Get documents about "MIRACOSTA COMMUNITY COLLEGE DISTRICT SAN DIEGO COUNTY REPORT ON AUDIT
Document Sample
MIRACOSTA COMMUNITY COLLEGE DISTRICT
SAN DIEGO COUNTY
REPORT ON
AUDIT OF FINANCIAL STATEMENTS
AND SUPPLEMENTARY INFORMATION
INCLUDING REPORTS ON COMPLIANCE
June 30, 2003
MIRACOSTA COMMUNITY COLLEGE DISTRICT
AUDIT REPORT
June 30, 2003
CONTENTS
Page
INDEPENDENT AUDITORS’ REPORT ................................................................... 1-2
MANAGEMENT’S DISCUSSION AND ANALYSIS ............................................... 3-15
BASIC FINANCIAL STATEMENTS:
Statement of Net Assets .............................................................................................. 16
Statement of Revenues, Expenses and Changes in Net Assets................................... 17
Statement of Cash Flows............................................................................................. 18-19
Statement of Fiduciary Net Assets.............................................................................. 20
Statement of Changes in Fiduciary Net Assets ........................................................... 21
NOTES TO FINANCIAL STATEMENTS ................................................................. 22-38
SUPPLEMENTARY INFORMATION:
History and Organization ............................................................................................ 39
Schedule of Expenditures of Federal Awards............................................................. 40
Schedule of State Financial Assistance – Grants and Entitlements ............................ 41
Schedule of Workload Measure for Program-Based Funding .................................... 42
Reconciliation of Annual Financial and Budget Report With Audited
Fund Balances ........................................................................................................ 43
Schedule of General Fund Financial Trends and Analysis ......................................... 44
Notes to Supplementary Information .......................................................................... 45
Report on Compliance and on Internal Control over Financial Reporting Based on
an Audit of Financial Statements Performed in Accordance with Government
Auditing Standards................................................................................................. 46-47
Report on Compliance with Requirements Applicable to Each Major Program and
on Internal Control over Compliance in Accordance with OMB Circular A-133 . 48-49
Report on State Compliance ....................................................................................... 50-52
Schedule of Findings and Questioned Costs – Summary of Auditor Results............. 53
Schedule of Findings and Questioned Costs Related to Basic Financial Statements . 54
Schedule of Findings and Questioned Costs Related to Federal Awards ................... 55
Status of Prior Year Findings and Questioned Costs .................................................. 56
Chairman
ROYCE A. STUTZMAN
Partners
PETER F. GAUTREAU
R ENÉE S. G RAVES
WADE N. MCM ULLEN
KARIN H ECKMAN N ELSON
CARL PON
INDEPENDENT AUDITORS' REPORT MARY ANN QUAY
LINDA M. SADDLEMIRE
Principal
J ERI A. WENGER
Senior Managers
TIMOTHY D. EVANS
PHEBE M. MCCUTCHEON
The Board of Trustees G EMA M. PTASINSKI
ARVEE ROBINSON
MiraCosta Community College District COLLEEN K. TAYLOR
One Barnard Drive DEAN WEST
Oceanside, CA 92056-3899
We have audited the accompanying basic financial statements of the MiraCosta Community College
District, as of and for the year ended June 30, 2003 as listed in the table of contents. These financial
statements are the responsibility of the District's management. Our responsibility is to express an opinion
on these financial statements based on our audit.
We conducted our audit in accordance with auditing standards generally accepted in the United States of
America and the standards applicable to financial audits contained in Government Auditing Standards,
issued by the Comptroller General of the United States. Those standards require that we plan and perform
the audit to obtain reasonable assurance about whether the financial statements are free of material
misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and
disclosures in the basic financial statements. An audit also includes assessing the accounting principles
used and significant estimates made by management, as well as evaluating the overall basic financial
statement presentation. We believe that our audit provides a reasonable basis for our opinion.
In our opinion, the basic financial statements listed in the aforementioned table of contents present fairly, in
all material respects, the financial position of the MiraCosta Community College District as of June 30,
2003, and the results of its operations, changes in net assets and cash flows, for the fiscal year then ended in
conformity with accounting principles generally accepted in the United States of America.
As described in Note 1B to the basic financial statements, the MiraCosta Community College District
adopted provisions of Governmental Accounting Standards Board Statement No. 34, Basic Financial
EL
E B R AT I N
G
Statements and Management’s Discussion and Analysis for State and Local Governments and Statement
C
TH
No. 35, Basic Financial Statements and Management’s Discussion and Analysis of Public College and
Universities, as of July 1, 2002. This results in a change in the formats and content of the basic financial
50
CE
ANNIVERSARY
EA
VI
statements.
Y
RS ER
OF S
B R AT I
LE N
E
G
C
2210 E. R OUTE 66, G LENDORA, CA 91740
-1-
RY
50 Y
Tel 626.857.7300 Fax 626.857. 7302
SA
A
E
R
R
ANNIVE Web WWW. VLSLLP. COM E-Mail I N FO @ VLSLLP. COM
Board of Trustees
MiraCosta Community College District
The Management’s Discussion and Analysis is not a required part of the basic financial statements, but is
supplementary information required by the Governmental Accounting Standards Board. We have applied
certain limited procedures, consisting principally of inquiries of management regarding the methods of
measurement and presentation of the required supplementary information. However, we did not audit the
information and express no opinion on it.
In accordance with Government Auditing Standards, we have also issued a report dated November 25,
2003 on our consideration of the MiraCosta Community College District's internal control over financial
reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts and
grants. That report is an integral part of an audit performed in accordance with Government Auditing
Standards and should be read in conjunction with this report in considering the results of our audit.
The accompanying financial and statistical information identified as supplemental information, including
the Schedule of Expenditures of Federal Awards, is presented for purposes of additional analysis as
required by U.S. Office of Management and Budget Circular A-133, Audits of States, Local Governments,
and Non-Profit Organizations, and is not a required part of the basic financial statements. Such information
has been subjected to the auditing procedures applied in the audit of the basic financial statements and, in
our opinion, is fairly stated in all material respects in relation to the basic financial statements taken as a
whole.
VICENTI, LLOYD & STUTZMAN LLP
November 25, 2003
-2-
MIRACOSTA COMMUNITY COLLEGE DISTRICT
MANAGEMENT’S DISCUSSION AND ANALYSIS
June 30, 2003
Introduction
The following discussion and analysis provides an overview of the financial position and
activities of the MiraCosta Community College District (the “District”) for the year ended
June 30, 2003. This discussion has been prepared by management and should be read in
conjunction with the financial statements and notes thereto which follow this section.
The District was required to implement the reporting standards of Governmental Accounting
Standards Board Statements No. 34 and 35 during fiscal year 2002-03 using the Business Type
Activity (BTA) model. The California Community College Chancellor’s Office, through its
Fiscal Standards and Accountability Committee, recommended that all community college
districts implement the new reporting standards under the BTA model. To comply with the
recommendation of the Chancellor’s Office and to report in a manner consistent with other
California Community College Districts, the District has adopted the BTA reporting model for
these financial statements.
MiraCosta Community College District is a public two-year community college. The main
MiraCosta campus, which serves approximately 6,000 students is located in Oceanside,
California. The College also operates a San Elijo campus located in Cardiff-by-the-Sea,
California serving approximately 3,000 students as well as a Community Learning Center
located in Oceanside, California. MiraCosta students may choose from several associate degree
and certificate programs or complete courses toward the first two years of a bachelor’s degree
program.
Financial Highlights
This section is to provide an overview of the District’s financial activities. Since this is a year of
transition to the new reporting format, only one year of information is presented in
Management’s Discussion and Analysis and in the accompanying audited financial statements.
A comparative analysis will be provided in future years when prior year information is available.
-3-
MIRACOSTA COMMUNITY COLLEGE DISTRICT
MANAGEMENT’S DISCUSSION AND ANALYSIS
June 30, 2003
(Continued)
Selected Highlights
• During 2002-03, total full-time equivalent students increased approximately 3% for
both credit and non-credit courses. Credit and non-credit FTES, along with other
workload measures, are the basis for the District’s state apportionment.
Trend of Full Time Equivalent Students
as reported on the annual report
7000
6000
5000
4000 Credit
3000
2000
Non-Credit
1000
0
1999-00 2000-01 2001-02 2002-03
-4-
MIRACOSTA COMMUNITY COLLEGE DISTRICT
MANAGEMENT’S DISCUSSION AND ANALYSIS
June 30, 2003
(Continued)
Statement of Net Assets
The Statement of Net Assets presents the assets, liabilities and net assets of the District as of the
end of the fiscal year and is prepared using the accrual basis of accounting, which is similar to
the accounting basis used by most private-sector organizations. The Statement of Net Assets is a
point of time financial statement whose purpose is to present to the readers a fiscal snapshot of
the District. The Statement of Net Assets presents end-of-year data concerning assets (current
and non-current), liabilities (current and non-current) and net assets (assets minus liabilities).
From the data presented, readers of the Statement of Net Assets are able to determine the assets
available to continue the operations of the District. Readers are also able to determine how much
the District owes vendors and employees. Finally, the Statement of Net Assets provides a
picture of the net assets and their availability for expenditure by the District.
The difference between total assets and total liabilities (net assets) is one indicator of the current
financial condition of the District; the change in net assets is an indicator of whether the overall
financial condition has improved or worsened during the year. Assets and liabilities are
generally measured using current values. One notable exception is capital assets, which are
stated at historical cost less an allocation for depreciation expense.
The Net Assets are divided into three major categories. The first category, invested in capital
assets, provides the equity amount in property, plant and equipment owned by the District. The
second category is expendable restricted net assets; these net assets are available for expenditure
by the District, but must be spent for purposes as determined by external entities and/or donors
that have placed time or purpose restrictions on the use of the assets. The final category is
unrestricted net assets that are available to the District for any lawful purpose of the District.
