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					                                             1

ITEM NO. 1 (C-31)



       Confirmation and signing of the minutes of last Council‟s Meeting No. 06/2005-06 dated
28.09.2005 at 11-30 A.M., at Committee Room, Palika Kendra, NDMC. ( See Pages 2-5).




                                  COUNCIL‟S DECISION

                                        Confirmed.
                                                     2

                                   NEW DELHI MUNICIPAL COUNCIL
                                    PALIKA KENDRA : NEW DELHI

                     MINUTES OF THE COUNCIL‟S MEETING NO. 06/2005-2006
                                    HELD ON 28.09.2005.

                    MEETING NO.            :   06/2005-2006

                    DATED                  :   28.09. 2005
                    TIME                   :   11-30 A.M.
                    PLACE                  :   PALIKA KENDRA, NEW DELHI.

 PRESENT :

            1.        Smt. Sindhushree Khullar        :        Chairperson
            2.        Smt. Tajdar Babar,              :        Vice-Chairperson
            3.        Sh. Ashok Ahuja                 :        Member
            4.        Sh. Mohinder Pal Chawla         :        Member
            5.        Smt. Mohini Garg                :        Member
            6.        Sh. K.T. Gurumukhi              :        Member
            7.        Sh. Kehav Chandra               :        Secretary, N.D.M.C.


 ITEM            SUBJECT                                             PROCEEDINGS
  NO.
1 (C- 25)        Confirmation and signing of      Confirmed.
                 the minutes of last Council‟s
                 Meeting No. 05/2005-06 dated
                 26.08.2005 at 11-30 A.M., at
                 Committee    Room,     Palika
                 Kendra, NDMC.
2 (A-14)         Construction of Staff Quarters   Resolved by the Council that administrative approval
                 for service personnel sector-    and expenditure sanction is accorded to the
                 7,     Pushpa Vihar, Saket,      preliminary estimate amounting to Rs.6,73,46,000/-
                 M.B.Road, New Delhi.             for construction of staff quarters for service personnel
                                                  at Section-VII, Pushpa Vihar, Saket, M.B. Road, New
                                                  Delhi.
3 (A-15)         Construction of Navyug School    Resolved by the Council that the lowest tender of M/s
                 DIZ Area, Mandir Marg, New       Devi Construction Co. at their quoted rates and
                 Delhi. (Tenders thereof)         tendered amount of Rs.5,81,22,504/- is accepted.
4 (A-16)         9-B Suspense Stock during        Resolved by the Council that the lowest tenders of M/s
                 2005-06. Procurement of TMT      Rathi Super Steel Ltd. And M/s Rathi Udyog Steel Ltd.
                 steel confirming to IS:1786-     At their quoted rates is accepted and quantities be
                 1985 Grade Fe-415. (Tenders      divided between them equally for a tendered amount
                 thereof)                         of Rs.58,48,175/- each.
                                                 3


5 (C-26)    Naming of crossing of Janpath     The Council resolved to not accept the request to
            & Tolstoy Marg as STC Chowk.      name the crossing as STC Chowk.
6 (U-1)     Annual Estimate for the work      Resolved by the Council that administrative approval
            “Security      and     traffic    and expenditure sanction is accorded to estimate
            Services/Arrangements      at     amounting to Rs.242 lacs for the work of Security and
            NDMC Buildings under Group        Traffic Services / Arrangements at NDMC Buildings /
            Contract A to H for the year      Premises under Group Contract A, B, C, D, E, F, G & H
            2005-06.                          during the year 2005-06.
7 (O-3)     Audit Comments on the             Resolved by the Council that information regarding
            monthly Accounts for the          audit comments on Monthly Accounts for the period
            period October 2004 to            October 2004 to December 2004, as reported by the
            December 2004.                    Chief Auditor, is noted.
8 (D–14)    Investment policy of NDMC :       Information noted.
            Minutes of the meeting held
            under the said policy of the
            Council    laid   down    by
            Resolution No. 6(D-17) dated
            31st October, 2003 & 5(D-18)
            dated 25th November, 2003.
9 (D-15)    Investment policy of NDMC :       Information noted.
            Minutes of the meeting held
            under the said policy of the
            Council    laid   down    by
            Resolution No. 6(D-17) dated
            31st October, 2003 & 5(D-18)
            dated 25th November, 2003.
10 (C-27)   Hkkjr ljdkj ds dsUnzh; LokLF;     Resolved by the Council that the matter be examined
            lsok ;kstuk ¼lh-th-,p-,l-½ ds     in detail and a report on the same is to be put up
            vk/kkj ij ubZ fnYyh uxjikfydk     before the Council.
            ifj"kn~ ds deZpkfj;ksa dks
            fpfdRlk lqfo/kk miyC/k djkus ds
            laca/k esaa Jh v'kksd vkgwtk]
            fo/kk;d     }kjk  ubZ     fnYyh
            uxjikfydk Ikfj"kn~ vf/fu;e 1994
            dh /kkjk 23 ds varxZr IkzLrqr
            fd;k x;k IkzLrko%
11 (B-8)    Scheme for providing electric     Resolved by the Council that electric connections, as
            connections to J.J.Clusters in    per proposed methodology, be provided to 37 nos. JJ
            NDMC area on temporary            Clusters, as surveyed by Enforcement Department.
            basis.                            Further resolved that administrative approval and
                                              expenditure sanction is accorded to preliminary
                                              estimate amounting to Rs.2.25 cores, for which
                                              necessary funds be allocated out of Welfare Funds for
                                              providing necessary infrastructure.
                                              It was resolved by the Council that action for
                                              relocation of JJ Clusters, from NDMC area, be
                                              vigorously followed up by Director (Enforcement).
                                                4


