Discrete ERP Software Selection RFP Template

Technology Evaluation Centers Inc. Request for Information/Proposal Requirements Research Instructions Rating Legend Format Response Explanation ● The top of the RFI tab contains six response columns. SUP Supported as delivered "out-of-the-box" ● TEC analysts developed the RFI based on past experience and research into the widest and deepest range of possible requirements. MOD Supported via modifications (screen configurations, reports, GUI tailoring, etc) 3RD Supported via a third party solution CST Supported via customization (changes to source code) FUT Will be supported in a future release NS Not supported Priority 0 to 10, where 10 is most important Mandatory Yes, only for "must-have" factors Note this file contains multiple sheets (tabs). This sheet contains instructions only. Click the tabs at the bottom of the window to access the criteria. RFI Example Vendor Responses Hierarchy Criterion ● Complete the RFI worksheet by placing an X in the appropriate column for each criterion. 1 Module 1 ● The Xs must represent the current state of a product or service. 1.1 Category of Module 1 1.1.1 Subcategory of Category 1 1.1.1.1 Criterion 1 1.1.1.2 Criterion 2 1.1.1.3 Criterion 3 1.1.1.4 Criterion 4 1.1.1.5 Criterion 5 1.1.1.6 Criterion 6 © Technology Evaluation Centers Inc. 2007. This document may only be used for internal purposes. Reproduction and Priorities Must Have = 10 Very Important = 8 Important = 6 Nice to Have = 4 Not Important = 2 No Need = 0Don't forget to indicate your priorities and mandatory requirements for modules, categories, subcategories, and criteria. RFI Example Priority (0-10) Mandatory (Y/N) SUP MOD 3RD CST FUT NS 8 N 4 N 10 N 1 N X 6 Y X 4 N X 10 N X 8 N X 8 Y X internal purposes. Reproduction and redistribution are strictly prohibited. User Responses ● Use the Priority column to indicate how important a particular criterion or entire group of criteria (module or category) is for your organization. ● The Mandatory column is useful for indicating absolute requirements. Note that a "Yes" would mean a vendor/provider fails if it does not support that criterion or group of criteria. It is often useful to use "No" as the general default response and only change to a "Yes" for an absolutely critical item. Technology Evaluation Centers Inc. Enterprise Resource Planning for Discrete Manufacturing Industries Criteria Worksheet Hierarchy Criterion Priority (0-10) Mandatory (Y/N) SUP MOD 3RD CST 1 Financials 1.1 General Ledger 1.1.1 Parameters and Structuring 1.1.1.1 Lean manufacturing accounting practices and methods (i.e., manufacturing overheads based on cycle time including labor) 1.1.1.2 Fiscal calendar is defined by the user 1.1.1.3 Calendar periods are defined by the user 1.1.1.4 Calendar can be defined as uneven periods, adjustment periods, or into a maximum of 366 periods 1.1.1.5 Multiple calendars 1.1.1.6 Multi-entity financial reporting 1.1.1.7 Fiscal monthly period options for twelve or thirteen months 1.1.1.8 Fiscal quarterly periods can be defined as 4-4-5, 5-4-4, or 4-5-41.1.1.9 Organization of the calendar period defined by the user 1.1.1.10 Calendar may be organized in a variety of ways with up to 999 user periods 1.1.1.11 Open any number of fiscal years or calendar periods at the same time 1.1.1.12 Companies with different regional presences may set a default currency for the financial division of each region 1.1.1.13 The reporting entity may determine organization of the financial information 1.1.1.14 Distinguish A/P transactions (of the same type) from different entities 1.1.1.15 Each entity's ledger can have its own calendar and chart of accounts 1.1.1.16 Each entity's ledger can have its own accounting periods opened and closed 1.1.1.17 User may choose between data collection and real time posting modes 1.1.1.18 Tracks items in the G/L and sub-ledger by quantity and value (in whichever currency is used) 1.1.1.19 Maintain unit and dollar amount postings in GL and subleddger 1.1.1.20 User defined criteria for system purges for general ledger transactions, journal vouchers, and accounts payable data based on the number of years or months of data required to maintain--each purge type has its own unique criteria 1.1.1.21 Sub-ledgers closed out prior to performing a purge. The closeout process sets all financial account balances in the sub-ledger to zero by posting an equal and offsetting transaction 1.1.1.22 Specify a key and rules to have the system automatically purge all records related to the key throughout the system--sub-ledger accounts, sub-ledger transactions, tables, rates 1.1.1.23 Automatic check to ensure that prior to deleting a financial record, the account balance must have been "closed out" i.e. nets to zero1.1.1.24 Translation of balance sheet accounts including the ability to have a default rate (spot) that can be overridden on an exception basis (historic), on an account-byacccoun basis -do not want to set up a rate for every balance sheet account -the override rates will differ ledger to ledger 1.1.1.25 Automatically insert actual account balances into the elapsed month's bucket in a future forecast file at the end of each accounting period when the system rolls into the next period 1.1.1.26 Prevent roll from one accounting period to the next unless the last job run is the financial statements 1.1.1.27 Audit log required for any changes to table information that may contain rates and information, which is used by the system in any way--before, after, change, date, and who 1.1.1.28 Flexible general ledger key with multiple levels 1.1.1.29 Exception reporting with drill down capabilities 1.1.1.30 Change cross charge percentages without retroactively changing previously published financial information 1.1.1.31 Provision for use of standards that can be automatically propagated throughout the system to the various ledgers 1.1.1.32 Integration with ADP electronic transmission of payroll data 1.1.1.33 Use the budget forecast information to create automatic postings; accruals for any potential overhead item, for example, bonus, depreciation, professional fees, new product development, and marketing expense; support standard (automatically repeating) postings and entries that are generated each month with reference to amounts maintained in budget fields for the month. The amounts may or may not be the same from month to month1.1.1.34 Automatic year-end rolling of balances in sub-ledgers and general ledger control accounts. 