Governing Documents Meetings
Throughout this handbook, reference is made to the The Association holds monthly Board of Director meetings at
Condominium’s Governing Documents, otherwise known as the offices of Monticello Management, 135 Fort Lee Road,
the Public Offering Statement of the Terrace West Suite 105, Leonia, NJ 07605. These meetings are held on the
Condominium Association. The Governing Documents consist third Tuesday of every month. Homeowners are encouraged to
of the master Deed, The Bylaws and Rules and Regulations. attend if they so choose.
The Provisions contained within these documents set forth the An annual meeting of homeowners is held once a year at which
structure of the Association, its operations and its form. All time the Association also holds its elections. Homeowners are
decisions made by the Board of Directions are based on the particularly encouraged this meeting as they may participate
contents of the Governing Documents which are the basis for and voice their opinions at this time.
the governing of any Condominium Association. The
Governing Documents should be received from the seller upon Maintenance Fees
closing on a unit. If you do not have a set, you may order one
from Monticello Management, your property manager. The purpose of the monthly maintenance fee assessment is two
fold. The general maintenance fee collected is used to pay the
Board of Directors operating expenses of the Association such as the water bill,
insurance and upkeep expenses among other items. The
The Board of Directors consists of seven elected homeowners. Reserve Fund portion of the maintenance fee is used to build
Its purpose is to govern and administer the business of the the reserve funds needed for long-term capital projects such as
Association. The goal of the Board of Directors is to maintain, roof repair or replacement, parking lot and sidewalks and other
improve and enhance both the physical value of the property structural items.
and the quality of life at Terrace West Condominiums.
Maintenance fees are due on the first of each month and late
Membership in the Association payments are subject to a $25 late fee after the 15th. Your
maintenance invoice will reflect the current month’s dues, any
Membership in the Association is automatic. Upon purchasing arrears if applicable. The invoice will arrive with a self-
of a home in the Condominium complex, an owner becomes a addressed return envelope to facilitate payment. If you do not
member of the Association and is entitled to the full benefits receive your monthly maintenance invoice by the 1st of the
and rights of membership. month, please call Monticello Management.
Maintenance fees are payable to Terrace West Condominium Insurance Requirements
Association and should be mailed to Monticello Management,
Inc. accounting office at 171 Main Street, Suite 105, Matawan, Terrace West Condominium Association maintains insurance
NJ 07747. to cover the entire property. Insurance requirements of the
individual homeowners are covered under the Master Deed and
Management Company Bylaws and additional insurance coverage should be discussed
with your insurance agent.
Terrace West Condominium Association is managed by
Monticello Management located at 135 Fort Lee Road, Suite Exterior Modification to Units
105, Leonia NJ 07605. Our telephone number is (201) 592-
0700. We can be reached directly 24 hours a day, 7 days a No modifications to the exterior of the home are permitted
week. Our business hours are Monday – Friday 9am – 5pm. without approval of the Board of Directors. This includes but
Monticello Management’s purpose is to facilitate the is not limited to changes to exterior doors, handling of items on
administration and operation of the Associations day-to-day the exterior of the home, window modifications, painting and
operations. Monticello Management is responsible for mailboxes.
maintaining the administrative and financial records of the
Association, the meeting minutes, repair and maintenance Interior Modifications to Units
administration and assist homeowners.
Prior to a modification of your home, each homeowner is
Emergency and Frequently Used Numbers required to submit a request to Monticello Management. This
request should include a scope of work from the contractor of
Police, Fire, First Aid 911 your choosing. It should include a current certificate of
Non-Emergency Police (201) 592-3500 insurance for the contractor. Your contractor must be licensed
Non-Emergency Fire (201) 592-3585 and able to apply for work permits. The request is reviewed
Non-Emergency First Aid (201) 592-3500 immediately and approved by the Board of Directors.
