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AGRICULTURAL PRODUCE MARKETING COMMITTEE - DOC

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									      AGRICULTURAL PRODUCE MARKETING COMMITTEE
           (MARKET OF NATIONAL IMPORTANCE)
              OFFICE COMPLEX, NFM PHASE-II
             SARAI PIPALTHALA, DELHI-110033

      NAME OF WORK : PROVIDING HOUSE KEEPING AND SECURITY
       ARRANGEMENT FOR NEW OFFICE BUILDING AT NEW FRUIT
             MARKET, PHASE-II, AZADPUR, DELHI-110033


                                     TENDER FORM

1.    Cost of tender                                            Rs.500/-
2.    Due date for tender                                      ____________
3.    Opening time & date of tender                             ____________
4.    Names, address of Firm/Agency and Telephone No.          _____________
5.    Registration number of firm/ Agency                     ______________
6.    Name designation, Address and Telephone No.
      of authorized person of Firm/Agency to deal with       _______________
                                                             _______________
                                                              _______________
7.    Please specify as to whether tender is a sole
      proprietor/Partnership Firm Name, address           ________________
      of Director/partners should be specified.           ________________
                                                          ________________.
8.    PAN No. of Income Tax Dept. and Clearance Certificate ____________
9.    Provident fund Account No. _______________
10.   ESI No. ________________________
11.   Licence No. under Contract Labour (R&A) Act. ___________________
12.   Details of earnest money deposited
      a.     Amount                                   ____________________
      b.     Pay Order/Bank draft/FDR No.             ____________________
      c.     Date of issue of PO/DD/FDR               ____________________
      d.     Name of the issuing Bank                    ____________________
13.   Details of experience by whom such
      contracts awarded. Copies of the satisfactory
      report should be Attached. In case number of
      agencies are much then separate sheet may be
      used for indicating experience etc.
                                              2

14.     Proposed amount for both the work           Rs.______________ (in words)
        for one year                                ______________________
                                                    ______________________
15      Any other information
16.     Declaration by the contractor : -
        This is to certify that I/We before signing this tender have read and fully understood
all the terms and conditions contained herein and undertake myself/ourselves abide by them.



                                                       (Signature of Tenderer)
                                                        Name
                                                        Designation
                                                        Address
                                                        Phone No.
Date:
                                           3
       AGRICULTURAL PRODUCE     MARKETING COMMITTEE
               (MARKET OF NATIONAL IMPORTANCE)
                  OFFICE COMPLEX, NFM PHASE-II
                 SARAI PIPALTHALA, DELHI-110033

                           NOTICE INVITING TENDER

      Sealed tenders are invited from agencies registered for house keeping and
Security arrangement for New Office Building constructed in New Fruit Market
Phase-II Azadpur, Delhi-110033.      Prescribed tender form along with terms and
conditions can be obtained from the office of Agricultural Produce Marketing
Committee, Office Complex, NFM Phase-II, Sarai Pipalthala, Delhi-110033 between
10.00 AM to 2.00 PM latest 12/08/08 on any working day on payment of Rs.500/-
(Rs. Five hundred only). Tender form duly completed along with an earnest money
deposit of Rs. one lac by pay order / demand draft / FDR in favour of APMC,
Azadpur and other required documents should reach the undersigned latest by 3.00
PM on 12/08/08. The tenders shall be opened in the room of Secretary, APMC,
Azadpur on 12/08/08 at 4.00 PM by the Tender Opening Committee in the presence
of tenderers or their authorized representatives.
      The tendered should take care that the rate and amount should be written in
such a way that interpolation is not possible. No blanks or blank columns should be
left which would otherwise make the tender liable for rejection.
      There shall be no post tender negotiation except in case of negotiation with
lowest tenderer.
      The Secretary, APMC, Azadpur reserves the right to accept or reject any or all
tenders without assigning any reason thereof.
      NIT     may     be    seen     on    web      site   www.delhigovt.nic.in   and
www.apmcazadpurdelhi.com.
      The agencies downloaded tender papers from website will have to deposit the
cost of tender by pay order/demand draft/FDR with the earnest money.