12 (B-9)   Annual estimate for Operation    Resolved by the Council that administrative approval
           and Maintenance of Compost       and expenditure sanction to the estimate amounting
           Plant at Okhla and Electrical    to Rs.157 lacs, as mentioned below, is approved.
           incinerators at Charak Palika
           Hospital,   Palika   Maternity    S.No     Description           Heal of A/c   Amount
           Hospital     and    Veterinary       1     R/M of Compost        D-44-12       Rs.110 lacs
                                                      Plant
           Hospital.                            2     Setting    up    of   D.4.4.13      Rs.10 lacs
                                                      Compost Plant
                                                3     Building              C-14-15       Rs.8 lacs
                                                      Maintenance
                                                4     Maintenance      of
                                                      Incinerators
                                                i)    Charak       Palika   D-2-2-10-A    Rs.15 lacs
                                                      Hospital
                                               ii)    Palika    Maternity   D-2-2-A-12    Rs.7 lacs
                                                      Hospital
                                               iii)   NDMC          Vety.   D-3-1-7       Rs.7 lacs
                                                      Hospital
                                                      TOTAL                               Rs.157 lacs.

13(D-16)   Disbursement    of   Pensions    Resolved by the Council that :
           through ECS.                        a) The proposal of the department of
                                                   disbursement of pensions to municipal
                                                   pensioners / family pensioners through ECS is
                                                   approved ;
                                               b) The proposal of the department for dispensing
                                                   with the existing practice of mandatory
                                                   disbursement of pensions through SBI is
                                                   approved ;
                                               c) The Chairperson is authorized to constitute
                                                   the Sub-Committee to recommend the terms
                                                   and conditions on which ECS facility would be
                                                   arranged with one or more banks as well as
                                                   the names of bank(s) for this purpose ; and
                                               d) The Chairperson is authorized to take the final
                                                   decision on recommendations of the Sub-
                                                   Committee referred to at (c) above and
                                                   execute the necessary agreements with the
                                                   bank(s) to whom the responsibility of
                                                   disbursement of pension through ECS may be
                                                   entrusted.
14 (E-5)   Hiring of 16 No.s Private        Resolved by the Council that administrative approval
           tippers/trucks for removal of    and expenditure sanction is accorded amounting to
           garbage in NDMC area.            Rs.1.52 crores for the work of hiring of 16 nos. private
                                            tippers / trucks for removal of garbage in NDMC area.
15 (E-6)   New Scheme - CHEF CART           Resolved by the Council that the recommendations as
                                            mentioned in para 13 of the preamble, is approved.
16 (K-3)   Grant-in-aid to NDMC for         Resolved by the Council that the proposal of asking
           welfare of Dhobi Ghats/Samaj     Delhi Government, for grants upto Rs. 15 lacs as
           under the scheme of welfare      subsidy, for electricity and water consumption at
           of SC/ST.                        Dhobi Ghats, under the scheme of welfare of SC/ST, is
                                            approved.
                                                 5


17 (L-5)    Licence fee of Pan Tharas,       The Council welcomed the Chief Minister‟s observation
            Kiosks, Stalls etc.              for review of the policy.
                                             Resolved by the Council that the item be deferred and
                                             the issues be review in detail by a Committee, taking
                                             into account the variations involved i.e. stalls & kiosks
                                             and other tharas.
18 (L-6)    Review of Estate Policy.         After detailed discussion, it was decided by the Council
                                             that the department will examine the matter further,
                                             taking into account full background of the terms of
                                             allotment, land rates and market wise status.
                                             Further resolved by the Council that the exercise, on
                                             the lines suggested above, will begin for Palika Bazar
                                             immediately.
19(D-17)    Investment policy of NDMC :      Information noted.
            Minutes of the meeting held
            under the said policy of the
            Council    laid   down    by
            Resolution No. 6(D-17) dated
            31st October, 2003 & 5(D-18)
            dated 25th November, 2003.
20 (C-28)   Contracts/Schemes involving      Information noted.
            an expenditure of Rs. 1 Lac
            but not exceeding Rs. 50 Lacs.
21 (C-29)   Action Taken Report on the       Information noted.
            status       of     ongoing
            schemes/works approved by
            the Council.
22 (M-5)    Shifting of Primary School at    Resolved by the Council that the valuation of school
            Sher Shah Mess.                  building u/s 141 of NDMC Act, 1994, be carried out.
23 (M-6)    Providing free education and     Resolved by the Council that :
            fee text book to Girl students      a) Council will provide free text books to girl
            from Class IX to XII.                   students from IX to XII class.
                                                b) For the year 2005-06 the cost of the books
                                                    amounting to Rs.5.10 lacs approx. shall be
                                                    reimbursed to girl students from IX to XII
                                                    classes.
24 (C-30)   Resolution No.10(C-16) dated     Information noted.
            26.07.2004 moved by Smt.
            Tajdar       Babar,       Vice
            Chairperson, NDMC, regarding
            pay of contract employees.




