executive meeting were heard, discussed or considered by the Smyth County Board of

Supervisors.

                              Vote: 7 Yea
                                     0 Nay



       Upon motion of Mr. Perry, seconded by Mr. Fullen, and unanimously carried, the

Board approves and appropriates the additional sum of $200,000.00 to the Smyth County

Industrial Development Authority for site acquisition. The County Administrator is

authorized to draw a check payable to the Smyth County Industrial Development

Authority in the amount of $868,348.13 for site acquisition.



       Upon motion of Mr. Perry, seconded by Mr. Fullen, and unanimously carried, the

Board continues its meeting to September 26,2002 at 7:00 p.m. for a joint public hearing

with the Smyth County Planning Commission.



       Upon motion of Mr. Staley, seconded by Mr. levi ins, and unanimously carried,

the Board approves the following warrant listing out of the appropriate fund accounts:
VIRGINIA:      At a continued meeting of the Smyth County Board of Supervisors held at

               the County Administration Building on Thursday, September 26,2002, at

               7:00 p.m.

PRESENT:       All Board Members save Mr. Roberts.

               (Note: Mr. Roberts came in at 7: 10 p.m.)

STAFF:         Edwin B. J. Whitmore, 111; Mary Ann Evans; John H. Tate, Jr.; Michael

               Carter; Duncan McGregor



        The Chairperson called the meeting to order.
----------
        Pursuant to notice duly published in a local newspaper, the Board proceeded to

conduct a joint public hearing with the Smyth County Planning Commission on the

following applications to the Zoning Ordinance of Smyth County:

   1.      Application for a Special Use Permit from Arlen V. Sturgill for light

           manufacturing use at 31 1 Chestnut lXidge Road as allowed by Section 3-412.

           The property is identified by tax map number 55A-A-2A and is zoned

           Commercial.

   2.      A recommendation from the Smyth County Planning Commission to consider

                                                         known as Saddlebrook
           rezoning a recreational development~subdivision

           Farms, consisting of approximately 320 lots, from Conservation/Recreational

           and Residential to AgriculturaVRual. Saddlebrook Farms is located adjacent

           to Camp Road and Hale Lake Road.
   3.      A recommendation from Smyth County Planning Commission to consider

           rezoning nineteen lots known as Sandalwood Estate from Residential to

           AgriculturalA2ural. The lots are located on Camp Road and Hale Lake Road.

   4.      An application for a Special Use Permit fiom Kyle Roop for an automobile

           sales establishment at 2480 Highway 107 as allowed by Section 3-2.2 (e).

           The property is identified by tax map number 41-A-80A and is zoned

           AgriculturalA2ural.



        Approximately 50 to 55 citizens were present.

Arlen Sturgill Application

Clegg Williams, Zoning Administrator, stated the Sturgill's had a tenant who wanted to

make wood pallets. The use met the definition of Light Manufacturing, 10-40(A).

Connie Sturgill stated that the tenant planned td screen outside storage.

Saddlebrook Farms Rezoning

Clegg Williams, Zoning Administrator, stated a majority of the property owners in

Saddlebrook Farms requested that the lots be rezoned from Conservation/Recreation and

Residential to Agricultural/Rural. Mr. Williams stated he received three letters in favor

of rezoning and one opposed to rezoning. He also received phone calls, including one

fiom Mrs. Wachtel, widow of the developer, who favored the rezoning if the majority of

the lot owners wanted it.

Mrs. Diane Grant Thompson. President of Saddlebrook Farms Property Owners

Association stated she received cards from 77 percent of the lot owners in favor of
rezoning. Dave Clonch emphasized that the 77 percent meant 77 percent of the total

property owners.

Sandalwood Estates Rezoning

       Clegg Williams, Zoning Administrator, stated a majority of the property owners

in Sandalwood Estates, which adjoins Saddlebrook Farms, had requested that their

property be rezoned from Residential to AgriculturaVRural. No one spoke on the

rezoning.

Kyle Roop Application for Special Use Permit

       Clegg Williams, Zoning Administrator, wanted special use permit to operate an

automobile sales establishment at 2480 Highway 107. Mr. Scott Roop spoke on behalf of

his father and explained that Kyle Roop had operated a car lot at the site from September

1994 to March 1999. He then closed the car lot and rented the building until May 2001.

