Mixed-Mode Enterprise Resource Planning RFP Template

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Mixed-Mode Enterprise Resource Planning  RFP Template Powered By Docstoc
					Technology Evaluation Centers Inc.
Mixed-Mode Enterprise Resource Planning

                                                                                                         Criteria Worksheet
                                                                               Priority Mandatory
    Hierarchy                             Criterion                                               SUP PSUP PADD MOD 3RD CST   FUT   NS               Description               Comment
                                                                               (0-10)     (Y/N)
                                                                                                                                         Financial system modules for
                                                                                                                                         bookkeeping and ensuring
                                                                                                                                         accounts are paid or received on
1               Financials                                                                                                               time.
                                                                                                                                         General ledger keeps
                                                                                                                                         centralized charts of accounts
                                                                                                                                         and corporate financial
                                                                                                                                         balances. It supports all aspects
                                                                                                                                         of the business accounting
                                                                                                                                         process. In this module, financial
                                                                                                                                         accounting transactions are
                                                                                                                                         posted, processed, summarized,
                                                                                                                                         and reported. It maintains a
                                                                                                                                         complete audit trail of
                                                                                                                                         transactions and enables
                                                                                                                                         individual business units to view
                                                                                                                                         their financial information, while
                                                                                                                                         parent companies can roll up all
                                                                                                                                         business subsidiaries and view
                                                                                                                                         the consolidated information.

1.1             General Ledger
1.1.1           Parameters and Structuring
                Lean manufacturing accounting practices and methods
                (i.e., manufacturing overheads based on cycle time         including labor)         Fiscal calendar is defined by the user         Calendar periods are defined by the user
                Calendar can be defined as uneven periods, adjustment         periods, or to a maximum of 366 periods
                                                                                                                                         Multiple calendars may be useful
                                                                                                                                         for different accounting
                                                                                                                                         scenarios. For example,
                                                                                                                                         different financial entities may
                                                                                                                                         need separate fiscal calendars--
                                                                                                                                         one set of books might require a
                                                                                                                                         quarterly calendar while another
                                                                                                                                         would require a different term. If
                                                                                                                                         a merger results in two financial
                                                                                                                                         entities that have different fiscal
                                                                                                                                         calendars, the accounting
                                                                                                                                         system will need to maintain
                                                                                                                                         both calendars and normalize
                                                                                                                                         the data (Q2 for Entity A is equal
                                                                                                                                         to Q3 for Entity B). This may
                                                                                                                                         also be useful for what-if
                                                                                                                                         scenarios.         Multiple calendars
                                                                                                                                         A financial reporting entity is a
                                                                                                                                         business unit which can legally         Multi-entity financial reporting                                                                                         make financial reports.         Twelve or thirteen fiscal months
                                                                                                                                         The 4-4-5 calendar period uses
                                                                                                                                         a four week, four week, five
                                                                                                                                         week pattern. Likewise, the 5-4-
                                                                                                                                         4 calendar period uses a five
                                                                                                                                         week, four week, four week
                Fiscal quarterly periods can be defined as 4-4-5, 5-4-4,                                                                 pattern; and analagously for the         or 4-5-4                                                                                                                 4-5-4 pattern.         Organization of calendar periods determined by the user
                                                                                                                                         The calendar can be organized
                Calendar may be organized in a variety of ways,                                                                          in a limitless form, with up to 999        supporting 999 periods in a financial year                                                                               user periods, per calendar
                Open any number of fiscal years or calendar periods at        the same time