                                                                     (B L SHARAMA)
                                                                    DY. SECRETARY
                                              4

                 A new office building has been constructed in New Fruit Market Phase-
          II Azadpur having an covered area of about 6600 sq. mtr. Comprising of room,
          halls, toilet as below: -
1.        Basement                    For parking of vehicles
2.        Ground Floor                Hall below auditorium, 9 rooms, Kitchen,
                                      Dining, Lobby and corridor.
3.        First Floor                 Conference Hall with pantry, Library,
                                      Central Computer, Photocopier, Chairman Room
                                      with rest room, Secretary Room, P.A. to Chairman
                                      & Secretary Room & Auditorium of 210
                                      Seats capacity, Lobby & Corridor.
4.        Second Floor                Two Rooms for Joint Secretary, two rooms for
                                      PA to JS, Four staff halls, Lobby, Corridor.
5.        Third Floor                 One Room for SE, 3 room for PE & EE, 6 Halls,
                                      PA to SE/PEs, Terrace over auditorium.
6.        Service Block         Three floor each having 175 sq. mtr.
          In overall there are 27 rooms, 12 Halls and 21 Nos. toilets, 4 Lobbies and 8
Corridors, about 1600 sq.mtr. area at ground floor requires scavenging work etc. At
least 11 Safai-Karamcharies and one Supervisor for house keeping & 22 Security
Guards & 2 Security Supervisors for security arrangement shall be provided by the
contractor.
          Sealed Tender for Annual contract for house keeping and Security
arrangement for new office building newly constructed in New Fruit Market Phase-II
Azadpur, Delhi-110033 are invited from the reputed and registered firms/agencies
having minimum five years experience in similar nature jobs. The general terms and
conditions of the tender are as under: -.
     1.      The contract will initially awarded for a period of one year, which may be
             extended by the APMC, if the work of agency is found satisfactory.
     2.      The Contractor to whom the order are placed will be required to furnish by
             way of security deposit for the due fulfillment of contract, such sum as will
             amount to 10% of the value of contract.        The Security deposit will be
             collected by deduction from running of bill of the contractor as the rate
             mentioned above and the amount of EMD shall be adjusted against the
             security.
     3.      The APMC holds the right to terminate the contract at any time during the
             period after giving one month’s notice without assigning any reason.
                                            5
4.    The staff       deployed shall have          police verification, which is a
      responsibility of Contractor.
5.    The Contractor will provide the photographs, present and permanent home
      addresses of each person deployed in the office building within 30 days.
      In case of new appointments and any change, the Contractor will follow
      the same procedure of police verification and to provide photographs and
      addresses of his new employees.
6.    Each of his workers will wear clean uniform and shall display the identity-
      card on the uniform.
7.    The Contractor shall be responsible for any injury and accidents, to
      persons engaged by them and for damage to office furniture fixtures or
      equipment
      arising over the negligence on the part of contractor, and contractor shall
      indemnify the APMC for any monetary loss due to negligence on the part
      of its staff.
8.    In the event of any of the worker not available for any reasons, the
      contractor shall immediately provide a substitute at no additional charges
      and shall ensure the same standards of cleanliness.
9.    The Contractor undertakes that all labour laws enforced shall be duly
      observed and any liability if arises due to any default and / or an accident
      and consequent injury to any worker, it shall be borne by contractor and no
      responsibility or liability shall rest on the APMC.           The contractor
      undertakes to indemnify all losses, damages, costs the APMC etc. and
      shall always keep in fully indemnified during their period of contract.
10.   The Contractor shall not appoint any sub-contractor to carryout any
      obligation under the contract.
11.   In case of dispute between the workers of the Contractor or in case of their
      absence from work, the contractor will make alternative arrangement for
      the above said job to the entire satisfaction of the APMC.
12.   In case of any dispute between the parties with regard to the interpretation
      of any clause of agreement the matter shall be referred to the Arbitration of
      the Arbitrator appointment by the Secretary, APMC, Azadpur and the
      decision of the Arbitrator so appointed shall be conclusive and binding on
      both the parties.
                                         6
13.   It is also term of contract that              no person other than a person
      appointed by the APMC would act as Arbitrator.
14.   The Agency shall comply with all the legal requirement for obtaining
      licence under contract Labour (R&A) Act, 1970 at its own cost.
15.   The APMC shall have all the rights to ask for removal of any employee of
      the agency, who is not considered to be of a good conduct, well behaved,
      competent, disciplined and orderly in discharged of his duties assigned to
      him.
16.   If at any point of time, the information submitted by the Agency found to be
      incorrect, then the contract is liable to be cancelled without notice.
17.   The Contractor will also pay the income tax, service tax, VAT as per rules.
18.   The Contractor shall provide a non-judicial stamp paper of Rs.50/- for
      preparing a Rate Contract Agreement.
19.   In case of uncleanness of any area or breach of any terms & condition of
      agreement a fine of Rs.2000/- per day would be levied or contract shall be
      cancelled on subsequently repetition of the panelize.
20.   On termination/expiry of the contract the contractor will be required to
      vacate the office building within 24 hours.
21.   Other conditions apart from these can be incorporated in the agreement as
      deem fit.
22.   The skilled staff such as operator, electricians shall be provided on the day
      of function in the auditorium.
23.   The boundary wall and compound wall lighting shall be maintained neat
      and clean.
24.   Leakage in taps, cisterns, traps, tanks etc shall be checked & rectified as
      routine matter.
25.   Any conditions which is found not deemed fit can be deleted.


