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Eagle Projects for AYS Participants AYS supports young men in the Scout (BSA) program by making available AYS trip resources for young men that are working on their Eagle Projects. AYS has the following guidelines for Eagle Projects: Who Can Do Eagle Projects: AYS allows two young men on each trip to work on their eagle projects. The two eagle project participants are selected on a first come, first served basis during the online registration process. Participants that want to do an eagle project during their AYS trip should check the box “Eagle Project Desired” on the first screen of the online registration process. The registration page will indicate if there is still a slot available for the participant to do an Eagle Project. If you have already registered for an AYS trip without checking this box and want to do an Eagle Project you may call AYS to check on the availability for your trip. Participants may not organize eagle project work on an AYS trip unless they are one of the two young men that have been approved in advance. Permitted Eagle Projects: In order to prevent disruption to the regular AYS trip schedule, only AYS approved Eagle Projects are permitted on AYS trips. A list of projects that are pre-approved by AYS is shown below. Each pre-approved project is described in more detail later in this document. 1. Sports Team Provisioning Project 2. School Health & Safety Project 3. School Library Setup Project 4. Orphanage Clothing Project (Peru Only) If the scout desires to do any other project it would have to be approved by AYS by submitting a written description of the project within 15 days of trip registration. AYS will approve or disapprove the request within 15 days of submission. The description needs to cover the following items: 1. Description of the need 2. Description of the project (keep in mind the available AYS help described below) 3. Required supplies, equipment & tools 4. Shipping and transportation requirements 5. How others in the US will be involved 6. How the AYS group can be involved It is important to note that AYS approval does not constitute BSA approval in any form. Each scout will have to go through the regular BSA approval process. We recommend getting AYS approval prior to the BSA approval. AYS requires that the scout to send a copy of the BSA approval to AYS within 60 days of the AYS approval in order to hold the reservation for the Eagle Project on the AYS trip. If the scout is planning on doing one of the AYS pre-approved projects the BSA approval is due within 60 days of the scout’s AYS registration date. What Help is Provided: AYS provides the following help to the two young men approved to work on their Eagle Projects: 1. Act as the sponsoring organization for the Eagle Project and sign off on the project forms. 2. Provide planning information for each of the AYS pre-approved Eagle Projects. 3. Set aside one day for participants (usually about 18 people) to work on the project (4 hours with all participants or 8 hours with half the participants - approximately 70 man hours). The scout must plan, organize and direct all the activities during this work time. 4. Will provide contact information for up to six other members of the trip to check a bag through on the flights (bag size and weight is limited by normal airlines limits – usually about 50lbs). It is the responsibility of the young man doing the eagle project to get the bags to the other participants. 5. Will provide transportation for the AYS participants to/from the project site. 6. AYS will provide the adult supervision of the project work day. Project Descriptions: 1. Sports Team Provisioning Project The object of this project is to help equip a village or neighborhood basketball, soccer or rugby team. In every country we are visiting this summer, sports are not just a hobby but a way of life. In Fiji and Tonga, Rugby is the primary sport, and in South America it is soccer. Although other sports such as basketball are also practiced. In Fiji for example, one of the greatest desires expressed by the villagers there was a request for sports equipment for their rugby team, specifically cleats, as those are generally the most expensive item. Many youth are using regular shoes, shoes that are too small for them, or shoes with holes. The following is a list of recommended items that may be collected in order to fulfill this provision: Cleats (Fiji-all sizes, Bolivia and Peru-the sizes are smaller and usually do not exceed a size 10 in mens). Shorts Socks Balls (soccer balls, rugby balls, basketballs, etc). Uniforms with numbers on the back There are many ways to go about setting up this project, and a great part about an eagle project is that it invites you to be thoughtful and creative. The bulk of your project and man hours will take place in the US as you determine the best way to collect the material and manage the process. We then will provide you with the opportunity and location to deliver the equipment with the AYS group (please refer to “What help is provided” section above). Trust us when we say that this project will have a major impact on individuals, the team, and the community where they reside. 