AGREEMENT TO PROVIDE STUDENT TRANSPORTATION SERVICES by johnrr2

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									AGREEMENT TO PROVIDE STUDENT TRANSPORTATION SERVICES

     This Agreement, entered into this   day of _____ 20__, by and
between the_________________________________________, hereinafter called
the District, and CONTRACTOR NAME, hereinafter called the Contractor.

                                WITNESSETH:

       WHEREAS, the parties are desirous of providing for certain student
transportation services for the students of Anna Independent School District in
accordance with the requirements of law and the terms and conditions provided for
herein; and

       WHEREAS, in response to the District's Request for Proposals, Contractor
submitted a Proposal under which it would provide student transportation to the
District starting on or about _____________________, 20__ pursuant to a
contract; and

       WHEREAS, this agreement is the contract negotiated by the parties setting
forth, the terms and conditions governing the services to be provided by
Contractor hereunder,

        NOW, THEREFORE, in consideration of the mutual promises of the
parties, the covenants and conditions herein contained, and the mutual benefits to
be derived herefrom, the parties agree as follows:

SECTION 1. DEFINITION OF TERMS

1.1   DISTRICT shall mean the Anna Independent School District whose
address for notices is 501 S. Sherley Anna, Texas 75413

1.2   SUPERINTENDENT shall mean the Superintendent of                          the
      ____________________ Department of Education or his designee.

1.3   CONTRACTOR shall mean ________________, whose address for notices
      is ______________________________________________.

1.4   SCHOOL BUS or BUS shall mean a school bus body and chassis which is
      licensed by the State of ___________________ (the "State") to operate as a
      school bus or as a school district activity bus and which meets all
      applicable State requirements.




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1.5    SCHOOL BUS DRIVER or DRIVER shall mean a legally qualified school
       bus operator, licensed by the State, who is reasonably acceptable to both the
       Contractor and the School District.

1.6    MONITOR or AIDE shall mean a person performing the duties performed by
       persons holding such designations for the District prior to commencement of this
       Agreement.

1.7    REGULAR DAILY RUN or REGULAR RUN shall mean any scheduled route
       which is established for the purpose of transporting students to and from school
       on a daily basis during the term of this Agreement.

1.8    VEHICLE shall refer to a School Bus or other vehicle acquired by Contractor
       from the District, or otherwise, and used by the Contractor in the performance of
       this Agreement.

1.9    BELL TIME shall mean the times designated by the Superintendent when schools
       take in students in the A.M. and dismiss them in the P.M.

1.10   ROUTE shall mean the published bus stops and pick up and drop off times as
       established by the contractor and approved by the District for each bus (a bus may
       make more than one route a day).

1.11   BUS DAY shall mean the sum total of the A.M., mid-day and P.M. trips
       exclusive of permitted trips, e.g. field trips.

1.12   TRIP shall mean a completed route (a bus may make more than one trip a day).


1.13   UNIT COST shall mean the rate per bus per day charged by the Contractor as set
       forth in Section 11 of this agreement.


SECTION 2. SCOPE OF THE WORK

DURING THE SCHOOL YEAR. The Contractor hereby agrees to provide the student
transportation services described by the district during the term of this Agreement. In
providing those services, it is agreed that Contractor is operating as an independent
contractor, subject only to the terms and conditions of this Agreement. All student
transportation services provided by the Contractor hereunder shall comply with and be in
accordance with all requirements of any applicable municipal, State, and federal laws,
ordinances, rules and regulations and the terms and conditions of this Agreement. The
Contractor shall provide the student transportation services in a safe, reasonable and
prudent manner.




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2.2    SUMMER SCHOOL. Beginning in the summer of 20__, if requested by the
       District, the Contractor shall provide school bus transportation for the District's
       summer programs. During the summer of 20__, the District shall pay to the
       Contractor $__________ per day per bus used during the summer for to and from
       school service on multiple routes. During subsequent summers, the District shall
       pay to the Contractor the unit cost effective for the prior regular school year for
       home to school students for both regular and SpEd summer transportation. These
       payments will be in addition to those paid by the District for the regular school
       year transportation.

