Landmark Wedding Fair 2010

Document Sample
Landmark Wedding Fair 2010 Powered By Docstoc
					                             LANDMARK ARTS CEN TRE
                                                                                                        October 2009

AN INVITATION TO EXHIBIT AT THE

Landmark Wedding Fair 2010
Landmark Arts Centre, Teddington
Sunday 7th February 2010
10.30am – 4.00pm




The annual Landmark Wedding Fair will take place at the Landmark Arts Centre on Sunday
7th February 2010, amid the breathtaking gothic splendour of this unique and spacious
heritage building. The Fair provides an opportunity for local and national businesses to
showcase products and services, meet potential clients face-to-face and discuss their
requirements. Now in its sixth year, the Landmark Wedding Fair has achieved recognition by
the trade sector as one of the leading fairs in the country, attracting high quality visitors from
within the M25 area and beyond. In 2009, visitors even travelled from as far as Devon to visit
the fair!

THE VENUE
The Landmark Arts Centre is located in Richmond upon Thames, a prosperous area with a
lively and high-spending twenty-thirty-something population. The Centre itself is a sought
after location for wedding receptions and is prominently situated on the main Twickenham to
Kingston road, with plenty of free parking on surrounding streets. It is well served by public
transport with bus routes stopping immediately outside and Teddington overground rail
station, connecting to the tube at Richmond and Wimbledon, only a 10 minute walk away.

PUBLICITY
Once again a high proportion of our budget will be spent on promoting the Fair via a range of
media including local radio, magazines & newspapers, direct mail, banners, posters and the
internet. Details of the Fair will be included in 12,000 Landmark events leaflets and 10,000
flyers distributed specifically for the event. We will be also be publicising the Fair in specialist
wedding titles and exhibitors with websites will be supplied with an exclusive exhibitors’ only
web banner to use on their website.




            Landmark Arts Centre, Ferry Road, Teddington, Middlesex TW 11 9NN
          T el : 0 2 0 89 7 7 75 5 8 | F a x: 0 2 0 8 9 7 7 4 8 3 0 | www. l an d m ar kar tsc en t r e. or g
          Email: lesley@landmarkartscentre.org


 Registered charity no. 1047080, a company limited by guarantee and registered in England no. 3061090
                             LANDMARK ARTS CEN TRE

FASHION SHOWS
A highlight of the Landmark Wedding Fair is its fashion show, staged in the main body of the
hall with the catwalk extending into the exhibition area. This avoids drawing the public away
from the main exhibition area and then leaving the building once the fashion show is over.

Each show lasts half an hour and they will take place at 11.30am, 1.00pm and 3.00pm.
There will be a maximum of six main participating exhibitors in the show including one
principal organising exhibitor. If you would like to take part in the fashion show it is
essential that you mention this on the application form.


CRITERIA FOR EXHIBITORS
Applications are invited from all professionals connected with supplying the bridal sector and
able to trade in the Richmond/Kingston/North Surrey/Middlesex/West London and
surrounding areas. Applications will be accepted on a strictly first-come, first-served basis in
such trades as:


Beauty and hairdressing                                     Bridal wear design and fashion
Car, coach and carriage hire                                Catering, bar services and cake creation
Disco, entertainment agencies, performers                   Textile and fine art
Facilities hire and table dressing                          Florists and floral bouquet preservation
Garden accessory and plant hire                             Gentlemen’s dress hire
Gift list services                                          Insurance
Jewellery                                                   Millinery, shoes and fashion accessories
Party accessories                                           Photography and video production
Stationery design and production                            Stylists and theme decoration
Wedding consultancy and party planning                      Travel
Wedding, stag night and hen night gifts                     Wedding favours


FACILITY INFORMATION
The Landmark Café will be open throughout the Fair offering refreshments and a snack lunch
menu.

The public will be admitted at a charge of £3 a head.

The building has been partially adapted for wheelchair access. Please notify us in advance
of any special needs. THERE IS NO ON-SITE PARKING. Exhibitors will be supplied with a
special car park pass allowing them to load and unload on site, but must then take all
vehicles off site. The grounds surrounding the Landmark do not belong to the Centre but to
residents of the Thames Valley Housing Association who enforce clamping on illegally
parked vehicles. Ample free parking exists in surrounding streets.


