Applying for a Staff Fee Waiver This scheme enables eligible staff to attend one part-time mainstream LondonMet course funded by HEFCE at any given time without having to pay the usual annual tuition fee. To claim a waiver staff must commit to attend the full duration of a course & complete all relevant exams/assessments a) Members of staff need to make an application for each academic year of proposed study. Applications must be made before enrolment/attendance at a course. Applications cannot be backdated for previous academic years. Each academic year members of staff will need to: i) Apply for a Staff Fee Waiver Discuss the proposed course of study with their Appraiser/line manager as part of their annual performance appraisal and development meeting (or associated meeting). Complete a Staff Fee Waiver Application Form for the current academic year of the agreed module/course. (These forms are available on the staff development webpage.) Pass the completed form to their Line Manager/Head of Department or Research Institute Director for authorisation. Forward the form to the Staff Development Unit for processing. The Staff Development Unit will send a confirmation memo to each member of staff eligible for a Fee Waiver and forward a list of agreed Fee Waivers to Academic Administration. ii) Follow the normal annual student enrolment procedure to secure a place on the module/course. It is the responsibility of the member of staff making the application to ensure that Academic Administration is aware they are applying for a Staff Fee Waiver. If confirmation of a fee waiver is not provided at the time of enrolment, Staff must fill in a Declaration of Eligibility form. If there is no waiver confimation or eligibility form, Finance will usually send the member of staff an invoice for the fees. b) Hourly Paid Teaching Staff need to provide copies of their contracts to show they are working at Londonmet for a least 150 hours spread over each academic year. i) Hourly Paid Teaching Staff need to attach to their application: Copy of their contract for the last semester (to show they have worked at Londonmet for six months) Copy of their contract for this semester (to show a current contract at Londonmet) ii) Staff With Temporary Contracts need to attach a copy of their contract to their application. Please note that temporary agency staff (eg Keystone) do not qualify for staff fee waivers. If your current contracts do not cover the full duration of a course, members of staff need to send a copy of the contract extension as soon as it is received so that a fee waiver can be extended accordingly. Members of staff will need to pay the fees for any remaining semesters/ years of a course not covered by a contract. c) Withdrawal from an Agreed Place In the event of withdrawing from a module/course it is important that the member of staff follows both the normal student notification procedure and informs the Staff Development Unit so that records are updated and there are no invoicing queries. d) Early Termination of Fee Waivers Staff Fee Waivers normally cease immediately after a member of staff’s contract ends and they leave the University. This is not implemented in certain exceptional cases, such as if a member of staff retires due to ill health, when the Staff Fee Waiver continues for the remainder of the academic year or where the member of staff is nearing completion of a module or course and it would be reasonable to permit them to fulfill this. Application for Staff Fee Waiver 2009/10 Please return this form to the Staff Development Unit Room 64 Jewry Street, City Campus email@example.com If you have any queries please contact Staff Development on (69city) 3585 This scheme enables eligible staff to attend one part-time mainstream course that is funded by HEFCE at LondonMet at any given time without having to pay the usual annual tuition fee. To claim a waiver staff must commit to attend the full course and complete all relevant exams/assessments. Name: Job Title: Department: Email: Ext: Building: Campus: First date of contract with Last date of Service: the University: (if not open-ended) Highest Qualification Qualification/Course/ Currently Held: Module Applied for: Subject Area: Course Start Date: Class Times/Days: Course End Date: Fee Waiver Required for: Full Current Academic Year Semester A (please tick appropriate box) OLP Course (1 Semester) Semester B If the course is directly related to the member of staff’s work at the University a time and/or book allowance can also be considered by the Line Manager/Head of Department. Does the course run during your normal working hours? Yes No If you need to attend your course during working hours: 1. Are you eligible to attend the course during working hours and not need to Yes make up time because your study is directly related to your day to day work? OR 2. Do you have agreement from your Line Manager/HoD to attend during Yes working hours and make up the time? 3. How many hours per week will you be absent from work? (usually max 0.5 day per week) _______________________ Has a Books/Materials allowance been agreed for study directly related to work*? Yes No (max £30 per Semester) *not applicable for OLP courses I confirm that I am familiar with the terms and conditions of the Staff Fee Waiver Policy and have discussed this application with my Line Manager. I understand that attendance on the course detailed above is subject to normal student enrolment procedures and that the course may be cancelled if the level of enrolment of fee-paying students does not meet the Department’s criteria. Signature of Applicant: Date: Authorisation by Line Manager / Head of Department *** Please tick to show your support: I support this application for exemption from tuition fees I support this application to attend during normal work hours and make up the time and/or claim books/materials OR I confirm this course is directly related to the member of staff’s work at the University and I support this application for books/materials and/or time to attend during normal work hours without needing to make up the time Name of Line Manager: Signature: Date: (please print) Name of Head of Department: Signature: Date: (please print) Staff Development check: Date: Please ensure that all sections of the form are completed and that your Head of Department has signed to authorise. Incomplete forms will have to be returned and may delay your application.