He wants to sell cars there again. Mr. Roop stated no body shop, paint shop, or vehicle

repairs would be done at this location.

       The Chairperson declared the public hearing closed and announced no decision

would be made on the applications until the October 8,2002 Board of Supervisors

meeting. Chairman Grinstead declared the public hearing closed for the Smyth County

Planning Commission.

----------
       After a short recess, the Board continued its meeting to the 4" floor, in the

Department of Social Services Board Meeting Room.

----------
       Upon motion of Mr. Fullen, seconded by Mr. Perry, and unanimously carried, the

matter of request for a resolution on ambulance service to be purchased by Richard

(Dickie) Kegley is continued for further information.
---------
       Upon motion of Mr. Perry, seconded by Ms. Neitch, and unanimously carried, the

Board approves Change Order #3 to Building Crafts, Inc. to reduce 30 day test to 15 day

test on the Hutton Branch Water System Improvements-Contract I-WTP at no cost.
----------

       Upon motion of Mr. Roberts, seconded by Mr. Staley, and unanimously carried,

the Board approves Change Order #4 to Building Crafts, Inc. to increase the size of WTP

fi-om 88,000 GPD to 118,000 GPD on the Hutton Branch Water System Improvements-

Contract 1-WTP at a cost of $19,900.00.
--------

       Upon motion of Mr. Perry, seconded by Mr. Blevins, and unanimously carried,
                                              L




the Board approves Change Order #4 to Tipton Construction Company for construction

along Route 16 conflicts with existing water line installed by the Town of Marion after

drawings prepared, relocate line 100 to tie in to existing Smyth County Currin Valley

Water System in easement location located east of Route 16 behind houses, work

included additional water line, additional gate valves, and removal of materials currently

in confluct with existing water existing water line on the Hutton Branch Water Systems

Improvements-Contract 11-Water Line Construction for a cost of $21,330.00.
----------
           Upon motion of Mr. Perry, seconded by Mr. Roberts, and unanimously carried,

the Board amendment #9 to engineering agreement with Dewberry & Davis for

additional work in preparing the revised plan and profile drawing for the change in the

Hutton Branch Water Improvements Services project.

----------

           Upon motion of Mr. Roberts, seconded by Mr. Blevins, and unanimously carried,

the Board approves amendment to Adams Heath Engineering Inc. agreement on Thomas

Bridge Water Interconnection Project for full time resident construction inspection at a

cost not to exceed $25,600.00.

----------
       Upon motion of Mr. Perry, seconded by Mr. Staley, and unanimously carried, the

Board approves, contingent upon Rural Development approval, funds for 50 additional

water meters in a sum not to exceed $40,000 on the Hutton Branch Water Improvements

project.

---------
       Ron Thomas appeared to express his concerns over handling of confidential

information with industrial prospects.

---------

       Upon motion of Mr. Perry, seconded by Mr. Staley, and duly carried, the County

Administrator drafted the following letter to the Honorable Michael J. Schewel, Secretary

of Commerce and Trade:

"I am writing to express the serious concerns of the Smyth County Board of Supervisors

about the current fieeze on state funds. As you know, Smyth and Washington Counties
have worked together to form the Smyth-Washngton Regional Industrial Facilities

Authority and develop the Glade Highlands Regional Industrial Park. We obtained a

$1,375,000 ISDF grant in 2000 to provide the necessary infrastructure in the park and for

a 40 acre building pad.

The Smyth Washington Industrial Facilities Authority (SWIFA) has completed the work

on the park in full, and has submitted the final drawdown of funds to the Virginia

Department of Housing and Community Development. The Smyth County Board of

Supervisors learned yesterday that due to the state budget crisis, those funds are currently

fkozen and the state cannot provide that payment. This will create a critical financial

hardship for SWIFA and both counties, as those monies that are contractually obligated

by the state, and that SWIFA has obligated in turn to pay the contractor for construction.

The Smyth County Board of Supervisors understands that the Governor must take drastic

action to address the budget crisis. We oppose, however, any freeze on obligated funds

that have been contractually committed to a prqject (that is now complete), and in

particular an economic development project of the magnitude and importance of the

Glade Highlands Regional Industrial Park. As soon as SWIFA can receive payment of

these funds, the project can be closed out; and both counties can proceed with more

active marketing of the park."

                                 Vote:   6 Yea

                                         1 Nay (Neitch)   -