ACS DIVISION OF POLYMER CHEMISTRY
INSTRUCTIONS FOR PREPARING A POLYMER PREPRINT USING THE POLY97 PREPRINT
(Revised January 1998)
Polymer Preprints is produced using a photographic process. Whatever is submitted to the printer, within
the specified margins, will appear in the journal. Beginning with the 1998 Spring ACS Meeting in Dallas,
TX, preprints will be photographed directly from regular letter-size 8.5” x 11” paper. Thus, preprints
should no longer be submitted on special POLY paper. The easiest way to create a preprint in proper
format is through the use of the POLY97PreprintTemplate. Beginning with the 1998 Fall ACS meeting in
Boston, MA, it is requested that the preprint be submitted both as a hardcopy and electronically, to facilitate
transition to 100% electronic submission in the future. If a preprint is not in the correct format, it will be
returned for corrections prior to acceptance, or rejected.
Downloadable Polymer Preprint Template. The POLY97PreprintTemplate is a Microsoft Word
document template file (“dot” extension), and is usable with either a PC or a Macintosh computer. The
POLY97PreprintTemplate.dot file may be downloaded from the Polymer Division homepage on the
World-Wide Web, at http://www.chem.umr.edu/~poly. A sample preprint and these instructions should
also be downloaded from the web-site. The template file is “read only” and is protected against
unauthorized changes. It should be copied into the templates subdirectory of Microsoft Office 95 or
wherever the Microsoft Word program is installed. Then a new Polymer Preprints document may be
created as follows: open Word, click File, click New, double click on the icon entitled
POLY97PreprintTemplate.dot, and in the “Password” dialog box, click “Read Only”. One should now see
a new formatted document on the screen, which may be saved under any name desired and into which the
contents of the new preprint can be overwritten.
The POLY97PreprintTemplate automatically formats the preprint in the proper fashion as follows:
Paper Size: Letter-size 8.5”x 11” paper in 2-column format.
Margins: 0.8” on top, 1.1” on bottom, 0.6” on left and right. The two columns are each 3.5” wide,
with 0.3” spacing between them.
Font: Times New Roman. 8 pt for the main text, 8.5 pt for titles and section headings.
Line Spacing: Single.
Justification: Full (text edges even along both left and right sides).
Polymer Preprint Length. The entire preprint, including tables and figures must not exceed 4 columns (2
pages) in length. The option exists for a two or three column preprint.
Submission. The original plus two copies of the preprint should be submitted to the appropriate
Symposium chair. Special Topics (General) preprints should be sent to the Special Topics Editor:
Dr. Robert B. Moore Phone: (601) 266-4480
The University of Southern Mississippi FAX: (601) 266-5504
Department of Polymer Science e-mail: email@example.com
Hattiesburg, MS 39406-0076
Additional Instructions and Suggestions.
Font. Times New Roman, 8 pt, is the required font for the main text. If absolutely necessary to conserve
space, 7.5 pt Times New Roman will be accepted.
Title, authors, affiliation, and address. This information must be centered above the left hand (1st) column
only of the first page (see sample preprint). The title should appear at the very top, in boldface and all
capital letters. The title should appear exactly as it does in the corresponding ACS Abstract. After one
blank line, the authors’ names should appear, centered and in italics. After another blank line, the
affiliation and address should appear centered in regular typeface. Finally, after one more blank line, the
main text should begin.
Figures and Graphics. Figures and graphics should all be incorporated into the word processing document
file so that the entire manuscript can be printed by the laser printer. Photographic images should be
scanned, if possible. If a figure or graphic must be mounted after laser printing, rubber cement or glue stick
should be used; adhesive tape must not be used. Figures should be black-and-white only, and of a size
which is easily legible, including legends and text. Each figure should have a number and a caption (full
justification) which appear directly below the figure.
Tables. Each table should have a number and heading (centered) that appear above the table.
References (Endnotes). A list of references should follow the main text, numbered in the order they appear
in the text. Within the text, the reference citation should appear as a superscript number that follows any
necessary punctuation; in the references section, the number should be regular, within parentheses.
Note: More detailed instructions may be downloaded by following the links on the POLY website. The
advanced instructions are in a file called AdvancedInstructions.doc.
Polymer Preprint Template Compatibility. The POLY97PreprintTemplate has been demonstrated to
work properly with the following systems:
Operating System Microsoft Word Version Source of MS-Word
Windows 95 Word 97 Office 97 Small Business Edition
Windows 95 Word 7.0 Office 95
Windows 95 Word 6.0 Word 6.0
Windows 3.1 Word 6.0 Office 4.0
Windows NT 4.0
Workstation Word 97 Office 97 Professional
System 7.1.2 Word 6.0 (or higher only) Office 4.2
Timing for Circulation. Polymer Preprints are mailed out about three to four weeks before the national
meeting to >8500 Division members and to about 600 libraries and other organizations. The actual
publication date, i.e., when the issue is taken to the post office, is shown on the title page of each issue.
Questions. Any questions concerning preprint preparation should be directed to Darlene Ramsey, Polymer
Preprints editorial coordinator (601) 266-5193 (e-mail: Darlene.Ramsey@usm.edu). Technical issues
concerning implementation of the POLY97PreprintTemplate should be directed to Andrew Donnalley,
Polymer Preprints Assistant Editor (601) 266-5055 (e-mail: Andrew.Donnalley@usm.edu).