Technology Evaluation Centers Inc. Request for Information/Proposal Requirements Research
Instructions
Rating Legend Format
● The top of the RFI tab contains six response columns. ● TEC analysts developed the RFI based on past experience and research into the widest and deepest range of possible requirements. 3RD Response Explanation SUP Supported as delivered "out-of-the-box" MOD Supported via modifications (screen configurations, reports, GUI tailoring, etc) Supported via a third party solution Supported via customization (changes to source code) Will be supported in a future release Not supported 0 to 10, where 10 is most important
Priorities
Must Have = 10 Very Important = 8 Important = 6 Nice to Have = 4 Not Important = 2 No Need = 0 Note this file contains multiple sheets (tabs). This sheet contains instructions only. Click the tabs at the bottom of the window to access the criteria.
CST FUT NS Priority
Mandatory Yes, only for "must-have" factors
RFI Example Vendor Responses
● Complete the RFI worksheet by placing an X in the appropriate column for each criterion. ● The Xs must represent the current state of a product or service. 1 1.1 1.1.1 1.1.1.1 1.1.1.2 1.1.1.3 1.1.1.4 1.1.1.5 1.1.1.6 Hierarchy Module 1 Category of Module 1 Subcategory of Category 1 Criterion 1 Criterion 2 Criterion 3 Criterion 4 Criterion 5 Criterion 6 Criterion
© Technology Evaluation Centers Inc. 2007. This document may only be used for internal purposes. Reproduction and
User Responses
● Use the Priority column to indicate how important a particular criterion or entire group of criteria (module or category) is for your organization. ● The Mandatory column is useful for indicating absolute requirements. Note that a "Yes" would mean a vendor/provider fails if it does not support that criterion or group of criteria. It is often useful to use "No" as the general default response and only change to a "Yes" for an absolutely critical item. Don't forget to indicate your priorities and mandatory requirements for modules, categories, subcategories, and criteria.
RFI Example
Priority (0-10) 8 4 10 1 6 4 10 8 8 Mandatory (Y/N) N N N N Y N N N Y X X X X X X SUP MOD 3RD CST FUT NS
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Technology Evaluation Centers Inc. ERP and CMMS for the Mining Industry Criteria Worksheet
Hierarchy Criterion Priority Mandatory SUP MOD 3RD CST (0-10) (Y/N)
1 1.1
Financials General Ledger
1.1.1 1.1.1.1
Parameters and Structuring Lean manufacturing accounting practices and methods (i.e., manufacturing overheads based on cycle time including labor) Fiscal calendar is defined by the user Calendar periods are defined by the user Calendar can be defined as uneven periods, adjustment periods, or into a maximum of 366 periods Multiple calendars
1.1.1.2 1.1.1.3 1.1.1.4
1.1.1.5
1.1.1.6 1.1.1.7 1.1.1.8
Multi-entity financial reporting Fiscal monthly period options for twelve or thirteen months Fiscal quarterly periods can be defined as 4-4-5, 5-4-4, or 4-5-4 Organization of the calendar period defined by the user Calendar may be organized in a variety of ways with up to 999 user periods Open any number of fiscal years or calendar periods at the same time Companies with different regional presences may set a default currency for the financial division of each region
1.1.1.9 1.1.1.10 1.1.1.11 1.1.1.12
1.1.1.13 1.1.1.14 1.1.1.15 1.1.1.16 1.1.1.17 1.1.1.18 1.1.1.19
The reporting entity may determine organization of the financial information Distinguish A/P transactions (of the same type) from different entities Each entity's ledger can have its own calendar and chart of accounts Each entity's ledger can have its own accounting periods opened and closed User may choose between data collection and real time posting modes Tracks items in the G/L and sub-ledger by quantity and value (in whichever currency is used) Maintain unit and dollar amount postings in GL and subledgers
1.1.1.20
1.1.1.21
1.1.1.22
User defined criteria for system purges for general ledger transactions, journal vouchers, and accounts payable data based on the number of years or months of data required to maintain--each purge type has its own unique criteria Sub-ledgers closed out prior to performing a purge. The closeout process sets all financial account balances in the sub-ledger to zero by posting an equal and offsetting transaction Specify a key and rules to have the system automatically purge all records related to the key throughout the system--sub-ledger accounts, sub-ledger transactions, tables, rates Automatic check to ensure that prior to deleting a financial record, the account balance must have been "closed out" i.e. nets to zero Translation of balance sheet accounts including the ability to have a default rate (spot) that can be overridden on an exception basis (historic), on an account-byaccount basis - do not want to set up a rate for every balance sheet account - the override rates will differ ledger to ledger Automatically insert actual account balances into the elapsed month's bucket in a future forecast file at the end of each accounting period when the system rolls into the next period Prevent roll from one accounting period to the next unless the last job run is the financial statements Audit log required for any changes to table information that may contain rates and information, which is used by the system in any way--before, after, change, date, and who
1.1.1.23
1.1.1.24
1.1.1.25
1.1.1.26
1.1.1.27
1.1.1.28
Flexible general ledger key with multiple levels
1.1.1.29
Exception reporting with drill down capabilities
1.1.1.30
Change cross charge percentages without retroactively changing previously published financial information Provision for use of standards that can be automatically propagated throughout the system to the various ledgers Integration with ADP electronic transmission of payroll data Use the budget forecast information to create automatic postings; accruals for any potential overhead item, for example, bonus, depreciation, professional fees, new product development, and marketing expense; support standard (automatically repeating) postings and entries that are generated each month with reference to amounts maintained in budget fields for the month. The amounts may or may not be the same from month to month Automatic year-end rolling of balances in sub-ledgers and general ledger control accounts.
