Sample letter of acknowledgment of receipt of application
Note: Bulleted information is required and must be included in the following letter sent to all applicants.
City, State, Zip Code
Thank you for your interest in the position of __________ at University of Wisconsin-Stout. All of your application
materials have arrived except (list items missing). To guarantee the consideration of your application, missing items must
be in our office by (date). On that date, screening of applications will begin.
As an affirmative action employer, UW-Stout is required to collect and record data on the race, gender and ethnic
identity of all applicants for employment. Therefore, please complete the enclosed demographic card and return it
to the Equal Opportunity & Affirmative Action Office. Your return of this card is voluntary; however, the
information gathered from the cards will help to ensure equal opportunity in recruitment and hiring procedures.
Your information will be kept confidential to the extent that your name will never be identified with the
If Human Resources receives a request for the names of applicants for a position, a list of all nominees and
applicants who have not requested confidentiality in writing must be provided (under a court approved settlement
and Wisconsin Statutes). If you wish to have your candidacy kept confidential, please indicate this on the
attached sheet. Persons agreeing to be final candidates may have their identity revealed.
UW-Stout is also required to notify you of the availability of the annual security report. This report includes
statistics for the previous three years concerning reported crimes that occurred on campus; in certain off-campus
buildings owned or controlled by UW-Stout; and on public property within, or immediately adjacent to and
accessible from the campus. You can obtain a copy of this report by accessing the following web site:
http://www.uwstout.edu/police/csa.htm, or by calling or emailing the UW-Stout Police Department at
email@example.com or 715-232-2222 (Mon – Fri, 8am – 4:30 pm).
Your interest in employment at UW-Stout is appreciated.
Name of Chair of Department or Hiring Unit
Name of Chair of Search and Screen Committee
Name of Department or Hiring Unit