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THE JOINT TRAVEL REGULATIONS

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					APP G: Misc Expenses Table (JFTR/JTR)                                                                                                          Appendix G


      APPENDIX G: MISCELLANEOUS REIMBURSABLE EXPENSES ON OFFICIAL TRAVEL
A. General. This Appendix addresses the more commonly incurred miscellaneous reimbursable expenses. Incidental Expenses
(defined as part of per diem in APP A) are different than these expenses. Finance regulations should be consulted regarding any
required expense description/documentation on the travel voucher.

B. Transportation Expenses Incurred in or around a PDS or TDY Location. Reimbursement of these expenses is covered in JFTR, Ch
3, Part F, and JTR, Ch 2, Part H.

C. Voucher Submission. DoDFMR, Vol. 9, Travel Policy and Procedures at http://www.dtic.mil/comptroller/fmr/ prescribes the
voucher submission requirements, with supporting authority. Funds must be obligated IAW finance policy (ordinarily prior to/at the
time the expense is incurred).

D. Miscellaneous Reimbursable Expenses Table. Travelers are authorized certain necessary travel and transportation-related
miscellaneous reimbursable expenses incurred on official business. Some miscellaneous reimbursable expenses are authorized for
reimbursement by this APP; other miscellaneous reimbursable expenses require AO authorization/approval. Miscellaneous
reimbursable expenses include the following (listed in alphabetical order):

                                                                                                                      JFTR           JTR           APP O
     MISCELLANEOUS REIMBURSABLE EXPENSES ON OFFICIAL TRAVEL
                                                                                                                  PCS    TDY     PCS   TDY       Mil   Civ

 ATM Use (Civilian Employee).                                                                                                    X         X           X

   1. Reimbursable. Administrative fees for ATM use to obtain money with the GTCC up to the amount
   authorized/approved by the AO for an ATM travel advance.

   2. Not Reimbursable. Administrative fees for an ATM use of a personal charge card.

   3. See OSD Comptroller memo dated 19 July 2002, and the DoD Financial Management Regulations
   (DoDFMR), Volume 9, Chapter 3available at: http://www.dtic.mil/comptroller/fmr/09/09_03.pdf, for
   information on personnel exempt from the requirement to use the GTCC.

 ATM Use (Uniformed Member)                                                                                       X          X                    X

   1. Reimbursement is authorized for administrative fees for ATM use to obtain money with:

      a. The GTCC, or

      b. An ATM or personal charge card used by personnel exempt (and the traveler must provide the exemption
      authority) from GTCC use for official travel,

   up to the amount authorized/approved by the AO for an ATM travel advance.

   2. Reimbursement for ATM administrative fees related to use of an ATM or personal charge card is at the rate
   applicable to that card if an advance is not otherwise provided by cash or check.

   3. See OSD Comptroller memo of 19 July 2002 and the "DoD Financial Management Regulations”, Volume 9,
   Chapter 3available at: http://www.dtic.mil/comptroller/fmr/09/09_03.pdf, for information on personnel exempt
   from the requirement to use the GTCC.

 Baggage, Excess Accompanied (Transportation Cost). Excess accompanied baggage transportation costs may:          X              X

  1. Be authorized in advance/approved after the fact by the Secretarial Process (ordinarily a major personnel
  command (e.g., Bureau of Naval Personnel (BUPERS) (Navy), Human Resources Command (HRC) (Army))
  after any PCS or civilian employee TCS travel.

  2. Be authorized in advance of any PCS or civilian employee TCS travel for DoD travelers IAW the Service/
  Agency regulations.

  3. Be authorized/approved for the non-DoD travelers.

  4. Not be paid for with a Miscellaneous Charge Order (MCO), a coupon used as a general-purpose voucher for
  services (such as excess accompanied baggage) ICW PCS travel unless authorized by the Secretarial Process in

Change 274/528                                                                                                                                         G-1
10/1/09
APP G: Misc Expenses Table (JFTR/JTR)                                                                                                             Appendix G


                                                                                                                         JFTR           JTR           APP O
     MISCELLANEOUS REIMBURSABLE EXPENSES ON OFFICIAL TRAVEL
                                                                                                                     PCS    TDY     PCS   TDY       Mil   Civ

  advance of travel.