1.1.1.31
1.1.1.32 1.1.1.33
1.1.1.34
1.1.1.35 1.1.1.36 1.1.1.37 1.1.1.38 1.1.1.39 1.1.1.40 1.1.1.41
Automatic linking and posting of control accounts from related sub-ledger accounts Process jobs in edit and update mode Jobs required to include error and warning messages on reports Reports to include a control report that lists pages on which errors and warnings have occurred User-defined controls to allow specific jobs to update multiple times in a period View postings at the company, market, and title/SKU level Table master functionality--set parameters in a table, have jobs read the table and create postings or reports accordingly User-defined field names for tables Method for verifying keying to ensure only appropriate records updated Archiving of transaction history as well as purge from active files
1.1.1.42 1.1.1.43 1.1.1.44
1.1.2
Chart of Accounts Structure
1.1.3 1.1.4 1.1.5
This category contains 48 criteria below it. Ledger Development and Management This category contains 14 criteria below it. Enterprise Reporting Structure This category contains 15 criteria below it. Journal Entry and Reporting
1.1.6
This category contains 44 criteria below it. Journal Vouchers
1.1.7 1.1.8 1.1.9 1.1.10 1.2
This category contains 41 criteria below it. Controls for Ledgers This category contains 7 criteria below it. Multicurrency Capabilities This category contains 24 criteria below it. Online Inquiry Reporting This category contains 9 criteria below it. Variable Analysis This category contains 3 criteria below it. Accounts Payable (A/P)
This category contains 245 criteria below it.
1.3
Fixed Assets
1.4
This category contains 94 criteria below it. Cost Accounting
1.5
This category contains 53 criteria below it. Cash Management
1.6
This category contains 16 criteria below it. Budgeting
1.7
This category contains 70 criteria below it. Accounts Receivable
1.8
This category contains 111 criteria below it. Financial Reporting
1.9
This category contains 103 criteria below it. Project Accounting This category contains 57 criteria below it.
2
Human Resources
2.1
Benefits
2.1.1 2.1.1.1 2.1.1.2 2.1.1.3 2.1.1.4
Standard Benefits Multiple benefits programs Establishes benefit plans, providers, and rates Identifies dates for insurance coverage and deduction calculations Maintenance, dependent, and beneficiary information
2.1.1.5 2.1.1.6
2.1.2 2.1.3 2.1.4 2.2
Employees have rollover benefit alternatives Base benefits maintenance decentralized to the employee level through the use of internet or internal mail capabilities Administering Benefits This category contains 17 criteria below it. Profile for Employee Benefit Plan This category contains 6 criteria below it. Management of Rewards This category contains 7 criteria below it. Payroll
This category contains 14 criteria below it.
2.3
Personnel Management
2.4
This category contains 89 criteria below it. Health and Safety This category contains 11 criteria below it. Career Development and Training This category contains 22 criteria below it. Data Warehousing
2.5 2.6
3
This category contains 13 criteria below it. Manufacturing Management
3.1 3.1.1 3.1.1.1 3.1.1.2
Work Order Management Work Orders Five or more levels of work order hierarchy that can be scheduled separately Able to create blanket work orders usable on multiple equipment from different cost centers Define shift hours on the work order Able to prohibit a user charging dollars to other's cost centers Define the default cost center for work orders Able to charge overhead to a particular work order without a special labor rate Safety tasks/instructions are recorded against work orders
3.1.1.3 3.1.1.4 3.1.1.5 3.1.1.6 3.1.1.7
3.1.1.8 3.1.1.9 3.1.2 3.1.3 3.1.4 3.1.5 3.1.6 3.1.7 3.1.8 3.2 3.3 3.4 3.5 3.6 3.7 4 4.1 4.1.1 4.1.2 4.1.3 4.1.4 4.1.5 4.1.6 4.1.7 4.1.8
Able to retrieve drawings directly into the CMMS from within the work order screen Drawings can be edited from within the work order screen Spare Parts Selection This category contains 14 criteria below it. Contract Maintenance This category contains 4 criteria below it. Approvals This category contains 7 criteria below it. Closing Work Orders This category contains 6 criteria below it. Web-based Work Requests This category contains 6 criteria below it. Scheduling This category contains 44 criteria below it. Third Party Billing This category contains 9 criteria below it. Preventive maintenance This category contains 91 criteria below it. Equipment History This category contains 107 criteria below it. Calibration Management This category contains 3 criteria below it. Specialized Modules This category contains 3 criteria below it. Processing and Statusing This category contains 10 criteria below it. Vehicle Fleet Management This category contains 125 criteria below it. Process Manufacturing Management Formulas/Recipes Alternative batch assignment Calculates ingredient quantities for simulations Set total costs is used as a criteria to change ingredients Measures ingredients using percentages and totals Calculates or recalculates the total weight or volume or ingredients Uses what-if scenarios to determine if a work order or PO can be fulfilled Specifies the percentage or number of items used in the manufacture or assembly of an item(s) Formulas can be extracted from routings to generate production models or from production models to create routings Production model or routing can be copied to create formulas
4.1.9
4.1.10 4.1.11 4.1.12 4.1.13
Stores formulas created and used in manufacturing processes, automatically Property calculations Formulas and critical paths are used in cumulative leadtime calculations Ingredient and product process quality characteristics, expected results, tolerances, and testing procedures are definable Fixed and scaleable ingredients Validates formula and production model and routing Workbench tools can create formulas Reports formulas by component and item number Stores laboratory, costing, production, planning, customer, historical, packaging, and other formulas Manages and maintains regulations governing formulas including organization, date range, quantities, formula type, reference, and customer Defines formulas, recipes, and percentage of ingredients for variable formulas and process routings for different batch sizes Provides for variable formulas and process routings for different batch sizes. Ingredients should be definable as a fixed quantity per batch or as variable quantity per unit of process end product Processes disposable or reclaimable by-products Product structures and production models list hazardous materials Each formulation can list an unlimited number of coproducts, by-products, ingredients, and instructions Lists more than one substitutions for each process step Instructions by ingredient or item Least cost batch analysis Alters corporate formulas to create local ones Enables local formulas to automatically be modified from the corporate formulas Identifies the discrete compounds in formulas, so all formulas sharing the same discrete compounds interface into the same module BOM includes tolerances and limits Expiration dates of perishable ingredients Industry-specific, predefined formula attributes and calculations are recorded Calculates the standard run time to produce a batch Determines whether raw materials are available when creating a batch recipe Least cost and maximum profit analysis used when creating recipes
