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Personnel Sub-Committee - 4401

VIEWS: 8 PAGES: 8

									                                                                                     14
                                                                          PERSONNEL
                                                                      SUB-COMMITTEE
                                                                           4 April 2001


THE BOROUGH COUNCIL OF HAVANT

At a meeting of the Personnel Sub-Committee held on 4 April 2001.

Present:

Councillor J M Hanan (in the Chair)
Councillors R V Bellinger, Mrs G V M Blackett, C R Bond, G Erlebach, W Fish,
Mrs J Fulcher, D Gillett, Mrs M O'Brien, G Tart and S E Troke.

Councillor J Briggs attended as Standing Deputy for Councillor M J Hayward.
Councillor D M Farrow attended as Standing Deputy for Councillor D H Collins.
Councillor B S Francis attended as Standing Deputy for Councillor L W G Powell.


14     MINUTES

       RESOLVED that:

       (1)     the minutes of the meeting of the Sub-Committee held on 7 February 2001 be
               approved as a true record and signed by the Chairman;

       (2)     that the minutes of the meetings of the Council and Employees Local Joint
               Working Party held on 16 and 28 March 2001 be noted.

15     MATTERS ARISING

       None.

16     CHAIR'S REPORT

       The Chair agreed to write to Mr P J C Hitchcock on behalf of the Sub-Committee and
       express the Sub-Committee's appreciation of his help over many years and to wish
       him well.

17     EXCLUSION OF THE PUBLIC

       RESOLVED that the public be excluded from the meeting during consideration of the
       items headed and numbered as below it being likely, in view of the nature of the
       business to be transacted, or the nature of the proceedings that if members of the
       public were present during those items there would be disclosure to them of exempt
       information of the descriptions specified in paragraphs of Part I of Schedule 12A of
       the Local Government Act 1972 shown against the heading in question, namely:

       Minute 20 -    Management Team Officers still at Risk of Redundancy (paragraph 1)
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                                                                           PERSONNEL
                                                                       SUB-COMMITTEE
                                                                            4 April 2001


     Minute 21 -   Possible Early Retirement by way of Redundancy - Mr K (paragraph
                   1)

     Minute 22 -   Local Grades J and K (paragraph 1)

     Minute 23 -   A Review of the Public Relations Function (paragraph 1)

     Minute 24 -   Future Staffing Structure of the Council (paragraph 1)

     (Paragraph 1 relates to particular employees or job applicants)

18   POLICY ON PROTECTION OF PAY

     The Sub-Committee considered supplementary information from the Human
     Resources Manager explaining the Council's policy and practice with regard to
     protection of pay. This Sub-Committee last considered this policy at its meeting on
     5 December 2000.

     Members agreed at minute 94/12/2000 that this issue be discussed next at a meeting
     of the Council and Employees' Local Joint Working Party before any resolution was
     made by this Sub-Committee.

     The draft proposals for the future staffing structure of the Council were issued for
     consultation with staff and UNISON on Tuesday 6 March 2001. From those proposals
     the Human Resources Manager believed there would be very few cases where the
     Council’s policy on pay (remuneration) protection would need to be invoked.

     Any employee affected would need to know what the Council's policy was as soon as
     practicable.

     The Local Joint Working Party meeting on 16 March 2001 supported the
     recommendations.

     RESOLVED that the current policy and arrangements for Protection of Remuneration
     (section 21.11.1 of the Grey Book) be replaced by the following arrangements:

     (1)    that where an employee is redeployed to a job at a lower grade than their
            current grade the employee's remuneration on the day immediately preceding
            the effective date of redeployment is frozen;

     (2)    that the frozen remuneration will next increase when the maximum
            remuneration for the job into which the employee has been redeployed catches
            up;
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                                                                        PERSONNEL
                                                                    SUB-COMMITTEE
                                                                         4 April 2001


     (3)    that any employee affected in this way and who is currently receiving
            protected pay will continue to have their current (protected) remuneration
            frozen until the maximum remuneration of the job resulting from this
            restructuring catches up.

19   PAY AND BENEFITS – MARKET REVIEW

     The Sub-Committee was reminded that a report was
     submitted by the Management Team to the Personnel
     Committee in November 1996 entitled 'Remuneration Policy
     - Review of Pay and Benefits' (minute 73/11/96 refers).
     One section of that report had concentrated on a market
     comparison review which was undertaken by South East
     Employers Organisation (SEEO) who reported that the value
     of the total package in Havant (pay plus benefits) was a
     little below the average of comparator authorities. SEEO
     had compared the data for the jobs in the market review
     with maximum salaries indicated for the proposed grading
     structure in Havant with the outcome being that the
     majority were within 10% of their market medians. They
     had also advised against introducing market supplements
     unless there was clear evidence of real staffing
     problems.

     The Management Team report had recommended 'that budgetary provision be made
     in 1998/99 to enable a market review to be undertaken'.

