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					             MINUTES OF ST EDMUNDSBURY BOROUGH COUNCIL

Minutes of the Meeting of the Council held on Tuesday 2 October 2007 at 7.00 pm in
the Council Chamber, Borough Offices, Angel Hill, Bury St Edmunds

PRESENT:     The Mayor (Councillor Mrs Charlesworth) (in the Chair),
             Councillors Ager, Aitkens, Mrs Alexander, Beckwith, Mrs Bone, Bradbury,
             Mrs Broughton, Buckle, Chappell, Clements, Clifton-Brown, Cox,
             Ereira-Guyer, Farmer, Farthing, Mrs Gower, Griffiths, Hale, Houlder, Jones,
             Mrs Levack, Lockwood, McManus, Mrs Mildmay-White, Nettleton, Oliver,
             Price, Ray, Redhead, Mrs Richardson, Mrs Rushbrook, Spicer, Thorndyke,
             Turner, F J Warby, Mrs P A Warby, A Whittaker and Mrs D A Whittaker

44.   Prayers

      The Mayor’s Chaplain, Reverend Canon Gregory Webb, of All Saints Church, Bury
      St Edmunds, opened the meeting with prayers.

45.   Minutes

      The minutes of the meetings of the Council held on 26 June and 15 September
      2007 were confirmed as corrects record and signed by the Mayor.

46.   Mayor’s Communications

      The Mayor reported on the civic engagements and charity activities which she
      and the Mayor’s consort, the Deputy Mayor and Deputy Mayoress, Councillor
      Oliver and Mrs Oliver, had undertaken since the last ordinary meeting of the
      Council on 26 June 2007. In particular she reminded the Council of the close
      associations between the Borough and the Armed Forces and of the experience
      of attending the Prince’s Trust Award Ceremony. Finally, she informed the
      Council that the 1st Battalion of the Royal Anglian Regiment would exercise their
      Freedom of the Borough on Friday 23 November 2007.

47.   Announcements from the Leader of the Council

      The Leader of the Council wished to congratulate all those involved with
      Bury St Edmunds gaining the Britain in Bloom award for its category, in addition
      to winning the Anglia in Bloom award. He provided some feedback on the initial
      Comprehensive Performance Assessment Peer Review. He also wished to thank
      Members and staff for continuing to rise to the challenges presented to the
      Borough Council.

48.   Apologies for Absence

      Apologies for absence were received from Councillors Anderson, Cockle, Everitt,
      Rout, Stevens and Trebble.

49.   Declarations of Interests

      Members’ declarations of interest are recorded under the item to which the
      declaration relates.

50.   Service by Former Members of the Council: Long Service Awards

(Councillor Mrs Rushbrook declared a personal interest as former Councillor Laurence
(Gerry) Kiernan was her brother and remained within the meeting for the consideration
of this item.)

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                                                                      Council, 02.10.07
On 16 July 1991 and in addition to the statutory provision for the creation of
Honorary Freemen and Honorary Aldermen, the Council created a third award
option, namely formal acknowledgement of 12 years or more cumulative service
by former Members of the Council. Accordingly, the following motions in respect
of those who were eligible for the award were duly carried.

(1)    Michael John Ames

       On the motion of Councillor Griffiths, seconded by Councillor Mrs
       Mildmay-White, and duly carried, it was

             RESOLVED:-

                     That, in recognition of sixteen years of dedicated public
                     service by Michael John Ames as an elected Member of the
                     Council for the Abbeygate Ward, Bury St Edmunds and in
                     acknowledgement of his contribution to the work of the
                     Borough Council, including his term of office as Mayor for
                     1997/1998, and his service to the community and
                     fulfilment of the duties and responsibilities of a Councillor,
                     the Council hereby record its thanks and deep appreciation.

(2)    Margaret Mary Lilian Horbury

       On the motion of Councillor Griffiths, seconded by Councillor Ray, and
       carried, it was

              RESOLVED:-

                     That, in recognition of eighteen years of dedicated public
                     service by Margaret Mary Lilian Horbury as an elected
                     Member of the Council for the Great Barton Ward and in
                     acknowledgement of her contribution to the work of the
                     Borough Council, including her term of office as Mayor for
                     1999/2000, and her service to the community and
                     fulfilment of the duties and responsibilities of a Councillor,
                     the Council hereby record its thanks and deep appreciation.