            Landmark Arts Centre, Ferry Road, Teddington, Middlesex TW 11 9NN
          T el : 0 2 0 89 7 7 75 5 8 | F a x: 0 2 0 8 9 7 7 4 8 3 0 | www. l an d m ar kar tsc en t r e. or g
          Email: lesley@landmarkartscentre.org


 Registered charity no. 1047080, a company limited by guarantee and registered in England no. 3061090
                             LANDMARK ARTS CEN TRE


TO EXHIBIT

ALL STAND APPLICATIONS ARE SUBJECT TO THE FOLLOWING TERMS SO PLEASE
READ THIS SECTION CAREFULLY.


     A non refundable deposit of £50 is payable at the time of booking to secure your
      stand. Remaining balances must be paid in full by 1st November 2009.

     Applications received after 1st November 2009 must be accompanied by a completed
      application form and FULL PAYMENT of the stand fee.

     Details of stand sizes, costs and layout are enclosed. Stand fees include 1 table per
      stand. If you do not require a table you are welcome to bring your own furniture.
      Please make your requirements clear on the application form as we cannot guarantee
      to accommodate requests for non pre-booked tables during set up.

     Stands will be allocated on a first come, first served basis and the organisers reserve
      the right to limit the number of similar trades exhibiting. In 2009 applications for
      stands exceeded availability therefore we recommend early booking to avoid
      disappointment.

     Successful applications will receive a confirmation letter, together with a receipted
      invoice for the stand fee and final exhibitor set-up information.

     Unsuccessful applicants will be entered onto a waiting list and their deposit cheques
      held by the organisers until a suitable stand becomes available. Applicants still on the
      waiting list by the date of the fair will have their deposit cheques returned.



CANCELLATION POLICY

     8 weeks or more before set-up day – full refund (less deposit), if stand can be re-sold.
     4-8 weeks before set-up day – 50% refund (less deposit), if stand can be re-sold.
     4 weeks of less before set-up day – 25% refund (less deposit), if stand can be re-sold.
     Within 1 week of set-up – no refund.




            Landmark Arts Centre, Ferry Road, Teddington, Middlesex TW 11 9NN
          T el : 0 2 0 89 7 7 75 5 8 | F a x: 0 2 0 8 9 7 7 4 8 3 0 | www. l an d m ar kar tsc en t r e. or g
          Email: lesley@landmarkartscentre.org


 Registered charity no. 1047080, a company limited by guarantee and registered in England no. 3061090
                             LANDMARK ARTS CEN TRE




KEY DATES:              Set Up                              Saturday February 6th 2pm – 5.30pm
                                                            Sunday February 7th 8am – 10am

                        Open to Public                      Sunday         February 7th 10.30am – 4.00pm

                        Clear Up                            Sunday         February 7th until 7pm




I look forward to receiving your application to exhibit at the 2010 Landmark Wedding Fair, but
do contact me if you have any questions.


Best wishes,




Barbara Merritt
Wedding Fair Organiser




            Landmark Arts Centre, Ferry Road, Teddington, Middlesex TW 11 9NN
          T el : 0 2 0 89 7 7 75 5 8 | F a x: 0 2 0 8 9 7 7 4 8 3 0 | www. l an d m ar kar tsc en t r e. or g
          Email: lesley@landmarkartscentre.org


 Registered charity no. 1047080, a company limited by guarantee and registered in England no. 3061090
                                LANDMARK ARTS CEN TRE

  STAND COSTS

                   NUMBER                             DIMENSIONS                                             COST
  Stand            57                                 2.7m wide x 1.8 high x 3.6m deep                       £315

  Stands          10, 30                              4.8m wide x 2.4m high x 2.4m deep                      £305

  Stands          11, 20, 21, 29, 31, 40              3.6m wide x 2.4m high x 1.2m deep                      £285

  Stands          12,19, 22 - 24, 26 - 28,            2.4m wide x 2.4m high x 1.2m deep                      £250
                  32, 39, 53 - 55