 ( KESHAV CHANDRA )                                          ( SINDHUSHREE KHULLAR )
     SECRETARY                                                     CHAIRPERSON
                                                 6

ITEM NO. 2 (C-32)


1.      Name of the subject/Project

        Relief to the victims of the earthquake in Jammu & Kashmir.

2.      Name of the Department

        Coordination Department.

3.      Brief history of the subject/project:

An earthquake of magnitude 7.4 on Richter scale occurred on 8 th October, 2005 at 0920 hours
with its epicentre near Muzaffarabad in Pakistan. Because of its impact, large parts of the State
of Jammu and Kashmir were affected causing loss of lives and extensive damage to property.
The earthquake also affected some parts of Punjab and Himachal Pradesh and its impact was felt
in most parts of Northern India. The State of Jammu and Kashmir has been the worst affected.
Uri and Tangdhar areas in Baramulla and Kupwara districts bore the brunt of the earthquake and
reported heavy casualties in terms of human lives and extensive damage to property. There has
been slight deterioration in the weather conditions in the State because of scattered rains in parts
of Jammu and Kashmir including in Uri and Tangdhar areas. There has also been a decline in the
temperature. 1,297 persons are reported so far to have lost their lives due to the earthquake.
6,266 persons (5,796 in Srinagar Division, 148 in Jammu Division and 322 Defence and Central
Para Military Forces personnel) are reported to be injured. 21 BRO personnel are still reported
missing. 32,723 buildings/houses - 31,809 in Srinagar Division and 914 in Jammu Division - are
reported to have been damaged. These figures include completely as well as partially damaged
structures.

4.      Detailed proposal on the subject/project:

In past also NDMC has contributed generously for the victims of natural disasters. Rs. 1.0 crore
was contributed by NDMC towards Rajasthan & Gujrat Drought Relief Fund. In the year 2001, an
amount of Rs. 2.0 Crore was given for the Gujrat Earthquake. Similarly, Rs. 2.0 Crore & Rs.1.0
Crores were contributed by NDMC towards Orissa Cyclone & Tsunami Relief respectively.

In view of the situation mentioned above, an amount of Rs. 1.0 Crore is required to be released
for the earthquake victims.

5.      Financial implications of the proposed project/subject:

The amount shall be debitable to D.10(ii) Head where there is a provision of Rs.1.50 Crores.

6.    Implementation schedule with timeliness for each stage including internal
proceeding:

After passing of resolution, the amount will be transferred to Prime Minister Relief Fund.

7.      Comments of the Finance Department on the subject:

The Finance Department has opined that “ It has in principle no objection for providing relief to
J&K earthquake victims provided it is covered under the NDMC Act, 1994. The question of
admissibility is to be decided by Law Department.”
                                                 7



8.      Comments of the department on comments of Finance Department:

                No Comments.

9.    Details of previous Council Resolutions, existing law of Parliament and
Assembly on the subject:

Earlier also during various natural calamities occurred in different parts of the country such as
cyclone in Orissa, earthquake in Gujrat, tsunami disaster in the costal parts of the country etc.,
NDMC contributed generously towards the relief fund for the victims after passing resolution.

10.     Comments of the Law Department on the subject/project:

        Law Deptt. has opined as follows:-

It is on record that contribution were given earlier as under:

i) 2000-2001- Rajasthan, Gujrat Drought Relief Fund - Rs.1 Crore.
ii) Gujrat Earthquake Relief Fund – Rs. 2 Crores
iii)Orissa Relief Fund – Rs. 2 Crores
iv) 2004-2005 – Tsunami Relief Fund – Rs.1 Crore.

There appears nothing in Act to show that Council cannot contribute for National cause or refuse
to contribute in cash, kind or through manpower and Council has been doing its best to
contribute for this national cause and there is a regular head of account for such contribution in
the budget under “ Social and Development Services”. This head of account is being operated up
and must have been created as the same being payable under NDMC Act.

11.     Comments of the Department on the comments of Law Department:

No comments.

12.     Recommendation:

It is proposed that said amount may be released from the budget head of NDMC to Prime
Minister Relief Fund for the victims of earthquake in Jammu & Kashmir.

13.     Draft Resolution:

The Council on 26.10.2005 resolved to donate Rs.1.0 Crore in Prime Minister Relief Fund towards
relief to the earthquake victims of Jammu & Kashmir.

                                     COUNCIL‟S DECISION

        Resolved by the Council that approval for donation of Rs. One Core from NDMC Funds in
Prime Minister Relief Fund towards the relief to the earthquake victims of Jammu & Kashmir is
accorded.
    Further resolved by the Council that the action be taken in anticipation of confirmation of the
minutes.
                                                 8

ITEM NO. 3 (D-18)

   1. Name of the subject/proposal: Adoption of General Financial Rules-2005

   2. Name of the Department/departments concerned: Finance Department

   3. Brief history of the subject/project:         Central Government first issued General
      Financial Rules in 1947 and were in the form of executive instructions. These were
      subsequently modified and issued as General Financial Rules, 1963. Over the last four
      decades, these GFRs had to be amplified and supplemented by various decisions of the
      Government of India.      Many of the rules had also become redundant.             These
      developments including a rapid growth of alternative service delivery systems,
      developments in information technology, outsourcing of services and liberalization of the
      system of procurement, accounting and disposal of goods in line with the international
      practices necessitated an overall review of the General Financial Rules, 1963. A Task
      Force was set up by Government for this purpose. The report submitted by the Task
      Force was widely circulated to all the Departments and Ministries and their suggestions
      were duly considered for making appropriate changes.

