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					                            BOARD OF COUNTY COMMiSSIONERS
                                AGENDA ITEM SUMMARY


Meeting Date: March 18.2009                           Division:      Public Works

BulkItem: Yes            No   -                       Depaxbnent: Facilities Maintenance

                                                      Staff Contact Persoflhone #: Bob Stonel 6077

AGENDA ITEM WORDING: Approval for direct purchase of one Carrier 80-ton High Efficiency
Air Cooled Chiller with coastal coatings to service the second tloor of the Juvenile Justice Center on
Stock Island.

ITEM BACKGROUND:The existing 80-ton chiller that pmvid& cooling to the second floor of the
Juvenile Justice Center has deteriorated beyond economical repair and should he replaced prior to
catastrophic failure. The recommended direct purchase from Carrier includes a 57% discount through
piggy-hacking on a existing Broward County School Board contract. Propod are being solicited for
                    n
installation.

PREVIOUS RELEVANT BOCC ACTION: On September 29,2008, the BOCC adopted the FY09
Budget and Capital Infrastructure Plan which included $1 10,000 for the Juvenile Justice Center Chiller
Replacement Project .

CONTRACTIAGREEMENT CHANGES:

STAFT RECOMMENDATIONS: Approval.


TOTAL COST: $74.860.87 INDIRECT COST:                         BUDGETED: Yes           X No-
COST TO COUNTY: same                                 SOURCE OF FUNDS: Inhtructure Sales Tax

REVENUE PRODUCING: Yes - No                   X      W O U N T PER MONTH                Year

APPROVED BY:          County Atty                                 Risk Management    &
DOCUMENTATION:                1ncluCfed   X          Not Required-


DISPOSITION:                                                      AGENDA ITEM #

Revised 1/09
MEMORANDUM

DATE:      JANUARY 29,2009

TO:        DENT PIERCE, PUBLIC WORKS DIVISION DIRECTOR
FROM:      m t ) STONE, MIDDLE KEY oPERATIoNs DIRECTOR&
RE:        CARRIER CHILLER REPLACEMENT - JUVENILE JUSTICE
           CENTER




On September 29, 2008, the MCBOCC approved the Carrier Chiller
  Replacement- Juvenile Justice Center that was included in the Small
  Projects Allocations Fund 304 with the project number 24000-CGYU 1.
  $1 10,000 was allocated for this project.
in order to save on taxes, contractor mark-ups and take advantage of
   discounts, it is recommended that a direct purchase be made from the
   Manufacturer. Attached is a quote from the Manufacturer of the
   replacement unit, Carrier, which i the sole source of this equipment.
                                       s
   The quote provides a 57% discount based on an existing contract
   between Carrier and the School Board of Broward County of which we
   should be able to piggyback. Information on this contract is attached
   for you use- Due to its complexity, proposals from local contractors
   will be solicited for installation. Therefore, it is requested that
   a        purchase order to C m i e r for $74,860.87 approved so this
                                                        be
   unit can be replaced as soon as possible.

 Your positive consideration will be appreciated. Please let me know if
  there are any questions of more information i desired.
                                               s
QLink                                                                            Page 1 of 1
               BID 28-036R- W A C EQUIPmNT (Manufacturers'Catalo~s)
                                                                  KO-Op)

      E
NO P R R
    U- S                 WTLL BE PROCESSED ON-IS   CONTRACT. REOUISrrIONS MUST USE
                             THE PRO-MENT        CARD ONLY.

        VENDOR NAME, PHONE, CONTACT               VENDOR NAME, PHONE, CONTACT
   **MI
      WBE**                                     Carrier Corporation
   Allied Controls, Inc.                        2540 West Copans Road
   3 10 West Central Parkway #?300              Pompano Beach, FL 33069
   Altamonte Springs, FL 32714                  Phone: (954) 247-2038
   Phone: (800)788-0955 or (407) 788-0050       FAX: (9543 247-2033
   FAX: (407) 862-0448                          Contact: Scott Mcknnan
   Contact: Michael Johnson                     E-mail: scott .mclenn&,carrier.com
   E-mall: ~ c o n t r o l @ c f.rr.com
                                 I              Web Address: www.carrier.com or
   Web Address: none                            www.utc.com