Monticello Management (201) 592-0700
Monticello (Emergency) (917) 375-0840 Maintenance
PSE&G (201) 330-6573
Time Warner Cable (201) 886-0900 Monticello Management, on behalf of the Association performs
United Water (800) 422-5987 general maintenance on the property. From time to time, it is
necessary to perform major maintenance. At this time,
Monticello Management will inform homeowners in a timely * Plumbing – So much of the common plumbing as
manner. Monticello Management strives to perform any and extends from the interior surface of the walls, floors or
all work in a manner that is least intrusive and disruptive to the ceilings into the unit.
residents of the Association. ** Electrical – All electrical wires which extend from the
interior surface of the walls, floors or ceilings into the
Access to Units units and fixtures, switches, outlets and circuit breakers.
The Master Deed and Bylaws give irrevocable right to be Association Responsibility
exercised by the Board of Directors or by Monticello
Management to have access to any home from time to time, Common Elements – common elements are areas that belong
during reasonable hours as may be necessary for repair or to the Association and are for the benefit of all
replacement of common or limited common elements or in the homeowners.
event of an emergency. Whenever possible, notice is given in
advance. The Association is responsible for the following
Common Elements: Common Area lighting; main-line
Homeowner Responsibilities plumbing; paved areas; parking lots; pool; landscaping;
snow removal; fences and exterior painting and repair.
Interior of windows and doors
Interior floors and carpeting Limited Common Elements – limited common elements are
Interior/Exterior locks (must comply with standard) areas that belong to the Association, but are for the
Interior pest control exclusive use of the homeowner such as driveways and
Interior walls and partitions decks.
Property taxes on units
Interior plumbing * The Association is responsible for the following
Interior stairway Limited Common Elements: Decks; exterior home
Interior electric ** lighting and garage doors.
Air Conditioning Units
Snow removal from driveways, patios and decks.
Requests for Service Temporary (24 hour) parking passes are available to guests
from Monticello Management. Please call or write to make a
A homeowner with a maintenance request may call Monticello request.
Management at any time or go to our website
www.monticellomanagement.com and use our website to Driveways
submit a request for maintenance. Homeowner requests are Parked cars need to be confined to the driveways to ensure
logged and addressed as soon as possible. sidewalks are unobstructed to pedestrians.
Grounds/Landscaping and Irrigation System Heating/Air-conditioning and Dehumidifier Systems
The grounds are equipped with an automatic underground Repair and replacement of the heating and air-conditioning
irrigation system. The system is in operation from May to systems are the responsibility of the homeowner. We
October. If the system is malfunctioning in your area, please recommend that all homes have their heating and air-
notify Monticello Management immediately. conditioning systems checked by a professional service twice a
year prior to the spring and winter season.
Hot Water Heaters
The Association is responsible for the common area lighting;
this includes the outside lights of your home. Should you The replacement and repair of the hot water heater is the
notice a light out on the grounds or at your home, please notify responsibility of the homeowner.
Monticello Management immediately.
Trash and Recycling
Parking at Terrace West
Regular garbage pick-up is on Wednesdays and Saturdays each
Residents are encouraged to park in their garage or driveway. week. Place household garbage in receptacles or in properly
There are no assigned parking spots in the parking lot. Each tied/sealed garbage bags and place at the curb for pick up.
unit is given two (2) parking passes; a pass must be placed on
the rearview mirror when the car is parked in the lot. Recyclables are picked up on Thursdays as follows:
If you need to contact the towing company for any reason (i.e. 1st and 3rd Thursday - newspaper and cardboard
to tow illegally parked cars), the information is posted at both 2 and 4 Thursday - plastic, bottles and cans
entrances to each lot. 5th Thursday - NO PICK UP
Bulk Trash Fireplaces
Refrigerators, mattresses and large items are considered bulk The Fort Lee Fire Department recommends that you have your
trash. You must call the department of Power and Water (201) fireplace cleaned and inspected by a professional service once
592 – 3634 to schedule a pickup. a year if you use it regularly.
You may not leave these items in front of your home more than Leasing of Units
24 hours before a pickup.