               General Financial Rules, 2005 have evolved as a result of the wide consultations
       and extensive review of the Government. The rules have been simplified and put in a
       logical sequence for easy comprehension. The appendices and forms of General
       Financial Rules, 1963 have also been comprehensively reviewed by the Task Force but
       for the sake of convenience and to avoid confusion, the existing form numbers have
       been retained.

               Provisions regulating advances to government servants have been excluded from
       GFRs as these are distinct from direct government expenditure. These provisions have
       been issued separately as a compendium.

                It is expected that General Financial Rules, 2005 will provide greater flexibility to
       officers in transacting government business while ensuring accountability commensurate
       with responsibility at different levels of Government.

   4. Detail Proposal on the subject/project: Not applicable

   5. Financial implications of the proposed project/subject: Not applicable

   6. Implementation schedule with timeliness for each stage including internal
      processing: Not applicable.

   7. Comments of the Finance Department on the subject: Finance Department has
      no objection to adoption of GFR 2005.

   8. Comments of the Department on comments of Finance Department : Not
      applicable.

   9. Legal implication of the subject/project: No legal implications are involved.

   10. Details of previous Council Resolutions, existing law of Parliament and
       Assembly on the subject. Not available.
                                             9

   11. Comments of the Law Department on the subject/project: Not applicable

   12. Comments of the Department on the comments of Law Department : Not
       applicable

   13. Recommendations: Provisions of GFR 2005 may be adopted in NDMC so far the same
       do not come in conflict with NDMC Act, 1994, Business bye-laws applicable to regulate
       business of NDMC, rules and departmental orders issued by the Chairperson and/or the
       Council from time to time. Financial powers already delegated to various officers of
       NDMC will remain unchanged.

   14. Draft Resolution: Resolved by the Council that provisions of GFR 2005 be adopted in
       NDMC so far the same do not come in conflict with NDMC Act, 1994, Business bye-laws
       applicable to regulate business of NDMC, rules and departmental orders issued by the
       Chairperson and/or the Council from time to time. Financial powers already delegated to
       various officers of NDMC will remain unchanged.




                                    COUNCIL‟S DECISION

         Resolved by the Council that provisions of GFR 2005 be adopted in NDMC so far the
same do not come in conflict with NDMC Act, 1994, Business bye-laws applicable to regulate
business of NDMC, rules and departmental orders issued by the Chairperson and/or the Council
from time to time.
         Further resolved by the Council that financial powers already delegated to various
officers of NDMC will remain unchanged.
                                                10

ITEM NO. 4 (A-17)

1.    Name of the subject/project
      Providing road signages on BOT basis in NDMC area.

2.    Name of the department.
      Civil Engineering Department Zone-I.

3.    Brief History of the project.
      M/s. Advert Communications have requested for providing road signages with advertising
      box on experimental basis in NDMC area. Accordingly, with the approval of the
      Chairman, one road signage was also provided at Ashok Road near GPO free of cost with
      no advertising rights on the sample. The sample was seen by the Chairman and it was
      further desired that the same may be examined by FA and CA also.

      Accordingly, the sample was seen by Director(Accounts) and Dy.Chief Architect who have
      suggested certain changes in the sample. Accordingly, CA has been requested to issue a
      modified design.

      The case was then noted to the Council for consideration and decision, Council vide
      Reso. No.3(xv) dated 11.10.02 resolved as under: -

      i)         Being a new concept, this may be taken up as a pilot project for providing 50
                 nos. road signages on BOT basis for three years.

      ii)        Design will be modified/finalized by CA indicating area of commercial
                 advertisements and social messages.

      iii)       The roads for putting signage will be identified by a sub-committee comprising of
                 FA, CA, CE(E)-II and CE(C)-II.

      iv)        Scope of work, terms & conditions and license fee etc. will be negotiated by the
                 sub-committee under the chairmanship of Secretary with M/s.Advert
                 Communications who have provided the sample.

      As per the resolution, the sub-committee comprising of FA, CE(C)-II, CA and CE(E)-II
      were to negotiate on location of signage, design, terms & conditions and license fee to
      be paid by the firm.

      The FA had that Secretary should head the sub-committee on these issues.

      Accordingly, the sub-committee headed by Secretary had met on 25.10.02, 28.10.02 and
      29.10.02 morning. During the meeting, the design provided by the firm as well as the
      design prepared by CA were discussed and deliberated.


      The sub-committee recommended as under: -

             “1. It will not be possible to provide cubical signages as has been installed by the
                 firm.
                                     11

 2. Depending upon the location, it may not be possible to have uniform design of
    all the locations. However, it was decided that the design should be uniform and
    should be such that it could be provided in all the 50 locations.