   Rexel Consolidated Electric Supply           Technico [Maegher Corporation]
   2 13 1 Park Central Blvd. North              3900 NW 49 Street
   Pompano Beach, FL 33064                      Tamarac, FL 33309
   Phone: (954) 563-6492 or (800) 500-6492      Phone: (954) 484-2929 or (8001 757-
   FAX; (954) 957-9448                          5999
   Contact: Steve Persaud                       FAX: (954) 484-5155
   E-mail: s w e r s a u m m                    Contact: Doug Guild
   Web Address: www~.rexelusa.com               E-mail; bcrnae~hcr@hotm~l.com
                                                Web Address: none




httn:l/www.broward.k 12.fl.us/supply/QUICK%20LMS/HV ACEq-Co-0p28-036R.
                                                                    htm
                                            The School Board of Broward County, Florida
                                            SuppIy Mamgement and Logistia Department
               28036R                                                         Board Meetlng:            PmOCMBBR 16,2007

Dwaiption:     SUPPLY HVAC RQUIPMHHT (CO-OP)                                  Notified:          26            Downloadad:                9
                TBRM CONTRACT                                                  Bidu Redd:        7            No Bids:                    2

For.           PHY SlCAL PLAW OPFiRATIONS                                     Bid Opaing:               J LILY 17,2007
                             (SdmltDqmncn t)
Pund:          DEPARTMENT'S OPERATINO BUDGET                                  Advertired Date:          JUNE 4.2007

                                                                              Award Amount              PROCUREMENT CARD USE ONLY


                                                                Bid N : B i d m a nnd Tabuladons wU1 l p w t d in tho Supply M
                                                                                                            m                         -
                                                                                                                                      t
and Lagistiw Depamenl and                             on              AUOUIST 13; 2007 @ 3:OD P.M.                ,and will m a i n            for
n houre. Any person dwiring to protest the Bid Recommmdatiodhbulation shall 81e, In wdd~gr n d p e ofgmta w i t h 72 h o w rfba the time
       as we hcroin, and shall file a fonnal written p w a within ten days afber filing the ndw of protest. SntuAp, Sundays, Iqd holiday and
            td
d y durlng W i h the mchool d M o t adminlrtlrmtlan . c l o d &dl be utctudcd la t cmputatiwr of tho 72-hoot tiare p a i d . Pilings ahall be at ths
 as                                                 w
                                                    i                             h
&GO   of the Dhector of Supply Managanent and Logisdm Dcpartmt, 7720 Wwt Oakland Puk Bwlcvsrd, Suitt 323,S u n d q Florida 3335 1 .
Sacdon 120.57(3)(b). Florida Ststurn, #Ester that ' efarmd written protest aha11 a with patticul.rity tha b f end lnw upon wUch tho prolcw i~
                                                  m                                 te                       cs
b d " Any wn who film nn d o n pro(ssting and intended &dm shall pasi with the S c h d B o d , at t h m dmc of flllng the Bomul mium
                o
potcq a bnnd, w b l t to The Moo1 Board ofBroward County, Florfda, in an amount equal to ono p m t (1%) of tha b o r d ' n &mate of tbo total
roturn of the contrra.




        ALLIED CONTROU 1NC.                            1,3,4, 10, 18,20,22,25,26,27,30, 3SC, 3SE
         (WHITE FEMALE bAlWBE: ALTAMONTP. SPRINGS, FL)
I
 )
2 CARRIER CORPORATION                                                  8A-&




    CBRTlFIED M#BB VENDOR

RECOMMEND THE AWARD BE MADE TO THE ABOVE LOW BIDDBRS WETINO SPECLPICATIONS, TERMS AND CONDITIONS. THE
ESTIMATED EXPENDlTURE ON THIS CONTRACT WILL BE APPROXIMATELY $500,000,

CONTRACT PERIOD: OCMBER 16,2007 THROUGH DECBMSBR 3 1,201 0,OR AS AMENDED,
~~s 2, 5, 6, 7, 9, 11, 12, 14, IS, 16, 19, 23, 28, 29, 31, 32: NO ACCEPTALBE BIDS ReCBIVBD. WILL RE-BID AT A IATW DATE
ACCORDlNLJTO STANDARD PURCHASING POLICIES AND PROCEDURES.