     In response to this South East Employers had been asked
     to carry out the review on 39 jobs.    The outcome of this
     review was that no changes were recommended.

     In 2000 South East Employers carried out their own review
     on behalf of all authorities in the region.   The cost to
     Havant was covered by our annual subscription to SEEO.
     This review revealed that Havant's maximum salaries were
     less than 3% lower than the median maximum salary of all
     authorities surveyed.    Therefore no action needed to be
     taken.

     The Sub-Committee was reminded that the Personnel Committee on 26 November
     1997 approved the system for authorising market supplements in cases where
     difficulties were experienced when recruiting and retaining staff (Minute 89/11/97
     refers). This would be initiated by the appropriate Director through talks with the
     Human Resources Manager.

     RESOLVED that, in future, the Council utilise the annual survey conducted by SEEO
     for comparison purposes.

20   MANAGEMENT TEAM OFFICERS STILL AT RISK OF REDUNDANCY
                                                                                      17
                                                                           PERSONNEL
                                                                       SUB-COMMITTEE
                                                                            4 April 2001


     The Sub-Committee was briefed on the current position in respect of Management
     Team officers still at risk of redundancy with the exception of the Head of Leisure
     and Community Services whose position was to be considered separately at the
     meeting.

     The other Management Team officers who remained at risk of redundancy were:

     (i)     Head of Client Services;

     (ii)    Head of Direct Services; and

     (iii)   Capital Strategy Manager.

     So far as two of the officers were concerned, new job descriptions had now been
     prepared in respect of the posts available for them within the new senior management
     structure agreed by the Council. These posts were:

     (i)     Head of Client Services - new post of Head of Policy and Performance in the
             Chief Executive's office responsible for policy development and performance
             management and the co-ordination of the Council's actions to achieve Best
             Value; and

     (ii)    Head of Direct Services - new post of Head of Operations in the Public
             Services Directorate with responsibility for, broadly, the same functions and
             services for which he was, at that time, responsible.

     The job descriptions had been agreed with the Head of Client Services and Head of
     Direct Services respectively and would be signed following their evaluation on the
     basis that they would take effect on the implementation of the new senior
     management structures. Therefore, each of these officers was no longer at risk of
     redundancy.

     The position of the Capital Strategy Manager was slightly different, inasmuch as the
     report on re-structuring was recommending that his post (re-designated Head of
     Capital and Property Services) be re-located into the Directorate of Legal and
     Administration to lead a section including Estates and Building Maintenance services
     as well as being responsible for capital strategy and asset management. A job
     description reflecting this would be drafted and agreed with him. Nonetheless, the re-
     structuring exercise had shown that there was, clearly, an appropriate job available for
     him in the new structure and he could, therefore be regarded as being no longer "at
     risk" of redundancy.

     RESOLVED that the Sub-Committee note the position in respect of these officers.

21   PROPOSED EARLY RETIREMENT BY WAY OF REDUNDANCY – MR K
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                                                                          PERSONNEL
                                                                      SUB-COMMITTEE
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     The Sub-Committee considered confidential supplementary information from the
     Chief Executive outlining proposed terms for the termination of the employment of
     the Head of Leisure and Community Services on 25 July 2001.

     RESOLVED that the Sub-Committee confirms that:

     (1)    the employment of the Head of Leisure and Community Services be
            terminated by way of redundancy on 25 July 2001;

     (2)    in exercise of discretion his service be increased by the award of ten years
            added years at 25 July 2001;

     (3)    additionally, an ex-gratia payment as detailed in the confidential
            supplementary information be made to him, without admission of any liability
            on the part of the Council, and subject to him signing an agreement that this
            and the other payments are in full and final settlement of all possible claims.

22   LOCAL GRADES J AND K

     The Sub-Committee considered confidential supplementary information from the
     Chief Executive concerning the overlap of grades J and K in the Council's grading
     structure. This Sub-Committee considered this issue at the meeting on 30 June 1999.
     At Minute 20/6/99 the Sub-Committee resolved:

     "that the matter be deferred pending the outcome of the Management Team Review
     programmed for the current year but any revision of the grade K salary scale be
     backdated to 1 April 1999".

     A detailed staffing structure was considered separately at Minute 24 below.

     RESOLVED that:

     (1)    grade K be revised to run from salary point 52 to new point 56;

     (2)    the revised grade K be backdated for existing officers to 1 April 1999 in
            accordance with the resolution of this Sub-Committee on 30 June 1999.

23   A REVIEW OF THE PUBLIC RELATIONS FUNCTION

     The Sub-Committee received confidential supplementary information from the
     Director of Policy showing how the Council should move forward in developing its
     Public Relations Function following the Reputation report "Much More than Words".
     The Committee were advised that a recent letter from the Public Relations Officer
     created the need to have discussions with him and give further consideration to the
     options available. The officers were therefore recommending deferral of the matter to
     a future meeting.
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                                                                         PERSONNEL
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                                                                          4 April 2001



     RESOLVED that the Sub-Committee defer consideration of this matter accordingly.