-5-
MIRACOSTA COMMUNITY COLLEGE DISTRICT
MANAGEMENT’S DISCUSSION AND ANALYSIS
June 30, 2003
(Continued)
A Statement of Net Assets as of June 30, 2003 is summarized below:
(in thousands)
2003
ASSETS
Current assets
Cash and cash equivalents $ 21,271
Receivables 1,704
Prepaid expenses 1,143
Total current assets 24,118
Non-current assets
Restricted cash and cash equivalents 521
Capital assets, net 48,042
Total non-current assets 48,563
TOTAL ASSETS 72,681
LIABILITIES
Curent liabilities
Accounts payable and accrued liabilites 1,760
Amounts held for others 372
Deferred revenue 14
Compensated absences 1,334
Long-term liabilities - current portion 525
Total current liabilities 4,005
Non-current liabilities
Long-term liabilities less current portion 5,240
Total non-current liabilities 5,240
TOTAL LIABILITIES 9,245
NET ASSETS
Invested in capital assets, net 42,277
Restricted 5,610
Unrestricted 15,549
TOTAL NET ASSETS $ 63,436
-6-
MIRACOSTA COMMUNITY COLLEGE DISTRICT
MANAGEMENT’S DISCUSSION AND ANALYSIS
June 30, 2003
(Continued)
• Approximately 93% of the cash balance is cash deposited in the San Diego County
Treasury, and approximately 3% is invested with a fiscal agent related to the
Revenue Bonds. The remaining 4% mainly consists of deposits with various
financial institutions. The Statement of Cash Flows contained within these
financial statements provides greater detail regarding the sources and uses of cash
and the net increase in cash during fiscal year 2002-03.
• The majority of the accounts receivable balance is from federal and state sources
for grant and entitlement programs.
• Capital assets had a net increase of $3.7 million. The District had additions of $5.9
million related to purchases of buildings and equipment. Depreciation expense of
approximately $2.2 million was recognized during 2002-03. The capital asset
section of this discussion and analysis provides greater detail.
• Accounts payable are amounts due as of the fiscal year end for goods and services
received as of June 30, 2003. Total accounts payable are $1.1 million. Accrued
liabilities of approximately $617 thousand consist of amounts payable to or on
behalf of employees for wages, benefits, accrued vacation or load banking earned
but not yet paid.
• The District currently has one debt issue outstanding for Revenue Bonds in the
amount of $5.8 million. Additional information regarding long-term debt is
included in the Debt Administration section of this discussion and analysis.
-7-
MIRACOSTA COMMUNITY COLLEGE DISTRICT
MANAGEMENT’S DISCUSSION AND ANALYSIS
June 30, 2003
(Continued)
Net Assets
June 30, 2003
Restricted Designated for
9% Revolving Funds,
General Reserve &
Student Loans
Receivable
Investment in Physical 2%
Properties Other
67% 24%
Designated for Other
Purposes
22%
Statement of Revenues, Expenses and Changes in Net Assets
Changes in total net assets as presented on the Statement of Net Assets are based on the activity
presented in the Statement of Revenues, Expenses and Changes in Net Assets. The purpose of
this statement is to present the operating and non-operating revenues earned, whether received or
not, by the District, the operating and non-operating expenses incurred, whether paid or not, by
the District, and any other revenues, expenses, gains and/or losses earned or incurred by the
District. Thus, this Statement presents the District’s results of operations.
Generally, operating revenues are earned for providing goods and services to the various
customers and constituencies of the District. Operating expenses are those expenses incurred to
acquire or produce the goods and services provided in return for the operating revenues and to
fulfill the mission of the District. Non-operating revenues are those received or pledged for
which goods and services are not provided; for example, state appropriations are non-operating
because they are provided by the legislature to the District without the legislature directly
receiving commensurate goods and services for those revenues.
-8-
MIRACOSTA COMMUNITY COLLEGE DISTRICT
MANAGEMENT’S DISCUSSION AND ANALYSIS
June 30, 2003
(Continued)
The Statement of Revenues, Expenses and Changes in Net Assets for the year ended June 30,
2003 is summarized below:
(in thousands)
2003
Operating Revenues
Net tuition and fees $ 4,863
Grants and contracts, non-capital 8,587
Sales 12
Total operating revenues 13,462
Total operating expenses 59,045
Operating loss (45,583)
Non-operating revenues (expenses)
Local property taxes 44,078
State taxes and other revenues 2,226
Investment income, net 641
Debt service (261)
Total non-operating revenues (expenses) 46,684
Other revenues, expenses, gains or losses
State apportionments, capital 5,189
Total other revenues, expenses, gains or losses 5,189
Change in net assets 6,290
Net assets, beginning of year 57,146
Net assets, end of year $ 63,436
• Tuition and fees are generated by the resident, non-resident and foreign fees paid
by students attending MiraCosta College, including fees such as health fees,
parking fees, community services classes and other related fees. As noted
previously in this discussion and analysis, our enrollment continues to grow which
translates into increased tuition and fees.
• Non-capital grants and contracts are primarily those received from federal and state
sources and used in the instructional program.
-9-
MIRACOSTA COMMUNITY COLLEGE DISTRICT
MANAGEMENT’S DISCUSSION AND ANALYSIS
June 30, 2003
(Continued)
• Personnel costs make up 76% of total operating expenses. The balance of
operating expenses is for supplies, other services, capital outlay items below the
capitalization threshold, insurance, utilities and depreciation expense.
• Local property taxes are received through the Auditor-Controller’s Office for San
Diego County. The housing market has remained strong in California in spite of
the struggling economy. Home sales are turning over quickly which keeps property
tax revenues steady and increasing.
• State apportionments, capital are the amount of capital outlay, scheduled
maintenance, architectural barrier removal and hazardous substance funding
received from the state through the Department of Finance. Capital outlay projects
are typically funded 100% percent by the state while the other programs are funded
at 50% to 90%.
• Functional expenses are included in Note 11 of the financial statements.
Revenues
for the Year Ended June 30, 2003
Local Property Taxes
67%
Other Local Revenue
5%
Grants and Contracts, Net Tuition & Fees
non capital Capital Revenue 7%
13% 8%
-10-
MIRACOSTA COMMUNITY COLLEGE DISTRICT
MANAGEMENT’S DISCUSSION AND ANALYSIS
June 30, 2003
(Continued)
Expenses
for the Year Ended June 30, 2003
Depreciation Utilities & other
4% expenses
1%
Supplies, operating
Student Financial Aid expenses
4% 15%
Compensation &
Benefits
76%
Statement of Cash Flows
The Statement of Cash Flows provides information about cash receipts and cash payments
during the fiscal year. This Statement also helps users assess the District’s ability to generate
positive cash flows, meet obligations as they come due and the need for external financing.
The Statement of Cash Flows is divided into five parts. The first part reflects operating cash
flows and shows the net cash used by the operating activities of the District. The second part
details cash received for non-operating, non-investing and non-capital financing purposes. The
third part shows cash flows from capital and related financing activities. This part deals with the
cash used for the acquisition and construction of capital and related items. The fourth part
provides information from investing activities and the amount of interest received. The last
section reconciles the net cash used by operating activities to the operating loss reflected on the
Statement of Revenues, Expenses and Changes in Net Assets.
-11-
MIRACOSTA COMMUNITY COLLEGE DISTRICT
MANAGEMENT’S DISCUSSION AND ANALYSIS
June 30, 2003
(Continued)
(in thousands)
2003
Cash Provided By (Used in)
Operating activities $ (45,385)
Non-capital financing activities 46,442
Capital and related financing activities 1,135
Investing activities 597
Net increase in cash and cash equivalents 2,789
Cash balance, beginning of year 19,003
Cash balance, end of year $ 21,792
• Cash receipts from operating activities are from student tuition and from federal,
state and local grants. Uses of cash are payments to employees, vendors and
students related to the instructional program.
• Cash received from property taxes accounts for 95% of non-capital financing.
• The primary use included in capital and related financing activities is the purchase
of capital assets (building improvements and equipment).
• Cash from investing activities is mainly interest earned on cash in bank and cash
invested through the San Diego County pool.
-12-
MIRACOSTA COMMUNITY COLLEGE DISTRICT
MANAGEMENT’S DISCUSSION AND ANALYSIS
June 30, 2003
(Continued)
District’s Fiduciary Responsibility
The District is the trustee, or fiduciary, for certain amounts held on behalf of students, clubs and
donors for student loans and scholarships. The District’s fiduciary activities are reported in
separate Statements of Fiduciary Net Assets and Changes in Fiduciary Net Assets. These
activities are excluded from the District’s other financial statements because we cannot use these
assets to finance operations. The District is responsible for ensuring that the assets reported in
these funds are used for their intended purposes.
Capital Asset and Debt Administration
Capital Assets
As of June 30, 2003, the District had $48 million invested in net capital assets. Total capital
assets of $96.7 million consist of land, buildings and building improvements, vehicles, data
processing equipment and other office equipment. Accumulated depreciation related to these
assets is $48.7 million. Significant capital asset additions of $5.9 million occurred during 2002-
03 and depreciation expense of approximately $2.2 million was recorded for the fiscal year.
Capital additions primarily comprise replacement, renovation and new construction of facilities,
as well as significant investments in equipment, including information technology. Current year
additions were funded with capital appropriations. The balance of additions was funded by gifts
and unrestricted net assets which were designated for capital purposes.
-13-
MIRACOSTA COMMUNITY COLLEGE DISTRICT
MANAGEMENT’S DISCUSSION AND ANALYSIS
June 30, 2003
(Continued)
Note 4 to the financial statements provides additional information on capital assets. A summary
of capital assets, net of depreciation, is presented below:
(in thousands)
2003
Land and improvements $ 6,402
Site and site improvements 38,749
Equipment 2,779
Construction in progress 112
Net capital assets $ 48,042
Debt
At June 30, 2003, the District had $5.8 million in debt in revenue bonds payable.
