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					                               Toronto District School Board

                                                                  Operational Procedure PR.667 BUS
Title:              EXTERNAL PARTNERSHIPS
Adopted:       October 27, 1999
Revised:       March 8, 2005
Authorization:



TITLE External Partnerships
1.0 OBJECTIVE
         To provide schools with a framework for creating and implementing educational partner-
         ships with external organizations in accordance with Board policy P.024 BUS: External
         Partnerships
2.0 DEFINITIONS
         CSPD Contracted Services and Partnership Development
         Educational Partnership (EP) An ongoing, mutually beneficial and supportive arrange-
         ment between school(s) and business, labour and community agencies. Partners share val-
         ues, objectives, resources and responsibilities to achieve desired learning outcomes.
         Partnership Agreement A formal, written document which outlines the terms and condi-
         tions of an educational partnership. The agreement is signed prior to implementation.
         SIP - School Improvement Plan
         Statement of Agreed Partnership Principles A written record of the school’s and the ex-
         ternal organization’s goals, objectives, roles and responsibilities for carrying out collabora-
         tive activities that occur on a continuous basis over no less than one school year. As this is
         not a formal partnership agreement, no signatures are required.
3.0 RESPONSIBILITY
         Executive Superintendent, Business Services
4.0 PROCEDURES
         4.1. Partnership Standards

               School partnerships will address needs identified in the school’s SIP and provide ex-
               panded curriculum enhancement opportunities for students.



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      4.2. Screening Partnership Organizations

            Prior to entering into an EP agreement, the Principal, or his/her designate, will clear-
            ly determine the partnership organization’s expectation of the Board. The following
            information will be collected and reviewed to determine potential partner eligibility:

             The nature of product or service of the partnership organization
             The organization’s history and ownership
             Reason for the organization’s interest in partnering with the school, i.e. the pro-
              gram/event around which the organization wishes to collaborate with the school
             Representatives of the organization with whom the school will collaborate

            Assistance may be obtained from CSPD.

      4.3. Establishing and Maintaining Educational Partnerships

            Although EPs will be different because each will be based on individual school’s
            SIP, a coordinated Board effort will maximize the success of the EP and the benefits
            to students. Establishing and maintaining an EP may include some or all of the fol-
            lowing steps:

               Assessing needs (review SIP)
               Establishing a partnership committee
               Identifying potential partners
               Developing an action plan
               Forming a Statement of Agreed Partnership Principles
               Implementing partnering activities
               Creating a formal Partnership Agreement
               Evaluating partnership activities/programs
               Consolidating, recognizing and/or extending partnership activities

      4.4. Partnership Committee

            The principal will establish a partnership committee to provide input at the school
            level. The mandate of this committee may include all of the tasks outlined in the
            section 4.3, Establishing and Maintaining Education Partnerships, however, the Part-
            nership Committee must:

               Identify potential partners
               Develop an action plan
               Implement partnering activities
               Implement evaluation strategies

            The partnership committee will consist of participants that may include the following
            stakeholder representatives: school administrator and staff, school council rep, and
            where appropriate, student rep.


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      4.5. Approval of Educational Partnerships

            The principal, will evaluate all EP opportunities for consistency with the Board’s
            policies, procedures and standards, and approve partnerships at the school level. Due
            diligence must be integral to the screening of potential partners. Assistance may be
            obtained from CSPD.

      4.6. Partnership Agreements

            (a)      Statement of Agreed Partnership Principles
                  The principal will initiate or designate the Partnership Committee to create the
                  Statement of Agreed Partnership Principles. Copies of the completed statement
                  will be distributed to all partners and one kept on file at the school. All data con-
                  tained in the template (Appendix A) must be included in the document. The
                  school superintendent and CSPD may be contacted for advice.
            (b)      Partnership Agreement
                     The Principal will initiate or designate the Partnership Committee to set out the
                     terms of the partnership agreement using the template shown in Appendix B.
                     This formal agreement can be created for any of the following reasons:

                        To clearly define activities, roles and responsibilities
                        To solidify the relationship when partners have collaborated on previous
                         successful activities
                        To celebrate the launch of a specific, creative, or innovative partnering ac-
                         tivity

                     All data included in the form shown must be included in the Partnership
                     Agreement. The “Terms of the Partnership” should reflect needs identified in
                     the school’s SIP and will be unique to each school.

                     The school superintendent and CSPD may be contacted for advice.

                     To ensure liabilities are minimized and appropriate central departments are
                     consulted, the Principal must send the draft agreement to CSPD for review, at
                     partners@tdsb.on.ca. The principal will sign the agreement after it has been
                     reviewed centrally. One copy of the signed agreement will be kept on file at
                     the school, and a copy sent to:

                        each partner organization
                        the Board’s Contracted Services and Partnership Development, 5050
                         Yonge St., Third Floor, Attention: Partnership Development.