1.1.1.35 Automatic linking and posting of control accounts from related sub-ledger accounts 1.1.1.36 Process jobs in edit and update mode 1.1.1.37 Jobs required to include error and warning messages on reports 1.1.1.38 Reports to include a control report that lists pages on which errors and warnings have occurred 1.1.1.39 User-defined controls to allow specific jobs to update multiple times in a period 1.1.1.40 View postings at the company, market, and title/SKU level 1.1.1.41 Table master functionality--set parameters in a table, have jobs read the table and create postings or reports accordingly 1.1.1.42 User-defined field names for tables 1.1.1.43 Method for verifying keying to ensure only appropriate records updated 1.1.1.44 Archiving of transaction history as well as purge from active files 1.1.2 Chart of Accounts Structure This category contains 48 criteria below it. 1.1.3 Ledger Development and Management This category contains 14 criteria below it. 1.1.4 Enterprise Reporting Structure This category contains 15 criteria below it.1.1.5 Journal Entry and Reporting This category contains 44 criteria below it. 1.1.6 Journal Vouchers This category contains 41 criteria below it. 1.1.7 Controls for Ledgers This category contains 7 criteria below it. 1.1.8 Multicurrency Capabilities This category contains 24 criteria below it. 1.1.9 Online Inquiry Reporting This category contains 9 criteria below it. 1.1.10 Report Writing Capabilities This category contains 65 criteria below it. 1.1.11 Variable Analysis This category contains 3 criteria below it. 1.2 Accounts Payable (A/P)This category contains 245 criteria below it. 1.3 Fixed Assets This category contains 94 criteria below it. 1.4 Cost Accounting This category contains 53 criteria below it. 1.5 Cash Management This category contains 16 criteria below it. 1.6 Budgeting This category contains 70 criteria below it.1.7 Accounts Receivable This category contains 111 criteria below it. 1.8 Financial Reporting This category contains 37 criteria below it. 1.9 Project Accounting This category contains 57 criteria below it. 2 Human Resources2.1 Personnel Management 2.1.1 Recruitment Management 2.1.1.1 Hiring personnel may access parameters for requisitions 2.1.1.2 Searches for eligible applicants and employees based on job requirements, online 2.1.1.3 Lists the postings, position, disposition, disposition date, and applicable codes of a position 2.1.1.4 Tracks applicants using personal data, skill set, academic qualifications, training, and test results 2.1.1.5 Workflow for forwarding resumes/CVs 2.1.1.6 Schedules interviews 2.1.1.7 Tracks interview results 2.1.1.8 Customizes recruitment letters by merging files with a word processing template 2.1.1.9 Offers and new hires processing 2.1.1.10 Summarizes status and provides other information on applicant, and applicant requisition and recruitment costs 2.1.1.11 Information about applicants' progression 2.1.1.12 Compares data on recruiting tasks to show their effectiveness 2.1.1.13 Sourcing engine integration with career development, matching competencies of internal candidates 2.1.1.14 Internet recruiting and tracking of skills inventory 2.1.1.15 Resume scanning capabilities.2.1.1.16 Import resumes from the Internet or e-mail 2.1.1.17 Enable competencies for applicants 2.1.1.18 Assign competencies to vacancies 2.1.1.19 Derive competencies automatically from the job or position competency requirements into vacancy competency requirements 2.1.1.20 Enable competence matching between applicant's competencies and vacancies 2.1.2 Profile of Personnel This category contains 14 criteria below it. 2.1.3 Organizational Structures This category contains 16 criteria below it. 2.1.4 Job Position and Wage Profiles This category contains 21 criteria below it. 2.1.5 Career Development and Training This category contains 18 criteria below it. 2.1.6 Management of Rewards This category contains 7 criteria below it. 2.1.7 Budgeting and Cost ControlThis category contains 4 criteria below it. 2.1.8 Government and Compliance Reporting This category contains 7 criteria below it. 2.1.9 Employment History and Personnel Reporting This category contains 8 criteria below it. 2.1.10 Track Discipline Actions This category contains 2 criteria below it. 2.1.11 Competency Management This category contains 5 criteria below it. 2.2 Benefits This category contains 27 criteria below it. 2.3 Payroll This category contains 76 criteria below it. 2.4 Employee Self-Service This category contains 22 criteria below it.2.5 Data Warehousing This category contains 13 criteria below it. 2.6 Health and Safety This category contains 11 criteria below it. 2.7 Workforce Management This category contains 165 criteria below it. 2.8 Training This category contains 28 criteria below it. 3 Manufacturing Management 3.1 Product Costing 3.1.1 Item Costing 3.1.1.1 Multiple cost associations for each item and location 3.1.1.2 User may determine costing methods 3.1.1.3 Tracks and categorizes costs, such as last cost, historic cost, average cost, standard cost, frozen, current, and planned 3.1.1.4 Cost elements include direct and indirect costs, material, material burden, freight, labour (variable and machine burden, and fixed) tooling burden, subcontracts, etc.3.1.1.5 Cost elements of production models include resource class, sub-class, and individual class 3.1.1.6 Classifies a cost, that would otherwise be considered a variable, as fixed 3.1.1.7 Non-recurring charges from purchase orders are based on total non-recurring expenses (NRE), cost and quantity of product ordered is tied to shop order/job/project 3.1.1.8 Indicates difference between a factory cost from production and a non-factory cost from accounting expenses 3.1.1.9 Resource cost distribution percentage defined by user 3.1.1.10 Resource costs assigned by user 3.1.1.11 Frozen, budgeted, current, and simulated costing buckets (multiple costing buckets) 3.1.1.12 Overhead, labor, or material expense classes may be set as fixed and variable 3.1.1.13 Allocates overhead by material or energy usage, key ingredient, and machine time 3.1.1.14 Material burden, duty, and freight rates 3.1.1.15 Assigned user-defined cost codes to resources 3.1.1.16 The different costs of an item is calculated by using the net difference by cost element, and totals 3.1.1.17 Incremental and accumulated cost views for items 3.1.1.18 Views of an item's last cost rollup and rollover dates 3.1.1.19 What-if scenarios can measure the affects of changing costs 3.1.1.20 Online adhoc roll-ups against frozen and current costs are displayed in real time 3.1.1.21 Tracks product cost changes 3.1.1.22 Tracks costs, such as fixed, variable, overhead, etc. by item 3.1.1.23 Calculate dollar values based on non-financial entries for receipts and inventory write down and create the general ledger postings 3.1.1.24 Budget variance analysis to be done by the system instead of off-line--system tracks a product cost budget 3.1.1.25 The ability to reuse inventory 3.1.1.26 Maintains multiple costing layers for WIP and finished goods 3.1.1.27 Assembly of kits (components contained within the kits need to be tracked as well as the assembled kits) 3.1.1.28 Handle different kits that may contain the same components3.1.1.29 Returns to automatically post to finished goods (dollars and units) 3.1.1.30 Specify that some returns go into inventory while others do not 3.1.1.31 Cross reference table between the inventory system and the general ledger--currently using two different numbering systems--would