Note 7 to the financial statements provides additional information on long-term liabilities. A
summary of long-term debt is presented below:
(in thousands)
2003
Long-term debt
Revenue bonds payable $ 5,765
Total long-term debt 5,765
Less current portion (525)
Long term portion $ 5,240
These financial statements do not include a liability for retiree benefits estimated at $2.6 million.
Current GASB pronouncements do not allow inclusion of this liability in the financial
statements. It is believed that future GASB pronouncements will address the financial statement
presentation related to this liability. Note 9 provides additional information.
-14-
MIRACOSTA COMMUNITY COLLEGE DISTRICT
MANAGEMENT’S DISCUSSION AND ANALYSIS
June 30, 2003
(Continued)
Economic Factors that May Affect the Future
MiraCosta Community College District is a basic aid district. As such, our economic position is
closely tied to San Diego’s economy and, most particularly, to coastal San Diego County’s real
estate market. San Diego County has come through the recent economic down turn in
reasonably good shape, and the County’s real estate market has been the strongest in the state.
Although the real estate market is cooling off, we still anticipate 8% growth this year, and 7%
growth next year.
The District also receives substantial financial support from the State of California in the form of
capital construction funds and categorical grants. Here the future is not so favorable. The State
of California faced severe budget shortfalls last year, and we anticipate significant shortfalls this
year and into the future. As a result, we took state budget cuts of over $2 million during 2002-03
and anticipate cuts of up to $2 million in 2003-04. In 2002-03, we also faced up to $8 million in
cuts when our basic aid tax revenue was threatened. Although this did not occur, there is
concern that the same scenario could reoccur in the future.
Other than the items discussed above, the District is not aware of any currently known facts,
decisions or conditions that are expected to have a significant effect on the financial position or
results of operations during the 2003-04 fiscal year beyond those unknown variations having a
global effect on virtually all types of business operations. Management will maintain a close
watch over resources to maintain our ability to react to internal and external issues if and when
they arise.
-15-
BASIC FINANCIAL STATEMENTS
MIRACOSTA COMMUNITY COLLEGE DISTRICT
STATEMENT OF NET ASSETS
June 30, 2003
ASSETS
Current assets:
Cash and cash equivalents $ 21,270,852
Accounts receivable, net 1,683,772
Due from fiduciary funds 19,828
Prepaid expenses 1,143,128
Total current assets 24,117,580
Non-current assets:
Restricted cash and cash equivalents 521,710
Capital assets, net of accumulated depreciation 48,042,345
Total non-current assets 48,564,055
TOTAL ASSETS $ 72,681,635
LIABILITIES
Current liabilities:
Accounts payable $ 1,142,205
Accrued liabilities 617,646
Amounts held for others 372,503
Deferred revenue 13,974
Compensated absences 1,333,956
Revenue bonds payable - current portion 525,000
Total current liabilities 4,005,284
Non-current liabilities:
Revenue bonds payable 5,240,000
Total non-current liabilities 5,240,000
TOTAL LIABILITIES 9,245,284
NET ASSETS
Invested in capital assets, net of related debt 42,277,345
Restricted for:
Capital projects 3,314,589
Debt service 1,791,210
Other special services 504,236
Unrestricted 15,548,971
TOTAL NET ASSETS 63,436,351
TOTAL LIABILITIES AND NET ASSETS $ 72,681,635
See the accompanying notes to the financial statements.
-16-
MIRACOSTA COMMUNITY COLLEGE DISTRICT
STATEMENT OF REVENUES, EXPENSES AND CHANGES IN NET ASSETS
For the Fiscal Year Ended June 30, 2003
OPERATING REVENUES
Tuition and fees (gross) $ 5,389,500
Less: scholarship discounts & allowances (526,631)
Net tuition and fees 4,862,869
Grants and contracts, non-capital:
Federal 3,408,462
State 4,247,698
Local 930,962
Sales 12,495
TOTAL OPERATING REVENUES 13,462,486
OPERATING EXPENSES
Salaries 37,190,279
Employee benefits 7,777,090
Supplies, materials, and other operating
expenses and services 8,991,199
Financial aid 2,155,016
Utilities 743,842
Depreciation 2,187,911
TOTAL OPERATING EXPENSES 59,045,337
OPERATING LOSS (45,582,851)
NON-OPERATING REVENUES (EXPENSES)
Local property taxes 44,077,812
State taxes and other revenue 2,226,282
Interest and investment income 641,192
Debt service (260,750)
TOTAL NON-OPERATING REVENUES (EXPENSES) 46,684,536
INCOME BEFORE OTHER REVENUES, EXPENSES, GAINS AND LOSSES 1,101,685
OTHER REVENUES, EXPENSES, GAINS AND LOSSES
State apportionments, capital 5,188,619
TOTAL OTHER REVENUES, EXPENSES, GAINS AND LOSSES 5,188,619
INCREASE IN NET ASSETS 6,290,304
NET ASSETS, BEGINNING OF YEAR 57,146,047
NET ASSETS, END OF YEAR $ 63,436,351
See the accompanying notes to the financial statements.
-17-
MIRACOSTA COMMUNITY COLLEGE DISTRICT
STATEMENT OF CASH FLOWS
For the Fiscal Year Ended June 30, 2003
CASH FLOWS FROM OPERATING ACTIVITIES
Tuition and fees $ 4,794,547
Federal grants and contracts 3,660,587
State grants and contracts 4,102,297
Local grants and contracts 721,979
Sales 293,000
Payments to suppliers (12,315,275)
Payments to/on-behalf of employees (44,907,522)
Payments to/on-behalf of students (1,714,477)
Net amounts due to fiduciary funds (19,828)
Net cash used by operating activities (45,384,692)
CASH FLOWS FROM NON-CAPITAL FINANCING ACTIVITIES
Property taxes 44,077,812
Grants and gifts for other than capital purposes 2,363,937
Net cash provided by non-capital financing activities 46,441,749
CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES
State apportionment for capital purposes 7,759,777
Purchase of capital assets (5,939,822)
Principal paid on capital debt (505,000)
Interest paid on capital debt (260,750)
Interest on capital investments 81,210
Net cash provided by capital and related financing activities 1,135,415
CASH FLOWS FROM INVESTING ACTIVITIES
Interest on investments 597,281
Net cash provided by investing activities 597,281
NET INCREASE IN CASH AND CASH EQUIVALENTS 2,789,753
CASH BALANCE - Beginning of Year 19,002,809
CASH BALANCE - End of Year $ 21,792,562
See the accompanying notes to the financial statements.
-18-
MIRACOSTA COMMUNITY COLLEGE DISTRICT
STATEMENT OF CASH FLOWS
For the Fiscal Year Ended June 30, 2003
Reconciliation of Operating Loss to
Net Cash Used by Operating Activities
CASH USED BY OPERATING ACTIVITIES
Operating Loss $ (45,582,851)
Adjustments to reconcile net loss to net cash
(used) by operating activities:
Depreciation expense 2,187,911
Changes in assets and liabilities:
Receivables, net 261,006
Prepaid expenses (1,089,748)
Accounts payable (1,097,816)
Deferred revenue (83,610)
Compensated absences 20,416
Net cash used by operating activities $ (45,384,692)
See the accompanying notes to the financial statements.
-19-
MIRACOSTA COMMUNITY COLLEGE DISTRICT
STATEMENT OF FIDUCIARY NET ASSETS
June 30, 2003
Associated Student
Body Government
Trust Fund Fund
ASSETS
Cash on hand and in banks $ 139,534 $ 97,539
Cash equivalents 77,496
Accounts receivable
Miscellaneous 925
Prepaid expenses 8,189
Fixed Assets (net of depreciation) 9,789
TOTAL ASSETS $ 140,459 $ 193,013
LIABILITIES AND NET ASSETS
CURRENT LIABILITIES
Accounts payable $ 594 $ 1,908
Due to governmental funds 6,361 13,467
Amounts held for others 133,504
TOTAL LIABILITIES 140,459 15,375
NET ASSETS
Undesignated - 177,638
TOTAL NET ASSETS - 177,638
TOTAL LIABILITIES AND NET ASSETS $ 140,459 $ 193,013
See the accompanying notes to the financial statements.
-20-
MIRACOSTA COMMUNITY COLLEGE DISTRICT
STATEMENT OF CHANGES IN FIDUCIARY NET ASSETS
For the Fiscal Year Ended June 30, 2003
Associated Student
Body Government
Fund
ADDITIONS
Interest and investment income $ 2,148
Other local revenues 111,787
TOTAL ADDITIONS 113,935
DEDUCTIONS
Classified salaries 13,869
Employee benefits 671
Supplies and materials 1,322
Other operating expenses & services 73,609
Capital outlay 9,849
TOTAL DEDUCTIONS 99,320
CHANGE IN NET ASSETS 14,615
NET ASSETS, BEGINNING OF YEAR 163,023
NET ASSETS, END OF YEAR $ 177,638
See the accompanying notes to the financial statements.
-21-
MIRACOSTA COMMUNITY COLLEGE DISTRICT
NOTES TO FINANCIAL STATEMENTS
June 30, 2003
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES:
A. REPORTING ENTITY
In evaluating how to define the District for financial reporting purposes,
management has considered all potential component units. The decision to include
a potential component unit in the reporting entity was made by applying the criteria
set forth in generally accepted accounting principles (GAAP) and GASB Statement
No. 14. The basic, but not the only, criterion for including a potential component
unit within the reporting entity is the Board of Trustee's ability to exercise oversight
responsibility. A second criterion used in evaluating potential component units is
the scope of public service. A third criterion used to evaluate potential component
units is the existence of special financing relationships, regardless of whether the
District is able to exercise oversight responsibilities.
Based upon the application of the criteria listed above, the following potential
component unit has been excluded from the District's reporting entity:
MiraCosta Community College Foundation – The Foundation is a separate not-
for-profit corporation. The Board of Directors is elected independent of any
District Board of Trustee’s appointments. The Board is responsible for
approving its own budget and accounting and finance related activities.
Separate financial statements for the Foundation may be obtained through the
District.