 See JFTR, par. U3015 and JTR, par. C2302

 Baggage Expenses. Reimbursement is authorized for necessary travel and transportation-related miscellaneous         X          X   X         X      X    X
 reimbursable expenses incurred on official business. These expenses include:

    1. Excess Baggage. See Baggage, Excess Accompanied.

    2. Baggage Transfer. NTE the customary local rates, and necessity for the transfer must be explained.

    3. Baggage Storage (with explanation).

    4. Baggage Checking. NTE the customary local rates.

    5. Curbside Baggage Check-in Fee

       a. Uniformed Member. Reimbursement of a fee charged for the use of optional curbside baggage
       check-in service is not authorized. A tip, separate from the fee itself, is reimbursable.

       b. Civilian Employee. Reimbursable only when authorized under JTR, par. C7460-4, for a traveler with a
       disability/special need.

 Baggage Handling Tips                                                                                               X          X   X         X      X    X

    1. Uniformed Member

      a. Transportation Terminal. Reimbursement is authorized for customary tips for handling any baggage
      (personal and/or GOV’T) at a transportation terminal.

      b. Lodging Establishment. Reimbursement is authorized only for transportation-related tips for handling
      GOV’T property at lodging establishments.

    2. Civilian Employee. Baggage handling tips at transportation terminals or lodging establishments are
    covered by the IE portion of per diem and are not items for separate reimbursement except for the following:

       a. A traveler with a disability/special need (see JTR, par. C7460-4),

       b. Handling of GOV’T property,

       c. Handling of a dependent’s personal baggage when the dependent is not authorized per diem while
       traveling at GOV’T expense when unaccompanied by the sponsor, and

       d. Handling of a dependent’s personal baggage that the sponsor cannot handle when the dependent is
       traveling with the sponsor.

 Birth Certificates. The cost of birth certificates or other acceptable evidence of birth for OCONUS travel.         X          X   X         X      X    X

 Carrier Terminal Fees. Airport transit, service charge/tax, landing, port tax, embarkation/debarkation or similar   X          X   X         X      X    X
 mandatory charge assessed against a traveler on arrival/departure from a carrier terminal is authorized when not
 included in the ticket cost (52 Comp. Gen. 73 (1972)).

 Cell Phone Use. When a cell phone is used for official communication, each call must be documented showing                     X             X      X    X
 the additional cost incurred outside of the normal usage covered in the cell phone contract. Prepaid
 communication services (i.e., prepaid phone cards, cell phones) are not reimbursable unless the AO can
 determine they were used for official business.

 Check Cashing.                                                                                                      X          X   X         X      X    X

  1. Reimbursable. Fees for cashing U.S. GOV’T checks/drafts issued for travel expense reimbursement in a
  foreign country.

  2. Not Reimbursable. Fees for cashing salary checks/drafts are not authorized.

Change 274/528                                                                                                                                            G-2
10/1/09
APP G: Misc Expenses Table (JFTR/JTR)                                                                                                                 Appendix G


                                                                                                                             JFTR           JTR           APP O
     MISCELLANEOUS REIMBURSABLE EXPENSES ON OFFICIAL TRAVEL
                                                                                                                         PCS    TDY     PCS   TDY       Mil   Civ


 Check Costs. The cost of traveler's checks, money orders, or certified checks for up to the amount of estimated         X          X   X         X      X    X
 per diem, and/or AEA, and/or travel expenses for the authorized travel.

 Clerical Assistance. Reimbursable when authorized/approved by the AO.                                                              X             X      X    X

 Communication Services. GOV’T-owned/leased services should be used for official communications, but when                           X             X      X    X
 GOV’T services are not available commercial communications services may be used. Prepaid communication
 (i.e., prepaid phone cards, cell phones) or in-flight communication services are not reimbursable unless the AO
 can determine they were used for official business.

 Computer Connections. Connections (e.g., Internet connection) used for computers to perform official GOV’T                         X             X      X    X
 business is reimbursable when authorized/approved by the AO. In-flight computer connections are not
 reimbursable unless the AO can determine they were used for official business.

 Conveyance Costs. Public or special conveyance costs to and from the transportation terminal. See JFTR, Ch 3,           X          X   X         X      X    X
 Part E and JTR, Ch 2, Part C.