(3)    Laurence Gerard Martin (Gerry) Kiernan

       On the motion of Councillor Griffiths,          seconded     by   Councillor
       Ereira-Guyer, and duly carried, it was

              RESOLVED:-

                     That, in recognition of twenty years of dedicated public
                     service by Laurence Gerard Martin (Gerry) Kiernan as an
                     elected Member of the Council for the Cangle Ward,
                     Haverhill for the first sixteen years and then the Haverhill
                     North Ward and in acknowledgement of his contribution to
                     the work of the Borough Council and his service to the
                     community and fulfilment of the duties and responsibilities
                     of a Councillor, the Council hereby record its thanks and
                     deep appreciation.




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                                                                  Council, 02.10.07
      (4)    Mary Josephine Martin

             On the motion of Councillor Griffiths, seconded by Councillor Farthing,
             and duly carried, it was

                    RESOLVED:-

                           That, in recognition of twenty years of dedicated public
                           service by Mary Josephine Martin as an elected Member of
                           the Council for the Clements Ward, Haverhill for the first
                           sixteen years and then the Haverhill South Ward and in
                           acknowledgement of her contribution to the work of the
                           Borough Council, including her term of office as Mayor for
                           1998/1999 and her service to the community and fulfilment
                           of the duties and responsibilities of a Councillor, the
                           Council hereby record its thanks and deep appreciation.

      (5)    Margaret June Warwick

             On the motion of Councillor Griffiths, seconded by Councillor Spicer, and
             duly carried, it was

                    RESOLVED:-

                           That, in recognition of twenty years of dedicated public
                           service by Margaret June Warwick as an elected Member of
                           the Council for the Hundon Ward and in acknowledgement
                           of her contribution to the work of the Borough Council and
                           her service to the community and fulfilment of the duties
                           and responsibilities of a Councillor, the Council hereby
                           record its thanks and deep appreciation.

      (6)    Sheila Kathleen Wormleighton, M.B.E.

             On the motion of Councillor Griffiths, seconded by Councillor Buckle, and
             duly carried, it was

                    RESOLVED:-

                           That, in recognition of thirty five years of dedicated public
                           service by Sheila Kathleen Wormleighton, M.B.E. as an
                           elected Member of the Council for the St Olaves Ward,
                           Bury St Edmunds and previous service with the former
                           Borough of Bury St Edmunds and in acknowledgement of
                           her contribution to the work of the Borough Council and
                           her service to the community and fulfilment of the duties
                           and responsibilities of a Councillor, the Council hereby
                           record its thanks and deep appreciation.

      Upon the individual approval of each resolution, the Mayor separately presented
      former Councillors LGM Kiernan, Mrs Martin and Wormleighton with a framed
      copy of their specific resolution and a commemorative Borough plate.

51.   Service by Former Members of the Council: Vote of Thanks to other
      Immediate Past Members

      On the motion of Councillor Griffiths, seconded by Councillor Aitkens, and duly
      carried, it was

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                                                                      Council, 02.10.07
             RESOLVED:-

                    That the Council records a vote of thanks in respect of the former
                    Councillors who had not been re-elected or had not stood for re-
                    election, namely, former Councillors D.C. Bradbury, French,
                    Goody, Hanlon, Hatchell, M.A. Jones, Speakman, J.C. Stevens and
                    Mrs Thomas.

52.   Public Question Time

      Mr Simon Harding of Bury St Edmunds, enquired as to how many years
      would the Council allow the ground floor of the Market Cross in Bury St Edmunds
      to remain empty?

      In reply, Councillor Aitkens, Portfolio Holder for Economy and Asset
      Management, stated that the ground floor of the Market Cross was let on a
      lease to the Woolwich PLC, now part of Barclays Bank, which expired in
      approximately 17 years.       Consignment of the lease was, therefore, the
      responsibility of Barclays Bank . He expected that due to the excellent location
      of the building and the financial requirement for Barclays Bank to mitigate its
      expenses the building would not be vacant for very long.

      Mr Simon Harding then stated that Bury St Edmunds was continually looking
      to attract high quality businesses into the town centre. Was the Council aware
      that the third largest shop frontage in a prime site within the town centre was in
      the ownership of a bookmaking firm and enquired as to whether this was the
      quality of business that Councillors wanted to see within the town centre?

      In reply, Councillor Aitkens recognised that Bury St Edmunds had a diverse
      range of shops that reflected a vibrant town centre, but it was not down to the
      Council to specifically determine which businesses operated within the
      commercial town centre. The financial implications of rent and rates would
      always be a major factor in determining which businesses were located in which
      premises.