2.3    TERM OF AGREEMENT. This Agreement shall commence and take effect on
       the first day that services are requested of the Contractor during the fall of 2008,
       and end on the last day of summer school in 2013. This Agreement may be
       extended additional years upon mutual agreement of the parties according to the
       terms and conditions for such extended period, with District Board approval. The
       parties may also negotiate rates and charges during any extension of this
       Agreement.

SECTION 3. BUS ROUTES AND SCHEDULES

3.1    The Contractor will be responsible for establishing the school bus routes
       beginning with the commencement of the 2008-2009 school year. Contractor shall
       deliver proposed routes (route number, all stop locations, estimated number of
       passengers and start time for each route) to the District on or before August 1 st of
       each year of the contract for District approval. The District will cooperate with
       the Contractor by approving the routes or suggesting needed changes in a
       reasonable and timely manner. However, the Contractor and Superintendent may
       agree to alter, modify, or amend the bus routes and/or stops along the way, to
       change or add bus routes, establish new bus routes and change time schedules for
       pick-ups and deliveries in order to meet changing conditions. Rules and
       regulations for details incidental to the operation of bus routes, bus stops and
       other attendant matters that may arise shall be mutually agreed upon. The District
       will place Special Education students on a route and Contractor will begin service
       to these students within three (3) days of notice of this placement by the District.

3.2    The Contractor shall require the bus drivers to adhere to routes and time schedules
       as established. Bus drivers who discover cause for route or time adjustment will
       report it to the Contractor, who will take the matter up with the Superintendent.


 3.3   All routes established by the Contractor are subject to approval by the District and
       must be in compliance with all applicable laws, as well as the requirements of this
       Agreement          and        of       the        District's      RFP          dated
       ________________________________. All routes for each new school year are
       to be submitted to the Superintendent by August 1 st. The Contractor will be
       expected to publish the routes via the local newspaper prior to school opening.



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       When routes change, the Superintendent, schools and parents should be notified
       in advance

 3.4    The Contractor shall be available for periodic conferences with the
        Superintendent to discuss changes in the routes and schedules.

       3.5     The District shall have the sole responsibility of altering, delaying or
       canceling bus service during inclement weather. The Contractor shall assist the
       District in any determination of whether runs should be canceled due to inclement
       weather. To this end, a specific person shall be designated by the Contractor, who
       shall remain available to the District for consultation on a daily basis. Should the
       District fail to cancel any routes within sufficient time to prevent Contractor’s
       employees from reporting to work, the District shall pay the Contractor for those
       routes not timely canceled.



 SECTION 4. INSURANCE

 4.1    The Contractor shall comply with all State vehicle liability laws and workers'
        compensation reporting requirements, regulations and procedures at all times. A
        valid Certificate of Insurance must be on file with the District at all times.
        Except where caused by the negligence or intentional actions of the District, its
        agents or employees, the Contractor shall hold harmless and agree to indemnify
        the District in the event of any accident or incident involving the Contractor's
        vehicles or vehicles owned by the District that are being operated by the
        Contractor.

 4.2    The Contractor will be required to maintain insurance satisfactory to the District
        to include at a minimum the following:

        (a)    Workers' Compensation coverage on all employees as required by statute.
        (b)    Commercial General Liability coverage in the minimum amount
               of $10,000,000
(c)     Automobile Liability coverage equal to $1,000,000 per person and $ 1,000,000
per incident.
(d)     Any insurance required by State or federal law or regulation.


 4.3   Conditions:

       (a)    All insurance certificates shall contain thirty (30) day notice of cancellation.
       (b)    It is the obligation of the Contractor to obtain and furnish the District
              certificates for any sub-contractors subject to the above terms and
              conditions.




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       (c,)   All insurance policies and/or bonds will be written with insurance
              companies licensed to do business in the State of Texas and subject to the
              approval of the District.
       (d.)   Commercial general liability and automobile liability policies must list the
              District as additional insured.


SECTION 5. INDEPENDENT CONTRACTOR AND INDEMNIFICATION

5.1    The Contractor shall indemnify, keep and hold harmless the District, their agents,
       officials and employees against all injuries, deaths, loss, damages, claims, patent claims,
       suits, liabilities, judgments, incurred by the District, caused by the Contractor's acts or
       omissions in the provision of services under this contract, except that the Contractor shall
       not indemnify, defend, or hold harmless District for any claims, damages, or expenses
       related to District’s ridership or other policies or procedures that the Contractor has
       carried out in good faith, nor for student upon student violence, nor for the willful,
       wanton, or negligent acts or omissions of District ,its Board, officers, agents, or
       employees.

