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BCC-04052001-RM(MINUTES-1611)

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					                    Board of County Commissioners

April 5, 2001                                                                   7:00 P.M.

       The Board of County Commissioners met this day in a regular session at the
School Board Administration Building.
       Present at the meeting were: Commissioners – Dewey Weaver (Chairman),
James Montgomery, Kenneth Witt
, Ronald Williams and George Skinner. Also present: County Coordinator – Dale
Williams, County Attorney – Marlin Feagle, Assistant County Coordinator – Lisa
Roberts and Deputy Clerk – Sandy A. Markham.
       The meeting came to order. James Montgomery opened the meeting with prayer.
The Pledge of Allegiance to the American Flag followed.

   I.     Angie Osterhoudt from Another Way was on the agenda, but did not appear.

   II.    The Board briefly visited the Reid Fain Appeal issue. A resolution was
          previously adopted in Fain’s favor. The Board was informed that the matter
          proceeded to preliminary litigation. However, the parties attempted to resolve
          the matter outside of court. They were hoping that the Agreement between
          the parties could be adopted into the resolution. Marlin Feagle advised that it
          may be possible, but would be very rare. Unfortunately, the parties have not
          reached a full agreement. The Board was of the opinion that they have
          already taken action on the matter, and that if they are not able to resolve the
          matter, they should proceed with their litigation.


   III.   The Board discussed the closing of Moore Road. The road is located between
          Norris Road and Branford Highway. Marlin Feagle advised that it is unclear
          whether or not the road is a county road or private property. Marlin Feagle
          suggested the Board advertise for a public hearing. Ronald Williams was of
          the opinion that the Moore family should initiate the road closing since that is
          normal procedure. Further, that the County’s attorney should not be assisting
          them, but should retain their own attorney if needed. Because it is unclear
          whether or not the County is the owner of the road, the Board agreed to set it
          for public hearing.
          Motion by James Montgomery to schedule the matter for a public hearing in
          May. Second by Second by George Skinner. The motion carried
          unanimously.

   IV.    CONSENT AGENDA
          Ronald Williams announced that he would abstain from voting on items #16
          & 39 due to a conflict of interest. He requested they be pulled from the
          consent agenda, and voted on separately. See attached supporting document.
The public called for clarification on items 5, 12, 26, 31, 32 and 38. Dale
Williams provided clarifying information.

1. Columbia County School System – Westside Elementary School –
   Improvements.
2. Winfield Recreation Center – Approve lighting quote - $103,750.