-22-
MIRACOSTA COMMUNITY COLLEGE DISTRICT
NOTES TO FINANCIAL STATEMENTS
June 30, 2003
(Continued)
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES:
B. FINANCIAL STATEMENT PRESENTATION
The accompanying financial statements have been prepared in conformity with
generally accepted accounting principles as prescribed by the Governmental
Accounting Standards Board (GASB), including Statement No. 34, Basic Financial
Statements and Management’s Discussion and Analysis – for State and Local
Governments and including Statement No. 35, Basic Financial Statements and
Management Discussion and Analysis of Public College and Universities, issued in
June and November 1999 and Audits of State and Local Governmental Units issued
by the American Institute of Certified Public Accountants. The financial statement
presentation required by GASB No. 34 and No. 35 provides a comprehensive,
entity-wide perspective of the District’s financial activities. The entity-wide
perspective replaces the fund-group perspective previously required. Fiduciary
activities, with the exception of the Student Financial Aid Fund, are excluded from
the basic financial statements.
C. BASIS OF ACCOUNTING
Basis of accounting refers to when revenues and expenditures or expenses are
recognized in the accounts and reported in the financial statements. Basis of
accounting relates to the timing of measurement made, regardless of the
measurement focus applied.
For financial reporting purposes, the District is considered a special-purpose
government engaged in business-type activities. Accordingly, the District’s basic
financial statements have been presented using the economic resources
measurement focus and the accrual basis of accounting. Under the accrual basis,
revenues are recognized when earned, and expenses are recorded when an
obligation has been incurred. All significant intra-agency transactions have been
eliminated.
For internal accounting purposes, the budgetary and financial accounts of the
District have been recorded and maintained in accordance with the Chancellor’s
Office of the California Community College’s Budget and Accounting Manual.
-23-
MIRACOSTA COMMUNITY COLLEGE DISTRICT
NOTES TO FINANCIAL STATEMENTS
June 30, 2003
(Continued)
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES:
C. BASIS OF ACCOUNTING (continued)
To ensure compliance with the California Education Code, the financial resources
of the District are divided into separate funds for which separate accounts are
maintained for recording cash, other resources and all related liabilities, obligations
and equities.
By state law, the District's Governing Board must approve a budget no later than
September 15. A public hearing must be conducted to receive comments prior to
adoption. The District's Governing Board satisfied these requirements. Budgets for
all governmental funds were adopted on a basis consistent with generally accepted
accounting principles (GAAP).
These budgets are revised by the District's Governing Board during the year to give
consideration to unanticipated income and expenditures. Formal budgetary
integration was employed as a management control device during the year for all
budgeted funds. Expenditures cannot legally exceed appropriations by major
object account.
In accordance with GASB Statement No. 20, the District follows all GASB
statements issued prior to November 30, 1989 until subsequently amended,
superceded or rescinded. The District has the option to apply all Financial
Accounting Standards Board (FASB) pronouncements issued after November 30,
1989 unless FASB conflicts with GASB. The District has elected to not apply
FASB pronouncements issued after the applicable date.
1. Cash and Cash Equivalents
Cash in the County treasury is recorded at cost, which approximates fair
value, in accordance with the requirements of GASB Statement No. 31. The
District’s cash and cash equivalents, are considered to be cash on hand,
demand deposits and short-term investments with original maturities of three
months or less from the date of acquisition.
-24-
MIRACOSTA COMMUNITY COLLEGE DISTRICT
NOTES TO FINANCIAL STATEMENTS
June 30, 2003
(Continued)
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES:
C. BASIS OF ACCOUNTING (continued)
2. Accounts Receivable
Accounts receivable consists primarily of amounts due from the Federal
government, State and local governments, or private sources, in connection
with reimbursement of allowable expenditures made pursuant to the District’s
grant and contracts. Accounts receivable are recorded net of estimated
uncollectible amounts.
3. Prepaid Expenses
Payments made to vendors for services that will benefit periods beyond June
30, 2003, are recorded as prepaid items using the consumption method. A
current asset for the prepaid amount is recorded at the time of the purchase
and an expenditure/expense is reported in the year in which services are
consumed.
4. Restricted Cash and Cash Equivalents
Restricted cash and cash equivalents are those amounts externally restricted
as to use pursuant to the requirements of the District’s grants and contracts.
5. Capital Assets
Capital assets are recorded at cost at the date of acquisition. Donated capital
assets are recorded at their estimated fair value at the date of donation. For
equipment, the District’s capitalization policy includes all items with a unit
cost of $5,000 or more and an estimated useful life of greater than one year.
Buildings and renovations to buildings, with a unit cost of $150,000 or more
and infrastructure and land improvements, with a unit cost of $50,000 or
more, that significantly increase the value or extend the useful life of the
structure, are capitalized. Interest incurred during construction is not
capitalized.
-25-
MIRACOSTA COMMUNITY COLLEGE DISTRICT
NOTES TO FINANCIAL STATEMENTS
June 30, 2003
(Continued)
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES:
C. BASIS OF ACCOUNTING (continued)
5. Capital Assets (continued)
The cost of normal maintenance and repairs that does not add to the value of
the asset or materially extend the asset's life is recorded in operating expense
in the year in which the expense was incurred. Depreciation is computed
using the straight-line method with a half-year convention over the estimated
useful lives of the assets, generally 50 years for buildings and building
improvements, 10 years for land improvements, 8 years for equipment and
vehicles and 4 years for technology.
6. Accounts Payable
Accounts payable consists of amounts due to vendors.
7. Accrued Liabilities
Accrued liabilities consist of salaries and benefits payable.
8. Deferred Revenue
Cash received for federal and state special projects and programs is
recognized as revenue to the extent that qualified expenditures have been
incurred. Deferred revenue is recorded to the extent cash received on specific
projects and programs exceeds qualified expenditures.
-26-
MIRACOSTA COMMUNITY COLLEGE DISTRICT
NOTES TO FINANCIAL STATEMENTS
June 30, 2003
(Continued)
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES:
C. BASIS OF ACCOUNTING (continued)
9. Compensated Absences
In accordance with GASB Statement No. 16, accumulated unpaid employee
vacation benefits are recognized as liabilities of the District as compensated
absences in the Statement of Net Assets.
The District has accrued a liability for the amounts attributable to load
banking hours within accrued liabilities. Load banking hours consist of hours
worked by instructors in excess of a full-time load for which they may
carryover for future paid time off.
Sick leave benefits are accumulated without limit for each employee. The
employees do not gain a vested right to accumulated sick leave.
Accumulated employee sick leave benefits are not recognized as liabilities of
the District. The District's policy is to record sick leave as an operating
expense in the period taken since such benefits do not vest nor is payment
probable; however, unused sick leave is added to the creditable service period
for calculation of retirement benefits when the employee retires and within
the constraints of the appropriate retirement systems.
10. Net Assets
Invested in capital assets, net of related debt: This represents the District’s
total investment in capital assets, net of outstanding debt obligations
related to those capital assets. To the extent debt has been incurred but not
yet expended for capital assets, such amounts are not included as a
component of invested in capital assets, net of related debt.
Restricted net assets – expendable: Restricted expendable net assets
include resources in which the District is legally or contractually obligated
to spend resources in accordance with restrictions imposed by external
third parties.
-27-
MIRACOSTA COMMUNITY COLLEGE DISTRICT
NOTES TO FINANCIAL STATEMENTS
June 30, 2003
(Continued)
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES:
C. BASIS OF ACCOUNTING (continued)
10. Net Assets (continued)
Restricted net assets – nonexpendable: Nonexpendable restricted net
assets consist of endowment and similar type funds in which donors or
other outside sources have stipulated, as a condition of the gift instrument,
that the principal is to be maintained inviolate and in perpetuity, and
invested for the purpose of producing present and future income, which
may either be expended or added to principal. The District had no
restricted net assets – nonexpendable.
Unrestricted net assets: Unrestricted net assets represent resources
available to be used for transactions relating to the general operations of
the District, and may be used at the discretion of the governing board, as
designated, to meet current expenses for specific future purposes.
11. State Apportionments
Certain current year apportionments from the state are based upon various
financial and statistical information of the previous year.
Any prior year corrections due to the recalculation in February of 2004 will
be recorded in the year computed by the State.
12. Property Taxes
Secured property taxes attach as an enforceable lien on property as of
January 1. Taxes are payable in two installments on November 15 and
March 15. Unsecured property taxes are payable in one installment on or
before August 31.
Real and personal property tax revenues are reported in the same manner in
which the County auditor records and reports actual property tax receipts to
the Department of Education. This is generally on a cash basis. A receivable
has not been accrued in these financial statements because it is not material.
-28-
MIRACOSTA COMMUNITY COLLEGE DISTRICT
NOTES TO FINANCIAL STATEMENTS
June 30, 2003
(Continued)
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES:
C. BASIS OF ACCOUNTING (continued)
13. On-Behalf Payments
GASB Statement No. 24 requires that direct on-behalf payments for fringe
benefits and salaries made by one entity to a third party recipient for the
employees of another, legally separate entity be recognized as revenue and
expenditures by the employer government. The State of California makes
direct on-behalf payments for retirement benefits to the State Teachers and
Public Employees Retirement Systems on behalf of all Community Colleges
in California. However, a fiscal advisory was issued by the California
Department of Education instructing districts not to record revenue and
expenditures for these on-behalf payments. The amount of on-behalf
payments made for the District is estimated at $994,000 for STRS and
$140,000 for PERS.
14. Classification of Revenues
The District has classified its revenues as either operating or nonoperating
revenues according to the following criteria:
Operating revenues: Operating revenues include activities that have the
characteristics of exchange transactions, such as student fees, net of
scholarship discounts and allowances, and Federal and most State and
local grants and contracts.
Nonoperating revenues: Nonoperating revenues include activities that
have the characteristics of nonexchange transactions, such as State
apportionments, taxes, and other revenue sources that are defined as
nonoperating revenues by GASB No. 9, Reporting Cash Flows of
Proprietary and Nonexpendable Trust Funds and Governmental Entities
that use Proprietary Fund Accounting, and GASB No. 33, such as
investment income.