 Currency Conversion Fees                                                                                                X          X   X         X      X    X

   1. Reimbursable. The 1% “international transaction fee” for official qualifying transactions charged by the
   GTCC vendor. This charge is listed as a separate line item on the credit card billing statement.

   2. Not Reimbursable. Losses resulting from currency conversions (63 Comp. Gen. 554 (1984)). NOTE: A
   traveler is not liable for gains resulting from currency conversion.

   3. Travel Claim Submission. A traveler who pays with a credit card for OCONUS expenses should check with
   the credit card vendor to determine the final bill in U.S. currency prior to travel claim submission. The currency
   exchange rate at which the credit card bill was settled may be used to determine OCONUS expenses charged to
   the card.

   4. Supplemental Vouchers. A traveler may have to submit a travel voucher prior to having access to the actual
   amount billed on the credit card. When the actual amount in U.S. currency is not known until after the required
   travel claim submission date, a traveler should be personally aware of any financial regulations that require
   submission of a supplemental voucher if the amount(s) submitted as expenses differ(s) from the actual amount
   billed on the initial travel claim.

 Driver (Vehicle) Services. Reimbursable when authorized/approved by the AO.                                                        X             X      X    X

 Energy Surcharge Fees                                                                                                   X          X   X         X      X    X

 Global Positioning System (GPS) for a Rental Car. The optional Global Positioning System (GPS) for a                               X             X      X    X
 rental car is not reimbursable unless the AO can determine it was necessary for official business.

 Green Card. See Passport, Visa, Green Card, Photographs, Physical Examinations, and Legal Services.

 GTCC                                                                                                                               X             X      X    X

    1. Late Payment Delinquent Fees. Reimbursable when authorized/approved by the AO only for a traveler in a
    mission critical travel category or who, through no personal fault, is unable to file a travel voucher and pay the
    GTCC bill because of circumstances specific to the travel. See DoDFMR, Volume 9, Chapter 3, found in
    USD(C) memorandum dated 7 May 2002 for definition of mission critical personnel and processing
    requirements.

    2. Expedited Delivery. Reimbursable when authorized/approved by the AO.

 Guide Services. Reimbursable when authorized/approved by the AO.                                                                   X             X      X    X

 Inoculations. Charges for inoculations that are not available through a Federal dispensary for OCONUS travel
 (this does not include travel expenses incurred for obtaining the required inoculations) when authorized/or             X          X   X         X      X    X
 approved.

Change 274/528                                                                                                                                                G-3
10/1/09
APP G: Misc Expenses Table (JFTR/JTR)                                                                                                                 Appendix G


                                                                                                                             JFTR           JTR           APP O
     MISCELLANEOUS REIMBURSABLE EXPENSES ON OFFICIAL TRAVEL
                                                                                                                         PCS    TDY     PCS   TDY       Mil   Civ


 Insurance, Driving-Related. Driving-related insurance is reimbursable when a Service-designated official                           X             X      X    X
 determines that legal requirements/procedures of the foreign country involved make it necessary to carry driving-
 related insurance (55 Comp. Gen. 1343 (1976)) to cover potential liability for damage, personal injury, or death to
 third parties when travel is authorized by GOV’T conveyance/POC/rental car.

 Interpreter Services. Reimbursable when authorized/approved by the AO.                                                             X             X      X    X

 Laundry/Dry-Cleaning Expenses (Civilian Employee Only)                                                                                 X         X           X

   1. Reimbursable for CONUS Travel. Costs for personal laundry, dry-cleaning and/or pressing of clothing
   incurred during TDY or PCS travel (not after returning to/arriving at PDS) are a separately reimbursable travel
   expense when travel within CONUS requires at least 4 consecutive nights lodging.

   2. Not Reimbursable for OCONUS Travel. Laundry/dry-cleaning and/or pressing of clothing is not a
   separately reimbursable travel expense for OCONUS travel. It is part of the IE allowance included within the
   per diem rates/AEA authorized/ approved for OCONUS travel.

 Laundry/Dry-Cleaning Expenses (Uniformed Member Only)                                                                              X                    X

   1. Reimbursable for CONUS Travel. Costs for personal laundry, dry-cleaning and/or pressing of clothing
   incurred during TDY travel (not after returning to/arriving at PDS) are a separately reimbursable travel expense
   up to an average of $2 per day, in addition to per diem/AEA, when travel within CONUS requires at least 7
   consecutive nights of TDY lodging in CONUS (e.g., 6 nights, no laundry, 7 nights, NTE $14, 8 nights, NTE
   $16).