  Stand           25 (no side walls)                  2.4m wide x 2.4m high x 1.2m deep                      £235

  Stands          1 - 9, 13, 18, 33, 38,
                   41 - 46, 58, 59          1.8m wide x 1.8m high x 1m deep                                  £220
                  (Note: 58 has 1 open end)

  Stands          14 -17, 34 – 37,          1.8m wide x 1.8m high x 1m deep                                  £220
                  (Note: all have 1 open end)

  Stands           47 – 50                            1.8m wide x 1.8m high x 1m deep                        £185

  Stands           52, 56                             3.6m wide x 2.4m high x 1.2m deep                      £285

  Stands           60 – 62                            Hard standing outside                                  £105

NOTE: Stands 52 to 56 are on the staged area and during fashion shows the public will be unable to access these
stands. Stands 52 & 56 are restricted to bridal wear only. Stand 60 – 62 are hard standing and are restricted to car
and carriage hire only.

THE PRICE INCLUDES:
High quality robust shell screens with grey polyweave fabric 2mm thick. (Note: recommended
attachment is male Velcro, drawing pins or top hanging hooks; blu-tack or direct adhesives may
not be used.)

I table (3’ 9” for 1.83m wide stands or 6’ for larger stands).
Chairs (one per stand unless otherwise requested)
Individual fixed stand lighting + the venue’s good natural light.
Exhibitor name sign
Listing in the Fair programme
Printed exhibitors’ badges
A centralised credit card facility


               Landmark Arts Centre, Ferry Road, Teddington, Middlesex TW 11 9NN
             T el : 0 2 0 89 7 7 75 5 8 | F a x: 0 2 0 8 9 7 7 4 8 3 0 | www. l an d m ar kar tsc en t r e. or g
             Email: lesley@landmarkartscentre.org


    Registered charity no. 1047080, a company limited by guarantee and registered in England no. 3061090
                              LANDMARK ARTS CEN TRE

Landmark Wedding Fair 2010 Stand Application Form.
Please complete & return to Barbara Merritt, Wedding Fair Co-ordinator, at the address
below. Please remember to enclose your cheque and a stamped, self addressed A4
envelope. Cheques should be made payable to the Landmark Arts Centre.
Alternatively payment can be taken over the phone by debit or credit card.


Nature of Business__________________________________________________

Name of principal contact____________________________________________

Company__________________________________________________________

Address___________________________________________________________

__________________________________________________________________

Tel No:___________________________Email:____________________________

Preferred stand number:1st Choice________2nd Choice_______3rd Choice______

Tables:         3’9” x 2’6” _______ 6’ x 2’6” ________ No table ____________
Please note: 1.83m wide stands can only accommodate 3’9” tables.

Extra chairs required, if any, (1 supplied as standard)_______________________

Please tick if power point required:                   _______________________
Note: the Landmark is a listed building and power is limited. (Please only request power if
your need is essential.)

SET UP: Please indicate preferred set up time. Arrival times will be staggered for ease of
access and allocated by the Landmark as near as possible to your preference.

Saturday February 6th        2pm      3pm□      4pm    □              □       5pm   □       5.30pm      □
Please note: Site will close at 6.30pm on Saturday.

Sunday February 7th                         8am    □         8.30am     □         9am    □        9.30am     □
FASHION SHOW:
Please tick if you are interested in taking part in the fashion show_________

Publicity Images. You may submit images for consideration (at the organisers’ discretion) for use in
promotional material and press releases for the Wedding Fair. Please submit digital images with a resolution of
at least 300dpi plus a caption of no more than 15 words, preferably via the email address below.

             Landmark Arts Centre, Ferry Road, Teddington, Middlesex TW 11 9NN
           T el : 0 2 0 89 7 7 75 5 8 | F a x: 0 2 0 8 9 7 7 4 8 3 0 | www. l an d m ar kar tsc en t r e. or g
           Email: lesley@landmarkartscentre.org


  Registered charity no. 1047080, a company limited by guarantee and registered in England no. 3061090

				
DOCUMENT INFO
Shared By:
Categories:
Stats:
views:23
posted:3/16/2010
language:English
pages:6
Description: Landmark Wedding Fair 2010