4.1.14 4.1.15 4.1.16 4.1.17 4.1.18 4.1.19
4.1.20
4.1.21
4.1.22 4.1.23 4.1.24 4.1.25 4.1.26 4.1.27 4.1.28 4.1.29 4.1.30
4.1.31 4.1.32 4.1.33 4.1.34 4.1.35 4.1.36
4.1.37 4.1.38 4.1.39 4.1.40 4.1.41 4.1.42 4.1.43 4.1.44 4.1.45 4.1.46 4.1.47 4.1.48 4.1.49 4.1.50 4.1.51 4.1.52 4.1.53 4.1.54 4.1.55 4.1.56 4.1.57 4.1.58 4.1.59 4.1.60 4.1.61
Stores and maintains recipes based on specifications and grade analyses Calculates resources and item quantities so they are proportional to the batch being produced Batch simulations include inquiries, and checks or generates reports on ingredients Single and multilevel formulas include ingredient requirements and processes Displays information on co-products, by-products, intermediate, and final products on one screen Standard and theoretical yields for products Standard variations for a specified product Automatically adjusts batch recipes based on testing results Uses potency as a UOM Formula attributes and calculations can be defined by authorized users Ingredient proportions are used to create changes ingredient lists or batch bills Standard batch sizes can be changed and their corresponding formulas can be revised Defines the maximum and minimum amount of scrap that can be returned in a process Product grade and attributes Expected shelf life Calculates factors that impact shelf life Calculates shelf life expiration dates using itemdependent variables Specifies handling requirements Balance on hand resources and non-stockable resources Measures and records the combined potency and concentration of products Calculates lot potency and percent concentration Classification of finished goods, such as marketing class, product line, and category Inventory reporting as aged by class Keeps information on generic resources Classifies inventory as on-hand, consigned, on order, costed, work-in-progress, lot controlled, and available-forplanning Attributes identify whether lot control information is required at each resource level and inventory class User can define a hierarchy of resource attributes and characteristics for each lot User can define a hierarchy of operational and financial resources Calculates factors impacting component yield
4.1.62 4.1.63 4.1.64 4.1.65
4.1.66
4.1.67 4.2 4.3 4.4 4.5 4.6 4.7
Multiple inventory codes can be entered in a BOM to create circular bills, by suspending the BOMs loopdetection capability Inverted bills (disassembly BOM) Process Model (Formulas + Routings) This category contains 22 criteria below it. Process Batch Control and Reporting This category contains 25 criteria below it. Conformance Reporting This category contains 23 criteria below it. Process Manufacturing Costing This category contains 9 criteria below it. Material Management This category contains 46 criteria below it. Production Planning
4.8
This category contains 291 criteria below it. Field Service and Repairs This category contains 125 criteria below it. Excavation Based Production Planning This category contains 7 criteria below it. Inventory Management Inventory Management--Online Requirements Maintain item number history of usage, both planned and unplanned, and purged upon a specific date criteria Provide inquiry and reporting capability for inventory transactions by item number, location, and transaction type. Provide reporting capability by item number (all transactions since last cycle count) Provide inquiry and reporting capability for inventory transaction summary by from and to dates Provide inquiry and reporting capability for inventory status by item number and serial number Provide inquiry and reporting capability for slow moving and obsolete inventory Provide inquiry and reporting capability for negative balance inventory and flagging upon this condition occurring Provide inquiry and reporting capability for shortages and backorders Provide capability to track items by lot or serial number Management of leasing and rotable spares
4.9 5 5.1 5.1.1
5.1.2
5.1.3 5.1.4 5.1.5 5.1.6 5.1.7
5.1.8 5.1.9 5.1.10
5.1.11 5.1.12 5.1.13 5.1.14 5.1.15
Visibility and management of remote site or distributed inventories and rotable spares Identify type of transaction Identify the source of demand Part text files with forced viewing on screen System must be capable of managing harmonized part number information and integrating or maintaining harmonized information with third party (e.g.. freight forwarder) Multi-currency capability Vendor cross reference (infinite number of vendor pt. numbers) with wild-card search capability Internal cross-reference to vendor part numbers Ability to maintain files "up selling" parts based on certain other parts purchased. Ten year look at usage history by year and source of demand Inventory fields that accept part numbers and product configuration codes. Product configuration codes would allow logic behind randomly generated part numbers. On-line request for requisition generation and approval. Electronic "drop ship" capability between buyer/planner and vendors. Buyer/planner should have access to vendors' "on hand" information, launch order with "ship to" information Pricing (selling prices) must have ability to price given various conditions (i.e. export pricing multipliers, subsidiary pricing multipliers, domestic pricing multipliers). Selling prices may be controlled based on different commodity tables (for example, hydraulics carry different multipliers than "make parts" or other commercial parts). Bar coding of individual parts as received prior to warehousing, real time scanning, and inventory updates at picking, and real time scanning at shipping. Ability to label and track country of origin on parts and in operating system. Automated pick system sorted by grid location. Ability to structure material to a buy item, supporting ECN control capabilities Processing Requirements This category contains 28 criteria below it. Data Requirements This category contains 12 criteria below it.