   2. Not Reimbursable for OCONUS Travel. Laundry/dry-cleaning and/or pressing of clothing is not a
   separately reimbursable travel expense for OCONUS travel. It is part of the IE allowance included within the
   per diem rates/AEA authorized/ approved for OCONUS travel.

 Legal Service Fees. See Passport, Visa, Green Card, Photographs, Physical Examinations, and Legal Services.

 License/Permit, International Driver’s                                                                                  X          X   X         X      X    X

    1. Reimbursable when traveling TDY to a country that requires an international driver’s license/permit.

    2. The cost of license/permit photos is reimbursable.

    3. See http://travel.state.gov/travel/tips/safety/safety_1179.html for information on driving abroad.

    4. This reimbursement applies only to members/employees but not their dependents.

 Lodging, Dual. Reimbursable when authorized/approved by the AO. Reimbursement must not exceed the                                  X             X      X    X
 amount of per diem/AEA plus appropriate lodging tax (when separately reimbursable) that would have been paid
 had the traveler remained overnight. See JFTR, par. U4135 and JTR, par. C4555-F.

 Lodging Fees/Daytime Lodging Charges. Reimbursable when authorized/approved by the AO. These include                               X             X      X    X
 room occupancy lodging charges for late departure, early arrival, or airport daytime lodging facilities due to travel
 arrangements that are not for the traveler’s convenience.

 Lodging Reimbursement while on Leave (Uniformed Member Only). Reimbursement is authorized for the                                  X                    X
 actual cost of lodging retained at the TDY location during leave, NTE the per diem rate lodging portion for the
 TDY location, for each day during contingency operations (JFTR, par. U7225), or authorized/ordered evacuations
 (JFTR, par. U7226-C).

 Lodging Tax (except when ‘MALT-Plus’ for POC travel is paid) in the CONUS and non-foreign OCONUS areas                  X          X   X         X      X    X
 (see APP A).

    1. Reimbursable. Lodging tax reimbursement (CONUS and non-foreign OCONUS only) is limited to the tax
    on reimbursable lodging costs. Example: if the authorized maximum lodging rate is $60/night, and lodging
    that costs $110/night is chosen, tax on $60 may be reimbursed, which is the maximum authorized lodging
    amount.

Change 274/528                                                                                                                                                G-4
10/1/09
APP G: Misc Expenses Table (JFTR/JTR)                                                                                                                  Appendix G


                                                                                                                              JFTR           JTR           APP O
     MISCELLANEOUS REIMBURSABLE EXPENSES ON OFFICIAL TRAVEL
                                                                                                                          PCS    TDY     PCS   TDY       Mil   Civ


    2. Not Reimbursable. Lodging tax in foreign OCONUS areas is part of per diem/AEA and is not separately
    reimbursable.

 Medical Fees. See Passport, Visa, Green Card, Photographs, Physical Examinations, and Legal Services.

 Mission-Related Expenses. Mission-related expenses are not reimbursable as travel expenses. These include
 (but are not limited to) equipment and materials (e.g., batteries, tools, film, paper, books, medical supplies), gifts
 for child care, pet care, hotel concierge, workout room/gym fees, and similar items.

 Nonrefundable Room Deposits, Forfeited Rental Deposits or Prepaid Rent, and Early Checkout Penalties                                X             X      X    X
 when TDY is Curtailed/Canceled/Interrupted.

    1. When advance lodging arrangements (including deposits for rental units) are made and TDY is
    curtailed/canceled/interrupted, lodging cost reimbursement may be authorized/ approved by the AO.

    2. Reimbursement must not exceed the remaining amount of per diem/AEA plus appropriate lodging tax that
    would have been paid had the TDY not been curtailed/ canceled/interrupted.

    3. See 59 Comp. Gen. 609 (1980), 59 id. 612 (1980), 60 id. 630 (1981), and cases cited therein.

    4. The AO should consider if the:

       a. Traveler acted reasonably and prudently in incurring lodging expenses;

       b. Traveler had a reasonable expectation of completing the TDY as authorized;

       c. Assignment was changed for official purposes or for an acceptable reason beyond the traveler’s control;
       and

       d. Traveler took reasonable steps to obtain a refund once the TDY was officially canceled/curtailed.

