Introduction to PowerPoint
This is an overview to introduce you to some PowerPoint basics. It will take 5-10 minutes. Navigate using the buttons to the left.
Exit
Wherever you see this button there is a link to PowerPoint Help that will give you detailed instructions for the feature being discussed.
Introduction to PowerPoint
Table of Contents
Get to know PowerPoint Create your first presentation Customize your first presentation Present your first presentation
Exit
Where to get more help and tips
Get to know PowerPoint PowerPoint Basics
Each “page” in a presentation is called a slide. You can have as many slides in your presentation as you need.
Exit
Get to Know PowerPoint Page 1 of 9
Get to know PowerPoint What can you create?
On screen presentations Web pages for web use Color and B&W overheads Color and B&W paper printouts 35 mm slides Audience handouts
Exit
Speaker notes
Get to Know PowerPoint Page 2 of 9
Get to know PowerPoint Views
Views are ways of looking at and working on your presentation. There are different views to work in…
– Normal View – Slide Sorter View – Slide Show View
1 2
Move between views by clicking on the View buttons in the lower left part of the PowerPoint window.
Lorem Ipsum
Tincidunt ut
Lorem Ipsum
Exerci tation
•Delor sit amet • Nonummy nibh eui consectetuer –Nonummy nibh euismod •Tincidunt ut
3 4
Exit
View Buttons
Lorem Ipsum
–Magna aliquam
Exerci tation
•Nonummy nibh eui Delor sit amet consectetuer adipiscing elit sed diam
Nonummy nibh euismod
Get to Know PowerPoint Page 3 of 9
Get to know PowerPoint Views: Normal View. . . 3 views in 1
The text outline of your presentation is in the left pane.
– Click here to learn more about the Outline Pane.
1 2
Notes appear in the small pane below the Slide Pane.
Outline Pane
Lorem Ipsum
Tincidunt ut
Slide Pane
The current slide with all your graphics and objects is in the right pane.
– Click here to learn more about the Slide Pane.
Exit
Lorem Ipsum
Exerci tation
•Delor sit amet • Nonummy nibh eui consectetuer –Nonummy nibh euismod •Tincidunt ut
3 4
Lorem Ipsum
–Magna aliquam
Exerci tation
•Nonummy nibh eui Delor sit amet consectetuer adipiscing elit sed diam
Nonummy nibh euismod
Get to Know PowerPoint Page 4 of 9
Notes Pane
Get to know PowerPoint Views: Slide Sorter View
Click the Slide Sorter View button to move to the Slide Sorter View. This view shows small thumbnail pictures of all the slides in your presentation. Select one or more slides and rearrange by dragging and dropping to the desired location.
Slide Sorter View button
Exit
Get to Know PowerPoint Page 7 of 9
Get to know PowerPoint Views: Slide Show View
Slide Show View is being used right now to view this presentation Use Slide Show View to preview and rehearse your presentation and to show your presentation electronically to an audience. Your presentation will run full screen with all animations and transitions. Advance to the next slide with a mouse click, or move forward and backward using the cursor keys.
Exit
Get to Know PowerPoint Page 8 of 9
Get to know PowerPoint Summary
You can create electronic slide shows, web pages, overheads, speaker notes and audience handouts with PowerPoint. Your presentation is made up of multiple slides all in a single file. Views provide different ways to view and work on your presentation.
Exit
Get to Know PowerPoint Page 9 of 9
Create your first presentation
Contents
Click here if you you’re not sure what to say or how to organize your first presentation. Learn how to start using the AutoContent Wizard. Click here if you know what you want to say. Learn how to start your presentation from scratch.
Exit
Create Your First Presentation Page 1 of 9
Create your first presentation AutoContent Wizard
Select AutoContent Wizard when you run PowerPoint for the first time The AutoContent Wizard creates a presentation with a title slide and several additional topic slides. It provides suggested content and organization for your presentation.
Select the AutoContent Wizard
Exit
Create Your First Presentation Page 2 of 9
Create your first presentation AutoContent Wizard
Follow the step-by-step instructions in the Wizard. When you finish, the AutoContent Wizard creates a presentation with a title slide and several additional topic slides.