5.2 The Contractor expressly understands and agrees that any performance bond or
insurance protection required by this contract, or otherwise provided by the Contractor,
shall in no way limit the responsibility to indemnify, keep and save harmless and to
defend the District as herein provided.


SECTION 6. VEHICLES

 6.1   The Contractor shall furnish the buses and transportation equipment.

 6.2   The Contractor shall only use buses, which shall meet state inspection standards.
       The Contractor shall be responsible for all repairs and maintenance on all buses
       during the life of this Agreement, except in cases where the District takes over
       control and operation of the buses pursuant to paragraph 12.2.

6.3    The Contractor shall maintain all Vehicles in a clean and sanitary condition.

6.4    The Contractor shall furnish to the District a complete written report of every
       accident involving any of the Vehicles.

6.5    The Contractor shall not fuel any vehicle while students are on board the vehicle.

6.6    The Contractor shall provide student and mileage information in order to assist
       the District in complying with applicable regulations. In addition, the Contractor
       will provide reasonable assistance to the District to assist it in completing and
       filing necessary reports to governmental bodies.




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6.7   The Contractor will provide approximately ten percent spare buses that shall
      conform to all specification contained herein.

6.8   All buses shall be equipped with a two way communication device that are in
      working condition and installed according to manufacture specifications.


6.9   In the event this contract expires, or the District terminates this contract pursuant
      to paragraphs 12.6(1) or (2), and the District makes a decision to operate the
      school bus services on its own, Contractor agrees to sell its then-current fleet of
      school buses serving under this Agreement at Yellow Book prices for each such
      vehicle, either financed by the Contractor to the District for a period of 60
      months, at the then-current prime interest rate as published by Bank One, N.A or
      by a direct purchase using US currency.            Before taking possession of the
      vehicles, the District shall either cause funds to be transferred to the Contractor or
      sign a bill of sale, promissory note and other requisite security documents, and
      shall for the duration of such financing provide to First Student, Inc.'s satisfaction
      a Certificate of Insurance naming First Student, Inc. as an additional insured.


SECTION 7. PERSONNEL

7.1   Bus drivers must meet all applicable District, State and Federal requirements.
      Contractor shall provide an ongoing training program for Drivers, Monitors and
      Aides that includes completion of an initial training program and continuing or
      annual in-service training. A pre-employment drug-screening test is required for
      all bus drivers and shall be conducted in accordance with any applicable, Federal,
      State or local laws and regulations at Contractor's expense. Pursuant to
      Contractor's employment policy, persons with certain criminal, serious, or repeat
      traffic convictions are not permitted to drive school buses. The Contractor will
      conduct pre-employment and annual traffic violation records checks, as well as
      criminal background and reference checks prior to employment. The Contractor
      will also comply with SB 9 and maintain fingerprinting records on drivers and
      monitors. Drivers and bus monitors who are charged with alcohol, drug, serious
      traffic violations and crimes involving moral turpitude during the term of this
      Agreement shall would immediately be suspended from service with the
      Contractor and the District. Only if found innocent of the charges may the Driver,
      Monitor or Aide be reinstated..

7.2   Each Driver must have a physical examination in accordance with applicable
      State and federal requirements, at Contractor's expense.

7.3   The Contractor shall be reasonably responsible for providing all regular and
      substitute Drivers. The District retains the right to request the removal from
      service under this Agreement of any Driver, who, in its opinion, is not qualified to




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       operate a School Bus. All such requests will be made in writing and state the
       reason there for.

7.5    The Superintendent retains the right to have the Contractor remove any employee
       from service under this Agreement so long as the request is in writing and states
       the reasons therefore, and such request may not violate laws against
       discrimination in employment.

7.6    The use of tobacco products is prohibited on any Vehicle.

7.7    The Contractor agrees to submit a list of proposed Drivers to the District at least
       thirty (30) days before the start of each school year under this Agreement. The
       District shall promptly notify Contractor of any proposed Drivers to which it
       objects and the parties shall meet to discuss those objections. Additionally, the
       Contractor agrees to furnish, upon request of the District, verification of criminal
       background checks for any employees involved in the performance of this
       Agreement to the District prior to hiring by Contractor.