Homeowners may lease their units. In the event of a lease,
TV Antennas and Cable TV homeowners must notify Monticello Management in writing at
which time we will forward a Lease Package to you. Your
Each home is pre-wired for cable television. Connection to tenant must sign the lease package and return it to Monticello
the cable system is the responsibility and expense of each Management in a timely manner. Please be advised that the
homeowner and must be arranged directly with the cable homeowner is responsible for the tenants’ actions. Should
company. No antenna or satellite dish of any kind is permitted tenants violate and of the Rules and Regulations, the
to be placed upon any portion of the common elements without homeowner is subject to the fine.
the prior written permission of the Board of Directors.
Please notify Monticello Management in the event that you
Pets are allowed and must be kept on a leash at all times. No plan to sell your home. Monticello Management will assist
pets are allowed in the courtyard or on lawn areas at any time. your attorney in facilitating the transaction.
In accordance with the rules of the Fire Department, the use of
outdoor grills may not be within six (6) feet of the structures.
Rules and Regulations of the violation and request a remedy within (30) thirty
days of notice. If the violation is not remedied within
1. No garage may be used for any purpose other than (30) days, the homeowner shall bear all costs and
private parking, storage or related uses. No garage may expenses to prosecute and evict the tenant.
be partitioned or sub-divided for any purpose or
converted into a habitable space. 7. There shall be no obstruction of the Common Elements
nor shall anything be stored in the Common Areas
2. No automobile maintenance may be performed in any without prior consent of the Board of Directors.
driveway or other parking area.
8. Each homeowner or tenant shall properly place all
3. No bicycle, tricycle, big wheel, motorized or battery garbage and refuse in appropriate garbage containers or
operated vehicles, skate board, roller skating, frisbee or properly sealed garbage bags and place them at the curb
other ball playing may be permitted in the Common for pick up.
Areas such as the courtyard, guest parking areas,
landscaped areas or pool area. 9. Upon a homeowner’s intent to list their unit for sale or
lease and prior to closing of sale or lease signing, the
4. Units may only be used for private residences. homeowner shall inform Monticello Management, in
5. No unit may be rented or leased for a period of less than
one year. 10. Homeowners or tenants shall not build, plant, screw,
nail or maintain any matter or thing upon the Common
6. No unit may be rented in part or portion of. Elements or otherwise alter the exterior of any unit
Copies of all leases must be furnished to Monticello without the written consent of the Board of Directors.
Management prior to the commencement of the lease This includes flower boxes hung off of the outside of
term and upon renewal of a renewable lease. Leasing the deck.
does not relieve the homeowner of the obligations
under the Governing Documents or the Rules and 11. Each homeowner is responsible for the maintenance
Regulations or other agreement which the and cleaning of the interior and exterior of the window
condominium is subject to. In the event that a tenant of surfaces, skylights, front and back door as well as any
the unit fails to comply wit the provisions of such locks, hinges or other hardware pertaining to the unit.
documents, the Association will notify the homeowner However, repairs to any leaks – caused by gaps in the
exterior siding, old caulking or something similar – is 16. No exterior loudspeakers other than those contained in
the responsibility of the Association. The homeowner portable radio or television sets are permitted.
is solely responsible for the repair or replacement of
any broken glass or damaged screens in any window of
the unit or doors. 17. A homeowner or tenant may not burn, chop or cut
anything on, over or above the property. However the
12. If, due to the negligent act or omission of or misuse of a use of outdoor grills on the patio is allowed (see page 5
homeowner, a member of his/her family, pet or a guest for specifics).
or other authorized occupant or visitor of such
homeowner, damage that is caused to the Common or 18. Vehicular restrictions – no vehicle bearing commercial
Limited Areas or to a unit owned by others or if signs or lettering is permitted on the property. No
maintenance/repair/replacement shall be required as a mobile homes, recreational vehicles, boats or boat
result which would otherwise be an Association trailers are permitted on the property. Commercial
expense, then such homeowner shall pay for such vehicles servicing the property are temporarily
damage and be liable for any damages, costs and permitted.
expenses including attorney fees.