allow automatic posting for receipts, transfers, and book to physical adjustments 3.1.1.32 Need to re-value or re-cost finished goods based on actual costs incurred (source of actual data a work in process system) and then post the variance to the general ledger 3.1.1.33 Value finished goods inventory using only the variable cost component and expensing the fixed cost component when the first item is shipped 3.1.1.34 Real time upload and download from and to PC-based applications 3.1.1.35 Identify and segregate bulk expense (MRO) items in BOM 3.1.2 Costing Activity This category contains 25 criteria below it. 3.1.3 Purchase Costing This category contains 4 criteria below it. 3.1.4 Costing Calculations This category contains 3 criteria below it. 3.1.5 Cost Report and Inventory Accounting This category contains 19 criteria below it. 3.1.6 Actual Costing This category contains 5 criteria below it. 3.1.7 Cost Accounting Variance and Analysis This category contains 14 criteria below it. 3.2 Shop Floor Control This category contains 394 criteria below it. 3.3 Field Service and Repairs This category contains 125 criteria below it. 3.4 Production Planning This category contains 301 criteria below it.3.5 Project Management This category contains 36 criteria below it. 3.6 Product Data Management (PDM) This category contains 68 criteria below it. 3.7 Product/Item Configurator This category contains 38 criteria below it. 4 Inventory Management 4.1 Inventory Management--Online Requirements 4.1.1 Maintain item number history of usage, both planned and unplanned, and purged upon a specific date criteria 4.1.2 Provide inquiry and reporting capability for inventory transactions by item number, location, and transaction type. 4.1.3 Provide reporting capability by item number (all transactions since last cycle count) 4.1.4 Provide inquiry and reporting capability for inventory transaction summary by from and to dates 4.1.5 Provide inquiry and reporting capability for inventory status by item number and serial number 4.1.6 Provide inquiry and reporting capability for slow moving and obsolete inventory4.1.7 Provide inquiry and reporting capability for negative balance inventory and flagging upon this condition occurring 4.1.8 Provide inquiry and reporting capability for shortages and backorders 4.1.9 Provide capability to track items by lot or serial number 4.1.10 Management of leasing and rotable spares 4.1.11 Visibility and management of remote site or distributed inventories and rotable spares 4.1.12 Identify type of transaction 4.1.13 Identify the source of demand 4.1.14 Part text files with forced viewing on screen 4.1.15 System must be capable of managing harmonized part number information and integrating or maintaining harmonized information with third party (e.g.. freight forwarder) 4.1.16 Multi-currency capability 4.1.17 Vendor cross reference (infinite number of vendor pt. numbers) with wild-card search capability 4.1.18 Internal cross-reference to vendor part numbers 4.1.19 Ability to maintain files "up selling" parts based on certain other parts purchased. 4.1.20 Ten year look at usage history by year and source of demand 4.1.21 Inventory fields that accept part numbers and product configuration codes. Product configuration codes would allow logic behind randomly generated part numbers. 4.1.22 On-line request for requisition generation and approval. 4.1.23 Electronic "drop ship" capability between buyer/planner and vendors. Buyer/planner should have access to vendors' "on hand" information, launch order with "ship to" information 4.1.24 Pricing (selling prices) must have ability to price given various conditions (i.e. export pricing multipliers, subsidiary pricing multipliers, domestic pricing multipliers). 4.1.25 Selling prices may be controlled based on different commodity tables (for example, hydraulics carry different multipliers than "make parts" or other commercial parts). 4.1.26 Bar coding of individual parts as received prior to warehousing, real time scanning, and inventory updates at picking, and real time scanning at shipping.4.1.27 Ability to label and track country of origin on parts and in operating system. 4.1.28 Automated pick system sorted by grid location. 4.1.29 Ability to structure material to a buy item, supporting ECN control capabilities 4.2 Processing Requirements This category contains 28 criteria below it. 4.3 Data Requirements This category contains 12 criteria below it. 4.4 Reporting and Interfacing Requirements (Inventory Management) This category contains 9 criteria below it. 4.5 Locations and Lot Control This category contains 20 criteria below it. 4.6 Forecasting This category contains 52 criteria below it. 4.7 Reservations and Allocations This category contains 26 criteria below it. 4.8 Adjusting Inventory This category contains 8 criteria below it. 5 Purchasing Management 5.1 Profile of Suppliers 5.1.1 Fields for supplier data such as shipping methods, item references, and conditions 5.1.2 Suppliers may have more than one address 5.1.3 Store e-mail addresses, web sites, and fax numbers in vendor profiles 5.1.4 Associate items with vendors' descriptions 5.1.5 Code different vendor production lead times, taking into account both supplier lead time and transport time 5.1.6 Bill-to-entity information including currency, bank, account number, and mode of payment 5.1.7 Data related to bank, accounts, payment methods, currency, etc., are included in the payment profile 5.1.8 Vendor shipment process with terms and acceptance requirements for reception 5.1.9 A primary vendor can be set as the default for each class 5.1.10 Vendor group for miscellaneous purposes 5.1.11 Identifier for approved vendors 5.1.12 Commentary about suppliers5.2 Rating of Suppliers This category contains 13 criteria below it. 5.3 Requisitions and Quotations This category contains 13 criteria below it. 5.4 Purchase Orders (POs) This category contains 63 criteria below it. 5.5 Pricing This category contains 13 criteria below it. 5.6 Vendor Contracts and Agreements This category contains 16 criteria below it. 5.7 Management of POs This category contains 25 criteria below it. 5.8 Procurement Reporting and Online Reporting This category contains 24 criteria below it. 5.9 Repeat Procurement This category contains 19 criteria below it. 5.10 Receipts for Procurement This category contains 30 criteria below it. 5.11 Online Requirements for Purchasing Management This category contains 14 criteria below it. 5.12 Reporting and Interfacing Requirements for Purchasing Management This category contains 18 criteria below it. 6 Quality Management 6.1 Defective or excess material return processing must update on-hand 6.2 Damaged material--corrective action and failure analysis available to vendor on-line 6.3 Flags need to perform inspection of a specific item or a supplier's items 6.4 Receives items and records as “inventory on hold” when quality inspection is pending 6.5 Identifies items awaiting or in process of inspection through an online