 3. The one side face for commercial advertisement should not be more than 5x3 ft.
    and the advertisement area can be allowed on both sides with back-litting thus
    with a total area of advertisement as 30 sq.ft.

 4. The electric connections shall be provided from the nearest general supply
    distribution pillar mains with U.G. cable and actual cost shall be paid by the firm.

 5.    The firm shall carryout necessary earthing of each of the road signage at its
      own cost.

 6. The electric consumption of each signage should not exceed 150 watts and fixed
    electrical charges will be paid by the firm based on 10 hours use/day on
    commercial tariff of NDMC.

 7. All maintenance, replacement of cables, CFL lamps, Timer switch, wiring, etc.
    shall be undertaken by the firm at its own cost.

 8. No claim whatsoever for non-functioning of signages shall be entertained by
    NDMC.

 9. Thefts/pilferage of any item shall be to the firms account & NDMC shall not be
    responsible to give any compensation on these accounts.

 10. A sample design was considered feasible which gives an area of 30 sq.ft. for
     advertisement i.e. 15 sq.ft. on either side and around 10 sq.ft. area on one side
     for name of the road.

 DETERMINATION OF LICENSE FEE:

 The Committee deliberated in detail to come out with the license fees to be charged
 for the road signages. It was felt by the Committee that without any quantitative
 information of the market trends of the rates of advertisements it would be better to
 extrapolate the market rates by using the data of the license fees offered to NDMC
 for its various projects like Bus-Q-Shelters and toilets.

 1. In the case of Bus-Q-Shelters, earlier we had got the revenue as follows: -
 .
 a   Total area of advertisement in 8 bus-q-shelters           8x17=136 sq.m
 b. Total license fee per month per sq.m.                      Rs.3,08,650/-
 c.  License fee per month per sq.ft.                          Rs.211/- per sq.ft.

2.    The rate which had been offered recently in the case of newly constructed 2 bus-
      q-shelters are as follows: -

a.     Total area of advertisement in bus-q-shelters             2x15=30 sqm.
b.     Total license fee per month                               Rs.46,000/-
c.     License fee per month per sq.m.                           Rs.1502/-
d.     License fee per month per sq.ft.                          Rs.140/-
                                            12

  3.     The rates which have been offered to us in the case of BOT toilets are
         as follows: -

    a.     Total area of advertisement                       19.14+16.62=35.76 sq.m
    b.     Total license fee per month for two toilets       Rs.1,02,800/-
    c.     License fee per month per sq.mt.                  Rs.2875/-
    d.     License fee per month per sq.ft.                  Rs.267/-

        It may be mentioned that the license fee as communicated above are for the
structures which have been built by NDMC at its cost and the contractors are to maintain
these facilities and get revenue for advertisement.

       The average license fee per sq.ft. works out to Rs.211+267+140=618-
3=Rs.206/-.

         In the instant case the firm is to invest on creating structures, electricity charges
as well as running and maintenance charges. It may be mentioned that the average
license fee as communicated above also covers maintenance and operational cost. In
the instant case, if we go by the average market rate as Rs.200/- (apporox) per sq.ft.,
revenue/license fee expected to ;be paid to NDMC by the firm should be Rs.200x30
which works out to Rs.6000/-. However, the spread over cost of capital investment on
providing the structures needs to be reduced. The same was discussed in detail during
the meeting including the expected market license fee as mentioned above. The
expenditure per month on capital investment as discussed emerged as under: -

CAPITAL INVESTMENT

          i)      Cost of structure – Rs.30,000/-.

          ii)     Cost of providing electric connection as well as restoration – Rs.20,000/-.

          iii)    Total – Rs.50,000/-.

          iv)     Cost per month(spread over 3 years)-Rs.1390/-.

          v)      Interest @ 1% per month-Rs.500/-.

          vi)     Total-Rs.1890/-.

          vii)    Sundries and miscellaneous expenditure-Rs.110/-.

          viii)   Total – Say Rs.2,000/-.

       Therefore, the expected license fee should be Rs.6000-2000=Rs.4,000/- per
month/per signage. Which is Rs.133/- per sq.ft./per month/each road signage.

       It was also decided by the sub-committee that the structure should be either
heavy-duty aluminum anodizing or it would be of the stainless steel.”

        The above recommendations of the sub-committee were approved by the
Chairperson and Secretary with the approval of the Chairperson sent the file to Finance.
                                        13

        Finance had examined the case more than once on 20.11.02 and then on
10.3.03 when it accorded its concurrence to negotiate as under: -

        “In view of minutes recorded by the Chairperson at „xx‟ on page-14/N, we advise
        the department to take action as proposed at „AA‟ on 14/N i.e. negotiations with
        M/s. Advert Communication subject to checking of cost element as detailed at „Y‟
        on page-8/N, on the basis of which L/fee has been proposed, from SSW, and
        having views of Dir.(Enf.) and L.A. on the issue as clarified at sr.No.4 of page-
        13/N.”

        The Chairperson on 21.3.03 approved to conduct negotiations by sub-committee
under the chairmanship of FA with CE(C), CA, LA, CE(E), Dir. (Fin), Dir.(Enf.) and SE(RM)
as members. The file was sent back by the Finance after four months and it was desired
that the case may be examined by Dir. (Enf.).

