VIEWS: 81 PAGES: 9 POSTED ON: 3/14/2010
Policies and Procedures Manual – Part II (To Be Completed by Academic Units at the University ONLY) ACADEMIC POLICIES AND PROCEDURES The academic functions of the University are housed under the Provost and Vice President for Academic Affairs. Information about the Provost’s Office, including calendars and forms, may be obtained from the University’s web page. The specific web address for the Provost’s Office is http://www.uta.edu/provost/. Additional assistance is located on the University’s Policy Library web page at http://www3.uta.edu/policy/. Documents housed there that contain information of interest related to academic matters include: Rules and Regulations of the UT System Board of Regents UTA Handbook of Operating Procedures The Higher Education Coordinating Board Rules and Regulations Texas Education Code Research Administration OMB A-21 The undergraduate and graduate catalogs are available on the web at http://www.uta.edu/uta/faculty.html. Due to the unique nature of many academic issues, answers to specific questions may not be adequately addressed within these documents. Therefore, the Provost’s Office encourages units to seek its assistance by calling extension 2-2103. For your assistance, a listing of typical issues with the name and number of the staff member who is responsible for that area is attached. GOVERNANCE University faculty members and employees are encouraged to participate in governance of the University. There is a University Faculty Meeting each fall and spring. Announcements of the meetings are distributed to all academic units. In addition, the following bodies have five distinct areas of representation: Undergraduate academic issues are addressed by the Undergraduate Assembly. This body typically meets four-five times per academic year. Meetings are announced at the beginning of the academic year as are committee appointments. Questions about the Undergraduate Assembly may be directed to the Office of the Provost. A set of minutes is located in the UTA Library Archives or available on the web at http://www.uta.edu/min/Minutes1.html. Graduate academic issues are addressed by the Graduate Assembly. This body typically meets four-five times per academic year. Meetings are announced at the beginning of the academic year as are committee appointments. Questions about the Graduate Assembly may be directed to the Dean of Graduate Studies. Policies and Procedures Manual – Part II (To Be Completed by Academic Units at the University ONLY) The Faculty Senate is an elected body whose primary responsibility is to represent UTA faculty members. The Senate contains an up-to-date web page at the following address: http://www.uta.edu/senate/. The Staff Advisory Council is an advisory body that makes recommendations to the President. An up-to-date web page is available for viewing at the following address: http://www.uta.edu/sac/index.html. Student Congress is an elected body that makes recommendations to the President. Questions about this group may be addressed to the Office of Student Governance & Organizations. GUIDANCE FOR FACULTY AND THE STAFF WHO SUPPORT THEM The duties of faculty members can generally be categorized as teaching, research, and service. In order to assist faculty members and the staff who support them, a UTA Faculty Guide has been prepared. The Faculty Guide is available on the web at http://www.uta.edu/provost/facultysupport/facultyguide/. An orientation for new tenure-track faculty is held each fall and each faculty member receives a comprehensive binder. An electronic version of this binder will be available online in Fall 2008. Information about additional faculty support services offered by the Office of the Provost including the Faculty Mentoring Program, Instructional Support Sessions, Teaching Circles, and Research and Creative Activity Support Sessions can be found at http://www.uta.edu/provost/facultysupport/. TEACHING In addition to the information discussed above, a course syllabus template is available at the following web address: http://www.uta.edu/provost/facultysupport/forms/syllabus-template.doc. Class schedule information can be obtained from the University’s web page (http://www.uta.edu/schedule/). Additional information such as the academic calendar and information on the posting of grades is found at http://www3.uta.edu/registrar/efaculty.asp. Many offices provide student services. The Vice President for Student Affairs has prepared a compilation of these venues. Please visit the following web page: http://www.uta.edu/uta/st_couns.html. Specific questions or concerns about students may