                     If this is a new partnership to the school, a Partnership Update Form will be
                     completed and emailed to CSPD at partners@tdsb.on.ca.



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      4.7. Terminating a Partnership Agreement

            Either the school, as determined by the principal, or the partnering organization has
            the right to terminate an existing EP after appropriate notice has been given. The
            term(s) of termination will be stated in the Partnership Agreement.

      4.8. Evaluating Educational Partnerships

            The principal will ensure that an appropriate evaluative or assessment tool is utilized
            to ensure that the partnership is meeting required goals. Sample forms are available
            through the Board’s internal website.

      4.9. Recognizing and Celebrating EPs

            A framing certificate will be presented to partners when it is clear that the relation-
            ship is ongoing and mutually beneficial. Complete the Partnership Celebration Form
            and send via email at least two weeks in advance of the event to CSPD at part-
            ners@tdsb.on.ca

5.0 APPENDICES
      Appendix A: Template for Statement of Agreed Partnership Principles
      Appendix B: Template for Partnership Agreement
6.0 REFERENCE DOCUMENTS
      Board Policy P.024 BUS: External Partnerships
      Board Policy P.002 DIR: Mission and Values




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                                                                  Operational Procedure PR.667 BUS
                                                                                External Partnerships

                                                                                        Appendix A-1


                             Template for Statement of Partnering Principles


                 STATEMENT OF AGREED PARTNERING PRINCIPLES
                                         Between
                  (Name of School) and (Name of Partner Organization(s))
                             ____________________, 20____

Program Title:



Goals and Objectives:

   To provide opportunities for students to …
   To …
   To …

Program Description:

   Activities will take place at …
   Evaluation of the program will include…

Program Timelines:

The program will operate on ___(day(s) of the week)_____ from _________(month(s) of the
school year)___, within the following timelines:

Resources Committed:

        (Name of School) -

        (Name of Partner Organization) -

Operational Guidelines:

   As outlined in TDSB policies and procedures including but not limited to:
          External Partnership

   Based on __________evaluation and agreement by all partners

Contact Representatives:

        (Names of Partner Organizations)                                       - (name, title, phone)



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                                                                  Operational Procedure PR.667 BUS
                                                                                External Partnerships

                                                                                       Appendix B-1


                                Template for Partnership Agreement


                                           PARTNERSHIP AGREEMENT

                                                       BETWEEN

                                                    (Name of School)

                                                                  and

                                                 (Name of Partner Organization(s))

This educational partnership is a mutually beneficial, ongoing and supportive arrangement be-
tween the parties to provide expanded curriculum enhancement opportunities for students.

The parties agree to collaborate on activities for a _________period, starting
in_______________, 2____. It is intended that the activities will continue, subject to annual re-
view and modification and to either party’s right to withdraw upon mutual consent or within one
month after completion of the annual review.

TERMS OF THE PARTNERSHIP:

In one or two paragraphs state the:

    main goal(s)/objective(s) of the partnership
    benefit(s) to students
    main partnership activities

(NAME OF SCHOOL), TDSB agrees to:

1.     Design activities that enhance delivery of the following in-school curricula:

2.     Create a Partnership Committee, comprised of representative stakeholders (staff reps, par-
       ents, students, TDSB), to review program outcomes, recommend modifications, and pro-
       vide advice to the program administrators.

3.     Monitor the progress of the pilot programs and set priorities based on needs identified in
       the School Improvement Plan.

(include all other responsibilities for your school)




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                                                                  Operational Procedure PR.667 BUS
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                                                                                       Appendix B-2


(NAME OF PARTNER ORGANIZATION) agrees to:

1.    Collaborate with TDSB’s Communications and Public Affairs regarding promotional ac-
      tivities and events.

2.    Operate within the context of TDSB policies and procedures including, but not limited to:
      External Partnerships, Permit, liability insurance and Criminal Record Checks. It is un-
      derstood that the Education Act, privacy legislation, and collective agreements govern
      TDSB operations.

3.    Participate in both program evaluation and celebratory events.

(include all other partner responsibilities)

It is agreed that the parties will share their time, resources and expertise, and energy to provide
students with curriculum-enhancing experiences. It is recognized that most contributions will be
comprised of both in kind and human resources, as the parties may agree, however, any cash
contributions shall be cost effective to TDSB and expenses incurred shall be detailed in the an-
nual report.

It is agreed that the program evaluation will be submitted _____(timeframe)____in collaboration
with TDSB’s Contracted Services & Partnership Development Department and, if warranted,
revised from time to time.

Signed this _______ day of      ________________________, 20__ .



____________________________                            ___________________________
(Name of School), TDSB                                  (Name of Partner Organization)




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