5.1.16 5.1.17 5.1.18 5.1.19 5.1.20 5.1.21
5.1.22 5.1.23
5.1.24
5.1.25
5.1.26
5.1.27 5.1.28 5.1.29 5.2 5.3
5.4
5.5 5.6 5.7 5.8 5.9 5.10 6
Reporting and Interfacing Requirements (Inventory Management) This category contains 9 criteria below it. Locations and Lot Control This category contains 20 criteria below it. Forecasting This category contains 52 criteria below it. Reservations and Allocations This category contains 26 criteria below it. Adjusting Inventory This category contains 8 criteria below it. Organization Security This category contains 6 criteria below it. Material Management This category contains 5 criteria below it. Sales Management
6.1 6.1.1 6.1.2 6.1.3 6.1.4 6.1.5 6.1.6
6.1.7 6.1.8 6.1.9 6.1.10 6.1.11 6.1.12
6.1.13 6.1.14
6.1.15 6.1.16 6.1.17
On-line Requirements (Sales Management) Accommodate an order type for a new order or quote Accommodate a status field indicating either a quote or a customer order for a new order or quote Create an order from a quote with a reference back to the quote, for a new order or quote Create an order from only selected lines of the quote Decrease the amount quoted Allow for customer account and sales order status online by customer name or number or by sales order number Process and print a special message or memo (at least 300 characters) on the following: 1) Invoice 2) Sales order or quote 3) Bill of lading Validate order dates/MRP dates Accommodate, primarily for the sales order, a customer requested ship date, a due date, and a company expected ship date Process change orders easily, "pegging" these change orders to the original sales order Change prices easily, including limiting price override capability so that only the sales manager can use it beyond a certain percent of list price Automatically change all the prices by a certain percent or dollar amount Override capability to the automatic pricing Accommodate multiple ship-to addresses for each bill-to address
6.1.18 6.1.19
Link each sales order to the appropriate shipping facility (i.e. production facility, etc.) Allow sorting and printing each of the booking, billing, backlog, and backorder reports by sales order number Allow sorting and printing each of the booking, billing, backlog, and backorder reports by customer name Allow sorting and printing each of the booking, billing, backlog, and backorder reports by customer code Allow sorting and printing each of the booking, billing, backlog, and backorder reports by product category Allow sorting and printing each of the booking, billing, backlog, and backorder reports by part number Allow sorting and printing each of the booking, billing, backlog, and backorder reports by representative/sales person Allow sorting and printing each of the booking, billing, backlog, and backorder reports by region Allow sorting and printing each of the booking, billing, backlog, and backorder reports by company Allow sorting and printing each of the booking, billing, backlog, and backorder reports by distribution center Provide on-line order history file displaying past orders for the customer Provide on-line invoice history file displaying past customer invoices Allow for on-line production status inquiry by customer purchase order number and customer code Allow for customer master file inquiry that displays the billing address for a customer Allow for customer master file inquiry that displays the shipping address (multiple) for a customer Allow for customer master file inquiry that displays the credit standing for a customer Allow for customer master file inquiry that displays the billing and shipping terms for a customer Allow for customer master file inquiry that displays the special instructions for a customer Support a competitive information system whereby competitive quotes are entered from the field and reported centrally Provide a management summary report showing on-time shipments Calculate split commissions automatically Apply sales tax automatically Create a backorder for under shipped or unshipped lines Provide the ability to allocate inventory to customers based on a customer priority code in the customer master record
6.1.20 6.1.21 6.1.22 6.1.23 6.1.24
6.1.25 6.1.26 6.1.27 6.1.28 6.1.29 6.1.30 6.1.31 6.1.32 6.1.33 6.1.34 6.1.35 6.1.36
6.1.37 6.1.38 6.1.39 6.1.40 6.1.41
6.1.42
Quotes and sales orders are viewable by salespersons (direct or agent) that are involved (commission structure) Reporting and Interfacing Requirements (Sales Management) This category contains 49 criteria below it. Available-to-Promise (ATP)
6.2
6.3
6.4
This category contains 10 criteria below it. Pricing and Discounting
6.5 6.6
This category contains 51 criteria below it. Customer Service and Returned Goods Handling This category contains 29 criteria below it. Customer Relationship Management (CRM) and ECommerce Requirements
7
This category contains 23 criteria below it. Purchasing Management
7.1 7.1.1 7.1.2 7.1.3 7.1.4 7.1.5
Profile of Suppliers Fields for supplier data such as shipping methods, item references, and conditions Suppliers may have more than one address Store e-mail addresses, web sites, and fax numbers in vendor profiles Associate items with vendors' descriptions Code different vendor production lead times, taking into account both supplier lead time and transport time Bill-to-entity information including currency, bank, account number, and mode of payment Data related to bank, accounts, payment methods, currency, etc., are included in the payment profile Vendor shipment process with terms and acceptance requirements for reception
7.1.6 7.1.7 7.1.8
7.1.9 7.1.10 7.1.11 7.1.12 7.2 7.3 7.4 7.5 7.6 7.7 7.8 7.9 7.10 7.11
A primary vendor can be set as the default for each class Vendor group for miscellaneous purposes Identifier for approved vendors Commentary about suppliers Rating of Suppliers This category contains 13 criteria below it. Requisitions and Quotations This category contains 13 criteria below it. Purchase Orders (POs) This category contains 63 criteria below it. Pricing This category contains 13 criteria below it. Vendor Contracts and Agreements This category contains 16 criteria below it. Management of POs This category contains 25 criteria below it. Procurement Reporting and Online Reporting This category contains 24 criteria below it. Repeat Procurement This category contains 19 criteria below it. Receipts for Procurement This category contains 30 criteria below it. Online Requirements for Purchasing Management This category contains 14 criteria below it. Reporting and Interfacing Requirements for Purchasing Management This category contains 18 criteria below it. Quality Management
7.12
8
8.1 8.1.1 8.1.2 8.1.3 8.1.4 8.1.5 8.1.6 8.1.7 8.1.8 8.1.9
Production Quality Management Defective or excess material return processing must update on-hand Damaged material--corrective action and failure analysis available to vendor on-line Flags need to perform inspection of a specific item or a supplier's items Receives items and records as “inventory on hold” when quality inspection is pending Identifies items awaiting or in process of inspection through an online query Validates inspection disposition using criteria that specify inspection process Tracks material inspection dispositions Tracks and reports on non-dispositioned rejects Tracks quantity rejected at inspection
8.1.10 8.1.11 8.1.12 8.1.13 8.1.14 8.1.15 8.1.16 8.1.17 8.1.18 8.1.19 8.1.20 8.1.21 8.1.22 8.1.23 8.1.24 8.1.25 8.1.26 8.1.27 8.1.28
Assigns codes to reject descriptions Tracks unresolved rejections Processes material receipts which have failed inspection Corrective actions can be initiated, and processed, and tracked Tracks items for which there is no disposition, or which are rejected pending vendor approval Tracks items awaiting rework order Tracks items for which use is conditional on QA statement of acceptable variance Tracks items awaiting return shipment to vendor Provides aggregate supplier quality data Transactions related to material returns to vendors can be performed online Tracks customer-rejected items awaiting disposition from original supplier Automatically updates schedule information for items returned to suppliers Lists authorized alternatives for substitution-approved items Lists authorized vendors for each item Prints document identifying point of return and justification Prints debit memo as part of return-to-supplier process Recalculates average item cost Quality data on-line Requirements grouping using collection plans
