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Management Procedure

VIEWS: 272 PAGES: 6

									BIOCHEMISTRY DEPT                                                          LP-BIO-B-AIRTUBE



Date of issue MAR 2006         PRINTED COPIES UNCONTROLLED UNLESS WATERMARKED



                               Pneumatic Air Tube System


TABLE OF CONTENTS
                                                                Page

1.0       Introduction                                           2

2.0       Operational Procedures                                 2

3.0       Transportation of Laboratory Specimens                 4

4.0       Remote Indication                                      5

5.0       Hours of Operation                                     5

6.0       Station List                                           6




Author: A Frazer                              Page 1 of 6                               3/14/2010
Authorized by Charles Andrew                  Version 1                  Date of review ANNUAL
BIOCHEMISTRY DEPT                                                          LP-BIO-B-AIRTUBE



Date of issue MAR 2006         PRINTED COPIES UNCONTROLLED UNLESS WATERMARKED


1.0        INTRODUCTION

1.1       The vacuum tube system transports laboratory specimens, pharmacy prescriptions,
          certain items of drugs and other suitably sized Pathology mail to and from clinical
          areas, laboratories, and pharmacy. The system conveys these items in carriers quickly
          and directly between stations, freeing ward and Portering staff for other duties. It
          enables laboratory specimens and pharmacy prescriptions to arrive more evenly
          throughout the working day, reducing bottlenecks in their initial processing.

1.2       Departments and wards connected to the system are listed in Appendix 1.

1.3       Materials to be transported can be placed in a colour-coded carrier. The carrier is
          inserted into the local station and the destination code selected. When the local zone
          is free the carrier is transported by air displacement through the system. It may cross
          between zones at the interfaces. Only one carrier can be in transit in each of the
          zones at one time. Other carriers queue at their sending stations until a slot is free.

          The system is capable of operating 24 hours a day, 7 days a week. However staffing
          of departments may mean that stations are unattended at some times. Please see
          laboratory and Pharmacy sections for arrangements out of normal department
          opening hours. Individual stations may be switched off when departments are
          unattended or unable to accept incoming capsules e.g. during ward closures.

           THE SMOOTH RUNNING OF THE TRANSFER SYSTEM IS THEREFORE
           DEPENDENT UPON CORRECT OPERATION PROCEDURES BEING
           ADOPTED BY ALL USERS.

2.0        OPERATIONAL PROCEDURES

2.1        System Breakdown

          Should for any reason, you suspect a fault in the system; the System Manager must
          be in formed immediately.
          Out of hours contact the Trust Manager On Call.

2.2        Carrier Management
           PROPER CARRIER MANAGEMENT IS ESSENTIAL FOR THE EFFICIENT
           OPERATION OF THE SYSTEM.

         Each Ward/Department will have an allocation of colour-coded carriers for which
         they are responsible.
         A      Laboratory                 Red
         B      Pharmacy                   Green


2.3       Red carriers are for laboratory specimens only

          Under no circumstances should carriers other than red carriers be used for

Author: A Frazer                              Page 2 of 6                               3/14/2010
Authorized by Charles Andrew                  Version 1                  Date of review ANNUAL
BIOCHEMISTRY DEPT                                                             LP-BIO-B-AIRTUBE



Date of issue MAR 2006         PRINTED COPIES UNCONTROLLED UNLESS WATERMARKED
          transportation of Laboratory specimens.

2.4       Before dispatching a carrier, ENSURE THAT THE CONTENTS ARE
          CORRECTLY LOADED AND LABELLED.

2.5       No items are to be placed in the system unless they are within a carrier. The
          spillage of contents could have serious consequences for the functioning of the
          equipment, distribution pipe work and safety of the recipient of the carrier.

2. 6      Each carrier has a “Home Station” and is labelled with a “Return to Station” name
          and number.

          The number of available carriers are limited it is therefore essential that CARRIERS
          ARE RETURNED TO THEIR HOME STATION IMMEDIATELY by the person at
          the receiving station to enable continued operation.

2.7       Carrier Dispatch

          Key features to be observed are:
          A          Place the article correctly in the appropriate container and close the top.
          B         Select the destination station by one of two ways:

                     1         Direct selection by entering the destination code and confirming the
                               selection by pressing the PTT key.

                     2         Scrolling through the available destinations using the dot key and
                               when the desired destination code and name are displayed confirm the
                               selection by pressing the PTT key.

          C          If a wrong number is entered you must re-select before pressing PTT. Care
                     must be taken when keying in the destination for a carrier. A code directory is
                     available at each station. Should a carrier be misdirected (after working
                     hours) it may be impossible to recover it until the next working day if the
                     room I area has been locked.


           D        When you have keyed in a destination and pressed PTT, “Carrier” is shown
                    on the LCD, indicating that the carrier magazine is empty. You may now
                    insert the carrier.

           E        Carriers must not be overfilled at any time.


2.8       Queuing

           The central processor continuously monitors the status of every station and will hold
           the carrier until the line is clear for transfer.


Author: A Frazer                               Page 3 of 6                                 3/14/2010
Authorized by Charles Andrew                   Version 1                    Date of review ANNUAL
BIOCHEMISTRY DEPT                                                              LP-BIO-B-AIRTUBE



Date of issue MAR 2006         PRINTED COPIES UNCONTROLLED UNLESS WATERMARKED
           Where possible, users should batch items to reduce traffic in the system and speed up
           transfer times by reducing queuing.


