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This is an agreement entered into between a videographer and a client for wedding recording services. This agreement can be customized to include the date of the wedding, ceremony location, reception location, production time, payment terms, payment method, cancellation terms, travel time, and description of the services that will be rendered. This agreement can be used by small businesses that offer videography services, or by engaged couples looking to hire a videographer for their wedding.
This is an agreement entered into between a videographer and a client for wedding recording services. This agreement can be customized to include the date of the wedding, ceremony location, reception location, production time, payment terms, payment method, cancellation terms, travel time, and description of the services that will be rendered. This agreement can be used by small businesses that offer videography services, or by engaged couples looking to hire a videographer for their wedding. WEDDING VIDEO CONTRACT This Wedding Video Contract (the “Contract”) is made and entered into this ___________ day of __________________, 20____ [Instruction: Insert contract date.] (the “Effective Date”), by and between ____________________________________________________ [Instruction: insert name of company providing video services.] (the “Studio”) and _______________________________________ [Instruction and Comment: Insert client name. Although the goal is always to have a great shoot and perfectly happy clients, the Studio also wants to be paid for its work in any event, whether the shoot goes perfectly, or the wedding is cancelled or there is a dispute regarding the work done. Careful consideration should be given when determining the client, and therefore, who is responsible for payment under the contract, regardless of the outcome. Considerations may include the bride, groom, parents of either, some other individual or a combination of all parties. Whoever is listed should sign this contract.] (the “Client”) RECITALS: 1. Client wishes to hire the Services of the Studio to videotape and to create a video playback program on DVD videodisc (the “Production”) to be shot on the wedding day of the client and other agreed upon dates in connection with the wedding; and 2. Studio agrees to videotape the wedding on the terms and conditions as set forth herein. IN CONSIDERATION of the mutual benefits and covenants set forth below, the sufficiency of which is acknowledged by the parties, and with the intent to be legally bound by this Contract, the parties expressly agree as follows: 1. WEDDING INFORMATION i. The Wedding to be held on ___________________ [Instruction: Insert Wedding date.] (the “Wedding Day”) ii. The Wedding will be held at: _____________________________________________ [Instruction: Insert Wedding ceremony location name.] The Street Address is: _______________________________________ ___________________________________________________ _______________________________________________________ [Instruction: Insert Wedding ceremony location street address.] © Copyright 2011 Docstoc Inc. registered document proprietary, copy not 2 Start Time: __________________ End Time: _________________ [Instruction: Insert Wedding ceremony start time and end time.] iii. The Reception will be held at: _______________________ [Instruction: Insert Wedding reception location name, strike out if not applicable.] The Street Address is: _______________________________________ _______________________________________________________ [Instruction: Insert Wedding reception location street address.] Start Time ____________________ End Time _________________________ [Instruction: Insert Wedding ceremony start time and end time.] iv. The Rehearsal will be held on: _________________________ [Instruction: Insert Rehearsal date, strike out if not applicable.] v. Location of the rehearsal is: ____________________________________________ [Instruction: Insert Wedding rehearsal location name, strike out if not applicable.] State Time: ___________________ End Time _______________________ [Instruction: Insert Wedding rehearsal start time and end time.] vi. Name of the Bride: ___________________________________________________ Address of the Bride: __________________________________________________ ________________________________________________ Phone: H________________ W________________ Cell______________ Email: ______________________________________________________ [Instruction: Insert Bride’s contact information.] vii. Name of the Groom: ____________________________________________________ Address of the Groom: __________________________________________________ _______________________________________________________ Phone: H_________________ W________________ Cell _______________ Email: __________________________________________________________ [Instruction: Insert Groom’s contact information.] © Copyright 2011 Docstoc Inc. registered document proprietary, copy not 3 [Comment: Videographer may want to have Bride and Groom initial which party will be the main contact. If so, the contract should contain a sentence that says same.] 2. PRODUCTION TIME The Production shall begin upon the commencement of video coverage i.e. bride’s preparations, etc., or one hour prior to the scheduled ceremony i.e. when Studio setup cameras, microphones, etc., whichever is earlier, and it shall run continuously until departing the event location. Time allotted is up to ______________ consecutive hours of Production. If the total job time exceeds the time contracted for, extra charges will apply at $ __________. [Instruction: Insert applicable terms.] Studio attends rehearsals (1hr) at no charge, if they are held the day of or the day prior to the wedding day. [Instruction: Insert amount of time videographer will attend rehearsal without charge, or strike if inapplicable.] If the rehearsal exceeds the time contracted for, extra charges will apply at $ _____. [Instruction: Insert applicable terms.] In the event the rehearsal exceeds the time contracted for and Studio has other obligations or commitments which would conflict with the excess rehearsal time, Studio, in its sole decision, shall have the right to leave the rehearsal and discontinue videotaping the rehearsal and Client shall have no further right or claim with respect to such decision. 