query 6.6 Validates inspection disposition using criteria that specify inspection process 6.7 Tracks material inspection dispositions 6.8 Tracks and reports on non-dispositioned rejects 6.9 Tracks quantity rejected at inspection 6.10 Assigns codes to reject descriptions 6.11 Tracks unresolved rejections 6.12 Processes material receipts which have failed inspection6.13 Corrective actions can be initiated, and processed, and tracked 6.14 Tracks items for which there is no disposition, or which are rejected pending vendor approval 6.15 Tracks items awaiting rework order 6.16 Tracks items for which use is conditional on QA statement of acceptable variance 6.17 Tracks items awaiting return shipment to vendor 6.18 Provides aggregate supplier quality data 6.19 Transactions related to material returns to vendors can be performed online 6.20 Tracks customer-rejected items awaiting disposition from original supplier 6.21 Automatically updates schedule information for items returned to suppliers 6.22 Lists authorized alternatives for substitution-approved items 6.23 Lists authorized vendors for each item 6.24 Prints document identifying point of return and justification 6.25 Prints debit memo as part of return-to-supplier process 6.26 Recalculates average item cost 6.27 Quality data on-line 6.28 Requirements grouping using collection plans 6.29 Quality document linkage with product master within PDM 7 Sales Management 7.1 On-line Requirements (Sales Management) 7.1.1 Accommodate an order type for a new order or quote 7.1.2 Accommodate a status field indicating either a quote or a customer order for a new order or quote 7.1.3 Create an order from a quote with a reference back to the quote, for a new order or quote 7.1.4 Create an order from only selected lines of the quote 7.1.5 Decrease the amount quoted7.1.6 Allow for customer account and sales order status onliin by customer name or number or by sales order number 7.1.7 Process and print a special message or memo (at least 300 characters) on the following: 7.1.8 1) Invoice 7.1.9 2) Sales order or quote 7.1.10 3) Bill of lading 7.1.11 Validate order dates/MRP dates 7.1.12 Accommodate, primarily for the sales order, a customer requested ship date, a due date, and a company expected ship date 7.1.13 Process change orders easily, "pegging" these change orders to the original sales order 7.1.14 Change prices easily, including limiting price override capability so that only the sales manager can use it beyond a certain percent of list price 7.1.15 Automatically change all the prices by a certain percent or dollar amount 7.1.16 Override capability to the automatic pricing 7.1.17 Accommodate multiple ship-to addresses for each bill-to address 7.1.18 Link each sales order to the appropriate shipping facility (i.e. production facility, etc.) 7.1.19 Allow sorting and printing each of the booking, billing, backlog, and backorder reports by sales order number 7.1.20 Allow sorting and printing each of the booking, billing, backlog, and backorder reports by customer name 7.1.21 Allow sorting and printing each of the booking, billing, backlog, and backorder reports by customer code 7.1.22 Allow sorting and printing each of the booking, billing, backlog, and backorder reports by product category 7.1.23 Allow sorting and printing each of the booking, billing, backlog, and backorder reports by part number 7.1.24 Allow sorting and printing each of the booking, billing, backlog, and backorder reports by representative/sales person 7.1.25 Allow sorting and printing each of the booking, billing, backlog, and backorder reports by region 7.1.26 Allow sorting and printing each of the booking, billing, backlog, and backorder reports by company 7.1.27 Allow sorting and printing each of the booking, billing, backlog, and backorder reports by distribution center 7.1.28 Provide on-line order history file displaying past orders for the customer 7.1.29 Provide on-line invoice history file displaying past customer invoices 7.1.30 Allow for on-line production status inquiry by customer purchase order number and customer code7.1.31 Allow for customer master file inquiry that displays the billing address for a customer 7.1.32 Allow for customer master file inquiry that displays the shipping address (multiple) for a customer 7.1.33 Allow for customer master file inquiry that displays the credit standing for a customer 7.1.34 Allow for customer master file inquiry that displays the billing and shipping terms for a customer 7.1.35 Allow for customer master file inquiry that displays the special instructions for a customer 7.1.36 Support a competitive information system whereby competitive quotes are entered from the field and reported centrally 7.1.37 Provide a management summary report showing on-time shipments 7.1.38 Calculate split commissions automatically 7.1.39 Apply sales tax automatically 7.1.40 Create a backorder for under shipped or unshipped lines 7.1.41 Provide the ability to allocate inventory to customers based on a customer priority code in the customer master record 7.1.42 Quotes and sales orders are viewable by salespersons (direct or agent) that are involved (commission structure) 7.2 Reporting and Interfacing Requirements (Sales Management) This category contains 49 criteria below it. 7.3 Available-to-Promise (ATP) This category contains 10 criteria below it. 7.4 Pricing and Discounting This category contains 77 criteria below it. 7.5 Customer Service and Returned Goods Handling This category contains 29 criteria below it.7.6 Customer Relationship Management (CRM) and ECommmerc Requirements This category contains 23 criteria below it. 8 Product Technology 8.1 Architecture 8.1.1 Data Integration Technologies 8.1.1.1 Data Management Options 8.1.1.1.1 Relational database design 8.1.1.1.2 Normalized tables 8.1.1.1.3 SQL APIs for calls or data requests 8.1.1.1.4 Multi-RDBMS portability 8.1.1.1.5 Transaction tracking system 8.1.1.1.6 Replicates database master files, fields, and structures8.1.1.1.7 Supports Disaster Recovery Institute procedures 8.1.1.2 Database Gateway Options This category contains 8 criteria below it. 8.1.1.3 Server/Host Relational DBMS Options This category contains 8 criteria below it. 8.1.1.4 Metadata Management This category contains 9 criteria below it. 8.1.1.5 Logical Repository Model This category contains 8 criteria below it. 8.1.1.6 Repository Metadata Tools This category contains 5 criteria below it. 8.1.1.7 Repository User Interface This category contains 8 criteria below it. 8.1.1.8 Business Modeling/Repository Tool This category contains 17 criteria below it. 8.1.1.9 Non-operational Data Warehousing This category contains 6 criteria below it. 8.1.2 Messaging Protocols This category contains 15 criteria below it. 8.1.3 Device Interfaces This category contains 27 criteria below it. 8.1.4 Architectural Foundation This category contains 15 criteria below it. 8.1.5 Web Enablement This category contains 108 criteria below it. 8.1.6 Organizational Structure This category