2. School Health & Safety Project The object of this project is to setup a health and safety program for an elementary school. This could include first aid and hygiene training and supplies as well as safety supplies and accident prevention work. In most of these countries schools are poorly funded, especially outside of the city where we will be spend most of our time. Many of the schools lack running water and proper sanitary facilities. This project involves several aspects; from gathering the material to teaching and educating students and teachers how to use the supplies and maintain a safe environment for their school. This project may include: Gathering material for hygiene and first aid kits, -toothbrushes, toothpaste, floss, soap, shampoo, cloths, etc for hygiene kits -Pain reliever tablets, bandages (both adhesive and non-adhesive), antiseptic cleansing wipes, first aid/burn cream, antibiotic ointment pack, medium-size safety pin, alcohol cleansing pads, etc (refer to school first aid website for other suggestions) Assembly of hygiene and first aid kits Delivery of material to school Educating school children on health topics -How to properly brush their teeth, wash their hands, etc. Teach playground safety Bringing tools to eliminate potential playground and classroom hazards -ie hammer and/or saw to take care of protruding nails or screws, rubber corners, blocks to secure tall bookshelves, etc AYS will assist Scout by providing the location, transportation to the location and AYS group participants for a half day or 1 full day of work. Please refer to the “What Help is Provided” section above. 3. School Library Setup Project The object of this project is to help equip a village/neighborhood elementary school with a reading library. This would most likely include providing books and building book shelves. It may also involve categorization and indexing of books as well as providing a check-out card system. This project will be more easily carried out in Tonga or Fiji as English books are appropriate. However, if you are able to find ways to collect Spanish books for our friends in Bolivia and Peru, the need is just as large. Education is key and necessary wherever you are in the world. However, many children in these areas are behind in education as their resources are very limited. By gathering books and building a library for these children, you are helping both their education and their development. Note: the highest grade we will be providing for would be the equivalent of a sixth grader. You may gather a wide variety of books. Here are some ideas: ABC books Simple short stories Instruction books Educational books - on such topics as wildlife, science, sports, etc Short Novels Dictionaries Encyclopedias And much more The scout would spend the majority of his time in organizing the collection of the books and planning categorization and indexing. As mentioned above AYS will provide contact information for up to 6 participants who may agree to help you carry books in an additional suitcase in order to transport materials to the country. AYS will then provide you the location and transportation to the school, as well as the opportunity to purchase required items for building materials if necessary. The scout, of course, will have to provide the financing, which may come from prior fundraising. You may also choose to bring all of this material with you that you have gathered from home and include in luggage. AYS will dedicate a half or full day of work (please see above) and the participation from AYS participants. 4. Orphanage Clothing Project This project consists of providing clothing for the Sunflower Home (El Girasol), an orphanage in the Sacred Valley of Peru. The Sunflower Home is a small orphanage nestled in the heart of the Sacred Valley of Peru, and is currently home to over 40 children. The goal and purpose of the Sunflower Home is to provide a stable home for street children by offering them the encompassing needs of life; physiological, safety, love/belonging, esteem self-actualization, etc. Most of these children have been abandoned or have run away due to abuse and come from extremely poor backgrounds. Many of these children enter the home with not much more than the clothing on their back and those clothes are often old, worn-out, tattered or torn. The children range in age from infants to 17 yrs. Most of the children however are within the ages of 8-14 so we would recommend that the bulk of your clothing be directed toward those ages. Remember that Peruvians are typically smaller in size and you will unlikely need anything larger than an adult medium for the oldest child. You may even see pictures of some of the children you will be providing for and some who have outside sponsors already as well. The website is http://www.sxhu.org/sponsor.html T-shirts, sweaters, shorts, pants, coats, hats, etc are all welcome. Also, the directors of the Sunflower Home often take leftover clothing to surrounding communities, so if you happen to receive clothing outside the focused realm, please do not hesitate to include those items as well. Also, feel free to collect additional school supplies, toys, games, balls, etc. AYS will be working at the orphanage on almost a daily basis so you will have plenty of time to distribute the material. On the day of the project, the scout will be asked to organize some of the AYS participants into one small group tasked with unloading the clothing and organizing them in the storage area. If there are any clothing meant for specific children, you will have the opportunity to have AYS participants personally deliver these items as well. Every one of these projects will have a tremendous impact on the lives of those whom you serve and we look forward do helping you in any way possible to fulfill the requirements of your Eagle Project.
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