24   FUTURE STAFFING STRUCTURE OF THE COUNCIL

     As a preliminary matter, it was

     RESOLVED that the meeting adjourn so that members of both the Personnel Sub-
     Committee and the Policy and Resources Committee can receive a presentation by the
     Chief Executive concerning the future staffing structure of the Council.


           (The meeting adjourned at 4.00 pm and reconvened at 6.10 pm)


     The Sub-Committee considered confidential supplementary information from the
     Chief Executive setting out the proposed staffing structures for the new directorates
     agreed by the Council. This confidential supplementary information was presented
     following meetings with the Unison Branch Executive where its content and any
     issues of concern had been discussed.

     The recommendations arising out of the supplementary information formulated by
     and fully supported by the Management Team Project Board were submitted to the
     Policy and Resources (Management Team Review) Sub-Committee on 28 March
     2001, as follows:

     That the Sub-Committee:

     (1)    Agrees the supplementary information and recommends that Council
            approves the structures set out therein, to be implemented with effect
            from 19 April 2001;
     (2)    Notes that management of the Beachlands function will remain with the
            Director of Public Services until 18 June 2001 when the Director of
            Community Services takes up her appointment;
     (3)    Notes that the structure for Engineering Services will be subject to further
            review following the outcome of the County Council’s Best Value review
            of the highways agency;
     (4)    Recommends that Policy and Resources Committee delegates authority to
            the Director of Finance to make the necessary virement of budgets to give
            effect to the new structures; and
     (5)    Recommends that Policy and Resources Committee delegates authority to
            the Chief Executive and Directors to manage staffing establishments and
            budgets in the most advantageous manner to achieve the policies agreed
            by the Council, on the basis set out in paragraph 11.4 of the
            supplementary information.
                                                                            20
                                                                 PERSONNEL
                                                             SUB-COMMITTEE
                                                                  4 April 2001




      At the meeting of the Management Team Review Sub-Committee on 28
      March 2001, the recommendations actually approved by the Sub-Committee
      (to this Sub-Committee, the Policy and Resources Committee and the
      Council), were as follows:-

      (1)    agree the supplementary information and approve the structures set
             out therein, to be implemented with effect from 19 April 2001, except
             that:-


             (a)    the post of Chief Executive have no departmental
                    responsibilities other than in respect of policy support and
                    Performance      Review    (including   IT    Strategy   and
                    communications) and Human Resources;
             (b)    Regional and Regeneration Strategy be transferred to the
                    Environmental Services Directorate, and Community Strategy
                    to the Community Services Directorate;
             (c)    Capital Strategy, Capital Programme Management and Asset
                    Management be transferred to the Finance Directorate.


      All as set out in an establishment chart marked Appendix 1A and submitted to
      the Sub-Committee and dated 28 March 2001.


      (2)    note that management of the Beachlands function will remain with the
             Director of Public Services until 18 June 2001 when the Director of
             Community Services takes up her appointment;
      (3)    note that the structure for Engineering Services will be subject to
             further review following the outcome of the County Council’s Best
             Value review of the highways agency;
      (4)    that the Policy and Resources Committee delegates authority to the
             Director of Finance to make the necessary virement of budgets to give
             effect to the new structures; and
      (5)    that the Policy and Resources Committee delegates authority to the
             Chief Executive and Directors to manage staffing establishments and
             budgets in the most advantageous manner to achieve the policies
             agreed by the Council, on the basis set out in paragraph 11.4 of the
             supplementary information.

RECOMMENDED that the Policy and Resources Committee and the Council be
advised that this Sub-Committee:
                                                                            21
                                                                 PERSONNEL
                                                             SUB-COMMITTEE
                                                                  4 April 2001


(1)   agrees the supplementary information and recommends that Council approves
      the structures set out therein, to be implemented with effect from 19 April
      2001;

(2)   notes that management of the Beachlands function will remain with the
      Director of Public Services until 18 June 2001 when the Director of
      Community Services takes up her appointment;

(3)   notes that the structure for Engineering Services will be subject to further
      review following the outcome of the County Council’s Best Value review of
      the highways agency;

(4)   recommends that Policy and Resources Committee delegates authority to the
      Director of Finance to make the necessary virement of budgets to give effect
      to the new structures; and

(5)   recommends that Policy and Resources Committee delegates authority to the
      Chief Executive and Directors to manage staffing establishments and budgets
      in the most advantageous manner to achieve the policies agreed by the
      Council, on the basis set out in paragraph 11.4 of the supplementary
      information.




          The meeting commenced at 3.00 pm, adjourned at 4.00 pm
              reconvened at 6.10 pm and concluded at 7.10 pm

								
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