2.9       Receiving a Carrier

           When a carrier is approaching a station:

           A        Carriers are automatically slowed down before entering the station.

           B        The arrival of a carrier in some areas can be indicated by a visible /audible
                    signal

           C        The carrier must then be taken from the collection basket /security cabinet.

           D        The arrival signal must be cancelled as follows:

                     I         Enter own destination code.

                    2          Press the PTT key to clear arrival signal.


           E        The sender is indicated by the label on the carrier, it is also possible to
                    confirm the last sender by pressing 7 followed by dot key (.).

           F        The carrier must be returned to its home station immediately.

          THE RECEIVER SHOULD EMPTY THE CARRIER AND IMMEDIATELY
          RETURN TO SENDER.


3.0       TRANSPORTATION OF PATHOLOGY LABORATORY SPECIMENS

3.1        Specimens must be placed into a specimen bag with the appropriately completed
           request form inside and the bag carefully and properly sealed to contain any spillage
           that might occur.

3.2        The specimens and request forms are then carefully packed into the carrier and the
           lid secured.

3.3        After “normal hours” the duty Pathology Scientific Officer on duty must be bleeped
           before specimens are transported.


3.4        Should a specimen show signs of having leaked into a carrier (pod), but remain
           contained within the pod, the carrier (pod) decontamination procedure outlined
           within the decontamination protocol attached to this document must be followed.
           Decontamination of carriers must be carried out by Pathology personnel.

Author: A Frazer                                Page 4 of 6                                 3/14/2010
Authorized by Charles Andrew                    Version 1                    Date of review ANNUAL
BIOCHEMISTRY DEPT                                                            LP-BIO-B-AIRTUBE



Date of issue MAR 2006         PRINTED COPIES UNCONTROLLED UNLESS WATERMARKED




3.5        Should a carrier show signs of leakage           within the tube system, a complete
           shutdown of the system must be instigated immediately by the Trust system manager
           who will put into practice the approved decontamination protocol.


3.6        The following items MAY be sent via the Pneumatic Tube System:

           A         All emergency samples other than the types listed in 3.7 may be sent via the
                     system. If in doubt contact the relevant Laboratory Discipline.

           B         All fluids from normally sterile sites are acceptable in universal containers
                     (Pleural, peritoneal and Joint fluid). Large volumes should be sent by porter.

           C         All Pathology specimens that can normally be fitted into the pre-filled biopsy
                     jars are acceptable. Any larger specimens should be sent by porter.

           D         Samples of Cerebro-spinal fluid.

3.7        The following items must NOT be sent via the Pneumatic Tube System:

          A          Clinical waste, all transfusion bags, plasma bottles and radioactive waste.

          B          Blood cultures unless in specific transport holder.

          C          Tissue samples for microbiology investigations.

          D          Large volume samples eq. 24-hour urine collection

          E          Tissue for frozen section.

          F          Personal items such as foods and drink.


4.0        REMOTE INDICATION

           All stations are fitted with remote indicators. These will provide both audible and
           visual indication of a carrier arriving. The alarms can be muted locally but the light
           must be reset at the station control panel.

5.0        HOURS OF OPERATION
           If a department is closed outside normal working hours other departments must not
           send to that station.
           Carriers sent will not be attended to until the following day and an accumulation
           could block the system.



Author: A Frazer                              Page 5 of 6                                 3/14/2010
Authorized by Charles Andrew                  Version 1                    Date of review ANNUAL
BIOCHEMISTRY DEPT                                                          LP-BIO-B-AIRTUBE



Date of issue MAR 2006         PRINTED COPIES UNCONTROLLED UNLESS WATERMARKED


Appendix 1.


                                        POD STATION/UNITS

Station No            Day Units
                         0025                                      Breast + Renal
                         0015                                      Rheumatology
                         0016                                       Phlebotomy
                         0017                                     Main Out-Patients
                         0024                                      Chemotherapy
                         0018                                         Urology
                         0024                                      Clare Simpson
                         0030                                        Neo-Natal
                        Wards
                         0401                                       Aspen/Beach
                         0402                                      Cedar/Damson
                         0403                                      Unity/Victoria
                         0404                                      Treasure Island
                         0801                                           Palm
                         0802                                       Juniper/Larch
                         0803                                      Mulberry/Olive
                         0804                                      Quince/Rowan
                         0805                                      Spruce/Walnut
                         0806                                     CCU/ Admissions
                      Pathology
                        05000                                      Path Lab Urgent
                        05001                                      Path Lab Sort 1
                        05002                                      Path Lab Sort 2
                      Pharmacy
                        09000                                  Out-Patients Dispensary
                        09001                                   In-Patient Pharmacy
                        09002                                     Pharmacy Stores
                       Specials
                        07000                                      Theatres/ ITU
                        00999                                  Accident & Emergency
                        01000                                    Day Surgery Unit




                                          BARNET HOSPITAL




Author: A Frazer                              Page 6 of 6                               3/14/2010
Authorized by Charles Andrew                  Version 1                  Date of review ANNUAL

								
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