8.1.29 8.2 8.3 9
Quality document linkage with product master within PDM Non Production Quality Management This category contains 24 criteria below it. Inventory Quality Management This category contains 25 criteria below it. Project Management
9.1 9.1.1 9.1.2 9.1.3
Basic Project Management Uses control numbers to link materials, inventory, manufacturing activities, etc. to customer orders Multilevel pegging for materials, inventory, and manufacturing activities Optional control number for materials, inventory, and manufacturing activities
9.1.4 9.1.5 9.1.6 9.1.7 9.1.8 9.1.9 9.1.10 9.1.11 9.1.12 9.1.13 9.1.14 9.1.15 9.1.16 9.1.17 9.1.18 9.1.19 9.1.20 9.1.21 9.1.22 9.1.23 9.1.24 9.1.25 9.1.26 9.1.27 9.1.28 9.1.29 9.1.30 9.1.31 9.1.32 9.1.33 9.1.34
Transaction tracking by project with online audit trail Automatically provides full multilevel pegging Calculates net requirements for projects and contracts (netting logic) Netting is based on time-phasing logic that incorporates project requirements and their due dates Material demand rule that allows material to be issued to a project only if that material is in supply Project group codes separating non-sales orders and groups Issues alters to reassign surplus or reassign, reclaim, or recycle residual material Rule to include overdue receipts in alerts Checks inventory availability of standard required components Reports project material plan status by project components What-if modeling for bottleneck resolution Uses planning algorithms in project management Time-phasing is used to create and compare project plans with master planning schedule Material planning for process by-products and coproducts Material plan identifies cost collection points Contract-specific requirements Project-specific order planning Tracks orders by project Firms planned orders Sends rescheduling notification to planner Optimal order quantity calculations Consolidate POs within specified project groupings Supply-demand relationship table that defines control IDs Uses a supply-demand relationship table to issue more than one ID to material Associates different costs to different elements in the WBS When material is moved from one project to another, the cost of the material is also transferred Material is only issued if assigned to that project Assigns an ID when an order for material is received Reassigns material to other operations or projects Tracks and dates borrowed material and charges it to the borrowing contract Uses control IDs to identify transactions such as receipts, issues, adjustments (including physical count adjustments), material assignments Documents residual material
9.1.35
9.1.36 9.2 9.3 9.4 9.5 9.6 10
Documents and provides a history of inventory movement, by project Project Definition This category contains 18 criteria below it. Work Breakdown Structure This category contains 18 criteria below it. Task Management This category contains 14 criteria below it. Resource Management This category contains 21 criteria below it. Project Execution This category contains 14 criteria below it. Product Technology
10.1 10.1.1 10.1.1.1 10.1.1.1.1 10.1.1.1.2 10.1.1.1.3 10.1.1.1.4 10.1.1.1.5 10.1.1.1.6 10.1.1.1.7 10.1.1.1.8 10.1.1.1.9 10.1.1.2
Architecture Data Integration Technologies Data Management Options Memory Resident Relational database design Objective oriented Normalized tables SQL APIs for calls or data requests Multi-RDBMS portability Transaction tracking system Replicates database master files, fields, and structures Supports Disaster Recovery Institute procedures Database Gateway Options This category contains 4 criteria below it. Server/Host Relational DBMS Options This category contains 4 criteria below it. Metadata Management This category contains 10 criteria below it.
10.1.1.3 10.1.1.4
10.1.1.5 10.1.1.6 10.1.1.7 10.1.1.8 10.1.2 10.1.3 10.1.4 10.1.5 10.1.6 10.1.7 10.1.8 10.2 10.3 10.4 10.5 10.5.9.6
Logical Repository Model This category contains 8 criteria below it. Repository Metadata Tools This category contains 5 criteria below it. Repository User Interface This category contains 8 criteria below it. Non-operational Data Warehousing This category contains 6 criteria below it. Messaging Protocols This category contains 15 criteria below it. Device Interfaces This category contains 28 criteria below it. Architectural Foundation This category contains 38 criteria below it. Web Enablement This category contains 108 criteria below it. Organizational Structure This category contains 7 criteria below it. Application Security This category contains 7 criteria below it. Multisite Management This category contains 17 criteria below it. User Interface This category contains 25 criteria below it. Platforms This category contains 27 criteria below it. Application Tools This category contains 140 criteria below it. Reporting This category contains 233 criteria below it. UCC standard barcode readable labeling
heet
FUT NS Description Financial system modules for bookkeeping and ensuring accounts are paid or received on time. General ledger keeps centralized charts of accounts and corporate financial balances. It supports all aspects of the business accounting process. In this module, financial accounting transactions are posted, processed, summarized, and reported. It maintains a complete audit trail of transactions and enables individual business units to view their financial information, while parent companies can roll up all business subsidiaries and view the consolidated information.
Lean manufacturing typically refers to paperless (or less paper) production and accounting. Instead of recording costs for every single order, the idea is to record these for certain determined cycles or schedules.
Multiple calendars may be useful for different accounting scenarios. For example, different financial entities may need separate fiscal calendars--one set of books might require a quarterly calendar while another would require a different term. If a merger results in two financial entities that have different fiscal calendars, the accounting system will need to maintain both calendars and normalize the data (Q2 for Entity A is equal to Q3 for Entity B). This may also be useful for what-if scenarios. A financial reporting entity is a business unit which can legally make financial reports.
The 4-4-5 calendar period uses a four week, four week, five week pattern. Likewise, the 5-4-4 calendar period uses a five week, four week, four week pattern; and analagously for the 4-5-4 pattern.
The calendar can be organized in a limitless form, with up to 999 user periods, per calendar The ability to have any number of fiscal years or calendar periods open concurrently The ability to set a default currency by entity. For example, if a large company has one entity responsible for conducting business in the US and another entity for the UK, the default currency may be dollars for the US and British sterling for the UK.
The ability to decide how to organize data when defining the organization of an enterprise's financial information account payable (A/P) The ability to define a specific period calendar and chart of accounts for each entity ledger By controlling when an account is open and closed, the posting of information in an account period can restricted. Allows for instant processing or batch processing general ledger (G/L) The ability to change the currency used in balance sheet accounts to another currency using a default rate. It is possible to override this default rate for particular accounts. Moreover, it is possible to set different default rates for different subledgers.