1 2
3
4
Market Summary Market Past, Present & Future Market Summary Review changes in market •Market Past, Present & share, leadership, players, Future market shifts, costs, • Review changes in market pricing, competition share, leadership, players, Product Definition market shifts, costs, pricing, competition Describe product/service being marketed
Click to add notes
Exit
Create Your First Presentation Page 3 of 9
Create your first presentation AutoContent Wizard
Select the suggested text and replace it with your own words. Use the scroll bar to advance to the next slide.
1 2
3 4
Market Summary Market Past, Present & Future Background Market Summary Review changes in market share, leadership, players, •Market Past, Present & market shifts, costs, Future • competition pricing,Review changes in market share, leadership, players, Product Definition costs, pricing, market shifts, competition Describe product/service being marketed
Click to add notes
Exit
Create Your First Presentation Page 4 of 9
Create your first presentation AutoContent summary
Use the AutoContent Wizard to create a new presentation if you don’t know how to get started. Replace the suggested text with your own words.
Exit
Create Your First Presentation Page 5 of 9
Create your first presentation Start from scratch
Choose Design Template from the PowerPoint startup dialog to pick the look for your presentation. Click on different designs to preview them in the preview window until you find the one you would like.
Select Design Template
Exit
Create Your First Presentation Page 6 of 9
Create your first presentation Start from scratch
Next, pick a layout. PowerPoint’s AutoLayouts take care of alignment and placement of text and objects on the slide Choose an AutoLayout that best matches the information you want to put on the new slide.
PowerPoint’s AutoLayouts
Scroll to see more AutoLayouts
Exit
Create Your First Presentation Page 7 of 9
Create your first presentation Start from scratch
Follow the on-screen instructions to click and type your text into the placeholders on the slides
– Bullets appear automatically – Tab to indent (we call it demote)
Bulleted Text Placeholder
Exit
Title Placeholder
Click to add title
• Click to add text
Select New Slide from the Insert Menu.
View
Insert
Format New Slide… Ctrl+M
Create Your First Presentation Page 8 of 9
Insert New Slide
Create your first presentation Start from scratch summary
Pick a look for your presentation Pick an AutoLayout that matches the information you want to put on the new slide. Type your title and text into the placeholders on the slides Add additional slides
Exit
Create Your First Presentation Page 9 of 9
Customize your first presentation
Contents
Here’s what is discussed in this section: Choose a new look Add drawings and diagrams Add charts Add clip art Add your logo or make changes to every slide Add pictures, tables, organization charts, WordArt drawing objects, and multimedia
Exit
Customize Your Presentation Page 1 of 10
Customize your first presentation Choose a new look
Select Apply Design Design Templates are Template from the Format professionally designed Menu to preview and select a looks that you can apply to new design for your entire your presentation at any presentation. The content of time. your presentation does not Each Design Template change. contains the master slides which control elements like background design, colors, fonts, bullet styles and font size. The same
presentation with 4 different Design Templates applied
Exit
Customize Your Presentation Page 2 of 10
Customize your first presentation Choose a new look
A color scheme is a set of 8 coordinated colors for titles, text and graphics.
– Each design template has several color schemes to choose from. – Select a new color scheme for some or all of the slides in your presentation.
Exit
The same design template with different color schemes applied.
Customize Your Presentation Page 3 of 10
Customize your first presentation Add a drawing or diagram
Use PowerPoint AutoShapes to create diagrams and drawings. Click on the shape and type. Text is automatically attached to the shape.
Just
click
and
type
Exit
Customize Your Presentation Page 4 of 10
Customize your first presentation Add a chart
Insert a new slide and select a layout with a chart. Double click the chart placeholder to create your chart. Replace the sample data with your data. Click outside the chart on your slide to return to PowerPoint. Double click on your chart to edit it again.
x
Exit
1 2 3 4 5
90 East 80 West North 70 60 50 40 30 20
A 20.4 42 30.6 45.9
B 27.4 38.6 46.9
C 90 34.6 45
D 20.4 31.6 43.9
Customize Your Presentation Page 5 of 10
10
Customize your first presentation Add clip art
Click the Insert Clip Art button to access the clip art collection. Select from hundreds of images. You can move and resize the clip art on your slide. There are hundreds of clip art pictures on the Microsoft Office CD and on the Web.