7.8    The Contractor shall employ a qualified full-time location manager and staff to
       supervise the providing of student transportation services under this Agreement,
       including supervisory staff to act in the capacity of a liaison between the District
       and the Contractor. Prior to the selection by the Contractor of the full-time
       location manager, the Contractor shall provide the candidate to be interviewed by
       the Superintendent who will provide input into the selection for that position. All
       staff assigned to work with the District shall be satisfactory to the District.
       Supervisory personnel shall be available to the Superintendent or his designee on
       site between normal hours of operation on each school day during the term of this
       Agreement. Contractor shall provide an accurate list of supervisors with their
       telephone numbers.

7.9    No unauthorized personnel or riders shall be allowed on any vehicles being used
       in the performance of this Agreement unless specific written authorization by the
       District is provided.

7.10   The Contractor shall not discriminate against any prospective or active employee
       because of race, color, national origin, religious creed, sex, age, disability or
       marital status.

7.11   The Contractor agrees to make supervisory personnel and other staff available for
       reasonable community related inquiries upon reasonable request and notice from
       the District.



SECTION 8. CONTRACTOR’S RESPONSIBILITIES AS TO BUS
           OPERATIONS SUPERVISION OF' STUDENTS



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8.1   The Contractor must not overload buses regardless of size or rated capacity.
      Buses used to transport the disabled may not transport more wheel chairs than the
      number of approved tie down positions. The District may require the
      rescheduling of a route if the quantity and size of the students being transported
      results in a potentially hazardous situation. Busloads may be changed to address
      discipline problems. Students at all times should be seated in such a manner as to
      benefit from compartmentalization safety features.

8.2   The Contractor agrees that Drivers shall not leave a Bus unattended at any time
      when students are on board.

8.3   The Contractor agrees that Drivers, Monitors, and Aides shall report student
      misconduct occurring on a Bus. Drivers, Monitors, and Aides shall be instructed
      and shall comply with the District's disciplinary policy for student misconduct and
      the procedure for disciplining students. The District shall instruct students
      regarding the Bus regulations and conduct rules.

8.4   The Contractor agrees that Drivers, Monitors, and Aides do not have authority to
      refuse any transportation to any eligible student. Matters, which may necessitate
      a withdrawal of eligibility for a student to ride a bus will be reported to, and
      handled through, the applicable school principal's office.

8.5   The Contractor is responsible to see that all students are seated and remain seated
      while the Bus is in operation.

8.7   The Contractor is responsible to see that there are no students on the bus when it
      is parked. Any Driver, whether employed by the District or the Contractor, who
      violates this section shall be subject to termination.

8.8   The Contractor shall monitor the ride times of all special education students.


SECTION 9. FUEL COST ADJUSTMENT

9.1   Notwithstanding the foregoing, this Agreement expressly contemplates that a
      “benchmark” rate of $_____ gallon for bus fuel has been the basis upon which
      Contractor formulated its bid. In the event fuel costs exceed $____/gallon,
      Contractor shall be authorized to bill and invoice District, as “Additional Fuel
      Charges” and on a monthly basis, for the excess price per gallon (amount over
      $______/gallon) multiplied by the actual number of gallons of fuel utilized by
      Contractor at such excess rate in its performance of the Pupil Transportation
      Agreement during a particular month. Any such bill and invoice shall be
      accompanied by receipts and additional documentation supporting Contractors
      claim for Additional Fuel Charges or such claim for Additional Fuel Charges may
      be denied by District. In the event Contractor’s actual fuel costs are lower than



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       $_______/gallon, Contractor shall offset (as a “Credit”) its monthly charges to
       District by an amount equal to the difference between $_____/gallon and
       Contractor’s actual cost per gallon, multiplied by the actual number of gallons of
       fuel utilized by Contractor in the performance of the Pupil Transportation
       Agreement during a particular month. On a monthly basis, Contractor shall
       provide District with receipts and additional documentation sufficient to afford
       District the opportunity to calculate, audit, and determine the amount of any such
       Credit due District.