ITEMS 17,33: NO ACCEPTABLE BIDS RECEIVED. WILL NOT REBID. W PURCHASE ACCORDlNG TO STANDARD PURCHAStNG
                                                           U
                                                           f
POLICIES AND PROCEDURES,

ITEMS 24,34: NO ACCEPTABLE BIDS W E B RECEIVED. I ACCORDANCE WlTH DENERhL CONDKlON 7, IT I RECOPAMENDED
                                                 N                                         S
THAT ALL BIDS RECEIVED BE REJECTED. WILL RBBlD AT A LATER DATE WITH REVISED SPECIPICATIQPlS 1 ACCORDANCE
                                                                                             N
WITH STANDARD POWCES AND PROCEDURES.

T S
1 I RECOMMENDED THAT FOR THE REASOH(S)       STATED ON THE ATTACHED BID REJECllON SHEET, THE BIDS RECEIVED
                                                                                            I
EITHER IN ITS ENTIRETY FOR THE PARTICULAR ITMES LISTED, BE REJBCTED FOR NOT COMPLYING WITH B D REQUIREMENTS.
                                                                                                      Date:    08113107




                                   ( B u y c r / P d a i n g Agent)
3190104                                     Equal Opportunity Employer, using Afflrmatim Action Cluidukwa
          KEW




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              Note: 19 C 23 series m t be Priced by Chiller Buildar software
                                    w
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                         CmntM   m M L t~ Oab: ~
                                      h and

    )
         See current Price Pages @ m.WBW.:HVACPartnsre.com
        All Air-Cooled C h i l l e r prices-available an-lins
                                                                                                  5
                                                                                                 - 3%
          C,          CARRIERAIR H A N O W
                         ~ u m~anmrsh Ust and aats:
                               t    PAM
        See Current Pricm P a ~ e s ~ . n e w . B V A C P a r t n e r e . c o m
                                   @
                                                                                                  57         %
        Note: 39-series custom h i r t h n d l e r a must be priced by Air-Handler b u i l d e r s o f t w a r e
         b.              ~ ~ R Q O F I PRODUCT8
                                          O P
                         C h ManlrPPoturahm btmd hk
                          mt
        See current p r i c e    pane^   @ wu.new.HVACfartners.com                               (aO%
         E,              CAMrerr m R O W $
                                  P
                                           S
                  C u m t hhmkhlW Ptlm U f an6 O a k
      Sea Price Pagee a t vsrw,new. hvacperrneta ..coa for a i y product line,
    . Complete warranty and start-up link in each price-page section
         LI'EM%          CWTECQNTROL
                         W M IV(mn-h
                              ~                 Mm LM n d Dete:
                                             ,
Tobl A,8,C,D      511: t2UU.:W
               3CW4@0, hsbilrd
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                                 I   !
                                         -
                                             !

                                             I
                                                 I
                             The 8chol Boatd of,         Cdunly, brlda
                          ~WWMANAOEWT AND ~GMICB DEPARTMENT
                             7720 Wed Oekland Park Bauhrd, Sub 323
                                                                                         INVITATIO,Nf 0 BID
                                    Sunrlsa, FttxJda S3361-8704
                                                764-3214~~                                     (ITB)
    E DATE: Blds due 8t 2:00 pm,Eadem     (ET):       FTBNO.:                       ~EGA~EMTE;                    PURCCIA~~NGAGMLT
                                                                                                                              ,             ,


                                                            2bQ3BR                  JUNE 4,                       Merk ~ l s n
                                                                                                              -   7EM21-0807
                                 h l ~ w m ~k ' b
                                  amprnm
                                       o
                                         and h
                                                    dab
                                                           d
                                                           $UPPLY HVAC EQUIPMENT (MANUFACTURERS! c ~ ~ f i o ~ ~
                        I t h 90 d
            ay not be J d
                        hm              w after due dab.    (ca-OP)
              nol aawrsd and dl not be me#ered




                                                 WCTlQN2, bubmL#sdRequlremmtr
                           In ordr 16 a$BUre M$ YM)r Md lb In cornpkm Hilh bld qultemenb, pleam vedfy lh& the e h N t a l n lndkaled by l
                                                                                                                                        h