      Mr David Rushton of Bury St Edmunds asked, that arising from the Council
      resolving not to work with Stockland Halladale on a joint development on the
      former Roy’s site in Bury St Edmunds, what did the Council now expect to
      happen with that site, firstly from its Landowner’s perspective and then as the
      planning authority?

      In   reply,  Councillor   Mrs    Mildmay-White,     Chairman     of  the
      Bury St Edmunds Town Centre and Cattle Market Working Party, stated
      that the applicants were currently considering the options for the future
      development of this site.

      Mr Rushton asked whether a revised application for this site would be
      considered alongside the application from ASDA in respect of the Western Way
      site in Bury St Edmunds at the special meeting on 8 November 2007?

      In reply, Councillor Mrs Mildmay-White stated that she was unable to
      answer this question as no further correspondence had been received from
      Stockland Halladale with regards to their application.

      Mr Simon Harding of Bury St Edmunds attributed remarks to the Chairman
      of the Bury St Edmunds Town Centre and Cattle Market Working Party in
      connection with the location of the toilets within the Cattle Market

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                                                                      Council, 02.10.07
      Redevelopment, that the location was chosen “because that will be the main
      shopping centre for the town”. He asked when did full Council agree this?

      In    reply,  Councillor     Mrs    Mildmay-White,     Chairman      of    the
      Bury St Edmunds Town Centre and Cattle Market Working Party, stated
      that to avoid any further misunderstanding she would provide a written reply to
      the question.

      Mr Simon Harding of Bury St Edmunds stated that some of the trees on the
      Ramplin Court site, South East boundary with Compiegne Way in Bury St
      Edmunds were actually overhanging the dwellings under construction, requiring
      the developers to hack off branches and mutilate the shape of the trees. He
      asked why this unnecessary damage to the attractive green road barrier had
      been allowed?

      In reply, Councillor Clements, Portfolio Holder for Transport and
      Planning, informed the Council that the construction was being undertaken in
      accordance with the planning permission granted in December 2006. The
      planning permission required that two trees be subject to some work and the
      Council’s Principal Urban Design Officer had recently inspected the site and
      confirmed that the works to the trees were in accordance to the planning
      conditions.

      Mr Harding then asked how many of the trees would be left?

      In reply, Councillor Clements stated that only two trees would be subject to
      pruning, as in accordance with the planning permission.

53.   Items Referred to full Council by Cabinet and Democratic Renewal
      Panel

      The Council considered the Schedule of Referrals contained within Report Y246
      (previously circulated).

      (A)(1) Replacement Local Plan – Policy BSE2: Vinefields Farm, East Close, Bury
             St Edmund – Concept Statement

             On the motion of Councillor Clements,            seconded   by   Councillor
             Mrs Levack, and duly carried, it was

                    RESOLVED:-

                            That, the Concept Statement for Vinefields Farm, East
                            Close, Bury St Edmunds, attached as Appendix B to Report
                            Y139, be adopted as Planning guidance.

      (B)(1) Strategy for Gypsies and Travellers in Suffolk

             On the motion of Councillor Mrs Mildmay-White, seconded by Councillor
             Chappell, and duly carried, it was

                    RESOLVED:- That

                            (1)    the Strategy for Gypsies and Travellers in Suffolk,
                                   and accompanying Action Plan attached as
                                   Appendix 1 to Report Y231, be approved; and




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                                                                     Council, 02.10.07
                            (2)     the revised protocol for managing unauthorised
                                    encampments in Suffolk, attached as Appendix 2 to
                                    Report Y231, be approved.

       (B)(2) Sports and Leisure Development Panel: Recommendations 13 September
              2007

(Councillor Clements declared a prejudicial interest as a Borough Council representative
on the Abbeycroft Leisure Board and left the meeting for the consideration of the item
in respect of Haverhill Leisure Centre Refurbishment.)

