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How to Join a Live Meeting

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					How to Join a Live Meeting
You usually join a meeting from an e-mail invitation. Live Meeting e-mail invitations
contain a link that you click to open the Join Meeting page, where you can enter the
necessary information to join a meeting. The following steps guide you through the
process of joining a meeting.

   •    Join a meeting from an e-mail invitation
   •    Install the Live Meeting console
   •    Join the phone conference

Join a meeting from an e-mail invitation

When you receive an e-mail invitation to a meeting, the invitation contains the
information that you need to get access to the meeting and to connect to the audio
portion of the meeting. The invitation may be for a future (scheduled) meeting, or it
may be for an informal Meet Now meeting, where someone has just sent you an
invitation to meet in a virtual workspace.

To join a meeting from an e-mail invitation

   1. In the e-mail invitation, click the Join Meeting link to go to the Live Meeting
       Join Meeting page.
   2. At the Join Meeting page, you may be required to enter the following
       information:

           •    In the Your Name box, type the name you want to display in the Live
                Meeting console for other participants to identify you during the
                meeting.
           •    In the Meeting ID box, type the ID of the meeting that you are joining.
                If the meeting organizer requires a meeting key, type it in the Meeting
                Key box. The meeting ID and the meeting key, if required, are
                contained in the e-mail invitation that you received for the meeting.

   3. Click Join Meeting.

Install the Live Meeting console

You use the Live Meeting console to view and participate in meetings.

When you attempt to join a meeting and you either have not installed the Live Meeting
console or your console is out of date, you will see the Meeting Installer page. The
Meeting Installer page contains links to console installation options. If you are using a
computer running Microsoft Windows, click Install the Windows-based Live Meeting
Console. This is a one-time installation that will set up the full-featured Live Meeting
Windows-based console on your computer.

To install the Live Meeting Console

   •   In the e-mail invitation that you receive to join a Live Meeting session, click
       Join Meeting.
   •   On the Meeting Installer page, click Install the Windows-based Live Meeting
       Console.
   •   In the File Download dialog box, click Run. If you are running Windows XP SP2,
       you may notice that nothing happens. If this is the case, on the Meeting
       Installer page, look for a pop-up message. Click the pop-up message, and then
       click Download File.
   •   If you are running Windows XP SP2, click Run again at the Internet Explorer
       Security Warning dialog box to start the Live Meeting setup program. When
       installation is complete, Live Meeting will start the console and add you to the
       meeting.

To join a Live Meeting with ActiveX settings locked down

The Live Meeting console does not require that your browser be enabled to install and
run ActiveX controls. If your Web browser is configured to prevent you from
downloading signed ActiveX controls or from initialising and scripting ActiveX controls
marked as safe, you will see an interim Meeting Entry page. To join the meeting, click
the Join Live Meeting link.

Join the phone conference

Most meetings involve a phone conference in addition to the content that is displayed
or shared in the Live Meeting console. With Live Meeting, you can:

   1. Join the phone conference manually by calling the conference call phone
      number provided in your e-mail invitation. If the meeting organiser has set
      up a phone conference for the meeting, the phone conference information,
      including the conference call number and the participant passcode, are
      included in the meeting invitation. In addition, Live Meeting displays the
      conference call information by default.
   2. Allow Live Meeting to call you and automatically add you to the phone
      conference. If the meeting organiser has set up integrated audio conferencing
      for the meeting, you can instruct Live Meeting to call you at a phone number
      that you provide. When you answer the call, Live Meeting automatically adds
      you to the phone conference. You do not have to remember conference call
      information, such as access phone numbers and participant codes.
   3. Join a conference that uses Internet Audio Broadcasting. If the meeting
      organiser has chosen to broadcast one-way audio for the meeting using the
      Internet, you can connect to the broadcast and listen to it through your PC.
To join a phone conference by calling the conference call number

   •   Join the meeting by using the procedures described earlier in this topic.
   •   In the Audio and Recording Setup dialog box, view the Phone Conferencing
       information for the meeting. This information is also contained in your e-mail
       invitation for the meeting.
   •   Using your phone, call the conference call number and then supply the
       participant passcode when prompted by the conference calling service.

To join a phone conference by having Live Meeting call you

   •   Join the meeting by using the procedures described earlier in this topic.
   •   In the Audio and Recording Setup dialog box, in the Call me at box, enter the
       phone number where the service can reach you.
   •   Click Join Conference. Live Meeting integrated audio will call the phone
       number you specified. When you pick up the phone, the conference calling
       service will have already added you to the conference call, and it will ask you
       to supply your name so it can announce your arrival in the meeting.

Note: This feature may not be available if the meeting organiser did not enable it.

To join a phone conference that uses Internet Audio Broadcasting

   1. If Internet Audio Broadcasting is enabled for a meeting, you should see a the
      audio status as playing in the Audio and Recording Setup dialog when you first
      enter the meeting in the Live Meeting console. Optionally, if the Audio and
      Recording Setup window is not shown, you can connect to the Internet
      broadcast manually. To do so, on the Audio menu, click Listen to Internet
      Audio Broadcast.

What to do if you experience problems while joining a conference call

In some cases you will experience problems connecting to a conference call, perhaps
because a wrong number is supplied in the invitation or because the information is
simply missing. A good way to resolve conference call problems at meeting time is to
join the meeting and then open a chat session in the Live Meeting console to
communicate with the meeting organiser.

				
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Description: How to Join a Live Meeting