        The file was shown to Dir.(Enf.). Director (Enf.) offered comments as under: -

“ The Hob‟ble Supreme Court of India in the case of “M.C. Mehta versus Union of India &
Ors” vide orders dated 20.11.1997 issued directions to this effect that all road side
hoardings to be removed not later than 22.11.1997.

        The Hon‟ble Court further stated in its order dt. 20.11.1997 that : -

        “The civic authorities including DDA, the railways, the police and
        transport authorities, are directed to identify and remove all hoardings
        which are on road-sides and which are hazardous and a disturbance to
        safe traffic movement.        In addition, steps be taken to put up
        road/traffic signs which facilitate free flow of traffic.”

          The Hon‟ble Supreme Court of India vide its order dated 10.12.1997 further
clarified as under: -

        “It is obvious that every hoarding, other than traffic signs and road
        signs on the road-sides have to be removed irrespective of its kind
        every hoarding irrespective of whether it is on the road-side or not
        which is hazardous and a disturbance to safe traffic movement so as to
        adversely affect free and safe flow of traffic is required to be identified
        by the authorities and promptly removed.”

        In the meantime, a letter was received from the office of Chief Minister
forwarding the request of the company M/s.Advert Communications regarding long
pending issue for providing 50 nos. road signages on BOT basis as a pilot project and the
file was put up to the Chairperson when the proposal was again approved by the
Chairperson with the remarks as under: -

        “Approved subject to list of proposed locations being shown”

        The sub-committee headed by Secretary again met on 20.1.05, 25.2.05, 29.3.05
and. 1.4.05. During these meetings the site selection by a sub-committee comprising of
CA, CE(C), SE(E) was also finalized and it was decided that the financial negotiations may
be conducted by CE(C-I) in his chamber since all other issues were resolved.
                                       14

         The negotiations were conducted when it was recommended to accept the offer
with a license fee of Rs.4000/- per month per signage for a period of five years. In
addition, they would keep watch and ward and cleaning of all the NDMC road signages in
the vicinity. The representative of the finance deptt. did not sign the negotiation note.

4.      Detailed proposal on the subject/project.

                There had been need to provide a proper signage system in NDMC area
        on rotaries since there is radial road system with larger rotaries. It took more
        than a year to develop suitable signage system at the rotaries, which should
        meet the requirement of Indian Road Congress as well as aesthetic need of elite
        urban area like NDMC being Capital of India.

        The three boards are proposed to be provided as per details given below: -

        Sign board-1.           60 to 100 mt. before the rotary while approaching to the
                                rotary as per design plan-A (See page 17). This will
                                show details of all the roads joining the rotary.

        Sign board-2.           This signage will be provided on the rotary berm
                                between two rotaries and will shown three consecutive
                                roads on the rotary for exiting as per plan-B (See
                                page 18)..

        Sign board-3.           These signage will be provided on the island of the road
                                and will show the name of the road in four languages as
                                per plan-C (See page 19).

                The sign boards at Sr.No.1 & 2 shall be provided by NDMC at its cost
                whereas signage at Sr. No.3 is proposed to be provided by this firm on
                BOT basis.

                All the three signage would be in stainless steel with retro- reflective
                signs.

                The signage will have triangular display area with 15 sq.ft. area on each
                side and one side will have social message in rotation.

                The display panel shall be backlit for which the firm shall obtain a
                separate electric connection.

5.      Financial implication of the proposed project.

        The cost of signages on BOT is estimated to Rs.60,000/- per signage. In addition
        there will be cost of electric connection & consumption, watch and ward and
        maintenance. NDMC will not be spending any amount, however, NDMC will get
        Rs.4000/- per month per signage i.e. Rs.2.00 lacs per month and in addition will
        also get the facility of cleaning and watch & ward for two signages to be
        provided by NDMC at its cost. This will save lot of expenditure on watch & ward
        and cleaning operation. The license fee rates have been compared with the Bus-
        Q-Shelters in the six last contracts. In these six cases, the bidder did not invest
        anything on the structure of the Bus-Q-Shelters. The average license fee in all
        the six cases worked out to Rs.155/- per sq.ft. The license fee rates so
                                   15

     negotiated with the firm M/s. Advert Communications are quite favourable if
     factor on the cost of structure is considered.

6.   Implementation schedule with timeliness for each stage including
     internal processing.

     After approval of the Council, M/s. Advert Communication shall be issued letter
     of award. They will sign the agreement within 10 days after issue of award
     letter. Thereafter, they will be completing the construction work within 45 days
     and commission the project. It can be presumed that thereafter, NDMC would
     start getting revenue irrespective of the commissioning of the project.


7.   Comments of the Finance Department on the subject.

     Finance Deptt. are of the opinion that matter should be again placed before the
     Council for reconsideration of its earlier decision on the following grounds: -

     a. Awarding the project on a single tender basis is not in accordance with the
        rules and standards of propriety.
     b. There is sufficient expertise available for erecting road signage on a
        competitive basis.
     c. The scope of the project is too large to characterize it as a pilot project.
     d. The concurrence of the Finance accorded earlier was a qualified one and
        relied heavily on the then Chairperson‟s remarks, which by itself were not
        emphatic and leaned rather on the Council‟s decision.