     BWW~                     ~aeerfwm~tetalure                     &ORBBB                           • tvwdd 8abiyData8hdn
    -1     ~ond~~dn,          Spealsl Condlihn ,                            o ln
                                                                    Spaold C Mo ,                        8pecbl Csndf(lon,
a   Manufsduersklhorlzatl~ [3 Rehdfiose                        a Blddar QuesU~mk                     [Xr CatdogrlPrIee Ulbs
                                                                                                         Bpockt CondUon 8
    Spbdel Condltlpn ,        Spedal CodUon ,                       Speold Cond4Uon-
       Ityow Hml wLhm 10 not rulnnlt a bld In nrponroto fhs iTB, pleare comphto md return, v maII or fax, tho Wmmnt ofbBM
                                                                                            b
      hed m fho Iaet wpa of Uk TrB.
                             l
                                                                    Estimated Chiller change oL;t costs as piggybacked on School Board of BK
                                                                                                         MASTER LIST PRICE
ChiiIer Selection:                                                                                       30XA-O806R-H6H33
chiller per quote JB0010-1034-rev 2                                                                      5      141,409.00
Factorj E-mating                                     poskian IC                  includd above           $
pump package                                         positon 11                  none-use exhing                            0
Coorer heater                                        positon 12                  none                    5
Suction bne insulation                               position 13                 included above          $
Suction senrice Valves                               position 13                 included above           $
minirr,um load contml                                positon 7 3                 included above          5
Cooler Plus one pass opljon                          Positinn 12                 included above          3
Single p i n t power                                 positon 74                  included above
unfi mounted norrfused disconnect                    positon 14                  no re-use exisling cabinet
Energy Management Module                             Posfin 75                   no
BACnet or LON translator for EMS                     Position 15                 fncluded above          $
PosKion 16- Coil Trim panels                         position 16                 included above

                                                                                 TOTAL LIST PRICE        $        141.409.00
Total List price of chiller
Subtotal
Less SBBC discount off llst
 Discounted MLP Chiller cost:
           0% discount Factory options:
Factory Start-up & Ist year labor
Factory 2nd-5th year complete unit Park & Labor Extended Warranty

( ~ i n a Factory Ch~llar
          l             cost per S6BC   award
Non-Factory Options Requested:

I[A: Total Equipment Cost:
Adsil Coating (Cabinet and mil) & freght
Factory Tech for Owner Training & BACnet installation
                                                                                                              $74,860.87
                      -    -
(Labor Cost. (SBBC rates per 29-01ZR                 Hours          Rate
 (Journeyman$120,     helper $1I Olhr)
 Job prep, review and material acquisition
 Material delivery prior to job
 Pwmif acqulsibn (inetr ding site visits)
 Monday work & drive
 Monday overtime
 Tuesday Journeymen
Tuesday Helper
Tuesday Overtime
Wednesday
Three men drive home




 6: Estimated Iabor costs                                     122
To be billed based on actual time tickets for technicians


Material Costs
Victatuic Connectors,
Temp & Pressure tap equipment
 tug-style butterfly mhres 2@$165
PVC piping
Estimated support materials (unsht, etc)
r m a y Helper
Tuesday Ovetiime
Wdnesday
Three men drive home




 5: Estimated labor costs                                    122
To b e billed bas& on actual time tickets for techrlicians


Material Costs
Victaluic Connectors,
Temp & Pressure tap equipment
 Lug-style butterfly ~ l v e 2@$f 65
                             s
PVC piping
Estimated support materials (unstnrt, etc)
Eleciric;ll Wire, Liquid tight, f u s s



Subtotal, estimated materials (to be billed per actual)
Mark-up on materials
C: Estimated Material Cost


Subcontract Services
Crane ( Key W& Welding) mobiliation 90-1011
                                          hy                                    2500 may be able to use HYDRO,
Hourly r t Key West Welding
        ae                                                                      2200
All Keys Welding Inc Ffanges on steel pipe)                                     2000
         Conlmclor (Pro Insuhtkn, WPB)
lnst~btion                                                                      4000
Disposal - Equipment                                                             45 0
Disposal- refrigerant & oil                                                      ? 25
Engineering, windloadd fie down detail                                          1250
Hotel, and per diem for 2men I-night, 3-mm 1 ni!                                1725
                                                                                    0
                                                                                    0
                                                                                    0
                                                                                    0
                                                                                    0
                                                                                    0
Subtotal, Subcontract Sewices                                         $     13,650.00
Mark-~p Subcanttact Services:
      on                                                                         20%
D: Estimated Subcontract Services                                     $ 16,380.00



                                                                      $112,295.87
                                                                   30XA-080, installed