How to Register your Internship with the Career Center The by johnrr3

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									                                       How to Register your Internship
                                          with the Career Center

    1. The Student, Site Supervisor, and Faculty Sponsor have some verbal agreement about this experience prior
       to completion of the Internship Agreement form. Be certain to have a common understanding of the
       minimum number of hours required for the experience, location, Site Supervisor for the Student, rate of pay,
       start and end dates, evaluation(s), and an idea of what role the student will serve in the Host Organization.
    2. The Student and Site Supervisor will create a written position description prior to the completion of the
       Internship Agreement form. An outline for doing so is attached. The position description will be attached to
       the Internship Agreement form and presented to each party for signature as noted below.
    3. The Internship Agreement form is available at http://career.indstate.edu/internships/iag.pdf and is designed
       to have as much information as completed prior to printing. The Student will initiate the form, type in the
       data, double check for accuracy, then print, secure signatures, and deliver the completed Internship
       Agreement with attached position description to the Career Center.
    4. INSTRUCTIONS AND EXPLANATIONS FOR COMPLETION OF THE INTERNSHIP
       AGREEMENT FORM:
       ► Student Information (To be completed by the student)
           Major/Minor: Define the student’s major and minor (if applicable)
           Graduation Date: Anticipated graduation date (Ex. May 07)
           Class Status: Student’s status in school at the time of active participation in the internship
           (Ex. Sophomore)
           Term: Fall, Spring, or Summer and the year (Ex. Fall 05)
           Total Hours: Often, a minimum number of hours are required in order for the experience to be
           completed successfully. The expected duration of hours should be defined, as agreed with the Site
           Supervisor, here. (Ex. 150 hours)
           Start Date: The scheduled date that the student will begin the internship
           End Date: The anticipated last date that the student will be in the internship
           Pay Rate: The hourly rate of pay that the student will receive during this internship by the Host
           Organization. Do not include scholarships, stipends, work study funds, etc. unless paid by the Host
           Organization. If pay is determined other than hourly, please note such.
           Focus Indiana Scholar: Student must have applied for and been approved to be a Focus Indiana
           Internship Scholar
           Please read the statement regarding permission to use this experience in media relations. The Student
           will denote his/her consent by checking the appropriate box.
       ► Internship / Experience Site Section
           The Student should continue on to the “Experience Site” section and fill in as much information as
           possible prior to printing the form. The Student should be able to complete the Company/Organization
           Name, Address, and Intern Supervisor Name and Title.
       ► Departmental Information Section
           The Student should continue on to the “Departmental Information” section. If the internship is for
           academic credit, then the Course Prefix and Number, and the number of credits being attempted should
           be completed.
    5. CHECK THE FORM FOR COMPLETION AND ACCURACY.
    6. PRINT THE FORM.
    7. Student will attach the position description to the Internship Agreement form that has just been printed.
    8. Student will read the agreement notation in “Student Information” section (middle of page 3), sign, and
       date.
    9. Student will present the Internship Agreement form with attached position description to the Site
       Supervisor. Site Supervisor will verify/complete/correct information in the “Experience Site” section of the
       form (bottom of page 4). The Site Supervisor will read the statement regarding permission to use this
       experience in media relations, and denote his/her response in the appropriate box. The Site Supervisor will

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        review the position description, read the agreement statement on the Internship Agreement form, then sign
        and date in the appropriate location on the Internship Agreement form.
    10. Student will present the Internship Agreement form with attached position description to the Faculty
        Sponsor. Note that there are two categories on the form: One for experiences that are not for academic
        credit, and the other for experiences that are for credit. Please be attentive to the correct section of the form
        and present the form to correct authorities for review, signature, and date. NOTE: In most cases the Faculty
        Advisor/Course Instructor/Intern Coordinator’s signature is the correct authority to consent for this
        internship experience, and the Department Chair’s signature is not required. In case of difficulty with
        securing the appropriate signature, the Department Chair’s signature can be substituted. In NO case is it
        appropriate for a graduate assistant, teaching assistant, secretary, or non-faculty member to sign the form.
        Focus Indiana Internship Scholarship recipients must secure signatures from both the (Faculty
        Advisor/Course Instructor/Intern Coordinator) AND the Department Chair.
    11. Once all signatures have been secured, the Student will deliver the Internship Agreement form with attached
        position description to the Career Center and meet with a representative to review the form for completion,
        and to turn it in.
    12. The Career Center will send signed copies of the Internship Agreement form with attached position
        description to all noted parties. Evaluation instructions, along with signature codes, will be mailed to the
        Student and the Site Supervisor at mid-semester. The evaluations need to be completed at the end of the
        internship, or the last day of classes, which ever comes first.

             Call Dr. Elonda Ervin in the Career Center at 237-2586 with any questions or concerns.

                                              Position Description Outline

    Positions descriptions are not required to meet a formalized format. In fact, a position posting, if such exists, is
    appropriate. However, the purpose of the Position Description is to serve as definition of what the intern will be
    doing throughout the experience. The major components of the internship should be defined, and all involved
    parties should have mutual understanding. It is also important to make note of the number of hours that the
    Student will be utilizing during the experience, as well as an outline of the schedule the student will follow to
    fulfill the hours.

    The outline below is designed as a model for creating a Position Description. Again, it should be individualized
    and should clearly note the expectations that each individual (i.e. student, faculty, site supervisor, and
    scholarship advisor) expects the Student to do, or be exposed to, during the internship. It is important to be
    thorough.

    Internship Position Title, Intern Name, Name the Host Organization, Site Supervisor, Title, and means of
    contact

    Timeline: Include number of hours expected in the internship, and a proposed schedule for accommodating the
    hours.