              (a)    Haverhill Leisure Centre Refurbishment

                     On the motion of Councillor Mrs Alexander, seconded by Councillor
                     Aitkens and duly carried, it was

                            RESOLVED:- That

                                    (1)    the improvement and refurbishment scheme
                                           proposed for Haverhill Leisure Centre, as
                                           detailed in Sections 2.2, 3.2 and 3.3 of
                                           Report Y203, be approved;

                                    (2)    the cost estimates of the scheme, as
                                           detailed in Sections 4.1 and 4.2 of Report
                                           Y203, be approved and the additional
                                           funding required be met by an additional
                                           provision of £1.6 million from the Haverhill
                                           Masterplan Capital Reserve and £1.34 million
                                           from the unallocated capital budget;

                                    (3)    as part of the 2008/2009 management fee
                                           negotiation with Abbeycroft Leisure, the
                                           principle of including the net costs arising
                                           from the closure of the Haverhill Leisure
                                           Centre be accepted;

                                    (4)    the Sport and Leisure Development Panel act
                                           as project board to monitor the progress of
                                           the scheme; and

                                    (5)    the Corporate Director Resources, in
                                           consultation with the Corporate Director
                                           Community, and Portfolio Holders for
                                           Resources and Efficiency and Culture and
                                           Sports be authorised to approve expenditure
                                           from the £500,000 to be held in reserve, as
                                           detailed in Section 4.1 of Report Y203.

              (b)    Haverhill Community Football Project

                     On the motion of Councillor Mrs Alexander, seconded by Councillor
                     Clements, and duly carried, it was




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                                                                       Council, 02.10.07
                     RESOLVED:-

                                    That, subject to receiving £500,000 from the
                                    Football Foundation, the required further provision
                                    of £300,000 for the Haverhill Community Football
                                    Project be met from the unallocated capital budget
                                    in the Council’s Capital Programme.

(Councillor Cox wished it be recorded that he voted against this motion.)

       (B)(3) Disabled Facilities Grants: Virement

              On the motion of Councillor Mrs Mildmay-White, seconded by Councillor
              McManus, and duly carried, it was

                     RESOLVED:-

                             That, virement of £100,000 from the 2008/2009
                             Discretionary Grant Budget to the 2007/2008 Disabled
                             Facilities Grant Budget be undertaken.

       (B)(4) St Edmundsbury Replacement Local Plan 2016 – Policy BSE3: Suffolk
              Business Park Concept Statement

              On the motion of Councillor Clements,           seconded      by   Councillor
              Mrs Alexander, and duly carried, it was

                     RESOLVED:-

                             That the Concept Statement for the Suffolk Business Park,
                             Bury St Edmunds, attached as Appendix B to Report Y180
                             be adopted as planning guidance, subject to minor textual
                             amendments.

       (B)(5) St Edmundsbury Replacement Local Plan 2016 – Policy BSE6: Station Hill
              and Policy BSE9: Tayfen Road, Bury St Edmunds Concept Statement

              On the motion of Councillor Clements, seconded by Councillor Farthing,
              and duly carried, it was

                     RESOLVED:-

                             That the Concept Statement for the redevelopment of
                             Station Hill/Tayfen Road, Bury St Edmunds, attached as
                             Appendix B to Report Y181 be adopted as planning
                             guidance, subject to minor textual amendments.

       (B)(6) St Edmundsbury Replacement Local Plan 2016 – Policy HAV2: Strategic
              Housing Site – North West Haverhill Concept Statement

(Councillor Clifton-Brown declared a prejudicial interest as a landowner affected by the
development and left the meeting for the consideration of this item.)

              On the motion of Councillor Clements,           seconded      by   Councillor
              Mrs D A Whittaker, and duly carried, it was




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                                                                        Council, 02.10.07
                     RESOLVED:-

                            That the Concept Statement for North West Haverhill,
                            attached as Appendix B to Report Y182 be adopted as
                            planning guidance, subject to minor textual amendments.

       (B)(7) Asset Management Plan: 6 Angel Hill, Bury St Edmunds

(The Mayor, Councillor Mrs Charlesworth, and Councillor Aitkens declared prejudicial
interests as Members of Bury Town Trust and left the meeting for the consideration of
this item. The Deputy Mayor, Councillor F J Warby, took the Chair for this item only.)

             On the motion of Councillor Mrs Mildmay-White, seconded by Councillor
             Buckle, and duly carried, it was

                     RESOLVED:- That

                            (1)    the Borough Council accept the Bury Town Trust
                                   proposal and officers finalise the terms for the sale
                                   of 6 Angel Hill, Bury St Edmunds, with a
                                   simultaneous lease back of the ground floor and
                                   basement, in consultation with the Portfolio Holder
                                   for Economy and Asset Management and the
                                   Corporate Director of Resources; and

                            (2)   the Borough Council’s Code of Procedures for a
                                  private treaty sale of land be suspended.