3. CANCELLATION If Client gives thirty days’ notice of cancellation to the Studio, Client shall receive a refund of any funds on deposit, less 50%. Any cancellations beyond this time will be considered non- complying cancellations, and therefore Client will not be entitled to any refund amount. Studio cancellations always require a 100% refund of all funds paid by Client, except in the event of a cancellation pursuant to Paragraph 19 of this Agreement. [Comment: Videographer may negotiate the above terms, and therefore, same may be changed to conform to policy or specific negotiations.] In the event of postponement of the Wedding or cancellation prior to thirty days’ before the Wedding [Instruction: Conform to notice required in paragraph above.], the deposits paid may be used for any future event up to one year past the date of this contract, provided Studio has no other obligations or commitments for the future date. After that time, all deposits will be forfeited to Studio. 4. FINAL PRODUCT Studio will make best efforts to give the client the best photos and videos possible, but makes no guarantee, in regards to the quality of the photographs, sound quality or video tapes which are influenced by many factors sometimes beyond Studio’s control. The Studio also reserves the right to edit and delete photos as it deems fit for the benefit of the client or those which it deems inappropriate or illegal. Studio does not guarantee that everyone in the event will be © Copyright 2011 Docstoc Inc. registered document proprietary, copy not 4 photographed or included in the final edited photographs, or that any particular shot, effect or interview will be included, including any or all of those which may be specifically requested by the client. 5. DVD COMPATIBILITY Studio makes no guarantee that photo or video DVD’s provided will function in all computers or DVD players. 6. CHANGES Client may request one set of changes, upon receiving his approval copy. If such changes require more than one hour of editing time, such extra time shall be billed at $________ per hour. Such change requests must be made by email or other written form. When requested changes are completed, the final DVD copies will be produced. No additional Approval Copies will be sent. [Instruction: Insert applicable negotiated terms above.] 7. FILE STORAGE Studio cannot keep huge video files on its computer for a period longer than ___________ days from the delivery of the Approval Copy, so if changes are requested after that time, extra editing charges will apply. If no changes are received by this date, it will be assumed that the client is satisfied with the DVD “AS IS” and NO changes will be made to the final copy. [Instruction: Insert applicable number of days file will be stored.] 8. LIABILITY Studio takes utmost care with respect to the exposure, sound capture, editing, duplication and delivery of the video products and services offered. However, in the unlikely event all of the photos or video tapes should be lost, stolen, damaged, or destroyed, for reasons beyond our best efforts, Studio’s liability is limited to the return of all payments received for photography and video services. The Studio’s liability hereunder is limited to the refund of monies paid to Studio. 9. DAMAGE TO EQUIPMENT In the event any of the Studio's equipment is damaged or destroyed, either accidentally or intentionally, by the Client, wedding guests and attendants, or employees of the Client, the Client is fully responsible for the equipment's replacement at current new market prices. If an identical replacement model is unavailable, Client will be fully responsible to replace the equipment with the current industry comparable model with respect to make, model and equipment grade. © Copyright 2011 Docstoc Inc. registered document proprietary, copy not 5 10. PRODUCTION MATERIALS If Client wants any photos, invitations, music, checklists, and any other materials to be used in this production, he shall deliver the same by wedding day, other than perishable items, which shall be produced on wedding day. Production will proceed without such materials if not supplied by this time. Studio shall have no further liability with respect to any photos or video of any or all of such items which are not videotaped and/or photographed as a result of Client’s failure to produce any or all of such items. 11. MODEL RELEASE The Client hereby grants to Studio and its legal representatives and assigns, the irrevocable and unrestricted copyright to use and publish photos/videos of the Client. Studio reserves the right to use the Production for commercial, promotion, display, competition or other purposes in any manner or medium, without compensation or liability. It is the responsibility of the client to advise all participants/ attendees that the event will be videotaped and photographed. All parties attending the event will be considered as consenting to be included in any lawful use of the copyrighted materials. 12. RIGHTS Client warrants that he/she has the legal rights, including intellectual property rights, over anything which the Studio will videotape, including photos, music or other materials supplied by the client for use in this video, and that client’s use will be limited to viewing by friends and family. Studio reserves the right to remove themselves and all equipment at any time there appears to be a potential danger to themselves or equipment (belligerent or rowdy, intoxicated people; improper fireworks; careless discharge of firearms; etc.). No refund or other consideration shall be given in such cases and Studio shall have no further obligation to continue or restart videography in such instance. Also, Studio agrees to work only in non-smoking environments. For outdoor weddings studio utilizes proper equipment to reduce wind noise (fur muffs) and utilizes camera rain covers in the case of a drizzle or light rain. However, Studio reserves the right to immediately remove all equipment to an indoor location in the event of weather that may be hazardous to equipment or persons like lightning, strong wind, hard rain, etc. No refund or reduction in price shall occur in this event and Studio shall have no further obligation to continue or restart videography in such instance, but, hopefully, the event would be moved indoors where video could be continued or restarted, in Studio’s sole discretion. 