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ACS DIVISION OF POLYMER CHEMISTRY INSTRUCTIONS FOR PREPARING A POLYMER PREPRINT USING THE POLY97 PREPRINT TEMPLATE (Revised January 1998) Polymer Preprints is produced using a photographic process. Whatever is submitted to the printer, within the specified margins, will appear in the journal. Beginning with the 1998 Spring ACS Meeting in Dallas, TX, preprints will be photographed directly from regular letter-size 8.5” x 11” paper. Thus, preprints should no longer be submitted on special POLY paper. The easiest way to create a preprint in proper format is through the use of the POLY97PreprintTemplate. Beginning with the 1998 Fall ACS meeting in Boston, MA, it is requested that the preprint be submitted both as a hardcopy and electronically, to facilitate transition to 100% electronic submission in the future. If a preprint is not in the correct format, it will be returned for corrections prior to acceptance, or rejected. Downloadable Polymer Preprint Template. The POLY97PreprintTemplate is a Microsoft Word document template file (“dot” extension), and is usable with either a PC or a Macintosh computer. The POLY97PreprintTemplate.dot file may be downloaded from the Polymer Division homepage on the World-Wide Web, at http://www.chem.umr.edu/~poly. A sample preprint and these instructions should also be downloaded from the web-site. The template file is “read only” and is protected against unauthorized changes. It should be copied into the templates subdirectory of Microsoft Office 95 or wherever the Microsoft Word program is installed. Then a new Polymer Preprints document may be created as follows: open Word, click File, click New, double click on the icon entitled POLY97PreprintTemplate.dot, and in the “Password” dialog box, click “Read Only”. One should now see a new formatted document on the screen, which may be saved under any name desired and into which the contents of the new preprint can be overwritten. The POLY97PreprintTemplate automatically formats the preprint in the proper fashion as follows: Paper Size: Letter-size 8.5”x 11” paper in 2-column format. Margins: 0.8” on top, 1.1” on bottom, 0.6” on left and right. The two columns are each 3.5” wide, with 0.3” spacing between them. Font: Times New Roman. 8 pt for the main text, 8.5 pt for titles and section headings. Line Spacing: Single. Paragraph Indents: 0.25” Justification: Full (text edges even along both left and right sides). Polymer Preprint Length. The entire preprint, including tables and figures must not exceed 4 columns (2 pages) in length. The option exists for a two or three column preprint. Submission. The original plus two copies of the preprint should be submitted to the appropriate Symposium chair. Special Topics (General) preprints should be sent to the Special Topics Editor: Dr. Robert B. Moore Phone: (601) 266-4480 The University of Southern Mississippi FAX: (601) 266-5504 Department of Polymer Science e-mail: firstname.lastname@example.org Box 10076 Hattiesburg, MS 39406-0076 Additional Instructions and Suggestions. Font. Times New Roman, 8 pt, is the required font for the main text. If absolutely necessary to conserve space, 7.5 pt Times New Roman will be accepted. Title, authors, affiliation, and address. This information must be centered above the left hand (1st) column only of the first page (see sample preprint). The title should appear at the very top, in boldface and all capital letters. The title should appear exactly as it does in the corresponding ACS Abstract. After one blank line, the authors’ names should appear, centered and in italics. After another blank line, the affiliation and address should appear centered in regular typeface. Finally, after one more blank line, the main text should begin. Figures and Graphics. Figures and graphics should all be incorporated into the word processing document file so that the entire manuscript can be printed by the laser printer. Photographic images should be scanned, if possible. If a figure or graphic must be mounted after laser printing, rubber cement or glue stick should be used; adhesive tape must not be used. Figures should be black-and-white only, and of a size which is easily legible, including legends and text. Each figure should have a number and a caption (full justification) which appear directly below the figure. Tables. Each table should have a number and heading (centered) that appear above the table. References (Endnotes). A list of references should follow the main text, numbered in the order they appear in the text. Within the text, the reference citation should appear as a superscript number that follows any necessary punctuation; in the references section, the number should be regular, within parentheses. Note: More detailed instructions may be downloaded by following the links on the POLY website. The advanced instructions are in a file called AdvancedInstructions.doc. Polymer Preprint Template Compatibility. The POLY97PreprintTemplate has been demonstrated to work properly with the following systems: Operating System Microsoft Word Version Source of MS-Word Windows 95 Word 97 Office 97 Small Business Edition Windows 95 Word 7.0 Office 95 Windows 95 Word 6.0 Word 6.0 Windows 3.1 Word 6.0 Office 4.0 Windows NT 4.0 Workstation Word 97 Office 97 Professional Macintosh System 7.1.2 Word 6.0 (or higher only) Office 4.2 Timing for Circulation. Polymer Preprints are mailed out about three to four weeks before the national meeting to >8500 Division members and to about 600 libraries and other organizations. The actual publication date, i.e., when the issue is taken to the post office, is shown on the title page of each issue. Questions. Any questions concerning preprint preparation should be directed to Darlene Ramsey, Polymer Preprints editorial coordinator (601) 266-5193 (e-mail: Darlene.Ramsey@usm.edu). Technical issues concerning implementation of the POLY97PreprintTemplate should be directed to Andrew Donnalley, Polymer Preprints Assistant Editor (601) 266-5055 (e-mail: Andrew.Donnalley@usm.edu).
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