A general ledger key typically is an identifier attached to accounts to put the accounts into groups. For example, there may be fifteen accounts in the chart of accounts related to payroll, and all fifteen accounts will be assigned the same key (perhaps "PAYROLL"). Thus the system can purge or set other rules to all chart of accounts with the same key.
The ability to cumulatively incorporate results from the previous accounting period into the current accounting period, but only when the last document generated in the previous period was the financial statement.
The ability to cumulatively incorporate results from the previous accounting period into the current accounting period, but only when the last document generated in the previous period was the financial statement.
General ledgers are designed to present values for creating financial statements. The multiple level for a ledger key means the system will have a more complex and functional key structure--one that supports a hierarchy of keys. The ability to automatically, rather than manually, identify open receivables exceptions by using user-defined conditions (for example, very large amount invoices, exceeding credit line, etc.)
ADP refers to automatic data processing. For future expenses that have not been received. Upon invoice receipt, differences are posted to a particular G/L account.
This is different from a purge because the balance still exists but has been moved to another account. This allows for the automatic aging of account balances from a current file to a prior file and is required to maintain separate balances relating to customers acquired in the current year and in prior years
The ability to process jobs that are in the midst of being edited or updated
The ability to create a report subsection that indicates which pages of the report mention errors and warnings The ability to decide if a particular job should be updated more than once during a given time period The ability to look up entries in the ledger by company, by market, and by stock keeping unit (SKU) The ability to define variables within a tabular array of data so that jobs are performed and postings or reports are created accordingly
This refers to enterprise resource planning (ERP) database tables, not, for example, report tables. The ability check data entry to make sure that only the correct records are updated
The chart of accounts is a list of ledger account names and account numbers, creating consistency in terminology and eliminates redundant accounts. A chart of accounts structure should include fields for account and ledger descriptions, to prevent shadow accounts from being created. Data tree tools allow users to see the structure of the fields and summaries, to help with reporting requirements, foster change, etc.
The accounting department is typically responsible for recording all transactions in the company in the journal (GL). All of the criteria that fall Journal Entry and Reporting relate to various ways to record journal transactions. For example payroll is an AP item. As paychecks are cut the AP items need to be reconciled with the cash outflow. A software feature might be the automatic reconciliation of payroll deductions when paychecks are issued (as opposed to having an accountant have to key the transactions by hand).
A journal voucher (JV) is a document that authorizes payment for services performed, or for goods that are received or exchanged. As a means to record ledger transactions, JVs may have different approvals for different accounts. For example when someone submits an expense report that money is typically associated with an account on the chart of accounts in the G/L. The account may require a JV for posted entries. The JV may include copies of receipts and a sign off from a manager before the entry can be posted.
Accounts payable schedules bill payments to suppliers and distributors, and keeps accurate information about owed money, due dates, and available discounts. It provides functionality and integration to other areas such as customer service, purchasing, inventory, and manufacturing control. The software should support the following functionality: AP company policies and procedures; suppliers/voucher master data; payment controls; invoice processing and aging analysis; payment processing; journal voucher processing; AP ledger posting; check processing; AP transactions and controls; and AP reporting.
Fixed assets manages depreciation and other costs associated with tangible assets such as buildings, property and equipment. The software should support the following functionality: fixed assets records; asset transactions; asset depreciation; depreciation books; revaluation and interest calculation; and tax reporting.
Cost accounting analyzes corporate costs related to overhead, products, and manufacturing orders. It provides a variety of costing approaches such as standard, FIFO, LIFO, average, target, and activity-based costing (ABC). The software should support the following functionality: cost data; cost allocation definitions; cost allocation process; cost management; cost and sales price calculation; activity based costing (ABC); and activity based cost tracing and tracking.
Cash management involves the capability of the system to record cash charges or deposits, recording of cash payments and receipts, cash projection reporting, calculation of expected cash uses/sources, current cash availability, etc. It monitors and analyzes cash holdings, financial deals, and investment risks.
Budgeting involves budgetary controls, budget accounting, budget development, and budget allocation. The software should provide sufficient tools to enable detailed budget development and analysis. Additional functionality should be available to integrate with project management software applications either natively or with external interfaces.
Accounts receivable tracks payments due to a company from its customers. It contains tools to control and expedite the receipt of money from the entry of a sales order to posting payments received. The software should support the following functionality: AR company policies and procedures; customers/voucher master data; bill processing and aging analysis; credit management; cash/payment application, receipt processing; journal voucher processing; AR ledger posting; multicurrency accounting and conversions; AR transactions and controls; and AR reporting.
Financial reporting enables robust analysis of company performance through delivered reports. These reports will allow individual business units to view their financial information, while parent companies can roll up all business subsidiaries and view the consolidated information. Additionally, solutions should provide user generated reporting tools that are easy to use and provide sufficient depth of and access to the financial data to permit comprehensive analysis.
Project accounting uses financial practices to monitor the schedules and spending of projects.
Human resources encompasses all the applications necessary for handling personnel-related tasks for corporate managers and individual employees. Modules include personnel management, benefit management, payroll management, employee self service, data warehousing, and health and safety. Benefits administers a diverse range of benefit plans such as health and medical, life and supplemental life insurance, accidental death and dismemberment (AD&D), disability plans, flexible benefits, 401(k) plans, profit sharing plans, stock plans, retirement plans, and leave plans including vacation and sick leave accruals. The software should support the following functionality: base benefits; employee benefit plan profile; benefits administration; and pension administration.
System tracks which dependent/beneficiary is primary, secondary and other levels within a particular benefit record, by plan type. For example, a spouse may be designated as all of the following: sole beneficiary of a life insurance plan, one of several dependents in a medical plan, a 50 percent beneficiary of a savings plan, with a child named as the beneficiary of the remaining 50 percent. A large number of beneficiaries can be defined per plan, per employee for certain types of tax deferred investment plans
Payroll handles accounting and preparation of checks related to employee salaries, wages, and bonuses. The software should support the following functionality: employee payroll profile; earnings and deductions; eligibility controls; user balances; tax deductions and calculation; payroll calculation; payroll and payment processing; check processing and printing; labor distribution and accounting; payroll and regulatory reporting; IRS documentation; security and audit; and automated timesheets.