contains 7 criteria below it. 8.1.7 Application Security This category contains 7 criteria below it. 8.1.8 Multisite Management This category contains 17 criteria below it. 8.2 User Interface This category contains 8 criteria below it. 8.3 Platforms This category contains 36 criteria below it. 8.4 Application Tools This category contains 23 criteria below it. 8.5 Workflow and Document Management This category contains 6 criteria below it. 8.6 Reporting This category contains 3 criteria below it. 8.6.4 Active or inactive statusFUT NS Description Financial system modules for bookkeeping and ensuring accounts are paid or received on time. General ledger keeps centralized charts of accounts and corporate financial balances. It supports all aspects of the business accounting process. In this module, financial accounting transactions are posted, processed, summarized, and reported. It maintains a complete audit trail of transactions and enables individual business units to view their financial information, while parent companies can roll up all business subsidiaries and view the consolidated information. Lean manufacturing typically refers to paperless (or less paper) production and accounting. Instead of recording costs for every single order, the idea is to record these for certain determined cycles or schedules. Multiple calendars may be useful for different accounting scenarios. For example, different financial entities may need separate fiscal calendars--one set of books might require a quarterly calendar while another would require a different term. If a merger results in two financial entities that have different fiscal calendars, the accounting system will need to maintain both calendars and normalize the data (Q2 for Entity A is equal to Q3 for Entity B). This may also be useful for what-if scenarios. A financial reporting entity is a business unit which can legally make financial reports. The 4-4-5 calendar period uses a four week, four week, five week pattern. Likewise, the 5-4-4 calendar period uses a five week, four week, four week pattern; and analagously for the 4-5-4 pattern.The calendar can be organized in a limitless form, with up to 999 user periods, per calendar The ability to have any number of fiscal years or calendar periods open concurrently The ability to set a default currency by entity. For example, if a large company has one entity responsible for conducting business in the US and another entity for the UK, the default currency may be dollars for the US and British sterling for the UK. The ability to decide how to organize data when defining the organization of an enterprise's financial information account payable (A/P) The ability to define a specific period calendar and chart of accounts for each entity ledger By controlling when an account is open and closed, the posting of information in an account period can restricted. Allows for instant processing or batch processing general ledger (G/L) The ability to change the currency used in balance sheet accounts to another currency using a default rate. It is possible to override this default rate for particular accounts. Moreover, it is possible to set different default rates for different subledgers. A general ledger key typically is an identifier attached to accounts to put the accounts into groups. For example, there may be fifteen accounts in the chart of accounts related to payroll, and all fifteen accounts will be assigned the same key (perhaps "PAYROLL"). Thus the system can purge or set other rules to all chart of accounts with the same key.The ability to cumulatively incorporate results from the previous accounting period into the current accounting period, but only when the last document generated in the previous period was the financial statement. The ability to cumulatively incorporate results from the previous accounting period into the current accounting period, but only when the last document generated in the previous period was the financial statement. General ledgers are designed to present values for creating financial statements. The multiple level for a ledger key means the system will have a more complex and functional key structure--one that supports a hierarchy of keys. The ability to automatically, rather than manually, identify open receivables exceptions by using userdeffine conditions (for example, very large amount invoices, exceeding credit line, etc.) ADP refers to automatic data processing. For future expenses that have not been received. Upon invoice receipt, differences are posted to a particular G/L account.This is different from a purge because the balance still exists but has been moved to another account. This allows for the automatic aging of account balances from a current file to a prior file and is required to maintain separate balances relating to customers acquired in the current year and in prior years The ability to process jobs that are in the midst of being edited or updated The ability to create a report subsection that indicates which pages of the report mention errors and warnings The ability to decide if a particular job should be updated more than once during a given time period The ability to look up entries in the ledger by company, by market, and by stock keeping unit (SKU) The ability to define variables within a tabular array of data so that jobs are performed and postings or reports are created accordingly This refers to enterprise resource planning (ERP) database tables, not, for example, report tables. The ability check data entry to make sure that only the correct records are updated The chart of accounts is a list of ledger account names and account numbers, creating consistency in terminology and eliminates redundant accounts. A chart of accounts structure should include fields for account and ledger descriptions, to prevent shadow accounts from being created. Data tree tools allow users to see the structure of the fields and summaries, to help with reporting requirements, foster change, etc.The accounting department is typically responsible for recording all transactions in the company in the journal (GL). All of the criteria that fall Journal Entry and Reporting relate to various ways to record journal transactions. For example payroll is an AP item. As paychecks are cut the AP items need to be reconciled with the cash outflow. A software feature might be the automatic reconciliation of payroll deductions when paychecks are issued (as opposed to having an accountant have to key the transactions by hand). A journal voucher (JV) is a document that authorizes payment for services performed, or for goods that are received or exchanged. As a means to record ledger transactions, JVs may have different approvals for different accounts. For example when someone submits an expense report that money is typically associated with an account on the chart of accounts in the G/L. The account may require a JV for posted entries. The JV may include copies of receipts and a sign off from a manager before