3. Invoices – Darabi & Associates, Inc.
        a) $5,723.02
        b) $13,246.82
4. Invoice – CSX Transportation - $1,234.
5. Invoice – Adopt A Shore Quarterly Report - $2,104.40.
6. Adopt-A-Road Litter Removal Agreement
        a) Upchurch Road – Frank & Lynn Longo – See Attached.
        b) Leslie Wood Road – Leona Harden – See Attached.
        c) Trotters Avenue – The Family of Walt Grimes – See Attached.
7. 9-1-1 Addressing – Changes to approved road names and new road names
    – SW Knight Avenue.
8. 9-1-1 – Change to the approved road names and new road names – SW
    Windsong Circle.
9. 9-1-1 Addressing – Changes to approved road names and new road names
    – See attached list.
10. 9-1-1 Addressing – Approval of private road names. See attached list.
11. Building & Zoning Department – Culvert Waiver Refund – JoAnn
    Johnson - $25.
12. Suwannee River Economic Council, Inc. – Release and satisfaction of two
    (2) SHIP Liens – Sadie Dukes.
13. Suwannee River Economic Council, Inc. – Release and Satisfaction of
    Lien – John A. & Leah R. McManus.
14. Bid Award – Bid #2001-G – Rickey Smith Mowing – Mowing of
    Alligator Lake Property - $22,225.00.
15. Courthouse Renovation – Regency Electric Company, Inc. – Change
    Order #17 – Additive- $20,875.
16. Courthouse Renovation – Anderson Columbia Company, Inc. – Change
    Order #4 – Additive- $6,297.50.
17. County Ordinance No. 2000-19 – House Committee Recommendation
    a) Director of Maintenance           Art Butler
    b) County Commissioners (Chair) Dewey Weaver
    c) Constitutional Officer            DeWitt Cason
    d) Employee #1                       Pam Ring
    e) Employee #2                       Don Kennedy
18. Utility Permits – Bell South
        a) SW Canopy Place
        b) NW Palmetto Blvd
19. Utility Permit – Alltel – CR 131
20. Columbia County Sheriff’s Office – Release of Contraband Forfeiture
    Trust Fund - $39,512.
21. Columbia County Sheriff’s Office – Release of Contraband Forfeiture
    Trust Fund - $1.530.
22. Budget Amendment #00-23 – Columbia County Sheriff’s Office – BA #11
    - $4,155.87.
23. Supervisor of Elections – Request 1999-2000 Year End Funds -
    $7,057.63.
24. Clerk of Courts – Declaration of Surplus Property. See attached list.
25. Clerk of Courts – Declaration of Surplus Property. See attached list.
26. Falling Creek Lease Agreement between Columbia County and Suwannee
    River Water Management District. See attached Agreement.
27. Minute Approval – Board of County Commissioners – Joint City/County –
    February 6, 2001.
28. Minute Approval – Board of County Commissioners – Joint City/County –
    February 13, 2001.
29. Clerk of Circuit Court – Declaration of Surplus Property. See attached
    list.
30. Columbia County Sheriff’s Office – Federal Fiscal Year 2001 Byrne State
    and Local Law Enforcement Assistance Formula Grant – Local Share -
    $123,217.
31. Bid Award – Bid #2001H – Bud’s Construction – South Columbai Sports
    Park Storage Building - $29,225.
32. Bid Award – Bid #2001-I – Southeastern Emergency – EMS Stretchers -
    $15,312.
33. 9-1-1 Addressing – Changes to approved road names and new road names
    – SW Big Foot Ct.
34. 9-1-1 Addressing – Changes to approved road names and new road names
    – SW State Road 47 Avenue.
35. 9-1-1 Changes to approved road names and new road names – See
    attached list.
36. 9-1-1 Addressing – Changes to approved road names and new road names.
    See attached list.
37. Solid Waste Department – Mosquito Control – Contract for Employment
          a) Robin D. Pearce
          b) George O. Freeman
          c) Jerry V. Ward
          d) Ronald O. Brooks
38. Ameritas Acacia Mutual Holding Company – Proxy Card.
39. Invoice – Anderson Columbia Company, Inc. – Pay request No.2/Final –
    NW Bert Ave, NW Bert Road, NW Stormy Glen and Nash Road -
    $61,219.
40. Invoice – Courthouse Renovation Project – Contractors Pay Request
    Summary – Phase 1 & IIB - $289,970.84.
41. Invoice – Cal Tech - $10,659.
      42. Invoice – Donald F. Lee & Associates, Inc.
              a) $4,560.
              b) $3,660.
              c) $3,816.13
              d) $707.50
              e) $565.43
              f) $585.40
              g) $1,035.
              h) $2,675.
              i) $7,214
              j) $1,375.
              k) $6,345.
              l) $13,730.
              m) $125.
              n) $2,072.
              o) $503.75
      43. Invoice –CNB National Bank – Lease 2nd floor, Marion Street. State
          Attorney’s office - $4,354.17
      44. Indigent Burial – Combs Funeral Home – Charles Timmons - $500.
      45. Indigent Burial – Bigg’s Funeral Home – Jerry Wayne Belcher - $500.
      46. Public Works Department – Speed Bumps – Pebble Creek Road.
      47. Minute Approval – Board of County Commissioner – Regular Meeting –
          February 15, 2001.
      48. Minute Approval – Board of County Commissioners – Regular Meeting –
          February 22, 2001.

      Motion by Ronald Williams to approve. Second by James Montgomery. The
      motion carried unanimously.

      Items 16 & 39.
      Motion by Kenneth Witt to approve. Second by George Skinner. The motion
      carried 4-0.

