CAMPUS COMMUNITY AND OFF CAMPUS ACTIVITY GRANTS INFORMATION PACK These schemes allow Arc and the University of New South Wales to provide support to groups and individuals for on and off campus ac by lindash

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									CAMPUS COMMUNITY
AND OFF CAMPUS ACTIVITY
GRANTS INFORMATION PACK
These schemes allow Arc and the University of New South Wales to provide support to groups and individuals
for on and off campus activities that significantly develop or contribute to community. The Grant is available to
Arc member(s) or affiliated Clubs.
There are 4 applications deadlines in 2008:                 • The number of Arc members likely to benefit from          For Off Campus Activities Grant applications,
• 17th March 5pm                                              the activity                                              you must also attach:
                                                            • The degree of planning and preparation for the activity   • Documentation from the activity host confirming
• 16th May 1pm                                                                                                            invitation / attendance at the activity
• 4th August 5pm                                            • Previous dealings between the Club, group,
                                                              or individual and the Arc                                 • Documentation demonstrating that you meet the eligibil-
• 3rd November 5pm                                                                                                        ity requirements and criteria specific to the grant
                                                            All applications must include
The activity will be judged on the following                signed copies of the Grant Application                      Guidelines for the Campus Community Grants and Off
criteria:                                                   form and Terms and Conditions included                      Campus Activity Grants are available on the Arc website
                                                            in this information pack.                                   at www.arc.unsw.edu.au. For further information
• The nature and size of the activity
                                                                                                                        please see the Arc Clubs Coordinator at Arc Student
• The cultural/social significance of the activity          For Campus Community Grant Applications,                    Development Reception, Level 1 Roundhouse or the
  and the degree of enhancement to campus culture           you must also attach:                                       Arc Office at D Block, COFA.
  and community                                             • Invoice(s) from UNSW for venue bookings.



Club/Society/Applicant Name:                                                                            Activity Name:

      On Campus              or            Off Campus                                                         Participant            or                 Hosting

Outline of Activity:

Date of Activity From:                                         To:                                      Venue of Activity:

Outline and the cultural and social significance of the activity (you may attach an extra page):




Ticket Price and Expected Attendance:


                                                       Arc member                            Non-Arc member                                         Other


      Ticket Price


      Expected Attendance




Please submit to either:
  Student Development                   Arc @ UNSW Limited
  Reception                             The Blockhouse, University of New South Wales
  Level 1, Roundhouse                   Anzac Parade, Kensington NSW 2033
  T 9385 7630 F (02) 9663 1736          PO Box 173 Kingsford NSW 2032
  clubs@arc.unsw.edu.au                 T 02 9385 7700 F 02 9313 8626
                                        www.arc.unsw.edu.au
For participants in Off Campus Activities, how will you communicate the experiences to Arc members
and the wider campus community?




Publicity Plan
You may use this template or attach your own plan for the activity.

Publicity of Activity:




Publicity of Arc and UNSW:




Budget:
You may use this template or attach your own budget for the activity.



     Incomes                                                                    $Amount


     Ticket Sales


     Existing Sponsorship (attach details)


     Existing Sponsorship (attach details)


     Other


     Other


     Other


     Total Incomes




Please submit to either:
 Student Development            Arc @ UNSW Limited
 Reception                      The Blockhouse, University of New South Wales
 Level 1, Roundhouse            Anzac Parade, Kensington NSW 2033
 T 9385 7630 F (02) 9663 1736   PO Box 173 Kingsford NSW 2032
 clubs@arc.unsw.edu.au          T 02 9385 7700 F 02 9313 8626
                                www.arc.unsw.edu.au
     Expenses                                                                                         $Amount


     Venue fees


     Catering


     Publicity


     Other


     Other


     Other


     Total Expenses


     Total Profit (Loss)


I understand that if the Grant Application is approved, the Terms and Conditions must be signed

before the activity commences and the Grant cannot be provided unless this is completed. I agree to

provide a Post-Activity Report to the Arc Student Development Committee no later than 30 days after

the activity.