Personnel management automates personnel processes including recruitment, personnel profile, organizational structure, career development & training, reward management, job position and wage profiles, and business travel and vacation allotments. The software should support the following functionality: recruitment management; personnel information and tracking; organizational structuring; job position and salary profile; career development, training and performance management; compensation management; budgeting and cost control; government compliance reporting; expenses management; union information; discipline actions and grievances tracking; and employment history/personnel reporting.
Health and safety provides the tools to administer compliance with the health and safety regulations, accident and injury reporting, and tracking of lost time by employee.
Data warehousing simply defined, is a place for data, whereas data warehousing describes the process of defining, populating, and using a data warehouse. Creating, populating, and querying a data warehouse typically carries an extremely high price tag, but the return on investment can be substantial.
Kanban is a method of Just-in-Time production that uses standard containers or lot sizes with a single card attached to each. It is a pull system in which work centers signal with a card or other device that they wish to withdraw parts from feeding operations or suppliers. The Japanese word kanban, loosely translated, means card, billboard, or sign, but other signaling devices such as colored golf balls have also been used. The term is often used synonymously for the specific scheduling system developed and used by the Toyota Corporation in Japan. Point-of-use storage/floor stock—keeping inventory in specified locations on a plant floor near the operation where it is to be used.
Examples: 1. Master Project, 2. Project, 3. Master Work Order, 4. Work Order, 5. Sub-work order, 6. Activity, 7. Task, 8. Step Example: To plan or record work that will take less than thirty minutes, thereby avoiding the issuance of a separate work order. Can be an open work order number showing different tasks, cost centers, or assets charged to it.
Example: Link cost center to user responsibility center code, location code, or to equipment code
Example: if it is a certain piece of equipment or priority level or some combination
Example: Add lubrication points and notes on a CAD drawing for a given part or component From within the work order screen
Manufacturing management encompasses a group of applications for planning production, taking orders, and delivering products to the customer.
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An examples of property calculations include nutritional listings for food.
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bill of material (BOM)
The ability to automatically change resource or item quantities so that they are in proportion to the size of the batch being produced.
unit of measure (UOM)
Handling requirements may include notes on minimum or maximum temperatures, which side is up, fragile, etc.
Circular bills contain the same item in different levels of a bill of material (BOM).
Production planning performs capacity planning and creates a daily/weekly/monthly production schedule for a company’s manufacturing plants. It involves forecasting, production scheduling, and material planning. Field service and repairs administers installed-base service agreements and checks contracts and warranties when customers call for help.
Solutions for inventory management are used for the record-keeping of goods that are warehoused, and managing the movement of these goods to, from, and through warehouses.
Any individual item descriptions are pushed to be viewed on the screen. The term "harmonized" refers to standardized codes set by a higher authority (e.g., government or national/international organizations). Thus, the system should be capable of using such standard codes, particularly for interactions with third parties.
Up selling refers to selling upgrades, add-ons, or enhancements to a specific product or service.
The ability to encode data on bar codes on individual parts as they are received, so that their subsequent warehousing and other activities may be monitored in a real time manner using the bar code information.
The ability to change some materials' designation from being "manufactured" in-house to being "purchased" outside, while keeping the engineering change number (ECN) in the loop.
Sales Management encompasses a group of applications that automates the data entry process of customer orders and keeps track of the status of orders. It involves order entry, order tracing and status reporting, pricing, invoicing, etc. It also provides a basic functionality for lead tracking, customer information, quote processing, pricing & rebates, etc.
A backorder is an unfilled customer order or commitment. A backorder is an immediate (or past due) demand against an item whose inventory is insufficient to satisfy the demand.
Automated available-to-promise (ATP) is achieved by giving order takers access to inventory and capacity information, and in some cases even vendor information, so that they are able to commit to reliable delivery dates while the customer is still on the phone.
Pricing and discounting modules help automate the data entry process of customer orders and track the status of orders. It involves order entry, order tracing and status reporting, pricing, and invoicing. It also provides basic functionality for lead tracking, customer information, quote processing, and pricing and rebates.
Ranges from simple, off-the-shelf contact management solutions to high-end interactive selling suites that combine sales, marketing, and executive information tools. These include product configuration, quote and proposal management, and marketing encyclopedias. Some systems extend functions to include complex pricing, promotions, commission plans, team selling, and campaign management. Enterprise-level solutions installed at large companies with hundreds or even thousands of users have capabilities for call centers/help desks, field service, forecasting, and analysis.
Purchasing management encompasses a group of applications that controls purchasing of raw materials needed to build products and that manages inventory stocks. It also involves creating purchase orders/contracts, supplier tracking, goods receipt and payment, and regulatory compliance analysis and reporting.
PO = purchase order
Quality management encompasses applications for operational techniques and activities used to fulfill requirements for quality control, inspection plan creation, and management, defective item control and processing and inspection procedure collection planning.
The system can group quality requirements, such as different tolerances, by a collection plan. Collection plans may be the way one collects samples from the batch--for statistical process control (for example, random, every two hours, at the end of the shift, etc.)
Project management monitors costs and work schedules on a projectby-project basis. It usually includes the following sub-modules: project control, project analyzer, project budgeting, project timekeeping, project billings, contract management, and a workflow communicator.
The ability to automatically trace the demand for an item back through several levels to the end item
A work breakdown structure (WBS) is used in project management to map out activities. A WBS element would be an activity within a project.
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This category defines the technical architecture of the product, and the technological environment in which the product can successfully run. Criteria include product and application architecture, software usability and administration, platform and database support, application standards support, communications and protocol support and integration capabilities. Relative to the other evaluation criteria, best practice selections place a lower relative importance, on the product technology category. However, this apparently lower importance is deceptive, because the product technology category usually houses the majority of the selecting organization's mandatory criteria, which usually include server, client, protocol, and database support, application scalability and other architectural capabilities. The definition of mandatory criteria within this set often allows the client to quickly narrow the long list of potential vendors to a short list of applicable solutions that pass muster relative to the most basic mandatory selection criteria. During the process of product selection a great deal of attention is given to the functional capabilities of the software being evaluated. While this aspect is obviously important, ignoring the technical mechanisms by which the software actually operates can be fatal to a project.
Relational database management systems (RDBMS) are a type of database management systems (DBMS) that store data in the form of related tables. The ability to make copies of master files, fields, and structures
Gateways are interfaces that convert protocols in order to connect different networks.