     The Note of Finance is enclosed at Annexure „X„ (See page 20).

8.   Comments on the comments of Finance Department.

     It is submitted that;

     a)      This is a pilot project and is proposed to be awarded as a new concept
             which has helped NDMC to develop suitable design for Road Signages
             and to experiment with same without incurring any expenditure. In
             additioin, NDMC will be getting Rs.2.00 lacs per month. License fee of
             Rs.4,000/- per signage per month which if compared on per sq.ft. basis
             is higher than the license fee quoted and award after call of tenders in
             case of six different contracts on Bus-Q-Shelters as per Annexure
             „Y„(See page 21).
     b)      The concept was given by this firm and after lot of input and with the
             assistance of this firm, a suitable design signage system has been
             developed.
     c)      The signages are being provided only on eleven rotaries and 50 sign
             boards. There are 50 no. of rotaries in NDMC area. Based on the
             experience and effect on these eleven rotaries, further action will be
             taken on other rotaries.
     d)      The proposal has the approval of the Council vide No.3(xv) dated
             11.10.2002 and has been approved by three different Chairpersons.
                                     16


9.     Legal implication of the subject/project.

       The opinion of Law Deptt. /L.A. and Director (Enf.) have been obtained and
       there is no law point involved in signages as has been advised by LA.

10.    Details of previous Council Resolutions, existing law of Parliament and
       Assembly on the subject.

       The Council has already approved for providing 50 signages as per
       Reso.No.3(xv) dated 11.10.02.

11.    Comments of the Department on the comments of Law Department.

       There are no comments from Law Deptt.

12.    Recommendation.

       The case may be noted to the Council to accept the negotiated offer of M/s.
       Advert Communications at their cost on BOT basis for a period of five years for
       providing 50 nos. road signages at eleven rotaries with 30 sq.ft. of space for
       commercial advertisement and 15 sq.ft. for social message as per direction of
       the NDMC. M/s. Advert Communications have also to pay Rs.4,000/- per month
       per signage and will also provide watch & ward for signages provided by NDMC.


Draft Resolution.

        Resolved by the Council to accept the offer of M/s. Advert Communications for
providing road signages on BOT basis in NDMC area at License fee @ Rs.4,000/- per
signage per month for a period of five years.


                          COUNCIL‟S DECISION


                                  Deferred.
           17


ANNEXURE
           18


ANNEXURE
           19


ANNEXURE
           20


ANNEXURE
           21


ANENXURE
                                             22

ITEM NO 5(C-33)

MINUTES OF THE MEETING OF HEALTH, SANITATION & MAINTENANCE COMMITTEE
HELD ON 22.09.2005.




       Minutes of the Meeting of the Health, Sanitation and Maintenance Committee, held on

22nd September 2005, at 3rd Floor, Committee Room, Palika Kendra, NDMC duly approved by the

Chairperson, NDMC, are placed before the Council for information (See pages 23 – 26 ).



                                  COUNCIL‟S DECISION

                                     Information noted.




( KESHAV CHANDRA )                            ( SINDHUSHREE KHULLAR )
    SECRETARY                                           CHAIRPERSON
                                              23



                               NEW DELHI MUNICIPAL COUNCIL
                                PALIKA KENDRA : NEW DELHI

MINUTES OF THE MEETING OF HEALTH, SANITATION                            AND    MAINTENANCE
COMMITTEE HELD ON 22.09.2005 AT 11.00 AM.

      Present:-

      1.      Smt. Sindhushree Khullar         :       Chairperson, NDMC
      2.      Smt. Tajdar Babar                :       MLA & Vice Chairperson, NDMC
      3.      Sh. Ashok Ahuja                  :       MLA & Member, NDMC
      4.      Sh. Mohinder Pal Chawla          :       Member, NDMC
      5.      Smt. Mohini Garg                 :       Member, NDMC

      A.      Points raised by Smt. Tajdar Babar, Vice-Chairperson:-

  1. Drainage and sewer lines are running together and this is causing choking of sewers.
     CE(C-I) informed that only at few places they are running together and for most of the
     part they are separate. However, it was desired that action will be taken to separate
     drainage and sewer lines.

  2. All markets and places of worships are to be cleaned twice daily during the festival
     season.

  3. In Khan Market Civil Engineering Department has to carry out necessary civil works to
     maintain proper roads & footpaths. Boundary wall is to be repaired and all potholes in
     the market and near religious places to be repaired.

  4. It was informed by the Vice Chairperson that many trees have been uprooted in the past
     15 days due to heavy downpour and Horticulture Department has to take action for its
     removal.

  5. The list of all selected Safai Karamcharis on contract basis is to be displayed properly and
     a copy of the same to be sent to all members.

  6. A Committee of Officers under the chairmanship of Member is to be constituted for
     different areas for planning and carrying out improvements in civic amenities to be
     provided in the area.

  7. The condition of main roads at Golf Links is in very poor shape.          Civil Engineering
     Department has to take action for repairing it.

  8. Director(Enf.) has to take action against unauthorized persons selling flowers and
     bouquets in Bengali Market.

  9. It was also reported that some people have encroached the pathway near Sujan Singh
     Park by constructing shops. Action is to be taken immediately to remove all these
     encroachments.