the entry can be posted. Accounts payable schedules bill payments to suppliers and distributors, and keeps accurate information about owed money, due dates, and available discounts. It provides functionality and integration to other areas such as customer service, purchasing, inventory, and manufacturing control. The software should support the following functionality: AP company policies and procedures; suppliers/voucher master data; payment controls; invoice processing and aging analysis; payment processing; journal voucher processing; AP ledger posting; check processing; AP transactions and controls; and AP reporting.Fixed assets manages depreciation and other costs associated with tangible assets such as buildings, property and equipment. The software should support the following functionality: fixed assets records; asset transactions; asset depreciation; depreciation books; revaluation and interest calculation; and tax reporting. Cost accounting analyzes corporate costs related to overhead, products, and manufacturing orders. It provides a variety of costing approaches such as standard, FIFO, LIFO, average, target, and activitybaase costing (ABC). The software should support the following functionality: cost data; cost allocation definitions; cost allocation process; cost management; cost and sales price calculation; activity based costing (ABC); and activity based cost tracing and tracking. Cash management involves the capability of the system to record cash charges or deposits, recording of cash payments and receipts, cash projection reporting, calculation of expected cash uses/sources, current cash availability, etc. It monitors and analyzes cash holdings, financial deals, and investment risks. Budgeting involves budgetary controls, budget accounting, budget development, and budget allocation. The software should provide sufficient tools to enable detailed budget development and analysis. Additional functionality should be available to integrate with project management software applications either natively or with external interfaces.Accounts receivable tracks payments due to a company from its customers. It contains tools to control and expedite the receipt of money from the entry of a sales order to posting payments received. The software should support the following functionality: AR company policies and procedures; customers/voucher master data; bill processing and aging analysis; credit management; cash/payment application, receipt processing; journal voucher processing; AR ledger posting; multicurrency accounting and conversions; AR transactions and controls; and AR reporting. Financial reporting enables robust analysis of company performance through delivered reports. These reports will allow individual business units to view their financial information, while parent companies can roll up all business subsidiaries and view the consolidated information. Additionally, solutions should provide user generated reporting tools that are easy to use and provide sufficient depth of and access to the financial data to permit comprehensive analysis. Project accounting uses financial practices to monitor the schedules and spending of projects. Human resources encompasses all the applications necessary for handling personnel-related tasks for corporate managers and individual employees. Modules include personnel management, benefit management, payroll management, employee self service, data warehousing, and health and safety.Personnel management automates personnel processes including recruitment, personnel profile, organizational structure, career development & training, reward management, job position and wage profiles, and business travel and vacation allotments. The software should support the following functionality: recruitment management; personnel information and tracking; organizational structuring; job position and salary profile; career development, training and performance management; compensation management; budgeting and cost control; government compliance reporting; expenses management; union information; discipline actions and grievances tracking; and employment history/personnel reporting. Requisition parameters are used for information on recruiting issues and department personnel needs A typical feature in employment management systems, resume routing is the ability to divert resumes to the appropriate department or hiring manager. New hires are personnel that have been recently acquired by the company. Applicant flow statistics are derived from applicant data, and include information on education, job history, etc. These numbers can be used for effective marketing to further strengthen recruitment, create nondiscrimminator policy, create applicant flow reports etc.Competencies are comprised of skill sets, which are mapped to an organization's needs and strategic goals. Human resources (HR) uses competencies and competency models to determine what skills are linked to a position, what skills need to be enhanced, and what skills are not necessary or no longer valid for a particular job or area. They can also be used to create behavioral tests or other candidate screening tools. Competencies are comprised of skill sets, which are mapped to an organization's needs and strategic goals. Human resources (HR) uses competencies and competency models to determine what skills are linked to a position, what skills need to be enhanced, and what skills are not necessary or no longer valid for a particular job or area. They can also be used to create behavioral tests or other candidate screening tools. Competencies are comprised of skill sets, which are mapped to an organization's needs and strategic goals. Human resources (HR) uses competencies and competency models to determine what skills are linked to a position, what skills need to be enhanced, and what skills are not necessary or no longer valid for a particular job or area. They can also be used to create behavioral tests or other candidate screening tools. Competency requirements are the necessary skills that a candidate must possess in order to satisfactorily operate in a position. Competencies are comprised of skill sets, which are mapped to an organization's needs and strategic goals. Human resources (HR) uses competencies and competency models to determine what skills are linked to a position, what skills need to be enhanced, and what skills are not necessary or no longer valid for a particular job or area. They can also be used to create behavioral tests or other candidate screening tools.Competency management is used to map the skill sets required in a position to ensure the organization or departments needs and strategic goals are met. It employs competency models to determine what skills are linked to a position, what skills need to be enhanced, and what skills are not necessary or no longer valid for a particular job or area. They can also be used to create behavioral tests or other candidate screening tools. Benefits administers a diverse