DIRECTORATE: ORGANISATION DEVELOPMENT SECTION: GOVERNANCE AND CORPORATE DEVELOPMENT POLICY: FAMILY CARE POLICY - COUNCILLORS RESPONSIBLE OFFICER DIRECTOR ORGANISATION DEVELOPMENT DATE ADOPTED BY COUNCIL 14 DECEMBER 2004, UPDATED 28 JUNE 2005, UPDATED 24 FEBRUARY 2009 POLICY OBJECTIVE Councillors are elected, as the representatives of residents and ratepayers, to govern the City of Hobsons Bay. To assist them to perform their role and responsibilities, they will be entitled to seek reimbursement of family care expenses in accordance with this policy. BACKGROUND Family care expenses include child care, specific home care, and any other support provided in the case of a dependant. Such expenses may consist of hourly fees, agency booking fees if applicable, and travel to and from events that meet the criteria of this policy. POLICY AND PRINCIPLES Councillors will be reimbursed family care expenses when they have been engaged in discharging their Council duties. This includes attendance at: • Ordinary or Special Council Meetings, and meetings of Committees of Council, including briefing sessions • Civic or ceremonial functions convened by the Council or Mayor, or events at which councillors are invited/required to attend as a group • Other meetings scheduled by the Council or Mayor • A meeting, function or other official role attended as an appointed representative of the Council or Mayor • Meetings of community groups, organisations, statutory authorities or any external body to which the Councillor has been appointed council delegate or is otherwise authorised by the Council • Functions specific to the ward in which the Councillor is the elected representative, and at which the Councillor is representing the Council PROCEDURAL GUIDELINES Arrangements for the provision of family care are the responsibility of the individual Councillor. Payment of carer expenses will be based on the current market rate (currently up to $24.00 per hour as at July 2008) and is subject to review. Councillors will be reimbursed expenses on presentation of a claim, with documentation showing the name of the carer, and details of times and fees.
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