       (B)(8) Tree Preservation Order Prosecution: Update

              This item was discussed by the Council at the end of the meeting in
              private session (see Minute 61)

       (C)(1) Member Development Programme

              On the motion of Councillor Farmer, seconded by Councillor Farthing, and
              duly carried, it was

                     RESOLVED: That

                           (1)    the revised Member Development Programme, as
                                  detailed in Appendix 1 to Report Y115, be noted and
                                  the two additional events, undertaking a tour of
                                  Council owned property and an event for partner
                                  organisations as detailed in paragraphs 3.3 and 3.4,
                                  be included;

                           (2)    the regional subscription to the Learning Pool E-
                                  learning facility be noted and a demonstration of this
                                  software be given at the next meeting of the Panel;
                                  and

                           (3)    the programme of actions to continue to meet the
                                  requirements for the East of England Regional
                                  Assembly Charter on Elected Member Development,
                                  as listed in Section 4.3 of Report Y115 with action
                                  (d) amended, be agreed.

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                                                                      Council, 02.10.07
(D)(1) Proceedings at full Council: Consideration of Exempt Reports: Agenda
       Item 5

       On the motion of Councillor Farmer, seconded by Councillor Hale, and
       duly carried, it was

              RESOLVED:-

                      That all exempt papers for consideration by the Council be
                      placed at the end of the Agenda, and, therefore,
                      considered at the end of the meeting.

(D)(2) Members’ Attendance Statistics: 2006/2007

       On the motion of Councillor Farmer, seconded by Councillor
       Mrs Mildmay-White, and duly carried, it was

              RESOLVED:- That

                      (1)    with effect from the 2007/2008 reporting year, the
                             Members’ Attendance Statistics be presented only in
                             percentage order showing possible attendance,
                             actual attendance and percentage plus, with
                             another column recording additional attendances in
                             respect of substitutions and ‘by invitation’; and

                      (2)    the statistics be preceded by a full explanation of
                             how they had been compiled as detailed in
                             Appendix F to Report Y242, including detailing
                             those activities undertaken by the Councillors but
                             not taken into consideration when producing the
                             statistics.

(D)(3) Guidance for Members serving on Outside Bodies

       On the motion of Councillor Farmer, seconded by Councillor
       Mrs P A Warby, and duly carried, it was

              RESOLVED:- That

                      (1)    the guidance for Members serving on Outside
                             Bodies, as detailed in Report Y243, and amended as
                             agreed by the Panel, be approved for distribution to
                             all Members of the Council; and

                      (2)    the Head of Legal and Democratic Services contact
                             all Outside Bodies on which a Borough Councillor
                             has been appointed to serve to ascertain the nature
                             of the role and whether the organisation has
                             indemnified the Member against liability.

(D)(4) Polling District Review

       On the motion of Councillor Farmer,            seconded     by   Councillor
       Mrs Alexander, and duly carried, it was




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                                                                 Council, 02.10.07
                    RESOLVED:- That

                           (1)    no change be made to the current polling district
                                  boundaries at this time;

                           (2)    if the plans for the Haverhill North-West
                                  development progress to a stage where it is
                                  possible to consider splitting the WAT1 polling
                                  district before the next four yearly review that
                                  officers bring a report back to the Panel outlining
                                  possible arrangements for that area, including the
                                  polling district of Little Wratting if it is affected by
                                  the development at that time;

                           (3)    at such time as any plans for the new road
                                  associated    with    the  Haverhill     North-West
                                  development are finalised, and a new de facto
                                  boundary to the town emerges, a Parish Review of
                                  the electoral areas of Haverhill and Little Wratting
                                  be conducted to ensure appropriate representation
                                  for the residents of Little Wratting at the
                                  parish/town level; and

                           (4)    the current polling place schedule be amended to
                                  remove the reference to Euston (WAO) polling in
                                  Fakenham Magna (WAP).

      (D)(5) Member Development

             On the motion of Councillor Farmer, seconded by Councillor Mrs Gower,
             and duly carried, it was

                    RESOLVED:- That

                           (1)    Member Development activity to date be noted and
                                  the next phase of IT training be agreed;

                           (2)    the progress made on the actions identified in the
                                  East of England Regional Assembly (EERA) Charter
                                  assessment report be noted;

                           (3)    the document at Appendix 1 to Report Y245 as a
                                  summary of the Council’s strategic approach to
                                  Member development be approved; and

                           (4)    every Member of the Council be enabled to access
                                  the e-Learning Pool facility and that presentations
                                  be made to Members of the Overview and Scrutiny
                                  and Policy Development Committees at the
                                  beginning of their next meeting in addition to an
                                  article in the Members’ Bulletin to announce the
                                  availability of this new facility.