-29-
MIRACOSTA COMMUNITY COLLEGE DISTRICT
NOTES TO FINANCIAL STATEMENTS
June 30, 2003
(Continued)
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES:
C. BASIS OF ACCOUNTING (continued)
15. Scholarship Discounts and Allowances
Student tuition and fee revenues, and certain other revenues from students,
are reported net of scholarship discounts and allowances in the statement of
revenues, expenses, and changes in net assets. Scholarship discounts and
allowances are the difference between the stated charge for goods and
services provided by the District, and the amount that is paid by students
and/or third parties making payments on the students’ behalf. Certain
governmental grants, such as Pell grants, and other Federal, state or
nongovernmental programs, are recorded as operating revenues in the
District’s financial statements. To the extent that revenues from such
programs are used to satisfy tuition and fees and other student charges, the
District has recorded a scholarship discount and allowance.
16. Accounting Changes
As a result of the adoption of GASB Statements No. 34 and No. 35, the
District was also required to make certain changes in accounting principles,
specifically the adoption of depreciation on capital assets for all funds and the
recording of long-term debt. Net assets at July 1, 2002 were increased by
$37,012,911 for the cumulative effect of these changes on years prior to
fiscal year ended June 30, 2003.
17. Estimates
The preparation of the financial statements in conformity with generally
accepted accounting principles requires management to make estimates and
assumptions that affect the amounts reported in the financial statements and
accompanying notes. Actual results may differ from those estimates.
-30-
MIRACOSTA COMMUNITY COLLEGE DISTRICT
NOTES TO FINANCIAL STATEMENTS
June 30, 2003
(Continued)
NOTE 2 - DEPOSITS:
Cash at June 30, 2003, consisted of the following:
Governmental Fiduciary
Funds Funds Total
Deposits:
Cash on Hand and in Banks $ 808,144 $ 314,569 $1,122,713
Cash in Revolving Fund 50,000 50,000
Cash Collections Awaiting Deposit 62,271 62,271
Cash with Fiscal Agent 610,631 610,631
Pooled Funds (not required to be categorized):
Cash in County Treasury 20,261,516 20,261,516
Cash balances held in banks and in revolving funds are insured up to $100,000 by the
Federal Depository Insurance Corporation. In addition, the California Government Code
requires California banks and savings and loan associations to secure the District’s
deposits by pledging Government securities as collateral. The market value of pledged
securities must equal 110 percent of an agency’s deposits. All cash held by the financial
institutions is insured or collateralized as indicated below.
In accordance with the Budget and Accounting Manual, the District maintains
substantially all of its cash in the San Diego County Treasury, as part of the common
investment pool. These pooled funds are carried at cost which approximates fair value.
The fair market value of the District’s deposits in this pool as of June 30, 2003, as
provided by the pool sponsor, was $20,396,953. The county is restricted by Government
Code Section 53635 pursuant to Section 53601 to invest in time deposits, U.S.
government securities, state registered warrants, notes or bonds, State Treasurer’s
investment pool, bankers’ acceptances, commercial paper, negotiable certificates of
deposit, and repurchase or reverse repurchase agreements. Interest earned is deposited
quarterly into participating funds. Any investment losses are proportionately shared by
all funds in the pool.
-31-
MIRACOSTA COMMUNITY COLLEGE DISTRICT
NOTES TO FINANCIAL STATEMENTS
June 30, 2003
(Continued)
NOTE 2 - DEPOSITS: (continued)
Deposits at June 30, 2003, held on behalf of the MiraCosta Community College District,
are presented below, categorized separately to give an indication of the level of risk
associated with each deposit:
Category* Bank Carrying
1 2 3 Balance Amount
Cash on Hand and in Banks $128,772 $ $1,463,402 $1,592,174 $1,122,713
Cash in Revolving Fund 30,547 30,547 50,000
Cash Collections Awaiting
Deposit 40,681 40,681 62,271
Cash with Fiscal Agent 100,000 510,631 610,631 610,631
Total $300,000 $ 0 $1,974,033 $2,274,033 $1,845,615
∗ Category 1 includes amounts that are insured or collateralized. Category 2 includes
amounts that are insured or collateralized by the pledging financial institution's trust
department or agent in the District's name. Category 3 includes amounts that are fully
insured or collateralized but not in the District's name.
NOTE 3 - INTERFUND TRANSACTIONS:
Interfund transfers consist of operating transfers from funds receiving resources to funds
through which the resources are to be expended. Interfund receivables and payables
result when the interfund transfer is transacted after the close of the fiscal year. Interfund
activity has been eliminated in the basic financial statements.
-32-
MIRACOSTA COMMUNITY COLLEGE DISTRICT
NOTES TO FINANCIAL STATEMENTS
June 30, 2003
(Continued)
NOTE 4 - CAPITAL ASSETS:
The following provides a summary of changes in capital assets for the year ended
June 30, 2003:
Balance Net Change in Balance
July 1, 2002* Capital Assets June 30, 2003
Capital Assets
Land and improvements $38,981,374 $ $ 38,981,374
Site and site improvements 34,701,506 15,282,355 49,983,861
Equipment 6,574,522 1,078,195 7,652,717
Construction in progress 10,533,156 (10,420,728) 112,428
Total Cost 90,790,558 5,939,822 96,730,380
Accumulated Depreciation
Land improvements $32,457,119 122,704 32,579,823
Site and site improvements 10,352,874 881,477 11,234,351
Equipment 3,690,131 1,183,730 4,873,861
Total Accumulated Depreciation 46,500,124 2,187,911 48,688,035
Net Capital Assets $44,290,434 $ 3,751,911 $ 48,042,345
*The balance at July 1, 2002 has been restated to reflect changes in capitalization and reporting
policies for implementation of GASB 34/35.
NOTE 5 - TAX REVENUE ANTICIPATION NOTES (TRANS):
The District issued $5,000,000 of Tax Revenue Anticipation Notes dated July 1, 2002
through the California Community College Financing Authority. The notes included
interest at a rate of 3.00% and matured on June 30, 2003. The notes were sold by the
District to supplement its cash flow.
The funds were held in a Guaranteed Investment Contract. Repayment requirements
were that $2,574,795 be deposited in both January and April 2002 to cover principal and
interest payments. All repayment requirements were met.
All deposits were made with the County Treasurer on a timely basis by June 30, 2003.
Therefore, a liability is not reported on these financial statements.
-33-
MIRACOSTA COMMUNITY COLLEGE DISTRICT
NOTES TO FINANCIAL STATEMENTS
June 30, 2003
(Continued)
NOTE 6 - REVENUE BONDS:
The District issued Lease Revenue Bonds on January 1, 1999 in the amount of
$7,285,000 to be used to refund the 1998 issue of certificates of participation and to fund
the construction of the Adult Learning Center. Interest rates on the bonds range from
4.92% to 4.97% for the length of the issuance. The bonds will mature on October 1,
2019. Future principal and interest payments are as follows:
Lease Payment Total
Date Principal Interest Payments
2004 $ 525,000 $ 241,438 $ 766,438
2005 235,000 226,159 461,159
2006 245,000 216,131 461,131
2007 255,000 206,629 461,629
2008 265,000 196,420 461,420
2008-2013 1,500,000 805,840 2,305,840
2013-2018 1,870,000 426,138 2,296,138
2018-2020 870,000 40,700 910,700
Total $5,765,000 $2,359,455 $8,124,455
NOTE 7 – LONG-TERM DEBT:
A schedule of changes in long-term debt for the year ended June 30, 2003 is shown
below:
Balance* Balance
July 1, 2002 Additions Deductions June 30, 2003
Revenue Bonds $6,270,000 $ $ 505,000 $5,765,000
Totals $6,270,000 $ - $ 505,000 $5,765,000
*The balance at July 1, 2002 has been restated due to the implementation of GASB
No. 34/35.
-34-
MIRACOSTA COMMUNITY COLLEGE DISTRICT
NOTES TO FINANCIAL STATEMENTS
June 30, 2003
(Continued)
NOTE 8 - EMPLOYEE RETIREMENT PLANS:
Qualified employees are covered under multiple-employer defined benefit pension plans
maintained by agencies of the State of California. Academic employees are members of
the State Teachers’ Retirement System (STRS) and, classified employees are members of
the Public Employees’ Retirement System (PERS).
State Teachers’ Retirement System (STRS)
Plan Description
The District contributes to the State Teachers’ Retirement System (STRS), a cost-sharing
multiple-employer public employee retirement system defined benefit pension plan
administered by STRS. The plan provides retirement, disability and survivor benefits to
beneficiaries. Benefit provisions are established by State statutes, as legislatively
amended, within the State Teachers’ Retirement Law. STRS issues a separate
comprehensive annual financial report that includes financial statements and required
supplementary information. Copies of the STRS annual financial report may be obtained
from STRS, 7667 Folsom Boulevard, Sacramento, CA 95826.
Funding Policy
Active plan members are required to contribute 8.0% of their salary and the District is
required to contribute an actuarially determined rate. The actuarial methods and
assumptions used for determining the rate are those adopted by the STRS Teachers’
Retirement Board. The required employer contribution rate for fiscal year 2002-03 was
8.25% of annual payroll. The contribution requirements of the plan members are
established and may be amended by State statute.
-35-
MIRACOSTA COMMUNITY COLLEGE DISTRICT
NOTES TO FINANCIAL STATEMENTS
June 30, 2003
(Continued)
NOTE 8 - EMPLOYEE RETIREMENT PLANS: (continued)
Public Employees’ Retirement System (PERS)
Plan Description
The District contributes to the School Employer Pool under the California Public
Employees’ Retirement System (CalPERS), a cost-sharing multiple-employer public
employee retirement system defined benefit pension plan administered by CalPERS. The
plan provides retirement and disability benefits, annual cost-of-living adjustments, and
death benefits to plan members and beneficiaries. Benefit provisions are established by
State statutes, as legislatively amended, within the Public Employees’ Retirement Law.