(A)   TERMS & CONDITION FOR SWEEPING,                        SCAVANGING        AND
      UPKEEEPMENT OF OFFICE BUILDING

1.    The Contractor shall comply with all the legal requirements and for
      obtaining licence under the Contract Labour (R&A) Act, 1970.
2.    The Tenderer shall abide by the provisions of the minimum Wages Act,
      1948, the Contract Labour (R&A) Act, 1970 and other Labour Laws
      applicable to him.
                                        7
3.    The Tenderer shall provide                  Safai Karamcharies whose age
      shall be between 18 to 40 years.
4.    The Contractor’s staff shall be available from 8.00 AM to 4.00 PM except
      on National Holidays and they shall not leave their place of duty without
      prior permission.
5.    The Contractor shall be responsible to provide immediate replacement to
      take place of any Safai Karamchari, who is not available for duty at the
      place of posting and such other additional staff as may be required for
      additional area for which prior information has been given.
6.    The Contractor staff shall work under the overall supervision and direction
      of APMC, Azadpur Delhi.
7.    The Contractor shall also be responsible to provide all the benefits viz the
      Provident Fund, ESI, Bonus, Gratuity, Leave etc. to eligible staff engaged
      by the Contractor.
8.    The Contractor shall have to produce documentary proof i.e. Voter Card,
      Ration Card/Telephone Bill/Electricity Bill/PAN No. issued by the Income
      Tax Department in support of identity.
9.    The Contractor’s staff shall carry out such other duties as are entrusted to
      them from time to time.
10.   The tenders not confirming to these requirements will be rejected and no
      correspondence thereof shall be entertained whatsoever.
11.   The waste papers / garbage would be kept inside the complex and it shall
      be immediately deposited at the Municipal collection centre / APMC
      Dhalow
12.   Paste control treatment as and when necessary.
13.   Washing charges of lines to be born by the Contractor.


14.   SCAVANGING OF TOILETS
      All toilets including pantries shall be constantly manned for scavenging
      purpose, which would include: -
      (a)   Scanning of closets, urinals pots and its fittings i.e. waste pipes, wash
            basin the open surface channel and floor shall be kept stain cleaned
            through out the day.
      (b)   The Urinal pots would always contain sufficient quantity of
            deodorant/disinfectant like Naphthalene balls so that the toilets
                                          8
              blocks are kept free from                   foul smell. The mopping
              of the floor by using detergents, deodorant / disinfectant like phenyl,
              cleanse etc. would be a continuous process.
      (c)     The urinal pots and traps would always be kept free from any type
              of blockage.
      (d)     The wall tiles, doors, floors of the toilets wash basin etc would
              always be kept unstained and dust free.
      (e)     Washing and Scrubbing of floor areas, stair, gangways with
              detergents and dirt removing chemicals.


15.   PERFORMANCE EVALUATION: -
      (a)     The quality assurance of the sanitary services should be ensured
              regularly (daily, weekly, fortnightly or monthly) on the basis of the
              periodical reports furnished by the Contractor.
      (b)     The Contractor and all his staff deployed for sanitation work will
              work under the supervision of the APMC, Azadpur, Delhi.
      (c)     Appropriate records in reference to above shall be maintained by
              the Contractor at his own cost.
16.   The Contractor shall have to provide any additional personnel for
      allocating any additional duty arising out as per the circumstances directed
      by the APMC, Azadpur, Delhi or any officer authorized by it, in addition to
      the duties of the personnel covered in this contract.
17.   The Contractor has to use proper insecticides as per requirement like acid,
      phenol, melathion powder, lime powder, etc. regularly.
18.   All tools and other equipment shall be arranged by the Contractor at his
      own cost.
19.   In the event of any breach/violation or contravention of any of the terms
      and conditions contained herein by the Contractor, the said security
      deposit shall liable to be forfeited by the APMC, Azadpur, Delhi.         The
      earnest money will be adjusted against security money. No interest shall
      be paid by the APMC, Azadpur, Delhi on the earnest money..
20.   Naphthalene balls/de-odorant shall be provided in all urinal pots.
21.   Odonil shall be provided in all w.c.’s & toilets and shall be replaced every
      week.
                                         9
 22.   The roof traps shall be cleaned              daily   and   khuras      shall   be
       maintained neat and clean.
 23.   The floor traps shall be cleaned daily and any blockage if noticed shall be
       removed immediately.
 24.   The stonework of dado shall be cleaned daily.
 25.   The doors and windows frames shutter including sills shall be cleaned
       daily.
 26.   External structural glazing & Alucobond shall be cleaned & Maintained by
       other specialized Agency i.e. this is not in the scope of this work.
 27.   The corridor shall be mopped at least four times a day.
 28.   The room shall be mopped at least two times a day.
 29.   The external sweeping & cleaning shall be cared out daily.
 30.   The Auditorium of 200 capacity shall be maintained neat and clean.
 31.   All the washbasins shall be provided with liquid soap of Detol or equivalent
       brand.
 32.   Cleaning of floor carpet in Auditorium shall be carried out daily. Vacuums
       cleaning of carpet shall be carried out after and before every function in
       the auditorium.
 33.   The basement shall be maintained neat and clean. All the ceiling shall be
       cleaned daily for dust, web-cob etc.
 34.   External and internal Sewer lines, Manholes, road Gully chamber, storm
       water drain shall be maintained neat and clean.
 35.   The stair case i/c railing shall be kept neat & clean. Mopping shall be
       carried out at least four times a day.
 36.   The Contractor should be responsible to keep clean the all glasses fixed in
       the office building.