  10. She asked for a list of all malis(area-wise) working in NDMC areas.
                                            24

    B.      Points raised by Sh. Ashok Ahuja, MLA & Member, NDMC:

1. Extensive grass cutting is required to be taken before festival season. He also suggested
   that this is to be made a routine.

2. Though tree plantation was done near Safdarjung Airport, tree guards were not provided
   due to which stray cattle have destroyed most of the plants. In future, proper care
   should be taken to provide tree guards.

3. At Aurobindo Marg near Yusuf Sarai, BOT basis toilets should be constructed for the
   convenience of the people. It will make this place neat and clean.

4. The present speed breaker at Yusuf Sarai near Green Park is required to be replaced by a
   smoother one as the present one is causing many accidents.

5. The Swimming Pool in Sarojini Nagar is required to be maintained properly.

6. The buildings of schools of NDMC are in very poor state and proper maintenance is
   required. Also the bathrooms in these schools are either insufficient or are in very bad
   shape. Water connection has not been provided in these toilets due to which the present
   toilets are not in a condition for use. Drinking water facility is also not proper and tanks
   are not cleaned regularly. SE(BM) may make a comprehensive plan for improvement of
   all these infrastructure in schools in consultation with Director(Edn.) and get the work
   done in a time bound manner.

7. The dustbins on main roads and in the colony roads are in a very dilapidated state and
   most of them are broken. It should be properly painted and the broken dustbins should
   be replaced.

8. He also suggested that court case of Chanakya Cinema should be represented properly in
   the court as defendant may move to court for stay against the present order.

9. He pointed out that minutes of the meeting of HODs & Zonal Officers should also be
   forwarded to all members.

    C.      Points raised by Smt. Mohini Garg, Member, NDMC:

1. Public Health Department is required to take action for proper and timely removal of
   garbage from all places.

2. The present place available for the office of Road Enquiry at Golf Links is insufficient and
   thus it is required to be shifted to some other place.

3. She requested that the minutes of the meeting should also be circulated in hindi in view
   of the “ Hindi Pakhwara” being organized in Govt. offices.

4. Electricity problem is required to be tackled properly. She also raised the demand for
   restarting the canteen.
                                                 25

        D.       Points raised by Sh. M.P. Chawla, Member, NDMC

   1. He suggested that grass on road-berms at main roads should be maintained uniformly on
      a particular road to give a better look.

   2. He stressed for a better coordination between MTNL, IGL & NDMC during the
      construction of the road so that after construction, digging of roads should not take
      place. He also asked for changing of broken and damaged dustbins from the entire area
      of NDMC with new ones.

   3. He also mentioned that sweepers are not using wheel barrows to carry swept material to
      dustbins. They are simply disposing off the material near the divider of the road. He
      also suggested that wheel barrows should be painted and name of the NDMC should
      appear on them. He also stressed for the use of uniforms by Safai Karamcharis on duty.

   4. The field staff of Health Department should visit field and find out the persons who are
      regularly throwing garbage outside the dustbins for challaning them.

   5. Restaurants in markets should throw their garbage in dustbins by packing them in black
      polythenes. A formal letter from office of MOH should go to the owners of restaurants.

   6. All Safai Karamcharis are required to be given proper instructions about the method of
      working in the area.

   7. At many places grass has grown and has covered open drains which is giving rise to
      mosquito breeding. Proper care is to be taken against the mosquito breeding in the
      areas from where kabaries are operating. This problem is also to be tackled in all JJ
      clusters.

   8. Back-lanes are also required to be properly constructed. Entrance points should be made
      attractive.

   9. Nehru Park near Ashoka Hotel to be beautified. Beautification work of all flyovers of
      NDMC should be taken.

   10. Proper pruning of trees should be done. Grass should be planted near the kacha portion
       near roots of threes at main road.

   Chairperson informed the members about some of the developments of different
departments:-

   1.        Khushak Nallah: A detailed estimate is in process and is likely to be prepared shortly.

   2.        Landscape Architects have been appointed for the beautification of the major roads
             like Sardar Patel Marg, Mother Teressa Crescent etc.

   3.        Chairperson informed that DJB has been requested to provide meters at intake
             points so that proper billing for payment will be made.

   4.        Chairperson also informed that Electricity Department is changing cable lines of 30
             transformers in the NDMC area.

   The Chairperson further gave following directions to HODs:-
                                                 26


     1. All concerned departments are required to take timely and proper action for cleanliness
        during the festival season.

     2. Electricity Department will study the requirement of electricity in the area and deficiency
        in the present system and submit a report suggesting steps to be taken to improve the
        availability of electricity in future.

     3. As per data received, the availability of water is increased but some areas are still facing
        problems. A study is required to be done by Water Supply Division to rectify this
        problem.

     The meeting ended with a vote of thanks to the Chair.




          ( KESHAV CHANDRA )                                       ( SINDHUSHREE KHULLAR )
                SECRETARY                                                CHAIRPERSON



To

     1.      All Senior Officers
     2.      All HODs
     3.      Members of NDMC



Copy to :

     1.      PS to Chairperson
     2.      PS to Secretary

				
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