19. No homeowner or tenant shall cause or permit any
13. Pets must be kept controlled on a leash at all times. clothes, sheets, blankets or laundry of any kind; plants
Pets are not allowed in the courtyard or on the or planters or any other articles to be hung or displayed
landscaped areas. Pets are not allowed in the pool area. on the outside of the windows or placed on the outside
of window sills, walls or hanging over rear balconies of
14. Homeowners may not make any interior structural any building, parking area or other Common Element
additions, alterations or improvement to their unit and no signs, awnings, grills, patio or balcony,
without the prior written consent of the Board of enclosure, fence, canopy or installed in or upon the
Directors. Common Elements or any part thereof without the prior
written consent of the Board of Directors. No
homeowner hall enclose or otherwise alter any
15. No structural modifications may be made to the unit stairways, landings, porches, terraces or balconies or
which may impair the integrity of the structure or any part of the exterior of any building without the prior
change the structure of any building. written consent of the Board of Directors.
20. No homeowner or tenant shall conduct any activity
which is noxious or offensive in or about such unit the
Common Areas, nor shall such homeowner or tenant
willfully or negligently perform any acts which may be
or become an annoyance or nuisance to the occupants
of any other unit or the surrounding neighborhood.
21. A homeowner or tenant shall not cover or paint over or
remove any portion of a fire alarm system projecting
into the unit or tamper with the fire alarm system in any
22. Draperies, blinds, curtains or shades must be installed
by each homeowner on all windows of the unit and
must be maintained at all times.
23. Shopping carts, commercial or otherwise are prohibited
in the courtyard or any other Common or Limited
24. Common expense payments are due on the 1st of the
month. Late payments are subject to a $25 late fee.
25. Work on units may be conducted Monday through
Saturday from 9am – 6pm.
26. Moving in or out of Terrace West may be conducted
Monday through Saturday between 8am and 8pm.
Pool Rules and Regulations 8. Changing diapers in the pool area is prohibited.
9. The pool may be closed at the direction of the Board of
The Following Rules and Regulations are set forth the safety Directors for maintenance, adverse weather conditions
and enjoyment of all residents of Terrace West. etc. Should a closure be necessary, all swimmers will
immediately clear the water and the pool area.
1. On an annual basis, each unit receives pool passes from
Monticello Management. The passes must be presented 10. No ball playing or throwing of any object in the pool
to the lifeguard on duty to allow entry. area is permitted.
2. Pool hour are from 11am-7pm but a subject to change. 11. No food or glassware is permitted in the pool area.
Plastic or metal containers are allowed for beverages
3. Homeowners are permitted guests. only.
4. All guests must be accompanied, at all times, by the 12. Trash containers are provided in the pool area.
homeowner who is the host. The host is responsible for
the conduct of his/her guest and any damages. 13. Smoking is not allowed in the pool area.
5. Children under twelve (12) years of age must be 14. Noise level at the pool, including radios, should be kept
accompanied by a resident sixteen (16) years old or at a level as to not disturb others.
older when using the pool. THIS WILL BE
STRICTLY ENFORCED. 15. Running, pushing, abusive language or any misconduct
will not be permitted. Violator will be asked to leave
6. Appropriate swimming attire is required. Bermudas, the pool area and disciplinary action may be taken.
Shorts, Gym Trunks and Cut-Offs will not be permitted
in the pool. 16. Swim fins, goggles, masks, rafts, floats, inner tubes and
any other floatation device with the exception of water
7. Baby carriages are not permitted on the deck area of the wings for children which are allowed in the pool.
pool. Children wearing diapers must wear rubber pants
over the diapers when the child enters the pool. 17. Any injury must be reported to a member of the Board
of Directors or Monticello Management.
18. The Board of Directors reserves the right to limit the
number of persons to the estimated capacity of the pool
19. All persons using the pool are requested to shower prior
to entering the pool to eliminate sun tan oil from
clogging the filters.
20. Pool badges may not be loaned to other residents or
21. No swimming is allowed when the lifeguard is not on
duty. Any resident found using the pool when the
lifeguard is not on duty will be fined and have their
pool privileges suspended until the fine is paid in full,
repeat violations may cause seasonal suspension of pool
22. Any person showing evidence of skin disease, sores,
inflamed eyes, colds, nasal or ear discharge or any
communicable disease will not be permitted in the pool