 Packer Services. Reimbursable when authorized/approved by the AO.                                                                   X             X      X    X

 Paper Tickets. Any additional paper tickets cost is authorized when authorized/approved by the AO as necessary           X          X   X         X      X    X
 to meet GOV’T requirements (e.g., potential work stoppage by the airline or special circumstances involving
 international travel to foreign countries). Paper tickets bought for personal convenience are the traveler’s
 financial responsibility.

 Parking Fees at a Terminal. Transportation terminal parking fees (while TDY), NTE the cost of taxi fares                            X             X      X    X
 (including associated tips) for one round-trip to the terminal are authorized. See JFTR, par. U3320 and JTR, par.
 C2192.

 Passport, Visa, Green Card, Photographs, Physical Exams, and Legal Services.                                             X          X   X         X      X    X

    1. Reimbursement Eligibility

      a. General. Reimbursement is authorized for a:

         (1) Member,

         (2) Employee, and

         (3) Dependent (member’s and/or employee’s).

      b. Uniformed Member. Reimbursement authority is for a member who is:

          (1) Assigned to a foreign OCONUS area,

          (2) Required to obtain/renew a passport, mandatory biometric visa requirements, and/or visas as a result
          of a continued assignment in a foreign OCONUS area, or

          (3) Emergency Technical Support Personnel. See item 5 below.

Change 274/528                                                                                                                                                 G-5
10/1/09
APP G: Misc Expenses Table (JFTR/JTR)                                                                                                       Appendix G


                                                                                                                          JFTR        JTR        APP O
    MISCELLANEOUS REIMBURSABLE EXPENSES ON OFFICIAL TRAVEL
                                                                                                                        PCS   TDY   PCS   TDY   Mil   Civ


     c. Civilian Employee. Reimbursement authority is for an employee who is:

        (1) A U.S. citizen (NOTE: An eligible dependent does not have to be a US citizen.)

        (2) Hired locally or transported to a foreign OCONUS area at GOV’T expense,

        (3) Serving under a service or renewal agreement, and

        (4) Required to obtain/renew a passport, mandatory biometric visa requirements, and/or visas as a result
        of continued employment in a foreign OCONUS area, or

        (5) Emergency Technical Support Personnel. See item 5 below.

     d. Dependent (Member’s or Employee’s). Reimbursement authority is for a dependent who is:

        (1) Authorized travel and transportation allowances to/from a foreign OCONUS area, or

        (2) Required to obtain/renew a passport, mandatory biometric visa requirements, and/or visas as a result
        of the sponsor’s continued assignment/employment in a foreign OCONUS area.

   2. Acquired Dependent (Uniformed Member Only). A member serving an unaccompanied OCONUS tour
   who acquires a dependent OCONUS is not authorized reimbursement of passport and visa expenses for the
   acquired dependent except when JFTR, par. U9000-A2 or U9000-A3 applies, and/or the dependent qualifies
   for travel and transportation from the OCONUS PDS IAW JFTR, par. U5222-G.

   3. Biometric Fees. Biometric fees which are mandatory for passport and/or visa issuance to the traveler is
   reimbursable. Biometric data collects the traveler’s measurable physical or behavioral characteristic, that can
   be used to verify the individual’s identity or compare the identity against other entries when stored in a
   database. Examples of biometric data are face recognition, fingerprints, and iris scans.

   4. Dependent Fee. Dependent fee is reimbursable except ICW personal travel. Example: The United
   Kingdom Entry Clearance Fee is a reimbursable fee.

   5. Emergency Technical Support Personnel. A command/activity may be required to have emergency
   technical support personnel available for official travel on short notice. These personnel, if directed in writing
   by the AO to maintain current passports, mandatory biometric visa requirements and/or visas and/or green
   cards, may be reimbursed for the preparation expenses/fees paid for a passport, mandatory biometric visa
   requirements, visa, green card, photographs for OCONUS travel and physical examinations required to obtain a
   visa if examinations could not be obtained at a GOV’T medical facility (as of 11/1/01 obtainable only in
   Yokosuka, Japan)).