13. LOCATION It is the responsibility of the client to secure permission of the church, synagogue or venue to videotape and/or photograph the event. The Studio shall put its best efforts to abide by the rules © Copyright 2011 Docstoc Inc. registered document proprietary, copy not 6 of the church/synagogue as provided by Client. In the event Studio shall put forth such best efforts, no refund or other consideration shall be given in cases where the church, synagogue or venue refuses to permit Studio to videotape and/or photograph the event, and Studio shall have no further obligation to continue or restart videography in such churchy, synagogue or venue in such instance. 14. TRAVEL No travel fee is charged for the purpose of attending rehearsal and the wedding day, if the production is within the State of ______________ and certain areas near the State border. [Instruction: Insert state, and describe areas where travel will be free, if possible.] For all other travel, a mileage fee of ______________ per mile will be prepaid by the Client for each trip made by Studio. [Instruction: Insert mileage fee.] 15. DESCRIPTION: Wedding Packages: [Instruction: Describe the wedding packages offered.] Options: [Instruction: Describe the options offered.] Package & Options Chosen: ____________________________________________________ ____________________________________________________ [Comment: Studio may want to consider having bride and groom, or responsible party initial package chosen.] 16. PAYMENT: Deposit: $___________________ First half fee: $___________________ to be paid 10 days prior to the wedding rehearsal Final Balance:$ __________________ to be paid on delivery of the DVD’s TOTAL FEE __________________________ One half of the balance of the video fee (after deposit) must be received no less than 10 days prior to the wedding rehearsal, else the reservation shall be considered cancelled without further © Copyright 2011 Docstoc Inc. registered document proprietary, copy not 7 notice. The final balance is due upon the delivery of the DVD’s. [Instruction: Insert applicable contract terms.] Extra DVD copies are furnished at an extra cost of $________ each. [Instruction: Insert applicable price.] 17. PAYMENT METHODS Studio accepts the following payment methods: • Cash • Personal Checks • Company Checks • Cashier’s Checks • Money Orders • PayPal® • Visa • MasterCard • Discover • American Express [Instruction: check whichever is applicable.] 18. VIDEOGRAPHY PERSONNEL Studio shall make best efforts to ensure that scheduling permits the head videographer chosen by Client to be the one at the Wedding. However, in the event such person shall be unavailable, unable or unwilling to perform the services pursuant to this contract, Studio shall provide competent videography staff to perform the contract services. In such event, Studio shall have no further obligation, other than to fulfill the terms of this contract with alternative videography staff, chosen by Studio in its sole and absolute discretion and no refund or reduction in price shall occur in this event. 19. FORCE MAJEURE If the Studio is delayed at any time in the commencement or progress of its work by an act or neglect of Client or any other vendor hired specially by Client, or of an employee of either, or by changes ordered in the Production, or by labor disputes, fire, unusual delays in deliveries, unavoidable casualties or other causes beyond the Studio’s control (including but not limited to acts of God, total or substantial destruction of any or all of the Wedding ceremony or reception location through no fault of Studio, acts of war, actual or threatened acts of terrorism, insurrection or hostilities, acts of a public enemy, epidemics or quarantines or other causes similar to those enumerated) or by delay authorized by Client’s pending mediation or arbitration or by other causes which the Studio determines may justify delay, then Studio shall have no further obligation under this Agreement other than to make best efforts to perform hereunder to the best of its ability, given the circumstances. © Copyright 2011 Docstoc Inc. registered document proprietary, copy not 8 20. GOVERNING LAW This Agreement shall be governed by the laws of the State of _______________. [Instruction: Insert state.] 21. ARBITRATION All disputes arising under this Agreement shall be submitted to binding arbitration before a mutually agreed upon arbitrator in a court having jurisdiction within the state of ____________. [Instruction: Insert state, same as that by which contract will be governed by.] Each party shall bear its own costs of arbitration. 22. WAIVER Any waiver of a breach or default hereunder shall not be deemed a waiver of a subsequent breach or default of either the same provision or any other provision to this Agreement. 23. ENTIRE AGREEMENT This agreement contains the entire understanding between the Studio and the Client. It supersedes all prior and simultaneous agreements between the parties. Any modifications to this Agreement must be in writing and signed by both parties. The undersigned parties, have read and understood and agree to the terms and conditions printed in this Contract. ________________________________________________________________________ (Groom’s printed name) (Groom’s signature) ________________________________________________________________________ (Bride’s printed name) (Bride’s signature) ____________________________________ (Date signed) © Copyright 2011 Docstoc Inc. registered document proprietary, copy not 9
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