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2003-2004 CSAPA Online Performance Demonstration

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					         2009-2010 11th Grade Alternate Assessment Performance
                             Demonstration
              District Assessment Coordinator Instructions


Step 1. Username and Password for Automated Data Exchange (ADE).

You will need two usernames and passwords. First, the district username and
password, are the same as those used for any data submission your district does for
CDE.

The second, your personal username and password, is the same username and
password you used for the 11th Grade Alternate Assessment system last year.

If you do not have a personal username and password for the ADE system (you may
be a new DAC), you need to fill out the form at
https://ade.cde.state.co.us/cao_respform.htm and return to Dena Coggins at fax number
(303) 866-6767. Dena will contact you with a username and password.

Step 2. Enter the ADE website.

Go to https://ade.cde.state.co.us. Click on the link for “Automated Data Exchange
System.”




A window asking for username and password will appear.




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Colorado Department of Education
Enter your district username and password.

Step 3. Select the 11th Grade Alternate Assessment data collection.

A screen will appear asking for your personal username and password, plus information
about which data collection you want.




                                           A
                                               B

                                                   C

  E
                                      D




A. Enter your personal username and password.
B. Select “11th Grade Alternate Assessment” as the System.
C. Leave “Choose one if Applicable” in the Collection Period.
D. Select “2009-2010” in the School Year.
E. Hit the Main Menu button.




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Colorado Department of Education
Step 4. Confirm collection and year.

The next window asks you to verify that the collection listed is the one you want.




Select the button “YES!” if the collection is correct. If not, select “NO” and enter the
correct collection (Step 3).




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Colorado Department of Education
Step 5. Choose what you want to do.

The screen you see now is the main menu for DACs to operate the 11th Grade Alternate
Assessment submission from.

You have three options at this point. Click on the button for your choice.




                                               A
       B
                                                         C




A. Maintain 11th Grade Alternate Assessment Records by FORM submission. Enter
the data entry website to add or edit student test information.
B. Run Reports. The report that you can run will tell you which students in your district
have biographical and test data on record.
C. Download or View Reports. You can download or view the report you ran in option
B.


Step by step directions for each option are included next.




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Colorado Department of Education
Option A. Enter the data entry website to add or edit student test
information.

Step A- 1. Select “Maintain 11th Grade Alternate Assessment Records by FORM
submission.”

Step A- 2. Login to the Online submission webpage.

Enter your district or BOCES code and personal username and password. Note that
any field marked with an asterisk (*) is a required field and must be completed to
continue.




Click on the button “validate district login.”




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Colorado Department of Education
Step A- 3. Find the student in the database, or create an entry for a student not
already in the database.

You are now on the SASID/Control Screen. From this screen, you will find students in
the CDE 11th Grade Alternate Assessment database based on SASID, save all
information you enter while working on any of the demographic and test data tabs, and
clear data so that you may enter data for the next student. There are detailed
instructions on this screen. Please read them for best results as you enter your data.

Enter the SASID for the student you would like to enter data on. Click on the button
“Lookup SASID”.




If the SASID was submitted for a student in the pre-coded label submission or has
already been entered during this submission, the student’s last and first names should
appear in the two fields next to where you entered SASID. The field under the Lookup
button will read FOUND.

If the SASID was not submitted for a student in the pre-coded label submission and has
not been entered during this submission, the field under the Lookup button will read
NOT FOUND. No name will fill in next to the SASID.




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Colorado Department of Education
Step A -4. Enter Demographic Data for the student.

Click on the “Demographic” tab at the top of the screen.




If the SASID was submitted for a student in the pre-coded label submission, all
demographic information is pre-filled. You will not be able to update this information
until the SBD process.

If the SASID was not submitted for a student in the pre-coded label submission, enter all
demographic data. Be sure to scroll down to the end of the page.

Return to the “SASID/Control” tab and hit the “Save Record” button.




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Colorado Department of Education
Step A-5. Enter Test Data for the student.

Look for the blue subject area tabs at the top of the screen. These are the content area
tests the student needed to take according to their entered grade.

Select one of the blue subject area tabs.




Enter the student score on each of the indicators.

Enter the Test Invalidation Code. Note that you will not be allowed to save the test data
when you have left indicators blank and marked “Student Tested All Activities.”

Return to the “SASID/Control” tab and hit the “Save Record” button.

Repeat step A-5 for all content areas required for the student’s grade level.

NOTE: You do not have to return to the SASID/Control screen and save in between
entering demographic and the content area data. However, you must save once all of
the data has been entered on all screens in order to save the record in the CDE
database. You may want to save in between each screen if you are entering all of the
demographic data.




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Colorado Department of Education
Step A-6. Clear the screen to enter data for the next student, or exit the website.

NOTE: PRIOR TO COMPLETING THIS STEP, BE SURE TO HIT THE “SAVE Record”
BUTTON. OTHERWISE, YOUR TEST DATA WILL NOT BE RECORDED IN THE
DATABASE.

If you need to enter data for another student, hit the “Clear Record” button.




Repeat steps A-3 through A-5.

If you are finished, hit the “EXIT” button.




A blank screen will appear.

Press the “back” button on your browser to return to the ADE Main Menu (Step 5). If
you do not need anything off of the ADE Main Menu, you may close the window.
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Colorado Department of Education
Option B. Run 11th Grade Alternate Assessment reports

Step B- 1. Select “Run 11th Grade Alternate Assessment Reports.”

This report will give you information about which students have complete records in the
CDE database.

Once you select this button, you will see a window telling you the report is running.

You have to go to option C (below) to view this report.



Option C. Download or View Reports.

Step C- 1. Select “Download or View Reports”.

Step C- 2. Select whether you want to Download or View the report:

       Student Biographical Data and Indicator Completion Report
        This report gives you information about which students in your district have
        complete demographic and test data. The first page of the report describes how
        to print the report and how to read the remaining pages of the report.




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