   6. Fee for Visa, Green card, and Photographs for OCONUS Travel. These fees are reimbursable ICW official
   travel.

   7. Legal Service Fees. Expenses for legal services that include lawyer fees/charges (except retainer fees) for
   obtaining and/or processing applications for a passport, mandatory biometric visa requirements, visa, green
   card, or changes in status are reimbursable if local laws and/or customs require the use of lawyers in processing
   such applications.

   8. Medical Expenses. Medical expenses associated with obtaining passports, mandatory biometric visa
   requirements, and/or visa and/or green card, are not reimbursable, except for inoculations as permitted in this
   APP.

   *9. Passport Fees. An official traveler ordinarily travels on a no-fee passport. The three types of U.S.
   passports are: book, card, and e-passport. A passport book is a regular passport; an e-passport is a regular
   passport book with electronic biometric data; both passports can be use for any international travel. A passport
   card is limited to departure/entry to/from the U.S. through land and seaport entry between the U.S. and Mexico,
   Canada, the Caribbean, and Bermuda, and is not authorized for international air travel. Passport fees are
   reimbursable when travel on an official travel authorization/order is to and/or from a high threat area or high
   risk airport by commercial air and the traveler is authorized to obtain and use a regular fee passport. See
   http://www.state.gov/travelandbusiness/. Those traveling solely by MILAIR or AMC charter flight are not
   reimbursed for regular fee passports unless GOV’T transportation became available on short notice (that is,
   after commercial travel arrangements had been made and a passport purchased) or the travel priority is
   sufficiently high to require backup travel arrangements (which cannot include city-pair reservations).
Change 274/528                                                                                                                                        G-6
10/1/09
APP G: Misc Expenses Table (JFTR/JTR)                                                                                                                 Appendix G


                                                                                                                             JFTR           JTR           APP O
     MISCELLANEOUS REIMBURSABLE EXPENSES ON OFFICIAL TRAVEL
                                                                                                                         PCS    TDY     PCS   TDY       Mil   Civ


    10. Physical Examination Fees. These fees are reimbursable when required to obtain a visa and the
    examination could not be obtained at a GOV’T medical facility (as of 11/1/01 obtainable only in Yokosuka,
    Japan) (adapted from GSBCA 15435-RELO, 9 April 2001). A dependent’s fee is reimbursable except ICW
    personal travel. Example: The United Kingdom Entry Clearance Fee is a reimbursable fee.

    11. Travel Authorization/Order for Visas and Physical Examinations. A travel authorization/order should be
    issued to authorize/approve (see JFTR, par. U2115 and JTR, APP I2) travel and transportation at GOV’T
    expense to:

      a. A visa-issuing office located outside the traveler’s PDS local area if the traveler’s presence at that office
      is/was mandatory.

      b. Undergo a physical examination required to obtain a visa if travel is/was required to a location outside
      the traveler’s PDS local area.

    12. Travel Not Required. Actual travel to obtain required documents is not required for reimbursement (e.g.,
    the expenses may be related to mail).

 Personal Expenses. Personal expenses are not reimbursable. These include batteries, tools, film, gifts, pet care,
 hotel concierge, rental car GPS, workout room/gym fees, and similar items.

 Pet Quarantine. See JFTR and JTR, Ch 5, Part I for rules regarding pet quarantine ICW PDT.                              X              X

 Phone Calls (Official)                                                                                                             X             X      X    X

    1. The AO:

      a. May determine certain communications to a traveler’s home/family are official (i.e., to advise of the
      traveler’s safe arrival, inform/inquire about medical conditions, and advise regarding changes in itinerary),

      b. Should limit communications to a dollar amount in advance of the TDY, and

      c. May approve charges after the TDY completion, when appropriate (adopted from GSBCA 14554-TRAV,
      18 August 1998).

    2. Prepaid communication services (i.e., prepaid phone cards, cell phones) are not reimbursable unless the AO
    can determine they were used for official business.

 Physical Examination Fees. See Passport, Visa, Green Card, Photographs, Physical Examinations, and Legal
 Services.

 Prepaid Phone Cards/Cell Phones. See Communication Services.