CalPERS issues a separate comprehensive annual financial report that includes required
supplementary information. Copies of the CalPERS’ annual financial report may be
obtain from the CalPERS Executive Office, 400 P Street, Sacramento, CA 95814.
Funding Policy
Active plan members are required to contribute 7.0% of their salary and the District is
required to contribute an actuarially determined rate. The actuarial methods and
assumptions used for determining the rate are those adopted by the CalPERS Board of
Administration. The required employer contribution for fiscal year 2002-03 was 2.894%
of annual payroll. The contribution requirements of the plan members are established
and may be amended by State statute.
The District’s contributions to STRS and PERS for each of the last three fiscal years are
as follows:
STRS PERS
Year Ended Required Percent Required Percent
June 30, Contribution Contributed Contribution Contribution
2001 $1,106,975 100% $ 0 100%
2002 1,298,806 100% 0 100%
2003 1,688,917 100% 369,319 100%
-36-
MIRACOSTA COMMUNITY COLLEGE DISTRICT
NOTES TO FINANCIAL STATEMENTS
June 30, 2003
(Continued)
NOTE 9 - RETIREE BENEFITS:
The District currently provides post-retirement health care benefits for 36 employees that
have rendered at least ten years of service for the District and have reached the age of 55
for both PERS and STRS retirees. The District pays 100% of the amount of premiums for
health care insurance. In 2002-03, the District paid approximately $331,500 for retiree
benefits. The District has budgeted $464,164 for these benefits in 2003-04. The total
estimated liability for the next five years is $2.6 million. This amount is not reflected in
these financial statements as long-term debt; awaiting additional guidance from the
Governmental Accounting Standards Board.
NOTE 10 - JOINT POWERS AGREEMENT:
The MiraCosta Community College District participates in one joint powers agreement
(JPA) entity; the San Diego County Schools Risk Management JPA (SDCRM-JPA). The
relationship between the District and the JPA is such that the JPA is not a component unit
of the District for financial reporting purposes, as explained below.
Condensed financial information of SDCRM-JPA for the most current information
available is as follows:
SDCRM-JPA
6/30/2003
(Audited)
Total assets $25,524,336
Total liabilities 9,275,948
Fund balance $16,248,388
Total revenues/transfers in $33,197,829
Total expenditures/transfers out 32,544,711
Net increase in fund balance $ 653,118
-37-
MIRACOSTA COMMUNITY COLLEGE DISTRICT
NOTES TO FINANCIAL STATEMENTS
June 30, 2003
(Continued)
NOTE 11 – FUNCTIONAL EXPENSE:
Supplies,
Materials
and Other Debt Service
Employee Expenses and
Salaries Benefits and Services Student Aid Depreciation Total
Instructional Activities $ 21,292,367 $ 4,440,066 $ 1,926,977 $ $ $ 27,659,410
Academic Support 1,983,584 414,371 681,159 3,079,114
Student Services 5,136,533 1,068,798 394,921 6,600,252
Operation & Maintenance of Plant 1,736,886 362,836 1,884,566 3,984,288
Institutional Support Services 4,744,113 1,010,518 3,087,690 8,842,321
Community Services & Economic Development 1,376,719 287,596 866,249 2,530,564
Ancillary Services & Auxiliary Operations 736,948 154,649 339,067 1,230,664
Physical Property and Related Acquisitions 183,129 38,256 554,412 775,797
Debt Service 260,750 260,750
Student Aid 2,155,016 2,155,016
Depreciation Expense 2,187,911 2,187,911
$ 37,190,279 $ 7,777,090 $ 9,735,041 $ 2,415,766 $ 2,187,911 $ 59,306,087
NOTE 12 - COMMITMENTS AND CONTINGENCIES:
State and Federal Allowances, Award and Grants
The District has received state and federal funds for specific purposes that are subject to
review and audit by the grantor agencies. Although such audits could generate
expenditure disallowances under terms of the grants, it is believed that any required
reimbursement will not be material.
NOTE 13 – SUBSEQUENT EVENT:
GASB Exposure Draft
The Governmental Accounting Standards Board (GASB) has recently issued an exposure
draft outlining new accounting standards for governmental agencies regarding other post-
employment benefits. The statement is expected to be finalized sometime this year and
would be effective for phase two GASB Statement No. 34 implementers in fiscal year
2007-08. The statement will require governmental agencies to record the actuarially
determined cost based on the benefits expected to be earned by employees in the future,
as well as those benefits the employees have already earned. A liability will be recorded
for the difference between the annual required contribution and the amount expensed on
the pay-as-you-go basis. The statement will also require that an actuarial valuation be
performed every two years for a plan with more than 200 members and every three years
for plans with fewer than 200 members.
-38-
SUPPLEMENTARY INFORMATION
MIRACOSTA COMMUNITY COLLEGE DISTRICT
HISTORY AND ORGANIZATION
June 30, 2003
The MiraCosta Community College District was established in July 1934 and is composed of an
area of approximately 150 square miles located in Northern San Diego County. The District is
currently operating one community college campus in Oceanside. The District also maintains
the satellite San Elijo Center in Cardiff-by-the-Sea and the Community Learning Center in
Oceanside.
The Board of Trustees for the fiscal year ending June 30, 2003 was comprised of the following:
BOARD OF TRUSTEES
Member Office Term Expires
Mr. Rodolfo Fernandez President 2006
Mr. Gregory M. Post, Esq. Vice President 2006
Ms. Carolyn Batiste Member 2004
Mr. Henry Holloway Member 2006
Mr. Charles Adams, Sr. Member 2006
Ms. Gloria Carranza Member 2004
Ms. Jean Moreno Member 2004
DISTRICT EXECUTIVE OFFICERS
Dr. Tim T. L. Dong Superintendent/President
Dr. L. Edwin Coate Vice President, Business and Administrative Services
Ms. Julie S. Hatoff Vice President, Instructional Services
Dr. Richard Robertson Vice President, Student Services
-39-
MIRACOSTA COMMUNITY COLLEGE DISTRICT
SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
For Fiscal Year Ended June 30, 2003
Federal
Catalog Pass-Through Entity Total Program
Number Identifying Number Expenditures
Department of Education:
Adult Basic Education Progam 84.002A 03055 $ 370,709
Federal Supplemental Education Opportunity Grant 84.007 N/A 107,036
Federal Pell Grant 84.063 N/A 1,620,769
Federal Work Study 84.033 N/A 115,759
Administration Allowance (1) 84.000 N/A 13,670
Vocational Technology Education Act (VTEA) 84.048 N/A 692,892
Workforce Investment Act 17.250 N/A 194,986
U.S. Department of Justice
Community Oriented Policing Services 16.710 N/A 45,928
Small Business Administration
Small Business Development Center Program 59.037 N/A 203,921
Department of Health and Human Services
TANF 93.558 N/A 42,792
Total Federal Programs $ 3,408,462
N/A - Pass-through entity identifying number is either not available or not applicable.
(1) Administration allowance includes FWS program.
See the accompanying notes to the supplementary information.
-40-
MIRACOSTA COMMUNITY COLLEGE DISTRICT
SCHEDULE OF STATE FINANCIAL ASSISTANCE - GRANTS AND ENTITLEMENTS
For Fiscal Year Ended June 30, 2003
Program Entitlements Program Revenues
Total
Current Prior Year Cash Accounts Deferred Entitlements Program
State Program Year Carryover Total Received Receivable Income Total Carryover Expenditures
Matriculation $ 428,257 $ - $ 428,257 $ 428,257 $ - $ - $ 428,257 $ - $ 428,257
Extended Opportunity Program and Services 709,982 26,278 736,260 736,260 736,260 153,491 582,769
Disabled Student Program and Services 440,339 440,339 440,339 440,339 7,395 432,944
Instructional Equipment - Block Grant 117,223 117,223 117,223 2,119 119,342 119,342
Partnership For Excellence 1,735,888 1,735,888 1,735,888 1,735,888 1,735,888
Small Business Development Center Program 216,453 16,830 233,283 233,283 233,283 233,283
Board Financial Assistance Program 31,178 31,178 31,178 31,178 31,178
Telecomm Technology Infrastructure Program 75,743 65,593 141,336 100,742 40,594 141,336 141,336
TRDP 137,500 41,770 179,270 179,230 179,230 6,893 172,337
Staff Diversity 13,587 13,587 13,587 13,587 4,526 9,061
Staff Development 6,881 6,881 6,881 6,881 360 6,521
Part-Time Faculty Allocation 378,083 378,083 378,083 378,083 378,083
Calworks 187,222 187,222 187,222 187,222 13,129 174,093
Cal Grant 177,007 177,007 177,007 177,007 177,007
FSS Career Counseling 48,140 48,140 3,832 148 3,684 3,684
FSS NCR Partnership 29,539 29,539 29,539 1,136 28,403 28,403
California Campus Compact 1,000 1,000 1,000 1,000 1,000
California Articulation Number System 5,000 5,000 5,000 5,000 5,000
Energy Conservation 280,957 280,957 280,957 280,957 16,132 264,825
Total State Programs $ 4,702,602 $ 467,848 $ 5,170,450 $ 5,085,508 $ 42,713 $ 1,284 $ 5,126,937 $ 201,926 $ 4,925,011
See the accompanying notes to the supplementary information.
-41-
MIRACOSTA COMMUNITY COLLEGE DISTRICT
SCHEDULE OF WORKLOAD MEASURES FOR PROGRAM-BASED FUNDING
For the Fiscal Year Ended June 30, 2003
Annual FTES
Claimed by
Full Time Equivalent Students District
A. Credit Full-Time Equivalent Students
1. Weekly census 4,729.57
2. Daily census 390.84
3. Actual hours of attendance 498.08
4. Independent study/work experience 271.87
5. Summer intersession 498.87
Total 6,389.23
B. Non-Credit FTES
1. Actual hours of attendance 1,182.31
2. Independent study/work experience 5.29
3. Summer intersession 110.25
Total 1,297.85
C. Basic Skills Courses
1. Credit 301.99
2. Non-Credit 782.46
Total 1,084.45
Gross Square Footage
Existing Facilities 395,390
FTES in Leased Facilities 5.99
See the accompanying notes to the supplementary information.
