Match Day Check List, Player Accident and Public Liability Insurance FAQ’S Match Day Check List 1.) Who is responsible for signing the Match Day Check List on behalf of the club? It has been recommended by the VCFL that each club appoint a Risk Management Officer (RMO) prior to the commencement of the season. The RMO will be responsible for the completing of the checks and signing of the Match Day Check List Each club should also appoint a Deputy Risk Management Officer who will act as the RMO should the elected RMO be unavailable. In the absence of the RMO or his deputy or any club official can undertake the checks and sign the Match Day Check List. 2.) What level of qualification is required by the RMO to undertake his duties? The RMO is not required to hold any professional capacity or undertake any special training to complete the Match Day Check List. All RMO’s will receive guidelines prior to the season commencing and training and information sessions will be held throughout the year. 3.) When is the Match Day Check List signed? The Match Day Check List is signed before the commencement of the first game of the day. If there are more than the two teams playing on that ground on a particular day, then a new Match Day Check List must be signed by the RMO of each competing team before their teams play. 4.) What liability is there on the RMO or person signing the Match Day Check List if there is an injury? There is no Liability on the RMO or person signing the Match Day Check List. This check list as a document for our insurers to confirm that the checks were undertaken before the commencement of play and in the opinion of the RMO it was safe for the game to proceed. The RMO is also protected by the Volunteer Public Protection Legislation and the VCFL Public Liability Insurance. 5.) What if one or both of the RMO’s of the competing two sides deem that there is a genuine safety risk and refuse to sign the document before the game starts? The game does not proceed. In almost all instances the clubs involved should be able to rectify any issue, ie: replace goal post padding, spread some sand over parts of the ground, cover sprinkler heads etc. In most cases the RMO’s should exercise common sense and provide an opportunity for the works to be carried out to meet the safety requirements for the game to proceed even if the start of the first game is delayed. However, in extreme cases where there is a serious safety concern that cannot be rectified, the game or games on that day cannot commence. 6.) What happens if a game is cancelled due to safety concerns? VCFL Rule 10.6.2 applies. This states: a) If a match is unable to commence or continue within the time scheduled for the match for reasons beyond the control of either team ( including circumstances where it is unsafe for a match to proceed) the following shall apply i) The result of the match which is unable to commence for reasons beyond the control of the team shall be determined by the ruling body. 7.) What if any part of the Match Day Check List is completed with a “No”? If any question on the Match Day Check List is answered with a “no”, then this flags a safety risk and the game is not to proceed. However, in almost all instances the clubs involved should be able to rectify the risk quickly allowing the game to proceed once all safety issues have been satisfied. 8.) What if the umpire says it is OK to proceed after the RMO says the game should not proceed? The umpire is not party to the Match Day Check List or the VCFL insurance requirements and as such has no control over the signing of the Match Day Check List. If the RMO’s decide there is a safety risk then the game does not proceed until that risk is satisfied. 9.) What if the umpire says it is NOT safe to play after the RMO says it is safe to play? If the umpire identifies a risk that the RMO’s have not and he/she considers that risk sufficient not to play the game or there is a change in conditions or circumstances after the RMO’s have signed off the Match Day Check List. The Umpire may call the game off or it does not commence/recommence until the safety issues are satisfied and the Umpire confirms everything is satisfactory. 10.) What if a club decides to NOT sign the Match Day Check List to prevent a game proceeding? Should there be allegations that a clubs RMO has refused to sign the Match Day Check List for any other reason than a safety risk, the ruling body, (league), will investigate the matter and if it is found the RMO refused to sign the Match Day Check List for reasons other than concerns over safety, the matter will be dealt with by the league under “bringing the game into disrepute” and will be treated most severely. Player Accident and Public liability Insurance 1.) Are WorkSafe VCFL registered players trying out with TAC cup sides in practice games covered by insurance if there is no ground inspection sheet completed? They are covered by the TAC cup insurance cover when under the control of the TAC cup side. 2.) Are players/officials covered under Public Liability insurance for any traveling they do. Ie: traveling to away games, popping down to the local liquor supplier for extra stocks. Yes. The Public Liability insurance cover protects them for 24 hours a day for the entire year, regardless of whether it is football season or not. The policy covers club members anywhere in Australia as long as they are acting in official football club business. 3.) Is a player who is not registered with the VCFL and trains and plays with a VCFL club during the practice match season covered for Player Accident and Public Liability Insurance. Yes. A player who is not registered with the VCFL or has been registered with another VCFL club is covered by Non Medicare and Public Liability cover. The player must be registered BEFORE the first official round of their league to be covered by the WorkSafe VCFL Risk Protection Policy. 4.) Are clubs covered Player Accident and Public Liability insurance for unofficial little league matches at ½ time of the senior match. Yes. The insurance covers promotion of the game. 5.) Are clubs covered for Player Accident and Public Liability insurance for one off “Lightning Premierships” which is not part of the normal home & away season. Yes. Again, this is promotion of the game. 6.) Are players and officials covered for Player Accident and Public Liability insurance on a Pre Season camp or at a different venue to what they normally train at. Yes. As long as the training session is arranged by the club they are covered. They are not covered if it is just a group of players having a night arranged by themselves. 7.) What if a game is shifted to a venue not normally used by the club or league. Yes you are covered provided the Match Day Check List is completed for that venue before the games commence. 8.) Can a player be granted an exemption to play outside their age group based on age or disability? Yes, provided there has been sufficient consultation. There needs to be a signed agreement between the player, parents and the club and league agreeing to this arrangement. The player and parents should be interviewed by the coach, club and league officials detailing the reasons why the player should be granted an exemption. This needs to be documented and accepted by all parties. 9.) Fundraising events such as Disco/band in social rooms, hay carting, hiring out venue for special functions such as 21sts, annual ball at another venue. etc. Some fund raising events are covered under the Public Liability policy and include, Trivia Nights, Bands, Fancy Dress, Presentation Nights, Balls/dances etc. Some are not covered such as functions involving, Water Activities, Aircraft, Fireworks, Livestock, Rides of any kind, large crowds or security personnel but it is best for any function or special fund raising event that you contact Jardine Lloyd Thompson, 1300655931 to ensure your event is covered. 10.) Does the policy cover infectious diseases? No the policy does not cover the catching of or transfer of infectious diseases 11.) If a trainer who has not completed their accreditation covered by the Public Liability Insurance? Yes. They are covered as long as they are only administering basic first aid. It is a rule of most leagues that all trainers must have at least a level 1 trainers accreditation 12.) Does the VCFL have a policy for extreme weather conditions such as heat or cold. At present there are no policies covering extreme weather conditions, however this will be reviewed during the year. Commonsense should always prevail in extreme weather conditions and if it is considered extreme the game should be delayed or stopped. 13.) What is the minimum safe standard for lighting at grounds? The Risk Management Manual provides a guide on this and although the best level is 500 LUX this is normally for TV standard games. The Australian standard is 100 LUX and this would be a fair guide if playing a game under lights.