54.   Motion on Notice

      In accordance with Paragraph 12.1 of the Council Procedure Rules, as contained
      within the Council’s Constitution, Councillor Chappell put the following motion:-

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                                                                       Council, 02.10.07
             “The current Constitution of the Council allows for the operations and
             procedures of the Borough Council to be scrutinised by three principal
             committees.    These are the Overview and Scrutiny, the Policy
             Development, and the Performance and Audit Scrutiny Committees.

             These committees do constructive work in their particular areas. They
             are however all controlled by members of the majority party. This
             creates uncertainty, in the eyes of the public we represent, that there is a
             means to effectively hold the Borough Council to account for their
             actions.

             I call on the Council to create and recognise a Shadow Cabinet to consist
             of non-majority group members of the Council but that no Special
             Responsibility Allowances will apply.

             On the adoption of this motion priority of response to Cabinet Portfolio
             Holders in Council Meetings will be referred to the relevant Shadow
             Portfolio Holder, and officers should ensure that appropriate information
             and correspondence be made available to them”.

      Councillor Redhead seconded the motion.

      In accordance with the Council’s Constitution as the Motion did not involve the
      Council in expenditure not included in the Council’s approved revenue or capital
      budget the Mayor allowed the Council to debate this item at this meeting.

      Councillor Nettleton moved an amendment to the motion, but as this was not
      seconded was not debated.

      On the original motion being put to the vote it was declared lost.

55.   Question on Notice

      In accordance with Paragraph 11.2 of the Council Procedure Rules, as contained
      within the Council’s Constitution, Councillor Nettleton had given notice of the
      following question to Councillor Griffiths, Leader of the Council:

             Would the Leader of the Council please inform the Council as to how
             many of the 12 Working Parties/Panels appointed by the Cabinet on 23
             May 2007 are yet to meet and the reasons for not holding a meeting.

      In response, Councillor Griffiths, the Leader of the Council, stated that two of the
      Working Parties/Panels had not met since being appointed in May 2007: the Bury
      St Edmunds Town Council Working Party and the Procurement Standards Board.
      The basic reason they had not met was that neither had any business to
      transact.

      The Town Council Working Party’s remit was to consider administrative matters,
      financial arrangements and any service-related issues and nothing had arisen in
      this regard.

      The Procurement Standards Board had been tasked with providing guidance to
      the officers relating to the procurement function but there had been no
      significant business for it so far.




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                                                                        Council, 02.10.07
      Councillor Griffiths added that he understood that a formal request to consider
      allotments had been received from the Town Council, as a consequence so the
      Working Party might have to meet quite soon.

      Councillor Nettleton stated that now that correspondence had been received
      from the Town Council and that in May 2007 the Cabinet had resolved that all its
      Panels/Working Parties review their Terms of Reference then a meeting should
      be held shortly.

      Councillor Griffiths responded that no one wanted a meeting if there was no
      meaningful business to transact.

56.   Appointment of Members of the Standards Committee

      The Council considered a narrative item which sought the appointment of two
      Members to the Standards Committee.

      In accordance with Part 3 of the Constitution, Responsibilities and Functions, the
      Council was requested to endorse the appointment of Mrs Margaret Marks of
      Haverhill Town Council to fill the Parish/Town Council vacancy and Mr Jason
      Rogers as an Independent Member. Mrs Marks has been nominated by the
      Suffolk Association of Local Councils (SALC) and Mr Rogers was recommended
      following an interview by the Borough Council’s Selection Panel on 11 July 2007.

      This item was introduced by Councillor Redhead, Vice Chairman of the Standards
      Committee.

      On the motion of Councillor Redhead, seconded by Councillor Ereira-Guyer, and
      duly carried, it was

             RESOLVED:-

                    That Mrs Margaret Marks and Mr Jason Rogers be appointed as
                    Members of the Standards Committee.

57.   Appointment to Outside Bodies: Safer Neighbourhood Teams

      The Council considered Report Y247 (previously circulated) which sought the
      appointment of Borough Councillors to each of the Police Authority’s eight Safer
      Neighbourhood Teams located in St Edmundsbury.

      Attached as Appendix 1 to the report was a list of the teams and the Borough
      Council wards covered by each team. The role of the Borough Councillors would
      be to represent the communities they served by bringing to the meetings any
      problems raised by the communities or via Parish/Town Councils concerning
      Crime and Disorder. In addition, they could also assist with engaging the
      community and Parish/Town Councils to help to resolve those problems, as it
      was very much a two way dialogue.