-42-
MIRACOSTA COMMUNITY COLLEGE DISTRICT
RECONCILIATION OF ANNUAL FINANCIAL AND BUDGET
REPORT WITH AUDITED FUND BALANCES
For the Fiscal Year Ended June 30, 2003
The audit resulted in no adjustments to the fund balances reported on the June 30, 2003 Annual
Financial and Budget Report (CCFS-311) based upon governmental accounting principles.
Additional entries were made to comply with the GASB 34/35 reporting requirements. These
entries are not considered audit adjustments for purposes of this reconciliation.
NOTE:
Trust Fund – The June 30, 2003 Annual Financial and Budget Report (CCFS-311) reported the
activities of amounts held on behalf of others as revenues and expenses in the fund, resulting in
an ending fund balance of $133,504. However, this activity has been presented in the audited
Statement of Fiduciary Net Assets as amounts held for others, resulting in a $ 0 ending fund
balance. The difference is due to the different presentation of the activity and is not considered
an audit adjustment for purposes of this reconciliation.
See the accompanying notes to the supplementary information.
-43-
MIRACOSTA COMMUNITY COLLEGE DISTRICT
SCHEDULE OF GENERAL FUND FINANCIAL TRENDS AND ANALYSIS
For the Fiscal Years Ended June 30,
(Budget) 2004 2003 2002 2001
Revenue
Federal $ 939,959 $ 1,666,987 $ 1,243,623 $ 626,032
State 6,241,880 5,820,541 7,730,834 8,080,784
County and Local 55,070,693 50,464,121 46,190,278 42,428,483
Transfers In and Other Sources 80,250 86,116 79,866 80,264
Total Revenues 62,332,782 58,037,765 55,244,601 51,215,563
Expenditures
Academic Salaries 24,651,707 21,868,675 19,942,348 17,353,778
Classified Salaries 16,146,622 14,892,234 13,796,695 11,949,329
Employee Benefits 9,938,769 7,679,647 6,433,478 5,286,409
Supplies and Materials 1,580,076 1,338,620 1,308,115 1,474,805
Other Operating Expenses & Services 6,770,403 5,550,965 5,062,438 5,039,519
Capital Outlay 2,153,762 1,835,156 2,540,826 2,376,490
Transfers Out and Other Uses 5,159,977 3,682,834 4,438,814 2,571,793
Total Expenditures 66,401,316 56,848,131 53,522,714 46,052,123
Change in Fund Balance $ (4,068,534) $ 1,189,634 $ 1,721,887 $ 5,163,440
Ending Fund Balance $ 9,202,882 $ 13,271,416 $ 12,081,782 $ 10,359,895
Available Reserve $ 12,767,180 $ 9,524,729 $ 8,550,630
Available Reserve Percentage 22.46% 17.80% 18.57%
Full-Time Equivalent Students 7,687 7,687 7,458 6,928
Total Long-Term Debt, including
Retiree Benefits Liability $ 7,823,504 $ 8,348,504 $ 8,905,431 $ 8,846,045
IMPORTANT NOTES:
The California Community College Chancellor's Office has provided guidelines that recommend an ending fund balance of
3% of expenditures as a minimum, with a prudent ending fund balance being 5% of expenditures.
Fiscal Year Ended June 30, 2001 was audited by another firm.
Available reserve is a percentage of total expenditures
See the accompanying notes to the supplementary information.
-44-
MIRACOSTA COMMUNITY COLLEGE DISTRICT
NOTES TO SUPPLEMENTARY INFORMATION
For the Year Ended June 30, 2003
NOTE 1 - PURPOSE OF SCHEDULES:
A. Schedules of Expenditures of Federal Awards and State Financial Assistance
The audit of the MiraCosta Community College District for the year ended June 30,
2003 was conducted in accordance with OMB Circular A-133, which requires a
disclosure of the financial activities of all federally funded programs. To comply
with A-133 and state requirements, the Schedules of Expenditures of Federal
Awards and State Financial Assistance were prepared for the MiraCosta
Community College District. The schedule was prepared using the modified
accrual basis of accounting.
B. Schedule of Workload Measures for Program-Based Funding
The Schedule of Workload Measures for Program-Based Funding represents the
basis of apportionment for the MiraCosta Community College District.
C. Reconciliation of Annual Financial and Budget Report with Audited Fund
Balances
This schedule reports any audit adjustments made to the fund balances of all funds
as reported on the Form CCFS-311.
D. Schedule of Financial Trends and Analysis
This report is prepared to show financial trends of the General Fund over the past
three fiscal years as well as the current year budget. This report is intended to
identify if the District faces potential fiscal problems and if they have met the
recommended available reserve percentages.
NOTE 2 - EXCESS OF EXPENDITURES OVER BUDGET APPROPRIATIONS:
Excesses of expenditures over appropriations in funds, by major object accounts, are as
follows:
Excess
Fund Expenditures
Capital Projects Fund:
Classified Salaries $54,714
Employee Benefits 50,810
Supplies and Materials 17,310
-45-
Chairman
ROYCE A. STUTZMAN
Partners
PETER F. GAUTREAU
R ENÉE S. G RAVES
WADE N. MCM ULLEN
KARIN H ECKMAN N ELSON
CARL PON
REPORT ON COMPLIANCE AND ON INTERNAL CONTROL MARY ANN QUAY
OVER FINANCIAL REPORTING BASED ON AN AUDIT OF LINDA M. SADDLEMIRE
FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE Principal
WITH GOVERNMENT AUDITING STANDARDS J ERI A. WENGER
Senior Managers
TIMOTHY D. EVANS
PHEBE M. MCCUTCHEON
G EMA M. PTASINSKI
ARVEE ROBINSON
The Board of Trustees COLLEEN K. TAYLOR
MiraCosta Community College District DEAN WEST
One Barnard Drive
Oceanside, CA 92056-3899
We have audited the basic financial statements of MiraCosta Community College District as of and for the
year ended June 30, 2003, and have issued our report thereon dated November 25, 2003. We conducted
our audit in accordance with auditing standards generally accepted in the United States of America and the
standards applicable to financial audits contained in Government Auditing Standards, issued by the
Comptroller General of the United States.
Compliance
As part of obtaining reasonable assurance about whether MiraCosta Community College District’s
combined general purpose financial statements are free of material misstatement, we performed tests of its
compliance with certain provisions of laws, regulations, contracts and grants, noncompliance with which
could have a direct and material effect on the determination of financial statement amounts. However,
providing an opinion on compliance with those provisions was not an objective of our audit and,
accordingly, we do not express such an opinion. The results of our tests disclosed no instances of
noncompliance that are required to be reported under Government Auditing Standards.
Internal Control Over Financial Reporting
In planning and performing our audit, we considered MiraCosta Community College District’s internal
control Gover financial reporting in order to determine our auditing procedures for the purpose of expressing
EL
E B R AT I N
our opinion on the basic financial statements and not to provide assurance on the internal control over
C
TH
financial reporting. Our consideration of the internal control over financial reporting would not necessarily
50
CE
ANNIVERSARY
EA
VI
Y
RS E R
OF S
B R AT I
LE N
E
G
C
2210 E. R OUTE 66, G LENDORA, CA 91740
-46-
RY
50 Y
Tel 626.857.7300 Fax 626.857. 7302
SA
A
E
R
R
ANNIVE Web WWW. VLSLLP. COM E-Mail I N FO @ VLSLLP. COM
REPORT ON COMPLIANCE AND ON INTERNAL CONTROL
OVER FINANCIAL REPORTING BASED ON AN AUDIT OF
FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE
WITH GOVERNMENT AUDITING STANDARDS
(Continued)
Internal Control Over Financial Reporting (continued)
disclose all matters in the internal control over financial reporting that might be material weaknesses. A
material weakness is a condition in which the design or operation of one or more of the internal control
components does not reduce to a relatively low level the risk that misstatements in amounts that would be
material in relation to the financial statements being audited may occur and not be detected within a timely
period by employees in the normal course of performing their assigned functions. We noted no matters
involving the internal control over financial reporting and its operation that we consider to be material
weaknesses.
This report is intended solely for the information and use of the Board, management, the State Department
of Finance, the State Chancellor’s Office and federal awarding agencies and pass-through entities and is not
intended to be and should not be used by anyone other than these specified parties.
VICENTI, LLOYD & STUTZMAN LLP
November 25, 2003
-47-
Chairman
ROYCE A. STUTZMAN
Partners
PETER F. GAUTREAU
R ENÉE S. G RAVES
WADE N. MCM ULLEN
KARIN H ECKMAN N ELSON
CARL PON
REPORT ON COMPLIANCE WITH REQUIREMENTS MARY ANN QUAY
APPLICABLE TO EACH MAJOR PROGRAM AND ON LINDA M. SADDLEMIRE
INTERNAL CONTROL OVER COMPLIANCE IN Principal
ACCORDANCE WITH OMB CIRCULAR A-133 J ERI A. WENGER
Senior Managers
TIMOTHY D. EVANS
PHEBE M. MCCUTCHEON
G EMA M. PTASINSKI
ARVEE ROBINSON
The Board of Trustees COLLEEN K. TAYLOR
MiraCosta Community College District DEAN WEST
One Barnard Drive
Oceanside, CA 92056-3899
Compliance
We have audited the compliance of MiraCosta Community College District with the types of compliance
requirements described in the U.S. Office of Management and Budget (OMB) Circular A-133 Compliance
Supplement that are applicable to each of its major federal programs for the year ended June 30, 2003.