 Preparatory Travel Expense Reimbursement when the Travel Authorization/Order is Amended, Modified,                      X          X   X         X      X    X
 Canceled or Revoked. Preparatory travel expenses, such as fees for traveler’s checks, passport, mandatory
 biometric visa requirements, visa, green card, and communications services, incurred prior to the
 authorization/order being changed are reimbursable provided the action taken is beyond the traveler’s control, in
 the GOV’T’s interest, and a refund is unobtainable.

 Registered Traveler Membership Fee. Individual traveler membership in a registered and/or trusted traveler
 program is not a reimbursable expense per JFTR, par. U1060 and JTR, par. C1010. Use of GOV’T funds to
 obtain membership in such a program is statutorily prohibited by 5 USC §5946 per GSA Bulletin FTR 08-05 of 25
 June 2008.

 Registration Fee. Registration fee reimbursement is authorized/approved when the fee is a condition for                            X             X      X    X
 attendance. When the registration fee includes the cost of meals, per diem is computed under JFTR, par. U4165-
 2b or JTR, par. C4554-B2b.

 Rental Car Administrative Fees. Any per-day administrative fee called for in the DTMO rental car agreements                        X             X      X    X
 (including GARS) is authorized.



Change 274/528                                                                                                                                                G-7
10/1/09
APP G: Misc Expenses Table (JFTR/JTR)                                                                                                              Appendix G


                                                                                                                          JFTR           JTR           APP O
     MISCELLANEOUS REIMBURSABLE EXPENSES ON OFFICIAL TRAVEL
                                                                                                                      PCS    TDY     PCS   TDY       Mil   Civ

 Reports/Correspondence Preparation Services (incl. associated necessary equipment). Services of typists,                        X             X      X    X
 typists, data processors, or stenographers and use of computers, printers, faxing machines and scanners are
 reimbursable when authorized/approved by the AO (B-145883, 1 September 1970 and 15 Comp. Gen. 257
 (1935)). This does not cover any materials. See mission-related expenses.

 Resort Fees. Resort fees, that are mandatory, are authorized.                                                        X          X   X         X      X    X

 Room Rental. Reimbursable when authorized/approved by the AO only when used for official business at a                          X             X      X    X
 lodging/other place.

 Service and Processing Fees.                                                                                         X          X   X         X      X    X

    1. Service and processing fees (transaction fees) for arranging official transportation, rental car and lodging
    accommodations are authorized:

     a. Through a CTO/TMC, and

     b. When a CTO/TMC is not available.

    2. Reimbursement is authorized only when every reasonable attempt has been made by the traveler to engage
    CTO/TMC in the process and the CTO/TMC is not available, prior to official travel commencement.

 Storage of Property Used on Official Business. Reimbursable when authorized/approved by the AO.                                 X             X      X    X

 Technology Equipment. Use of computers, printers, faxing machines, scanners, telegrams, cablegrams, or                          X             X      X    X
 radiograms is authorized.

 Tips Aboard Commercial Ships (Uniformed Member Only). Tips to stewards and other attendants paid by or               X
 on behalf of the dependents aboard commercial ships are authorized.

 Tips for Handling GOV’T Property. Transportation-related tips for handling GOV’T property at terminals and                      X             X      X    X
 lodgings are authorized.

 Tips, Transportation-Related. Transportation-related tips for taxis, limousines, and courtesy transportation are     X          X   X         X      X    X
 authorized.

 Toll Collection Transponder installed in a rental car. Activation of the Toll Collection Transponder installed                  X
 in a rental car for optional use is not reimbursable unless the AO can determine it was necessary for official
 business.

 Transportation to/from Terminal. POC transportation costs (ICW TDY travel) to and from the transportation                       X             X      X    X
 terminal are authorized. See JFTR, par. U3320 and JTR, par. C2192.

 Travel and Transportation Related Expenses. Travel and transportation related expenses similar to any in this        X          X   X         X      X    X
 table may be authorized.

 Value Added Tax (VAT) Certificate. The cost of a Value Added Tax (VAT) certificate used to avoid paying                         X             X      X    X
 TDY lodging taxes is reimbursable.

 Visa and Photograph Fees for OCONUS Travel. See Passport, Visa, Green Card, Photographs, Physical
 Examinations, and Legal Services.




Change 274/528                                                                                                                                             G-8
10/1/09

				
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