be directed to the Vice President for Student Affairs at extension 2-6080 or email firstname.lastname@example.org, or the Dean of Graduate Studies at extension 2-3186. RESEARCH All research activities are conducted under the guidance of the Vice President for Research and Federal Regulations and The Office of Research, extension 2-1021. The Office of Research provides both pre-award and post- Policies and Procedures Manual – Part II (To Be Completed by Academic Units at the University ONLY) award services in one location. Up-to-date information and assistance for researchers can be obtained from http://www2.uta.edu/ogcs/. Faculty members are strongly encouraged to sign up for the computerized grant search services provided by this office. Policies and Procedures Manual – Part II (To Be Completed by Academic Units at the University ONLY) HIRING Generally, employees at the University are classified as faculty, classified staff, administrative & professional staff, and student workers. All hiring decisions in units that report to the Provost are to be pre-approved by the Provost’s Office. A copy of the memorandum with specific instructions regarding this procedure is attached. Hiring decisions for full-time faculty must be pre- approved by the Provost. Additional guidelines for the employment of graduate assistants are provided in the Graduate Catalog. In addition to the approval required by the Provost’s Office, all classified hires are to be made in accordance with HR Procedures and the University’s Classified Pay Plan. Human Resources procedures are explained in the University’s Fiscal Rules and Regulations (available in the UTA Policy Library). A copy of the Classified Pay Plan may be obtained by calling the Human Resources Department or is available on the web at http://policy.uta.edu/index.php?navid=12613. Policies and Procedures Manual – Part II (To Be Completed by Academic Units at the University ONLY) OFFICE OF THE PROVOST AND VICE PRESIDENT FOR ACADEMIC AFFAIRS DONALD R. BOBBITT STAFF INDEX BY FUNCTION 2005 Function/Responsibility Staff Member Ext. Academic budgets Donald Bobbitt, Kelly Davis 2-2103 Academic advising Undergraduate-Dawn Remmers 2-3140 Graduate-Philip Cohen 2-5164 Accreditation Donald Bobbitt, Michael Moore, Pam Haws 2-2103 Account Profiles Kelly Davis 2-2299 Accounting questions Kelly Davis 2-2299 Affiliation agreements Donald Bobbitt, Michael Moore 2-2103 Alcohol use authorization Michael Moore 2-2103 Appointments-Administrative & Professional Donald Bobbitt, Kelly Davis 2-2103 Appointments-Faculty Donald Bobbitt 2-2103 Appointments-Staff Kelly Davis 2-2299 Appointments-Students Kelly Davis 2-2299 Authorization for Professional Services Kelly Davis 2-2299 Coordinating Board Donald Bobbitt 2-2103 Course fees Donald Bobbitt 2-2103 Courses Donald Bobbitt, Michael Moore 2-2103 Dean appointment/ review committees Donald Bobbitt 2-2103 Degree Program Approvals Donald Bobbitt 2-2103 Policies and Procedures Manual – Part II (To Be Completed by Academic Units at the University ONLY) Department chairs and academic directors - appointments and review Donald Bobbitt 2-2103 Distance Learning Michael Moore 2-2103 Expenditures Kelly Davis 2-2299 Faculty Issues Donald Bobbitt 2-2103 Gateway Program Dawn Remmers 2-3671 Graduate Assistants Philip Cohen 2-5164 Graduate School Philip Cohen 2-5164 Grants and Contracts Ron Elsenbaumer 2-1021 Grievances Undergraduate-Michael Moore, Linda Wilson 2-2103 Graduate-Philip Cohen 2-5164 Other-Donald Bobbitt 2-2103 Institutional Research Pamela Haws, Donald Bobbitt 2-3365 Outside employment Donald Bobbitt 2-2103 Position Audits Donald Bobbitt, Kelly Davis 2-2299 Reimbursements for Deans Kelly Davis 2-2299 Research Issues Ron Elsenbaumer 2-1021 Space requests Michael Moore, Donald Bobbitt 2-2103 Student Retention Dawn Remmers 2-3671 Supplemental Instruction Robin Melton 2-3671 Teaching Awards David Silva, Donald Bobbitt 2-2103 Textbook authorizations Donald Bobbitt, Michael Moore 2-2103 Travel requests for Deans Kelly Davis, Donald Bobbitt 2-2299 Undergraduate experience Dawn Remmers 2-3671 Frank Lamas 2-6080 Policies and Procedures Manual – Part II (To Be Completed by Academic Units at the University ONLY) MEMORANDUM TO: All Academic Deans, Directors, and Department Chairs FROM: Donald Bobbitt Provost and Vice President for Academic Affairs SUBJECT: Hiring New or Replacement Employees DATE: July 15, 2008 This memorandum is to remind you of the University’s policy that offers of employment require permission from the Provost’s Office. This includes all classifications of workers (e.g., faculty, staff, graduate assistants, student workers). Most