      On the motion of Councillor Mrs Mildmay-White, seconded by Councillor Farmer,
      and duly carried, it was

             RESOLVED:-

                    That, the Head of Legal and Democratic Services be authorised to
                    appoint members to the Safer Neighbourhood Teams on the
                    nominations received from group leaders and independent
                    Councillors.

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                                                                      Council, 02.10.07
58.   Chief Executive’s Urgency Powers

      (a)   Appointment to Suffolk County Council Local Stakeholder Forums

            The Council received and noted a narrative item which informed the
            Members that the Chief Executive, using the urgency powers as contained
            within Part 3 of the Council’s Constitution, Responsibility for Functions
            Section B(a), had appointed Councillor Cox to the Suffolk Local
            Stakeholder Forum (Haverhill) and Councillor Everitt to the Suffolk Local
            Stakeholder Forum (Bury St Edmunds). In addition, the Council had been
            asked to nominate to the Suffolk Local Stakeholder Forum (Stowmarket
            and Thurston) and Councillor Thorndyke’s name had been put forward;
            although this area was not within St Edmundsbury there had been a
            possibility that the Borough Council would be allowed to have a
            representative. Subsequently, Suffolk County Council had confirmed that
            all three nominations had been accepted.

      (b)   Amendment to the Constitution: Smokefree Legislation

            The Council received and noted a narrative item which informed that the
            Chief Executive, in accordance with the Council’s Constitution, Part 3,
            Responsibility for Functions, Section B(a), had authorised amendments to
            the Constitution to give delegated authority to specified officers to enable
            action to be taken, if necessary, to enforce the Smokefree Legislation.

59.   Report on Special Urgency

      (a)   Access to Information Procedure Rules

            The Council received and noted a narrative item which informed that
            there had been no executive decisions taken under the Special Urgency
            provisions as contained within Part 4, Access to Information Procedure
            Rules, of the Council’s Constitution.

      (b)   Overview and Scrutiny Procedure Rules: Call-in and Urgency

            The Council received and noted a narrative item that, in accordance with
            Part 4 of the Council’s Constitution, Overview and Scrutiny Procedure
            Rules, a decision was taken by the Cabinet, with the approval of the
            Mayor, that an item considered by the Cabinet on 19 September 2007
            had been classified as urgent and, therefore, not subject to call-in.

            The topic surrounded the St Edmundsbury Growth Area and Community
            Infrastructure Funding Bids, and if the decision had been subject to call-in
            would have meant that the Council could not have submitted, within the
            required Government deadline, a bid of up to £27 million.

60.   Reports and Questions

      (a)   Report from the Leader of the Council: Councillor Griffiths (Report Y248)

            The following topics were the subject of questions put to Councillor
            Griffiths, who duly responded:-

            (1)    the enhancements to Jubilee Walk in Haverhill not being in
                   accordance with that approved by the Haverhill Area Working
                   Party; and

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                                                                      Council, 02.10.07
             (2)    the continuing housing developments in St Edmundsbury and the
                    need for a detailed debate to be held by Council.

      (b)    Report from the Cabinet Member for the                Community     Portfolio:
             Councillor Mrs Mildmay-White (Report Y249)

             The following topics were the subject of questions put to Councillor
             Mrs Mildmay-White, who duly responded:-

             (1)    successful partnership with St Matthew Housing and other
                    agencies to restore the Maltings in Elsey’s Yard, Bury St Edmunds
                    to an exceptional standard; and

             (2)    the condition of garages within the Chalkstone Estate, Haverhill,
                    which were the responsibility of the Havebury Housing
                    Partnership.

(Councillors Clements, F J Warby and Whittaker declared prejudicial interests as the
Borough Councils representatives on the Management Board of the Havebury Housing
Partnership and left the meeting while issues concerning Havebury Housing Partnership
were discussed.)

      (c)     Report from the Cabinet Member for the Culture and Sport Portfolio:
              Councillor Mrs Alexander (Report Y250)

             The following topic was the subject of a question put to Councillor
             Mrs Alexander, who duly responded:-

             (1)    the excellent refurbishment of the all weather facility at Nowton
                    Park and that a letter should be sent to the contractor on the good
                    workmanship involved.

