ROSE-HULMAN INSTITUTE OF TECHNOLOGY 0
TRAVELER NAME/ADDRESS or CAMPUS MAIL #
TRAVEL/ENTERTAINMENT/EXPENSE REPORT Effective 7/1/2008
Attach bill or itemized receipt for items of $25 or more
2008 - 2009
Department
Reason for RHIT Trip & Destination: FUND ORG
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Enter MM/DD/YY Enter Date MM/DD/YY Transportation (Airline, etc.) Lodging - Hotel & Tax including tips Breakfast Lunch Dinner Business Mtg Meals (note guests on receipt) Telephone Auto: Personal Mileage enter actual miles Rental Vehicle Other (Taxis, Tolls, Parking, rental fuel, etc) Additional Mtg. Expense e.g. AV Equip, Materials Other (Explain) Other (Explain) Prepaid Conference/Regis. Fee Prepaid Other 7/5/08 7/5/08 7/5/08 TOTALS 0
% Allocation
NET TOTAL # -
100% 6241 6240 6243 6243 6243 6231 6244 6242 6242 6242 6236 -
0% -
Activ Code
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TOTAL this page
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Cash Advance to Employee
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I certify that the above expenses were incurred for Institute related activities and I have not received previous reimbursement for them.
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Authorization Signature
Prepaid Expense by RHIT
Date
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Authorization Signature
Date
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Employee Signature Date
Authorization Signature
Amount due to RHIT Amount due to Employee
Date
Directions for completing your Rose-Hulman Institute of Technology Travel/Entertainment Expense Report
1. Use only one expense report per trip if possible 2. Enter Fund and Org in top right hand box 3. If allocation is shared between orgs, please note percentage for each org otherwise leave at 100% 4. Record the expense in the appropriate column/date 5. Complete all required information 6. Attach all original receipts 7. Obtain all necessary approval signatures (department head or budget coordinator of each org used) 8. Submit completed form to Accounts Payable (CM23) within fourteen days of returning from Institute business trip
6. If applicable, enter Corporate American Express charge in appropriate box and total AMEX charges in AMEX colomn Any expense reporting with missing or incorrect information will be returned and must be corrected before reimbursement is processed. Due to accounting system control requirements, no handwritten reports will be processed and will be returned. If you have any questions regarding the expense report, please contact the Accounts Payable Coordinator at ext. 8256
Tip: Consider completing a blank expense report daily while traveling.