of you have been following this practice so this will not constitute a change in your procedures. The request to extend an offer of employment must be processed in the Recruiting and Position Manager feature of UT Direct and include information regarding the following: 1. New Employee or Replacement Employee 2. If this request is for a replacement employee, include the name, salary, and funding source of the current employee 3. Proposed Classification 4. Specific Job Duties 5. Percent of Time 6. Proposed Salary 7. Funding Source 8. Any other details which may affect the hiring decision. If you have any questions about this procedure, please feel free to contact me. DRB/cf xc: Kelly O. Davis, Assistant Vice President for Academic Financial Affairs Revised July 18, 2008 Policies and Procedures Manual – Part II (To Be Completed by Academic Units at the University ONLY) THE UNIVERSITY OF TEXAS AT ARLINGTON GRADUATE ASSISTANTS All graduate assistantships must fully comply with the rules and regulations set forth in the current Graduate Catalog The GTA/GRA processing system has been developed to assist departments in processing assistantship appointments. Processing information can be obtained from the Graduate School’s web page GA Processing Handbook. Tuition adjustment codes will not be entered into MyMav until the individual’s status has been fully checked, and all rules have been met. Graduate assistants are required to maintain compliance with assistantship rules. During each semester/term, the Office of Graduate Studies will verify compliance with enrollment requirements. If the graduate student fails to comply with the assistantship requirements at any time in the semester/term, the assistantship will be withdrawn, the tuition adjustment will be revoked, and the non-Resident tuition will be charged back to the student account. The Define appointment form for each graduate assistant should list the work assignment in the “Remarks” section. The appointment is approved in Define by the Office of Graduate Studies. All Graduate assistants must undergo annual performance reviews as outlined in the Handbook of Operation Procedures 5-2800: Graduate Assistants - Graduate Assistants shall be evaluated based on the performance of their assigned duties. Each College and School shall develop written procedures for the evaluation of graduate assistants and the guidelines shall be made known to graduate assistants. Graduate Assistants shall review the results of their performance review with the department's/School's graduate advisor. In the case of Graduate Teaching Assistants, the review shall, at a minimum, include a review of teaching effectiveness and course syllabi. In the case of Graduate Research Assistants, the review shall include a written review by their supervising faculty detailing how the GRA has performed assigned research duties. The written procedures will be housed in the Office of Institutional Research, Planning and Effectiveness (IRPE). Please consult the Graduate School website at grad.uta.edu for current forms and policies. Policies and Procedures Manual – Part II (To Be Completed by Academic Units at the University ONLY) Revised August 1, 2007 THE UNIVERSITY OF TEXAS AT ARLINGTON GRADUATE DEAN FELLOWSHIPS All Graduate Dean Fellowships must fully comply with the criteria set forth on the Graduate School web site Graduate Dean Fellowships The Fellowship processing system has been developed to assist departments in processing fellowships. Processing information can be obtained from the Graduate School’s web page Fellowship Processing Handbook Tuition adjustment codes will be entered into MyMav by the Scholarship Office once the individual’s status has been fully checked and all criteria have been met. Graduate fellowships are required to maintain compliance with fellowship rules. During each semester/term, the Office of Graduate Studies will verify compliance with enrollment requirements. If the graduate student fails to comply with the fellowship requirements at any time in the semester/term, the fellowship will be withdrawn, fellowship payment will be returned to the Office of Graduate Studies, the tuition adjustment will be revoked, and the non-Resident tuition will be added back to the student’s fees. Renewal of fellowships will be processed by the Fellowship contact person from each College/School. New fellowships will be processed by the Office of Graduate Studies. Please consult the Graduate School website at grad.uta.edu for current forms and policies.
Pages to are hidden for
"Departmental Policies and Procedures Manual Template"Please download to view full document