Exit
Customize Your Presentation Page 6 of 10
Customize your first presentation Add your logo or change every slide
Use the Slide Master when you want to add or change something on every slide. Master slides hold the formatting information for the title, text, bullets, and background items which appear on every slide of your presentation.
Exit
Customize Your Presentation Page 7 of 10
Customize your first presentation Add your logo or change every slide
On the View menu, choose Master, and then click Slide Master. Insert your company logo on the Slide Master where you would like it to appear.
– Return to your slides when you are finished working on the master.
Add your logo to the master...
Click to edit Master title style
…and the logo And the logo appears on each slide
Aliquip Com Ea ut Nisl Suscipit lobortis Suscipit lobortis
Exerci tation ullamcorper suscipit
Click to edit Master text styles
Second level
Magna aliquam Exerci tation ullamcorper suscipit Delor Consectetuer Dolore laoreet Magna aliquam Ut tincidunt Dolore laoreet Nonummy nibh euismod Lorem Ipsum Ut tincidunt Sit amet adipiscing
Third level
Exit
Fourth level Fifth level
Lorum Delor sit amet consectetueripsum adipiscing elit sed diam
Elit sed diam
Nonummy nibh euismod
Tincidunt ut Laoreet dolore
Magna aliquam
Exerci tation ullamcorper suscipit
Customize Your Presentation Page 8 of 10
Customize your first presentation Add other graphics
Add a lot of other objects to your slides
– – – – – Pictures Organization charts Tables WordArt drawing objects Multimedia
• Movies and sounds • Narration
Exit
Customize Your Presentation Page 9 of 10
Customize your first presentation Summary
Choose a new look for your presentation Add drawings and diagrams, charts and clip art to your slides. Add your logo or make changes to every slide. Add pictures, organization charts, WordArt drawing objects, tables and multimedia.
Exit
Customize Your Presentation Page 10 of 10
Present your first presentation
Contents
Here’s what is discussed in this section: On-screen slide show
Color and black and white overheads
Handouts Speaker Notes
Exit
Publish on the Web
Present Your Presentation Page 1 of 7
Present your first presentation Slide Show
Use the Slide Show View to preview and rehearse your presentation and to show your presentation electronically to an audience. “Build” your bullet points one by one using animation. Animate diagrams and charts. Add transition effects between slides. Play sounds and movies.
Exit
Present Your Presentation Page 2 of 7
Present your first presentation Overheads and paper slides
Print in color, grayscale, or pure black and white Black and white preview.
– Preview what your black and white overheads and paper copies will look like using the Grayscale Preview.
Color Grayscale
Exit
Present Your Presentation Page 3 of 7
Present your first presentation Handouts
Print handouts for your meeting attendees. You can choose how many slides you would like to print per page.
Exit
Present Your Presentation Page 4 of 7
Present your first presentation Notes
Print your notes to refer to while you speak or to provide additional detail about the slide content. Preview how your notes pages will print from the View menu.
Image of slide
Exit
Notes
Present Your Presentation Page 5 of 7
Present your first presentation Publish on the Web
Save your presentation as HTML Web pages and publish on the Web for others who missed your presentation. Your colleagues can view the Web presentation using their Web browser. Open the HTML files in PowerPoint to update or change whenever you need to.
Exit
Present Your Presentation Page 6 of 7
Present your first presentation Summary
Use the Slide Show View to preview and rehearse your presentation and to show your presentation electronically to an audience. Print overheads in color or black and white Create and print handouts for your audience Use speaker notes to refer to while you speak Publish your presentation on the Web
Exit
Present Your Presentation Page 7 of 7
Where to get more information
Use the Office Assistant to get Help. The Office Assistant provides guidelines for great presentations and professional presenting, including advice from Dale Carnegie Training®.
Exit
Extras Page 1 of 2
The Microsoft Office Update web site has up-to-date information and free downloadable extras. On the Help menu, click Office on the Web.
Tutorial Extras
Open this presentation in PowerPoint and poke around to see what we did to create it. Look at the Notes pages for details on how we created this presentation.
Exit
Extras Page 2 of 2