range of benefit plans such as health and medical, life and supplemental life insurance, accidental death and dismemberment (AD&D), disability plans, flexible benefits, 401(k) plans, profit sharing plans, stock plans, retirement plans, and leave plans including vacation and sick leave accruals. The software should support the following functionality: base benefits; employee benefit plan profile; benefits administration; and pension administration. Payroll handles accounting and preparation of checks related to employee salaries, wages, and bonuses. The software should support the following functionality: employee payroll profile; earnings and deductions; eligibility controls; user balances; tax deductions and calculation; payroll calculation; payroll and payment processing; check processing and printing; labor distribution and accounting; payroll and regulatory reporting; IRS documentation; security and audit; and automated timesheets. Employee self-service lets workers access their personal information and benefit allocations on-line to manage life events and benefit selections without having to send forms to human resources. The software should also support benefit enrollment programs and new hire initiation.Data warehousing simply defined, is a place for data, whereas data warehousing describes the process of defining, populating, and using a data warehouse. Creating, populating, and querying a data warehouse typically carries an extremely high price tag, but the return on investment can be substantial. Health and safety provides the tools to administer compliance with the health and safety regulations, accident and injury reporting, and tracking of lost time by employee. Kanban is a method of Just-in-Time production that uses standard containers or lot sizes with a single card attached to each. It is a pull system in which work centers signal with a card or other device that they wish to withdraw parts from feeding operations or suppliers. The Japanese word kanban, loosely translated, means card, billboard, or sign, but other signaling devices such as colored golf balls have also been used. The term is often used synonymously for the specific scheduling system developed and used by the Toyota Corporation in Japan. Point-of-use storage/floor stock—keeping inventory in specified locations on a plant floor near the operation where it is to be used. Product costing analyzes product costs related to overhead, labor, material, and manufacturing costs. It provides a variety of costing approaches such as standard, actual, and average.Production model cost elements involves using specified classification schemes to analyze the cost of production. .Factory operation costs can consist of product model costs, and non-factory costs can involve administration or marketing costs. The different costs of a part is calculated by using the net differences by cost elements and by total for a part's different cost types. .The ability to use inventory again work in progress (WIP) work in progress (WIP)Shop floor control provides control and tracking of the status of production orders in the plant. It involves production orders dispatching, capacity planning, resource allocation, production tracking and reporting, and waste/reject tracking. Field service and repairs administers installed-base service agreements and checks contracts and warranties when customers call for help. Production planning performs capacity planning and creates a daily/weekly/monthly production schedule for a company’s manufacturing plants. It involves forecasting, production scheduling, and material planning.Project management monitors costs and work schedules on a project-by-project basis. It usually includes the following sub-modules: project control, project analyzer, project budgeting, project timekeeping, project billings, contract management, and a workflow communicator. Product data management (PDM) provides the ability to integrate at the engineering level to ensure accurate updated product information. It involves bills of materials and routings creation, and engineering change management. It also provides a consolidated view of the product. Planning BOM applies more to family BOMs (for example, what perecentage of PCs with 20 GB, 50 GB or 100 GB drives will we make?). This is important during sales and operations planning, and forecasting phases. A software tool that simplifies order entry by asking which options the customer needs, then applies predefined rules to correctly configure the end products. The configurator populates the attributes of the newly configured item, tests for conflicts, and generates the appropriate bill of material, routing, and price based on rules and calculations. Solutions for inventory management are used for the record-keeping of goods that are warehoused, and managing the movement of these goods to, from, and through warehouses.Any individual item descriptions are pushed to be viewed on the screen. The term "harmonized" refers to standardized codes set by a higher authority (e.g., government or national/international organizations). Thus, the system should be capable of using such standard codes, particularly for interactions with third parties. Up selling refers to selling upgrades, add-ons, or enhancements to a specific product or service. The ability to encode data on bar codes on individual parts as they are received, so that their subsequent warehousing and other activities may be monitored in a real time manner using the bar code information.The ability to change some materials' designation from being "manufactured" in-house to being "purchased" outside, while keeping the engineering change number (ECN) in the loop. Purchasing management encompasses a group of applications that controls purchasing of raw materials needed to build products and that manages inventory stocks. It also involves creating purchase orders/contracts, supplier tracking, goods receipt and payment, and regulatory compliance analysis and reporting.PO = purchase order Quality management encompasses applications for operational techniques and activities used to fulfill requirements for quality control, inspection plan creation, and management, defective item control and processing and inspection procedure collection planning.The system can group quality requirements, such as different tolerances, by a collection plan. Collection plans may be the way one collects samples from the batch--for statistical process control (for example, random, every two hours, at the end of the shift, etc.) Sales Management encompasses a group of applications that automates the data entry process of customer orders and keeps track of the status of orders. It involves order entry, order tracing and status reporting, pricing, invoicing, etc. It also provides a basic functionality for lead tracking, customer information, quote processing, pricing & rebates, etc.A backorder is an unfilled customer order or commitment. A backorder is an immediate (or past due) demand against