MiraCosta Community College District’s major federal programs are identified in the summary of auditor’s
results section of the accompanying schedule of findings and questioned costs. Compliance with the
requirements of laws, regulations, contracts and grants applicable to each of its major federal programs is
the responsibility of MiraCosta Community College District’s management. Our responsibility is to
express an opinion on MiraCosta Community College District’s compliance based on our audit.
We conducted our audit of compliance in accordance with auditing standards generally accepted in the
United States of America; the standards applicable to financial audits contained in Government Auditing
Standards, issued by the Comptroller General of the United States; and OMB Circular A-133, Audits of
States, Local Governments, and Non-Profit Organizations. Those standards and OMB Circular A-133
require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance
with the types of compliance requirements referred to above that could have a direct and material effect on
a major federal program occurred. An audit includes examining, on a test basis, evidence about MiraCosta
Community College District’s compliance with those requirements and performing such other procedures
as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for
E B opinion. Our audit does not provide a legal determination on MiraCosta Community College District's
ourR A T I N G
EL
compliance with those requirements.
C
TH
In our opinion, MiraCosta Community College District complied, in all material respects, with the
50
CE
ANNIVERSARY
EA
VI
requirements referred to above that are applicable to each of its major federal programs for the year ended
Y
RS ER
OF S
June 30, 2003.
B R AT I
LE N
E
G
C
2210 E. R OUTE 66, G LENDORA, CA 91740
-48-
RY
50 Y
Tel 626.857.7300 Fax 626.857. 7302
SA
A
E
R
R
ANNIVE Web WWW. VLSLLP. COM E-Mail I N FO @ VLSLLP. COM
REPORT ON COMPLIANCE WITH REQUIREMENTS
APPLICABLE TO EACH MAJOR PROGRAM AND ON
INTERNAL CONTROL OVER COMPLIANCE IN
ACCORDANCE WITH OMB CIRCULAR A-133
(Continued)
Internal Control Over Compliance
The management of MiraCosta Community College District is responsible for establishing and maintaining
effective internal control over compliance with requirements of laws, regulations, contracts and grants
applicable to federal programs. In planning and performing our audit, we considered MiraCosta
Community College District’s internal control over compliance with requirements that could have a direct
and material effect on a major federal program in order to determine our auditing procedures for the
purpose of expressing our opinion on compliance and to test and report on internal control over compliance
in accordance with OMB Circular A-133.
Our consideration of the internal control over compliance would not necessarily disclose all matters in the
internal control that might be material weaknesses. A material weakness is a condition in which the design
or operation of one or more of the internal control components does not reduce to a relatively low level the
risk that noncompliance with the applicable requirements of laws, regulations, contracts and grants that
would be material in relation to a major federal program being audited may occur and not be detected
within a timely period by employees in the normal course of performing their assigned functions. We
noted no matters involving the internal control over compliance and its operation that we consider to be
material weaknesses.
This report is intended solely for the information and use of the Board, management, the State Department
of Finance, the State Chancellor’s Office and federal awarding agencies and pass-through entities and is not
intended to be and should not be used by anyone other than these specified parties.
VICENTI, LLOYD & STUTZMAN LLP
November 25, 2003
-49-
Chairman
ROYCE A. STUTZMAN
Partners
PETER F. GAUTREAU
R ENÉE S. G RAVES
WADE N. MCM ULLEN
KARIN H ECKMAN N ELSON
CARL PON
REPORT ON STATE COMPLIANCE MARY ANN QUAY
LINDA M. SADDLEMIRE
Principal
J ERI A. WENGER
Senior Managers
TIMOTHY D. EVANS
PHEBE M. MCCUTCHEON
The Board of Trustees G EMA M. PTASINSKI
ARVEE ROBINSON
MiraCosta Community College District COLLEEN K. TAYLOR
One Barnard Drive DEAN WEST
Oceanside, CA 92056-3899
We have audited the combined general purpose financial statements of the various funds and account
groups of the MiraCosta Community College District, as of and for the year ended June 30, 2003, and have
issued our report thereon dated November 25, 2003.
Our examination was made in accordance with auditing standards generally accepted in the United States
of America and, accordingly, included such tests of the accounting records and such other auditing
procedures as we considered necessary in the circumstances.
In connection with our audit, we performed an audit for compliance as required in Part II, State and Federal
Compliance Requirements for those programs identified in the State Department of Finance's 2003
transmittal of audit requirements for community colleges. The objective of the examination of compliance
applicable to MiraCosta Community College District is to determine with reasonable assurance:
− Whether the District's salaries of classroom instructors equal or exceed 50 percent of the
District's current expense of education in accordance with Section 84362 of the Education
Code.
− Whether the District has the appropriate documentation to support the FTES, if any, that are
claimed for instructional service agreements/contracts.
EL
E B R AT I N −
G
Whether the District has the ability to support timely accurate and complete information for
workload measures used in the calculation of State General Apportionment.
C
TH
− Whether the District has acted to ensure that the residency of each student is properly
50
CE
ANNIVERSARY
EA
VI
classified and that only the attendance of California resident students is claimed for
Y
RS ER
OF S
apportionment purposes.
B R AT I
LE N
E
G
C
2210 E. R OUTE 66, G LENDORA, CA 91740
-50-
RY
50 Y
Tel 626.857.7300 Fax 626.857. 7302
SA
A
E
R
R
ANNIVE Web WWW. VLSLLP. COM E-Mail I N FO @ VLSLLP. COM
REPORT ON STATE COMPLIANCE
(Continued)
− Whether the District has claimed for apportionment purposes only the attendance of students
actively enrolled in a course section as of the census date.
− Whether District has complied with all requirements necessary to claim FTES for the
attendance of concurrently enrolled K-12 pupils.
− Whether the District had local funds to support at least 75 percent of the matriculation
activities and that all matriculation expenditures are consistent with the District's State
approved matriculation plan. Also, whether the District used the State matriculation
allocation to expand levels of services that were in place in 1986-87 or to add entirely new
services.
− Whether the District's salaries of instructors teaching FTES generating classes, school
counselors providing academic advisement, and financial aid officers conducting need
analysis tests, are not considered supportable charges against either Extended Opportunity
Programs and Services (EOPS) or Disabled Student Program Services (DSPS) accounts
unless their activities require them to perform additional functions for the EOPS or DSPS
program which are beyond the scope of services provided to all students in the normal
performance of the regular duty assignments.
− Whether the District contributed 100% of the salary and benefits for the EOP&S
Director/Administrator from funds other than EOP&S. In addition, the District must employ
a full-time 100% Director to manage the daily operations of the EOP&S program unless a
waiver has been obtained.
− Whether the Gann Limit Calculation was properly supported by adequate documentation
and approved by the governing board.
− Whether the District is reporting the total amount that students should have paid for
enrollment fees for the purpose of determining the District’s share of annual apportionment.
− Whether the District spent at least one dollar of District funds for each dollar provided by
the State for scheduled maintenance and special repairs. Funds provided by the State must
be to supplement, not supplant, District scheduled maintenance funds. The amount
expended for plant maintenance and operations during the base year of 1995-96 was
$2,376,941.
− Whether all District courses that qualify for State apportionment are open to enrollment by
the general public unless specifically exempted by statute.
-51-
AUDITORS' REPORT ON STATE COMPLIANCE
(Continued)
In our opinion, MiraCosta Community College District complied with the compliance requirements for the
state programs listed and tested above. Nothing came to our attention as a result of the aforementioned
procedures to indicate that MiraCosta Community College District had not complied with the terms and
conditions of state assisted educational programs not selected for testing.
Our examination of compliance made for the purposes set forth in the preceding paragraph of this report
would not necessarily disclose all instances of noncompliance.
This report is intended solely for the information and use of the Board, management, the State Department
of Finance, and the State Chancellor's Office and is not intended to be and should not be used by anyone
other than these specified parties.
VICENTI, LLOYD & STUTZMAN LLP
November 25, 2003
-52-
MIRACOSTA COMMUNITY COLLEGE DISTRICT
SCHEDULE OF FINDINGS AND QUESTIONED COSTS
SUMMARY OF AUDITOR RESULTS
June 30, 2003
Financial Statements
Type of auditor’s report issued: Unqualified
Internal control over financial reporting:
Material weakness(es) identified? Yes X No
Reporting condition(s) identified not considered
to be material weaknesses? Yes X None reported
Noncompliance material to financial statements noted? Yes X No
Federal Awards
Internal control over major programs:
Material weakness(es) identified? Yes X No
Reporting condition(s) identified not considered
to be material weaknesses? Yes X None reported
Type of auditor’s report issued on compliance for
major programs: Unqualified
Any audit findings disclosed that are required to be
Reported in accordance with Circular A-133,
Section .510(a) Yes X No
Identification of major programs tested
CFDA Number(s) Name of Federal Program or Cluster
84.063, 84.033 and 84.063 Student Financial Aid Cluster
84.002A Adult Basic Education Program
84.048 Vocational Technology Education Act (VTEA)
Dollar threshold used to distinguish between Type A
and Type B programs: $ 300,000
Auditee qualified as low-risk auditee? X Yes No
-53-
MIRACOSTA COMMUNITY COLLEGE DISTRICT
SCHEDULE OF FINDINGS AND QUESTIONED COSTS
RELATED TO THE BASIC FINANCIAL STATEMENTS
June 30, 2003
There were no findings and questioned costs related to the basic financial statements for the
fiscal year ended June 30, 2003.
-54-
MIRACOSTA COMMUNITY COLLEGE DISTRICT
SCHEDULE OF FINDINGS AND QUESTIONED COSTS
RELATED TO FEDERAL AWARDS
June 30, 2003
There were no findings and questioned costs related to federal awards for the fiscal year ended
June 30, 2003.
-55-
MIRACOSTA COMMUNITY COLLEGE DISTRICT
STATUS OF PRIOR YEAR FINDINGS AND RECOMMENDATIONS
June 30, 2003
There were no findings and questioned costs for the fiscal year ended June 30, 2002.
-56-
Related docs