Basic types of support for reporting functionality.
FactorID MasterMo delID 318137 195121 318138 195122
318139 318140
195123 195124
318141 318142 318143
195125 195126 195127
318144
195128
318145 318146 318147
195129 195130 195131
318148 318149 318150 318151
195132 195133 195134 195135
318152 318153 318154 318155 318156 318157 318158
195136 195137 195138 195139 195140 195141 195142
318159
195143
318160
195144
318161
195145
318162
195146
318163
195147
318164
195148
318165
195149
318166
195150
318167
195151
318168
195152
318169
195153
318170
195154
318171 318172
195155 195156
318173
195157
318174 318175 318176 318177 318178 318179 318180
195158 195159 195160 195161 195162 195163 195164
318181 318182 318183
195165 195166 195167
318184
195168
318233 318248 318264
195217 195232 195248
318309
195293
318351 318359 318384 318460 318464
195335 195343 195368 195444 195448
318710
195694
318805
195789
318859
195843
318876
195860
318947
195931
319059
196043
319162
196080
319220
196138
319221
196256
319222 319223 319224 319225 319226
196257 196258 196259 196260 196261
319227 319228
196262 196263
319229 319247 319254 319262
196270 196264 196223 196284
319277
196139
319367
196398
319379 319402
196204 196384
319416
196410
319417 319418 319419 319420
328170 328171 328172 328173
319421 319422 319423 319424 319425
328174 328175 328176 328177 328178
319426 319427 319428 319443 319448 319456 319463 319470 319515 319525 319617 319725 319729 319733 319744 319870 319871 319872 319873 319874 319875 319876 319877 319878 319879
328179 328180 328181 328196 328201 328209 328216 328223 328268 328278 328370 328491 328504 197031 353818 197492 197493 197494 197495 197496 197497 197498 197499 197500 197501
319880
197502
319881 319882 319883 319884
197503 197504 197505 197506
319885 319886 319887 319888 319889 319890
197507 197508 197509 197510 197511 197512
319891
197513
319892
197514
319893 319894 319895 319896 319897 319898 319899 319900 319901
197515 197516 197517 197518 197519 197520 197521 197522 197523
319902 319903 319904 319905 319906 319907
197524 197525 197526 197527 197528 197529
319908 319909 319910 319911 319912 319913 319914 319915 319916 319917 319918 319919 319920 319921 319922 319923 319924 319925 319926 319927 319928 319929 319930 319931 319932
197530 197531 197532 197533 197534 197535 197536 197537 197538 197539 197540 197541 197542 197543 197544 197545 197546 197547 197548 197549 197550 197551 197552 197553 197554
319933 319934 319935 319936
197555 197556 197557 197558
319937
197559
319938 319939 319962 319988 320012 320022 320069
197560 197561 197584 197610 197634 197644 197045
320361
196919
320524 320532 320533 320534
356885 197691 197692 197693
320535
197694
320536 320537 320538 320539 320540
197695 197696 197697 197698 197699
320541 320542 320543
197700 197701 197702
320544 320545 320546 320547 320548
197703 197704 197705 197706 197707
320549 320550 320551 320552 320553 320554
197708 197709 197710 197711 197712 197713
320555 320556
197714 197715
320557
197716
320558
197717
320559
197718
320560 320561 320562 320563 320592
197719 197720 197721 197722 197751
320605
197764
320615 320636 320689 320716 320725 320732 320738
197774 197795 197848 197875 356893 356912 198187
320739 320740 320741 320742 320743 320744 320745
198188 198189 198190 198191 198192 198193 198194
320746 320747 320748 320749 320750 320751
198195 198196 198197 198198 198199 198200
320752 320753
198201 198202
320754 320755 320756
198203 198204 198205
320757 320758
198206 198207
320759 320760 320761 320762 320763
198208 198209 198210 198211 198212
320764 320765 320766 320767 320768 320769 320770 320771 320772 320773 320774 320775
198213 198214 198215 198216 198217 198218 198219 198220 198221 198222 198223 198224
320776 320777 320778 320779 320780
198225 198226 198227 198228 198229
320781
198230
320782
198231
320832
198281
320843
198292
320895 320925
198370 198400
320949
197884
320950 320951 320952 320953 320954 320955
197885 197886 197887 197888 197889 197890
320956 320957 320958
197891 197892 197893
320959 320960 320961 320962 320963 320977 320991 321055 321069 321086 321112 321137 321157 321188
197894 197895 197896 197897 197898 197912 197926 197990 198004 198021 198047 198072 198092 198123
321203
198138
321222
198157
321223 321224 321225 321226 321227 321228 321229 321230 321231 321232
353944 198158 198159 198160 198161 198162 198163 198164 198165 198166
321233 321234 321235 321236 321237 321238 321239 321240 321241 321242 321243 321244 321245 321246 321247 321248 321249 321250 321251
198167 198168 198169 198170 198171 198172 198173 198174 198175 198176 198177 198178 198179 198180 198181 198182 198183 198184 198185
321252 321253 321278 321304
198186 353945 353970 197347
321305 321306 321307 321308
354042 197348 197349 197350
321309 321310 321311 321312 321313 321314 321315 321316 321317 321318 321319 321320 321321 321322 321323 321324 321325 321326 321327 321328 321329 321330 321331 321332 321333 321334 321335 321336 321337 321338 321339
197351 197352 197353 197354 197355 197356 197357 197358 197359 197360 197361 197362 197363 197364 197365 197366 197367 197368 197369 197370 197371 197372 197373 197374 197375 197376 197377 197378 197379 197380 197381
321340
197382
321341 321342 321361 321380 321395 321417 321432
197383 354043 354062 354081 354096 354118 198424
321433 321434 321435 321436 321437 321438 321439 321440 321441 321442 321443 321444 321445
198425 198426 198427 235196 198428 235198 198429 198430 198431 198432 198433 198434 198435
321450 321455
198444 198453
321466 321475 321481 321490 321497 321513 321542 321581 321690 321698 321706 321724 321750 321779 321920 322154
198463 198472 198478 198505 198512 198528 198556 235341 198681 198689 198697 198715 198724 198761 235563 235569