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STATE EMERGENCY MANAGEMENT EXERCISES

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STATE EMERGENCY MANAGEMENT EXERCISES

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									                                           WESTERN AUSTRALIA

                       STATE EMERGENCY MANAGEMENT COMMITTEE

   STATE EMERGENCY MANAGEMENT EXERCISES
                   State Emergency Management Policy No. 3.1


                                             Amendment List

      No                Date                                  Details                    By

                     11/03/2008           Original Issue -Replacement for SEMC PS 15.

                      9/6/2009          Review date amended. SEMC Resolution 59/2009    EMWA




RESPONSIBLE OFFICER: Executive Officer
                     State Emergency Management Committee

DATE FOR REVIEW:                    30 December 2009



APPROVED BY SEMC

RESOLUTION NUMBER:                  14 / 2008

DATE APPROVED:                      11 March 2008




State Emergency Management Policy No.3.1 – State Emergency Management Exercises
DEFINITIONS

1. Terminology used throughout this policy shall have meaning as prescribed in section 3 of
   the Emergency Management Act 2005 (the Act).

INTRODUCTION

2. The role of the State Emergency Management Committee (SEMC) is to advise and assist
   the Minister on emergency management matters and to contribute to the development of an
   efficient emergency management capability for the State of Western Australia.

3. One of the many activities associated with meeting this role is ensuring that coordination
   arrangements and emergency management plans are tested through regular exercises. It
   is therefore necessary to ensure that exercises are an integral part of the State's emergency
   management program.


AUTHORITY

4. This State emergency management policy is prepared under the authority of section 17,
   section 19 (2), and section 20 (1) (d) of the Act.


RESPONSIBILITY FOR REVIEW

5. The Responsible Officer for this policy shall conduct a review of the policy by the agreed
   review date


APPLICATION

6. This policy applies to all emergency management agencies as defined in the section 3 of
   the Act.



AIM


7. To detail policy for State emergency management exercises.


RESPONSIBILITIES FOR EMERGENCY MANAGEMENT EXERCISES


8. As prescribed in section 20 of the Act, the SEMC directs that all Public Authorities with roles
   and responsibilities under State emergency management plans participate in exercises to
   test these plans.

9. The Emergency Services Sub-committee (ESS) is to maintain a register of State emergency
   management exercises on behalf of the SEMC.




State Emergency Management Policy No.3.1 – State Emergency Management Exercises              7
LEVELS OF EXERCISES

10. There are essentially three levels of exercises that are of importance to SEMC. These are:

         a.       Local Those that are confined to testing emergency management agencies’
                  plans at the local government level and may involve a coordinated response and
                  the activation of an Incident Management Group (IMG) either actual or notional.

         b.       District Those that test emergency management agencies plans which require
                  the coordination of resources across one or more emergency management
                  districts. This could involve the activation of an Operations Area Management
                  Group (OAMG) either actual or notional.

         c.       State Those that require a coordinated response of resources from more than
                  two emergency management districts or involves the activation of a State
                  Emergency Coordination Group (SECG), either actual or notional.


TYPES OF EXERCISE

11. There are also three types of exercise. These are:

         a. Discussion (Seminars, Workshops, Desktop)
            Designed to stimulate discussion of issues or to assess plans, policies and
            procedures. Can be undertaken as a stand alone activity or as a prelude to other
            exercises

         b. Functional (Drill or Games style)
            A repetitive, methodical activity undertaken to reinforce specific skills, procedures or
            arrangements. Designed to test or evaluate individual capabilities, multiple functions
            or interagency relationships

         c. Full Deployment
            Large scale, complex activity conducted in real time under simulated conditions with
            deployment of personnel and other resources. Designed to achieve maximum
            realism and test organisational performance, interagency cooperation,
            communications links, personnel and equipment

         The types of exercise are applicable to all Levels.


ANNUAL EXERCISE REQUIREMENTS AND RESPONSIBILITIES

12. Each emergency management agency with responsibility for State emergency management
    plan/s is to ensure that a State level exercise is conducted for each, at least annually.