an item whose inventory is insufficient to satisfy the demand. Automated available-to-promise (ATP) is achieved by giving order takers access to inventory and capacity information, and in some cases even vendor information, so that they are able to commit to reliable delivery dates while the customer is still on the phone. Pricing and discounting modules help automate the data entry process of customer orders and track the status of orders. It involves order entry, order tracing and status reporting, pricing, and invoicing. It also provides basic functionality for lead tracking, customer information, quote processing, and pricing and rebates.Ranges from simple, off-the-shelf contact management solutions to high-end interactive selling suites that combine sales, marketing, and executive information tools. These include product configuration, quote and proposal management, and marketing encyclopedias. Some systems extend functions to include complex pricing, promotions, commission plans, team selling, and campaign management. Enterprise-level solutions installed at large companies with hundreds or even thousands of users have capabilities for call centers/help desks, field service, forecasting, and analysis. This category defines the technical architecture of the product, and the technological environment in which the product can successfully run. Criteria include product and application architecture, software usability and administration, platform and database support, application standards support, communications and protocol support and integration capabilities. Relative to the other evaluation criteria, best practice selections place a lower relative importance, on the product technology category. However, this apparently lower importance is deceptive, because the product technology category usually houses the majority of the selecting organization's mandatory criteria, which usually include server, client, protocol, and database support, application scalability and other architectural capabilities. The definition of mandatory criteria within this set often allows the client to quickly narrow the long list of potential vendors to a short list of applicable solutions that pass muster relative to the most basic mandatory selection criteria. During the process of product selection a great deal of attention is given to the functional Relational database management systems (RDBMS) are a type of database management systems (DBMS) that store data in the form of related tables. The ability to make copies of master files, fields, and structuresGateways are interfaces that convert protocols in order to connect different networks. The ability to categorize items based on whether their activity status is active or inactiveFactorID MasterMo delID 41866 195121 41867 195122 41868 195123 41869 195124 41870 195125 41871 195126 41872 195127 41873 195128 41874 195129 41875 195130 41876 19513141877 195132 41878 195133 41879 195134 41880 195135 41881 195136 41882 195137 41883 195138 41884 195139 41885 195140 41886 195141 41887 195142 41888 195143 41889 195144 41890 195145 41891 19514641892 195147 41893 195148 41894 195149 41895 195150 41896 195151 41897 195152 41898 195153 41899 195154 41900 195155 41901 19515641902 195157 41903 195158 41904 195159 41905 195160 41906 195161 41907 195162 41908 195163 41909 195164 41910 195165 41911 195166 41912 195167 41913 195168 41962 195217 41977 19523241993 195248 42038 195293 42080 195335 42088 195343 42113 195368 42123 195378 42189 195444 42193 19544842439 195694 42534 195789 42588 195843 42605 19586042676 195931 42788 196043 42825 196080 42883 19613842884 196139 42885 196140 42886 196141 42887 196142 42888 196143 42889 196144 42890 196145 42891 196146 42892 196147 42893 196148 42894 196149 42895 196150 42896 196151 42897 196152 42898 196153 42899 196154 42900 19615542901 196156 393055 385277 393056 385278 393057 385279 393058 385280 42902 196157 42912 196167 42928 196182 42950 196204 42969 196223 42977 19623142982 196236 42991 196244 43000 196253 393066 385679 43003 196256 43031 196284 43108 19636143131 196384 43145 196398 393072 327684 393238 385685 43157 196410 43158 196411 43159 196412 43160 196413 43161 196414 43162 196415 43163 19641643164 196417 43165 196418 43166 196419 43167 196420 43168 196421 43169 196422 43170 196423 43171 196424 43172 196425 43173 196426 43174 196427 43175 196428 43176 196429 43177 196430 43178 196431 43179 196432 43180 196433 43181 196434 43182 196435 43183 196436 43184 196437 43185 196438 43186 196439 43187 19644043188 196441 43189 196442 43190 196443 43191 196444 43192 196445 43193 196446 43194 196447 43195 196448 43221 196474 43226 196479 43230 196483 43250 196503 43256 196509 43271 196524 43666 196919 43792 19704544094 197347 44131 197384 44200 197453 44239 197691 44240 197692 44241 197693 44242 197694 44243 197695 44244 197696 44245 197697 44246 19769844247 197699 44248 197700 44249 197701 44250 197702 44251 197703 44252 197704 44253 197705 44254 197706 44255 197707 44256 197708 44257 197709 44258 197710 44259 197711 44260 197712 44261 197713 44262 197714 44263 197715 44264 197716 44265 197717 44266 19771844267 197719 44268 197720 44269 197721 44270 197722 44299 197751 44312 197764 44322 197774 44343 197795 44396 197848 44423 197875 44432 197884 44433 197885 44434 197886 44435 197887 44436 197888 44437 197889 44438 197890 44439 197891 44440 197892 44441 197893 44442 197894 44443 197895 44444 197896 44445 19789744446 197898 44460 197912 44474 197926 44538 197990 44552 198004 44569 198021 44595 198047 44620 198072 44640 198092 44671 198123 44686 198138 44705 198157 44706 198158 44707 198159 44708 198160 44709 198161 44710 198162 44711 198163 44712 198164 44713 198165 44714 198166 44715 198167 44716 198168 44717 19816944718 198170 44719 198171 44720 198172 44721 198173 44722 198174 44723 198175 44724 198176 44725 198177 44726 198178 44727 198179 44728 198180 44729 198181 44730 198182 44731 198183 44732 198184 44733 198185 44734 198186 44735 198187 44736 198188 44737 198189 44738 198190 44739 198191 44740 198192 44741 19819344742 198194 44743 198195 44744 198196 44745 198197 44746 198198 44747 198199 44748 198200 44749 198201 44750 198202 44751 198203 44752 198204 44753 198205 44754 198206 44755 198207 44756 198208 44757 198209 44758 198210 44759 198211 44760 198212 44761 198213 44762 198214 44763 198215 44764 198216 44765 198217 44766 19821844767 198219 44768 198220 44769 198221 44770 198222 44771 198223 44772 198224 44773 198225 44774 198226 44775 198227 44776 198228 44777 198229 44778 198230 44779 198231 44829 198281 44840 198292 44918 19837044948 198400 44972 198424 44973 198425 44974 198426 44975 198427 44976 198428 44977 198429 44978 198430 44979 198431 44980 198432 44981 19843344982 198434 44983 198435 44987 198444 44991 198453 45001 198463 45010 198472 45016 198478 45025 198487 45043 198505 45050 198512 45066 198528 45094 198556 45110 198572 45219 198681 45227 198689 45235 198697 45253 198715 45262 198724 45281 198761 45305 198785 45312 198792 45316 198796