Lodged by:
Name:                                                                           Position / Faculty:

Contact Number:                                                                 Email:

Arc Number:                                                                     Student Number:



Signature:                                                                      Date:




Please submit to either:
 Student Development            Arc @ UNSW Limited
 Reception                      The Blockhouse, University of New South Wales
 Level 1, Roundhouse            Anzac Parade, Kensington NSW 2033
 T 9385 7630 F (02) 9663 1736   PO Box 173 Kingsford NSW 2032
 clubs@arc.unsw.edu.au          T 02 9385 7700 F 02 9313 8626
                                www.arc.unsw.edu.au
CAMPUS COMMUNITY AND OFF CAMPUS ACTIVITY GRANTS
TERMS AND CONDITIONS 2008
The following terms and conditions apply to Campus Community Grants (‘CCG’) and Off Campus Activity Grants (‘OCAG’) offered by Arc @ UNSW Ltd (‘the Arc’),
on behalf of the University of New South Wales (‘the University’), by the applicant.

For a CCG, the grant shall take the form of an in-kind subsidy on the venue hire. For an OCAG, the grant shall take the form of a financial grant.

1. The applicant accepts the following conditions:

   a. The applicant may not receive any other grant from the Arc for this activity.

   b. The applicant must allow all Arc members participation in the activity or attendance at the activity
      and may not discriminate against any groups as defined by anti-discrimination legislation.

   c. For a CCG, the applicant is responsible for making any booking or reservation for the venue covered by this CCG,
      and in making any such bookings acknowledges that they are wholly responsible for timely payment of venue hire.

   d. Where an allocated CCG is less than the total venue hire for the activity, the applicant is liable for the unpaid portion of venue hire.

   e. For an OCAG the applicant is responsible for paying all expenses associated with the activity and retaining receipts for all expenses paid.

   f. For an OCAG, the applicant is responsible for using the OCAG for the purpose that is was approved.

   g. If the activity is cancelled after the applicant is granted a CCG or an OCAG, the applicant must notify the Arc Clubs Coordinator immediately.
      At its next meeting the Student Development Committee will consider whetherthe grant should be revoked.

   h. In the case where a CCG is revoked due to the cancellation of an activity, the applicant is responsible for liaising with UNSW Venues and Events
      regarding cancellation of their booking and payment of any related fees.

   i. Neither the Arc, nor the University, shall be liable for any loss or liability which the applicant incurs including any loss or liability suffered
      in relation to the activity or the CCG or OCAG.

   j. The applicant will submit a Post-Activity Report to the Student Development Committee no later than 30 days after the event.

2. The applicant also agrees to adhere to the following requirements regarding the activity:

   a. Any advertising of a hosted activity, on or off campus, must include the logos of the Arc and the University, located in a prominent location
      and in accordance with the Arc and the University’s brand guidelines.

   b. Advertising for the activity must include the following information on CCG and OCAG:
      “<Club/Society/Individual> acknowledges the support of the Arc and UNSW for this activity through the Campus Community (or) Off Campus Activity Grants scheme.
       For information regarding the scheme for Arc members, please contact Arc Student Development.”

   c. A minimum of two official Arc banners must be appropriately displayed at a hosted activity, on or off campus. These are available to be borrowed from the Arc
      and must be returned immediately following the activity.

   d. The applicant must provide complimentary invitations to a hosted activity on or off campus to the Convenor of the Student Development Committee or their representative,
      and the Deputy Vice-Chancellor (Academic) or their representative contactable through the Arc Clubs Coordinator.

   e. For hosted activities on or off campus, the applicant must keep records of the number of attendants for, and participants in, the activity
      (including a breakdown of Arc members, UNSW students and non-students). This information must be included in the Post-Activity Report provided
       to the Student Development Committee no later than 30 days after the activity.

   f. The applicant must allow the Arc and the University free access to host a stall and conduct marketing surveys of attendants in the activity
      (in a manner that is suitable to the nature of the activity).

   g. The applicant will not obscure any official Arc or University signs, posters, branding or merchandise, on or off campus.


I hereby accept the above terms and conditions, and sign on behalf of, and with the requisite

authority of:


Lodged by:
Name:                                                                                                           Position / Faculty:

Contact Number:                                                                                                 Email:



Signature:                                                                                                      Date:




Please submit to either:
  Student Development                    Arc @ UNSW Limited
  Reception                              The Blockhouse, University of New South Wales
  Level 1, Roundhouse                    Anzac Parade, Kensington NSW 2033
  T 9385 7630 F (02) 9663 1736           PO Box 173 Kingsford NSW 2032
  clubs@arc.unsw.edu.au                  T 02 9385 7700 F 02 9313 8626
                                         www.arc.unsw.edu.au

								
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