Letter of Agreement between Trainers and Afterschool Agencies (CBOs)

							                             CBO LETTER OF AGREEMENT
Before finalizing arrangements for a new CBO to join the training program, Trainers should ask the
administrator of the CBO to sign a letter of agreement that clearly states the responsibilities of each
party in this collaboration. The letter should cover at least the points below. Please cut and paste the
following to your own letterhead and edit the language as feels appropriate.

By signing this agreement with ……………………..(trainer) and the N-PASS training project
……………….(CBO) agrees to adhere to the following guidelines.

1. Staff assignment:
   One experience program leader should be assigned to lead the N-PASS science projects with
   children at your agency. This should be someone who is likely to remain at the agency over the
   two/three years of this project so as to gain maximum benefit from long term training.

2. Monthly Training for Program Leaders:
   The N-PASS program leader should attend seven half-day training sessions (3 – 4 hours)
   between Sept  May at …………. (Science Center or 4-H site). N-PASS training must be
   considered part of the staff person’s paid working time. Exact training times and dates will be
   chosen so as to be convenient to all.

3. Dedicated space:
   Your agency will make available a quiet space for the implementation of N-PASS science
   projects, away from other distractions and interruptions. Gymnasiums and cafeterias are not
   recommended.

4. Regular programming:
   Your Center will offer N-PASS hands-on science programming at least once a week at a regular
   time and for a consistent cohort of children.

5. Science “Club”
   You will recruit a “club” or other consistent group of children to participate in each N-PASS
   project from beginning to end (probably 4 – 6 weeks.) “Drop-in” attendance by children is not
   acceptable since these projects require children to carry ideas, discoveries and materials over
   from week to week.

6. Materials.
   At each training session, each CBO will receive a written copy of the curriculum guide and a
   materials kit containing most of the materials needed to work with 15 children, in five teams of
   three. CBO staff may be responsible for gathering some materials not included in the kits and
   supplementing the kit if they wish to work with large numbers of children.

7. Site Visits.
   Between training sessions your administrators and program staff will cooperate with your trainer
   to arrange for the trainer to visit your agency while the children are working on the project, and
   to make time for the trainer to offer feedback on implementation of the program.