13. Each District Emergency Management Committee (DEMC) is to conduct at least one district
    level exercise involving their emergency management district at least annually.

14. Each Local Emergency Management Committee (LEMC) is to conduct at least one local
    level exercise involving their local government area at least annually.

15. Where a State emergency management plan is activated during an emergency the
    activation of that plan will satisfy the exercise requirement for the emergency management
    agency, provided the DEMC or LEMC involved in the activation of the plan prepares and
    submits a post incident report that meets the Post Exercise Reports requirements listed
    below.
State Emergency Management Policy No.3.1 – State Emergency Management Exercises
16. All LEMCs and related DEMCs are to share information on planned exercises.

17. Agencies with responsibilities under State emergency management plans that are to be
    tested are to participate in the exercise as required.


ANNUAL STATE-LEVEL EXERCISE SCHEDULE

18. All emergency management agencies and DEMC’s are required to submit their annual
    State-level exercise schedules to the Executive Officer, ESS, by 1 May each year for
    inclusion in the June agenda for the SEMC meeting. An awareness of this schedule by all
    agencies will enable better coordination of participating agencies and assist planning by all
    agencies.

19. This exercise schedule is to include such details as:
         •   Name of Public Authority
         •   Name of exercise
         •   Participating agencies
         •   Type of exercise (e.g. discussion, small “drill style”, full deployment, functional)
         •   Brief description outlining the objectives of the exercise
         •   Date of exercise
         •   Location of exercise

20. Each exercise should follow the recommended documentation format which is included in
    the Emergency Management Procedures Manual [TP1].

21. A flowchart for the development process of State-level emergency management exercise
    schedules is included in the Emergency Management Procedures Manual [TP1].

22. Those organising State-level exercises are to provide opportunities for stakeholders from
    agencies not involved in the exercise to participate as observers.


POST EXERCISE REPORTS

23. To ensure overall assessment of the local communities’ emergency management capability,
    all LEMC’s are to provide copies of their post exercise reports for each local level exercise
    conducted to the DEMC Chairman for inclusion in the SEMC’s annual report.

24. To ensure the SEMC's overall assessment of the effectiveness of the State's emergency
    management capability, all WESTPLAN agencies are to provide copies of the post exercise
    report for each State-level exercise conducted to the Chairman of the ESS for tabling at
    SEMC meetings.

25. Post exercise reports should detail the issues arising as a result of the exercise; areas
    where effectivenss and capability were demonstrated; recommendations for improvement;
    and what actions are to be undertaken and by whom. An action list should be developed
    detailing responsibilities and timelines.

26. The post exercise report is to be submitted to the ESS at its next practical meeting following
    completion of the post exercise report. The ESS will forward the exercise report to the
    SEMC with its quarterly report.
State Emergency Management Policy No.3.1 – State Emergency Management Exercises
                                           Risk Management
REFERENCES

Emergency Management Act 2005



RISK ASSESSMENT

If a State emergency management policy for the coordination of exercises is not prepared the
risks to State emergency management practice include:

                     • Inconsistency in emergency management exercises;

                     • Inconsistency in regular testing of co-ordination arrangements and
                       emergency management plans through exercises.

                     • Inappropriate level of exercises.

                     • Failings of established plans may not be detected resulting in
                       improvements to plans not being made prior to the activation of plans in
                       response to an emergency.

                     • Diminished emergency management capability.



CONSULTATION

This policy has been developed through consultation with members of the SEMC and its
subcommittees.

Specific stakeholders that have been consulted include:

         • Department of the Premier and Cabinet (DPC)

         • Emergency Services Subcommittee (ESS)

         • Fire and Emergency Services Authority of WA (FESA)

         • Western Australian Local Government Association

         • District Emergency Management Committee representatives

         • Western Australian Police (WAPOL)




State Emergency Management Policy No.3.1 – State Emergency Management Exercises

								
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