V.    Marlin Feagle requested the Board sign a Waiver of Lien on Defendant,
      Andrew G. White, for Public Defender fees in the amount of $353; Columbia
      County Case No. 95-376 CF.
      Motion by Ronald Williams to approve. Second by George Skinner. The
      motion carried unanimously.

VI.   James Montgomery asked why the Road Department went to four hour
      workdays without Board action. Ronald Williams responded that Hoyle
      Crowder had polled the Board individually. Several of the Commissioners
      commented that the Road Department is more productive working ten hours
      per day.
        Motion by George Skinner to approve the Road Department working four
        days per week, ten hours per day. Second by Ronald Williams. The motion
        carried 4-0 with James Montgomery voting against the motion.

VII.    George Skinner asked the status of the ordinance addressing the consumption
        of alcoholic beverages. Marlin Feagle responded that the matter is scheduled
        to go before the Planning and Zoning Board this month. Ronald Williams
        asked for a memo providing the date, place and time.

VIII.   Ronald Williams advised the Board that Hoyle Crowder has been given the
        opportunity to retrieve sixty loads of screening. In exchange, the County
        would be required to put down grass seed in the area.
        Motion by Ronald Willaims to approve, subject to approval of other land
        owners in the area. Second by Kenneth Witt. The motion carried
        unanimously.

IX.     Ronald Williams asked Dale Williams for a status on the re-advertisement of
        a person to review the tower ordinance. Dale Williams responded he would
        check into the matter and would advise.

X.      James Mongomery asked if it would be possible to have an Open House
        Ceremony now that everyone is in the new courthouse. Dale Williams
        advised it is in the works.

XI.     Dewey Weaver invited everyone to attend the Fort White Community Center
        Open House Ceremony Saturday at 2 P.M.

XII.    SHERIFF
        a) As an informational item, the Sheriff advised that an agreement has been
        reached with Shands regarding inmate medical care.

        b) The renovation of the old Bruce’s building is complete. The Sheriff
        Advised that Art Butler and Crew (McCardle, Snider, and Norris) have done
        an exceptional job.

        c) Regarding the COPS Grant. The Sheriff was of the opinion that the
           Judges seemed to be in favor of the video conferencing linkage between
           the Courthouse and the Detention center. However, there was no one was
           able to commit funds. Dale Williams advised that there is $25,000
           previously appropriated in the Courthouse Renovation Fund for video
           conferencing linkage that could be used. Dale Williams advised that the
           Clerk is unable to commit funds for this project because they are unsure of
           what financial impacts they may face after the legislature meets. The
           Clerk’s Office is also having to pay for their furniture, fixtures and
           equipment in the new facility. He concluded by saying everyone seems to
              agree with the concept. Unfortunately, there seems to be a lack of funds to
              support it.
              Motion by Ronald Williams to authorize the Sheriff, if he is still interested
              in applying for the grant after knowing everyone’s position, to proceed.




               Second by George Skinner. The motion carried unanimously.
              There Sheriff indicated he would proceed, and that he realizes it will be a
              budget issue.

   XIII.   Karen Brock addressed the Board regarding a road at Branford Highway, off
           of King Road. She was of the opinion that the County is trying to steal their
           property, and that the Commissioners have totally disregarded the oath they
           took when entering office.
           She informed the Board, that the road (no name provided) they are trying to
           take is their private property. Further, that they have a survey showing “the”
           road is their private property, and that their family has paid taxes on it for the
           past fifty-one years. She concluded by saying that if the road isn’t theirs, the
           family would like to be reimbursed fifty-one years worth of taxes, plus
           interest. The Board took no action.

   XIV. Ronald Williams asked Marlin Feagle if the Jafus Allen Road issue resolved.
        The response was “no”.

           There being no further business, the meeting adjourned at 8:15.

                                                      ______________________________
                                                      Dewey Weaver, Chairman
ATTEST:                                               Board of County Commissioners
P. DeWitt Cason
Clerk of Courts

___________________________
Sonja “Sandy” A. Markham