SECTION 10. TERMINAL FACILITIES

10.1   The District shall provide parking for the school buses in accordance with local
       regulations



SECTION II. RATES AND CONDITIONS

11.1   Base Payments for 20 /20 school year. For the 20__/20__ school year, the
       District shall pay to the Contractor the total base amount of
       $___________________ for the contracted regular school bus transportation.
       This number is based on a 20__/20__ school year Unit Costs as outlines in
       Exhibit “B”, and the estimated need for ___ regular and magnet route buses and
       ___ Special Education buses.


11.2   Base Payments during Successive Years of Contract. During successive years of
       the contract after the initial 20__/20__ school year, the District shall pay to the
       Contractor the base amount, plus an increase based upon the previous calendar
       year CPI as defined by United States Southeastern Area all items index. The
       ceiling and floor of such increase shall be ____% and ____% respectively. If the
       performance escalator has been awarded for the previous year, then the amount
       awarded shall be included in the base amount for the previous year, making a total
       possible increase of the base amount each year of _____% over the prior year. If
       the performance escalator is not awarded for the prior year, the base amount shall
       only increase by the CPI subject to the ceiling and floor during the next school
       year.

11.3   Summer School. For summer school transportation, the Unit Cost for summer
       school transportation shall be at the per bus per day rate of the corresponding type
       of service as listed in _________. In subsequent summers, the rate shall be
       adjusted as above. The District shall pay only for the unit cost for every bus
       actually used.




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11.5   School Sponsored Extracurricular Trips. The Contractor shall provide
       transportation for school sponsored athletic and extracurricular trips so long as the
       trip does not interfere with regular to and from school bus service. The school
       requesting the bus for the trip is responsible for paying for an hourly driver fee,
       plus the mileage fee set in ________.

11.6   Time of Payment. The District will pay the Contractor for services provided on a
       monthly basis in arrears as provided in this contract. The District will make
       payment within thirty (30) days of receipt of the invoice. The District will only
       apply credits, penalties and withholdings against the invoice with notification to
       the Contractor. All payments are subject to the Prompt Payment Act of Texas.


SECTION 12. MISCELLANEOUS PROVISIONS


12.1   Assignment. This Agreement shall not be assigned by the parties hereto, without
       the written consent of the District, which consent shall not be unreasonably
       withheld or delayed. However, Contractor may assign this Agreement without
       such consent if the assignment is to a parent, subsidiary, related or affiliated
       company. At all times, the parent, First Group America Inc. shall be ultimately
       responsible for the performance of this agreement.

12.2   Force Majeure. In the event the Contractor is unable to provide the transportation
       services herein specified because of any act of God, civil disturbance, fire,
       inclement weather, impassable roads, riot, war, picketing, strike, labor dispute,
       governmental action or any condition or cause beyond Contractor's control, the
       District shall excuse Contractor from performance under this Contract during the
       period that Contractor is unable to perform. The District shall have the right to
       take over the operation of the Contractor's buses during any such period of
       nonperformance by the Contractor and may operate such buses with DISTRICT
       employees or obtain services elsewhere until Contractor is able to resume its
       regular operations. The District shall reimburse the Contractor for the use of
       Contractor owned buses at the rate of $120.00 per day per Contractor owned bus.
       When buses are being operated by the District the Contractor shall maintain
       insurance on the buses. If the period during which the Contractor is unable to
       perform exceeds thirty (30) days, the District may terminate this agreement.
       During any period of non-performance covered by this paragraph, and excepting
       outstanding payments due Contractor for work performed and payment for use of
       the Contractor's bus as stated in this paragraph, the District and the Contractor
       shall have no other financial responsibilities to each other.

12.3   Notices. All notices required or permitted by this Agreement shall be in writing,
       signed by the party serving the notice, sent to the party at the address shown on
       page I hereof or to such other address as either party may have furnished to the
       other in writing as a place for the service of notice. Such notices shall be either



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       deposited, postage prepaid, in the registered or certified United States mail, return
       receipt requested, or sent prepaid via air courier service and shall be deemed
       given when actually received at the address shown on the postal or air courier
       receipt.

12.4   Modification. No waivers, alterations, or modifications of this Agreement or any
       agreements in connection with it shall be valid unless in writing, approved by the
       ________________Anna Independent School District and duly executed by all
       parties.