                Companies with different regional presences may set a        default currency for the financial division of each region
                                                                                                                                         The ability to decide how to
                                                                                                                                         organize data when defining the
                                                                                                                                         organization of an enterprise's
                                                                                                                                         financial information        Sets reporting entity and its organizational characteristics
                Distinguishes A/P transactions (of the same type) from                                                                   account payable (A/P)        different entities
                Each entity's ledger can have its own calendar and        chart of accounts
                                                                                                                                         By controlling when an account
                                                                                                                                         is open and closed, the posting
                Each entity's ledger can have its own accounting                                                                         of information in an account        periods opened and closed                                                                                                period can restricted.
                User may choose between data collection and real time                                                                    Allows for instant processing or        posting modes                                                                                                            batch processing
                Tracks items in the G/L and sub-ledger by quantity and                                                                   general ledger (G/L)        value (in whichever currency is used)
                                                                       The ability to change the
                                                                       currency used in balance sheet
                                                                       accounts to another currency
                                                                       using a default rate. It is possible
                                                                       to override this default rate for
                                                                       particular accounts. Moreover, it
                                                                       is possible to set different default
           Maintains unit and dollar amount postings in GL and sub-    rates for different subledgers.   ledgers
           User-defined criteria for system purges for general
           ledger transactions, journal vouchers, and accounts
           payable data based on the number of years or months
           of data required to maintain--each purge type has its   own unique criteria
           Sub-ledgers closed out prior to performing a purge. The
           closeout process sets all financial account balances in
           the sub-ledger to zero by posting an equal and offsetting   transaction
                                                                       A general ledger key typically is
                                                                       an identifier attached to
                                                                       accounts to put the accounts into
                                                                       groups. For example, there may
                                                                       be fifteen accounts in the chart
                                                                       of accounts related to payroll,
                                                                       and all fifteen accounts will be
                                                                       assigned the same key (perhaps
                                                                       "PAYROLL"). Thus the system
           Specifies a key and rules to have the system                can purge or set other rules to all
           automatically purge all records related to the key          chart of accounts with the same
           throughout the system--sub-ledger accounts, sub-ledger      key.   transactions, tables, rates
           Automatic check to ensure that prior to deleting a
           financial record, the account balance must have been   "closed out" (i.e., nets to zero)
                                                                       The ability to cumulatively
                                                                       incorporate results from the
           Translation of balance sheet accounts including the         previous accounting period into
           ability to have a default rate (spot) that can be           the current accounting period,
           overridden on an exception basis (historic), on an          but only when the last document
           account-by-account basis - do not want to set up a rate     generated in the previous period
           for every balance sheet account - the override rates will   was the financial statement.   differ ledger to ledger
           Automatically inserts actual account balances into the
           elapsed month's bucket in a future forecast file at the
           end of each accounting period when the system rolls   into the next period
                                                                       The ability to cumulatively
                                                                       incorporate results from the
                                                                       previous accounting period into
                                                                       the current accounting period,
                                                                       but only when the last document
                                                                       generated in the previous period
           Prevents roll from one accounting period to the next        was the financial statement.   unless the last job run is the financial statements
           Audit log required for any changes to table information
           that may contain rates and information used by the
           system in any way; log contains before and after,   change, date, and user identification
                                                                       General ledgers are designed to
                                                                       present values for creating
                                                                       financial statements. The
                                                                       multiple level for a ledger key
                                                                       means the system will have a
                                                                       more complex and functional key
                                                                       structure--one that supports a   Flexible general ledger key with multiple levels            hierarchy of keys.
                                                                       The ability to automatically,
                                                                       rather than manually, identify
                                                                       open receivables exceptions by
                                                                       using user-defined conditions
                                                                       (for example, very large amount
                                                                       invoices, exceeding credit line,   Exception reporting with drill down capabilities            etc.)

           Change cross charge percentages without retroactively   changing previously published financial information
                                                                       The system can provide a copy
                                                                       function or a program to
                                                                       propagate a chart of accounts
                                                                       for a specific existing business
                                                                       unit to a new business unit. If a
                                                                       US dollar ledger has a chart of
                                                                       accounts, a Canadian dollar
                                                                       ledger can be created by
           Provision for use of standards that can be automatically    propagating from the US dollar   propagated throughout the system to the various ledgers     ledger, etc.
           Integration with ADP electronic transmission of payroll     ADP refers to automatic d
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PARTNER Technology Evaluation Centers
Developed in conjunction with software analysts and the world's leading software vendors, TEC's request for proposal (RFP) templates are specially designed Excel spreadsheets that give you a comprehensive list of features and functions (criteria) for each of over forty different kinds of enterprise software solutions. These lists of criteria, which in most cases numbering in the thousands, give you a full view of all the features and functions currently available for the selected type of software. This allows you to easily determine which features and functions are required for your organization, as well as make software comparisons with vendors side-by-side in one easy-to-use document.