    Outline of responsibilities:
      • Consider limitation of time for observation, answering phones, greeting guests, filing, etc.
      • Include special projects such as writing assignments, evaluating or processing data, creation of a project
          or special report for the Host, etc. Note the expected outcome of such projects.
      • Specify the frequency of supervisory meetings, and who will be part of such meetings. Define if
          meetings are individual or group.
      • Include exposure to professional organizations or staff meetings, opportunities to participate in
          community meetings or projects, and any other networking opportunities that will be offered during the
          internship.

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                                                                                Indiana State University
                                                                                 Internship Agreement

Every Student participating in an internship (both credit and non-credit experiences) must provide proper documentation prior to the start of the experience. The Internship
Agreement should be signed by all actively involved parties (Academic Instructor/Advisor, Site Supervisor, and Student), the Position Description should be attached, and
documentation should be forwarded to Academic Sponsor. All parties should retain a signed copy.


    STUDENT INFORMATION – completed by the student

Name ______________________________ Student ID# ___________________                                            ISU E-Mail __________________________________

Major/Minor ____________________________________ Graduation Date ______________ Class Status __________________________

Local Address ______________________________________ City _____________________ State _________________ Zip ____________

Permanent Address__________________________________ City _____________________ State _________________ Zip ____________

Local Phone _____________________________ Permanent Phone ________________________ Cell Phone ________________________

Term of internship ____________________________ Total Hours in internship _________ Start Date __________ End Date__________

Pay Rate ________________________________________________________ I am a Focus Indiana Intern Scholar ____Yes ____No

Emergency Contact Name _______________________________ Relationship ________________________ Phone ___________________

Emergency Contact Address __________________________ City _____________________ State _________________ Zip ____________

ISU is sometimes approached by the media to release information related to students involved in internships; likewise, ISU occasionally creates publications, articles, etc. that
feature internships. If you give permission for usage of your experience, photos, name, and contact information, then please indicate so by checking the noted box.
    Yes, I agree to share my experience.       No, I would rather not participate.

I am in good academic and conduct standing with the University, and give my consent for verification of such. I have met with my Internship Site Supervisor and agree to the
terms under which this internship has been created. I will perform all assigned duties to the best of my ability, satisfactorily meeting all requirements noted in my Position
Description, which has been approved by my Site Supervisor, Academic Department, and any other involved parties, and I will pay all applicable University fees while on
assignment. Should I unjustly fail to meet these requirements, I may be withdrawn from the agreement, forfeit any academic credit, and lose any scholarships related to this
experience.

Student Signature_________________________________________________________________ Date _____________________________


    INTERNSHIP/EXPERIENCE SITE – completed by the Site Supervisor

Company/Organization Name __________________________________ Phone______________________ Fax______________________

Address ___________________________________________________________________________________________________________

City __________________________________________ County__________________ State ________________ Zip __________________

Intern Supervisor ________________________________________________________ Title ______________________________________

Email ___________________________________________________________________ Phone ____________________________________

ISU is sometimes approached by the media to release information related to internships; likewise, ISU occasionally creates publications, articles, etc. that feature internships. If
you give permission for usage of your experience, photos, name, and contact information, then please indicate so by checking the noted box.
   Yes, I agree to share my experience.      No, I would rather not participate.

I have collaborated with the student in creating the Position Description so that it meets all individualized academic and scholarship criteria (where applicable). I will provide
supervision of the student throughout the experience, evaluate the student’s performance utilizing the methods provided as requested by the academic department and scholarship
programs, and will provide the student with the same consideration of health, safety, and working conditions afforded other full-time employees. We are an AA/EEO employer.

Intern Supervisor’s Signature _____________________________________________________ Date _______________________________


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                                                                               Indiana State University
                                                                                Internship Agreement

    DEPARTMENTAL INFORMATION – completed by the department of the student’s academic major

                                                                        For Non Credit Internship:

I have reviewed the student’s Internship Agreement and the Position Description, and acknowledge the student’s participation in an appropriate internship.

Advisor Name _________________________________ E-Mail ________________________________ Phone _______________________

Advisor Signature _____________________________________________________________________Date _________________________

Department Chair’s Name ___________________________________________________________________________________________

Department Chair’s Signature __________________________________________________________ Date _________________________

                                                                     For Academic Credit Internship:

I have reviewed the student’s Internship Agreement and Position Description, and have verified that all class enrollment requirements will be met with this internship experience.
Upon successful completion of this internship, and compliance with all departmental requirements, the academic department will grant academic credit to the student for this
experience.

Course prefix,title,number ________________________________________________________ Credit Hrs. _________________________

Instructor Name _______________________________ E-Mail ________________________________ Phone ________________________

Instructor’s Signature _____________________________________________________________________ Date _____________________

Department Chair’s Name ___________________________________________________________________________________________

Department Chair’s Signature __________________________________________________________ Date _________________________

                    Focus Indiana Scholars are required to secure signature of (Advisor or Instructor) AND Department Chair.

    CAREER CENTER – completed by Career Center (as applicable)

The form is received by the Career Center, is acceptably completed, proper signatures have been completed, and a position description is attached.

Career Center Representative Signature _______________________________________________________ Date ____________________



Focus Indiana Scholarship Initiative ___________________________________________________________________________________

I have reviewed the student’s Internship Agreement and Position Description and find it in compliance with his/her scholarship initiative. The student will receive the scholarship
funds, as agreed, with final payment being issued at completion of the internship and the final evaluation tool being completed and returned.

Scholarship Sponsor Name _______________________________ E-Mail _____________________________ Phone __________________

Scholarship Sponsor Signature __________________________________________________________ Date ________________________




                                                  Please Attach the Internship Position Description.




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