       TERMS AND CONDITIONS FOR SECURITY ARRANGEMENT


1.     That the contractor shall comply with all the legal requirement for obtaining
       licence under contract labour (R&A) Act 1970.
2.     The tenderer shall abide by the provision of the Minimum Wage Act 1948.
       The Contract Labour Act, Finance Act for Service Tax and other relevant
       laws applicable form time to time.
                                      10
3.    Every guard so appointed by                  the contractor shall wear the
      prescribed uniform i.e. summer uniform in summer and winter uniform in
      winter season and a badge bearing his name and designation, while on
      duty. The said uniform and badges shall be provided by the contractor at
      his own cost.
4.    That the agency staff shall be available all the time as per their duty roster
      and they shall not leave their place of duty without prior permission.
5.    That the agency shall be responsible to provide immediate replacement to
      take place of any security personnel who is not available for duty at the
      place of posting and such other additional staff as may be required by the
      APMC from time to time.
6.    The contractor shall deploy at least 75% of the staff from amongst the
      categories of ex-serviceman/ex-para military force personnel not more
      than 50 years of age in sound health. The Civilian personnel should be
      sound health and should also be not more than 50 years of age.
7.    That the staff deployed by the contractor shall work under overall
      supervision and direction of the Asstt. Security Officer/Security Officer /
      other officers of the APMC, Azadpur.
8.    That the agency shall also be responsible to provide all the benefits such
      as PF, ESI, Bonus, Gratuity, leave etc. to the security staff engaged by the
      contractor.
9.    The tenderer should submit details showing the ESI/PF deposited by them
      with the concerned authority during the last 3 years.
10.   The Contractor shall have to produce documentary proof i.e. Ration
      Card/Telephone Bill/Electricity Bill/PAN No. issued by the Income Tax
      Department in support of identity.
11.   The department shall have right to ask for the removal of any person of the
      agency who is not found to be competent in discharge of his duties.
12.   The agency shall carry out such other duties in the event of fire or any
      other natural calamities.
13.   Tender not confirming to above requirements will be rejected and no
      correspondence thereof shall be entertained.
14.   The antecedent of the staff deployed by private security agency should be
      got verified from Delhi Police by the contractor.
                                      11
15.   In case of any dispute or                    difference the matter shall be
      referred for arbitration to the sole Arbitrator to be appointed by the
      Secretary, APMC, Azadpur whose decision shall be binding upon both the
      parties.
16.   Only the Security Agencies with similar work experience of having
      deployed 100 (including 75% ex-servicemen) or more security personnel
      in Govt/ Semi Govt. Organization during the last 3 years shall be
      considered.
17.   The Security Agencies should have the annual turnover of Rs.30 lacs for
      the last 3 years. As a proof of this the Agency should enclosed a copy of
      Balance Sheet duly certified by the Chartered Accountant.
18.   The Contractor’s staff shall be available round the clock on all the days
      and they shall not leave their place of duty without prior permission.
19.   The tenderer should also keep watch and ward of the plants and planters.
20.   The contractor will be responsible for pilferage, loss/ theft of furniture,
      electrical equipments fixtures or any other article from the premises.
      Normal usage of equipments including T.V., V.C.R., A.C. Units to be
      supervised by the contractor round the clock.
21.   Additional Security staff shall be provided on the day of function in the
      Auditorium.
22.   The Entry Gate and exit Gate shall be provided with dressed Security
      persons.
23.   Staff for locking and unlocking of room, on and off of lighting shall be
      provided round the clock.

								
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