12.5   Entire Agreement. This Agreement, including the Exhibits, the District RFP
       dated _______________ and the Contractor's Response to the District RFP,
       constitutes the entire agreement between the parties, and will supersede all
       previous negotiations and commitments whether written or oral. If there is any
       disagreement between this Agreement and the RFP and/or the (Contractor's
       response, this Agreement shall control and be binding.

12.6 Non-appropriation and right of termination

 (1)   The obligation to make payments pursuant to this Agreement are subject to
       appropriation by the District of funds that are lawfully available to be applied for
       such purpose. If District fails to make such an appropriation prior to a fiscal
       period for which this Agreement has scheduled payments, this Agreement shall
       terminate at the end of the last fiscal period immediately proceeding the fiscal
       period for which funds have not been appropriated. The District shall deliver
       notice at least __________ days prior to such termination, but failure to give such
       notice shall not prevent termination of this Agreement.

 (2)   Should the District terminate this contract before the end of its designated term
       due to non-appropriation as stated in section 12.6(1) above, the District shall be
       responsible to the Contractor for all costs, expenses, overhead and fees incurred
       by the Contractor up to the period of termination not to exceed funds appropriated
       for payments hereunder. The District may also be responsible for any costs
       incurred by the Contractors, including attorney fees and expenses, due to the early
       termination of any subcontractor agreement not to exceed funds appropriated for
       payments hereunder.


 (3)   Any party may terminate this contract for cause after giving written notice of the
       defaults under the contract. The defaulting party shall have thirty calendar (30)
       days to cure the default after receiving notice. If the default is not cured during
       that time period, then the non-defaulting party may terminate the contract on
       thirty calendar (30) days' written notice of failure to cure. In case of contract
       termination for breach or default by Contractor, the District will secure
       replacement services from another firm or provide service itself for the remainder
       of the contract's duration.



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 (4)   In the event that the contract is terminated by either party, except for paying the
       Contractor in full for all work performed and for all outstanding invoices at the
       time of termination, the District will then have no further obligations under the
       Contract.

 (5)   In the event that the contract is terminated by either party prior to the completion
       of the five (5) year term, the Contractor shall be entitled to be paid any deferred
       payments, which have been earned and not paid.

12.7   Performance Bond. The Contractor shall provide a performance bond for fifty
       percent (50%) of the annual contract amount to protect the District should the
       Contractor default in its performance under this Contract. The District shall only
       make use of this bond after the notice provisions of Paragraph 12.6(2) have been
       met.

12.8   Compliance with All Applicable Laws and Regulations. The Contractor agrees to
       comply, with all applicable federal, state, and local laws and regulations and
       District policies.

12.9   Records and Reports. The Contractor shall provide those reports and records,
       which may be reasonably requested by the District. All bus transportation records
       pertaining to the District of the Contractor shall be open to inspection by the
       Superintendent during regular business hours in the Contractor's office.
       Contractor shall provide any reports or records requested by the District in the
       format and on the form designated by the District. Contractor shall maintain
       accurate and reliable records concerning the number of students transported and
       number of miles driven. Said records shall be compiled and maintained in the
       form required by the Board and shall be provided to the Superintendent in a
       timely manner.

12.10 The Contract shall be governed by Texas law. Venue shall be in Collin County.
      Any claim, dispute, or other matter in question arising out of or related to this
      Agreement shall be subject to mediation as a condition precedent to the
      institution of legal or equitable proceedings by either party. If either party is
      required to bring an action to enforce the terms hereof or declare rights hereunder,
      the prevailing party in such action shall be entitled to recover its reasonable
      attorney's fees from the non-prevailing party pursuant to Local Government Code
      § 271.159.



       All Contractor's employees who will have direct contact with students shall
       supply information required by Texas Education Code Section 22.0834 to the
       appropriate authorities.




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IN WITNESS WHEREOF, the parties hereto being duly authorized execute this
Agreement, intending:to be legally bound hereby, the day and year first above
written.


Anna Independent School District

Signature _________________________               Date ___________

Printed Name: _________________________
Title: _______________________________


Witness: _____________________________
Printed Name: _________________________




Contractor:

Signature _________________________               Date ___________

Printed Name: _________________________
Title: _______________________________


Witness: _____________________________
Printed Name: _________________________




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