      (d)    Report from the Cabinet Member for the Economy and Asset Management
             Portfolio: Councillor Aitkens (Report Y251)

             The following topics were the subject of questions put to Councillor
             Aitkens, who duly responded:-

             (1)    the attendance of traders at the Bury St Edmunds market and the
                    Borough Council’s charges; and

             (2)    the workmanship involved in the redevelopment of Jubilee Walk in
                    Haverhill.

      (e)     Report from the Cabinet Member for the Environment and Street Scene
              Portfolio: Councillor Stevens (Report Y252)

             In the absence of Councillor Stevens, Councillor Griffiths informed the
             Council as to the recent recycling initiative concerning the battery trial. In
             addition, the following topics were the subject of questions put to
             Councillor Griffiths, who duly responded:-

             (1)    the extent of the Suffolk County Council survey to ascertain
                    residents’ views on waste and recycling and waste treatment
                    options; and




                                         - 14 -

                                                                         Council, 02.10.07
      (2)    the possible installation of solar panels, especially at West Suffolk
             Hospital.

      Councillor Griffiths agreed to provide a written response to (1) above.

(f)   Report from the Cabinet Member for the Performance and Organisational
      Development Portfolio: Councillor Ray (Report Y253)

      No questions were asked.

(g)   Report from the Cabinet Member for the Resources and Efficiency
      Portfolio: Councillor Farmer (Report Y254)

      Councillor Farmer updated the Council on the theft of a Council owned
      laptop. He outlined details of the internal investigation and actions taken
      following the theft.

      No questions were asked.

(h)   Report from the Cabinet Member for the Transport and Planning Portfolio:
      Councillor Clements (Report Y255)

      No questions were asked.

(i)   Report from the Chairman of the Overview and Scrutiny Committee:
      Councillor Ereira-Guyer (Report Y256)

      No questions were asked.

(j)   Report from the Chairman of the Performance and Audit Scrutiny
      Committee: Councillor Hale (Report Y257)

      The following topic was the subject of a question put to Councillor Hale,
      who duly responded:-

      (1)    the Audit Commission fee for its audit and inspection work in
             respect of 2007/2008.

(k)   Report from the Chairman of the Policy Development Committee:
      Councillor Houlder (Report Y258)

      The following topics were the subject of questions put to Councillor
      Nettleton, Vice-Chairman of the Policy Development Committee, who was
      Chairman of Committee meeting held on 5 September 2007:-

      (1)    the proposed use of the Chalkstone Community Centre in Haverhill
             for a childrens centre;

      (2)    statements contained within the report on the Community Centres
             Review, especially in connection with the classification of the
             Chalkstone area of Haverhill; and

      (3)    the health facilities in St Olaves Ward of Bury St Edmunds.

      Councillor Nettleton, agreed to provide a written response to question (2)
      above.




                                 - 15 -

                                                                Council, 02.10.07
      (l)   Questions to the Chairmen of other Committees

            No questions were asked.

            As the time limit for this item of business had not been fully utilised, the
            Mayor agreed that further questions could be put.

      (m)    Report from the Leader of the Council: Councillor Griffiths (Report Y248)

            The following topics were the subject of additional questions put to
            Councillor Griffiths, who duly responded:-

            (1)     the benefit and good comments received in connection with the
                    Jubilee Walk Enhancement Scheme in Haverhill; and

            (2)     the approval of works and the sculpture of the cat associated with
                    the Jubilee Walk Enhancement Scheme in Haverhill.

      On the motion of Councillor F J Warby, seconded by Councillor Buckle, and duly
      carried, it was

            RESOLVED:-

                    That under Section 100(A)(4) of the Local Government Act 1972 the
                    public be excluded from the meeting for the following item of
                    business on the grounds that it involved the likely disclosure of
                    exempt information as defined in paragraphs 5 & 7 of Part 1 of
                    Schedule 12(A) of the Act.


                              *********************


61.   Tree Preservation Order Prosecution: Update

      The Council considered an exempt Appendix to Report Y246 (previously
      circulated) which sought approval for a supplementary estimate for the
      continuing costs of prosecuting for an alleged breach of a Tree Preservation
      Order.

      On the motion of Councillor Clements, seconded by Councillor F J Warby, and
      duly carried, it was

            RESOLVED:-

                    That a supplementary estimate from the General Fund Working
                    Balances be approved for the continuing costs of prosecution for
                    the alleged breach of a Tree Preservation Order.

62.   Conclusion of Business

      The meeting concluded at 9.07 pm.




                                      MAYOR

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                                                                      Council, 02.10.07

				
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