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PREPARATION OF DETAILED STUDY REPORT ON “EXPANDING
TRAINING OF UNORGANISED SECTOR WORKERS IN EAST KHASI
HILLS DISTRICT OF MEGHALAYA”
REQUEST FOR PROPOSAL
FOR APPOINTMENT OF CONSULTANT
B.O. North Eastern Development Finance Corporation Ltd.,
1 Floor, Opp. Main Secretariat, M.G. Road, Shillong – 793 001
st
Meghalaya
H.O. North Eastern Development Finance Corporation Ltd.
Basundhara Enclave, B.K. Kakati Road, Ulubari,
Guwahati – 781 007.
June 2008
1
SECTION 1. LETTER OF INVITATION
June 2, 2008 Shillong
Dear Sir,
As you may be aware, the North Eastern Development Finance Corporation Ltd., (NEDFi)
was conceived as a dynamic and responsive organization to catalyse economic
development of the North East. NEDFi has been promoted by IDBI, SIDBI, IFCI, ICICI,
SBI, UTI, LICI, GIC and its subsidiaries with an authorized capital of Rs. 500 crore.
1. NEDFi has been awarded a study on “Expanding Training of Unorganised Sector
Workers in East Khasi Hills District of Meghalaya” by National Commission for
Enterprises in the Unorganised Sector (NCEUS), GOI, at a total outlay of Rs. 1.50 lakh
(Rupees One Lakh Fifty Thousand only) which includes all overheads, administrative
expenses, workshop organization, taxes etc.
2. Accordingly, Technical and Financial Proposals are invited from reputed Consultants
for discharging the roles, responsibilities, duties and obligations as outlined in detail in
this Request for Proposal (RFP) Document.
3. It may be noted, Consultants‟ Technical proposals would be evaluated first and the
Financial proposals of only the qualified Consultants will be opened. The assignment
would be awarded to the Consultant whose combined score on technical and financial
parameters as calculated using pre-specified formula is highest.
4. The RFP includes the following documents:
Section 1 – Letter of Invitation
Section 2 – Information to Consultants
Section 3 – Technical Proposal – Standard Forms
Section 4 - Financial Proposal – Standard Forms
Section 5 – Terms of Reference
5. Last date for submission of proposal: June 12, 2008 (2.00 pm)
6. Opening of Technical proposal: June 12, 2008 (3.30 pm)
Please inform us, upon receipt that you received the letter of invitation and whether you
will submit a proposal alone or in association.
Yours sincerely,
Sd/-
(O.S.. Meetei)
Manager, NEDFi Shillong,
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Section 2. Information to Consultants
1. INTRODUCTION
1.1 North Eastern Development Finance Corporation Ltd. (NEDFi) will select the
Consultant in accordance with the method of selection indicated in this RFP
document.
1.2 The Consultants are invited to submit a Technical Proposal and a Financial
Proposal (The Proposal) for the consulting services required for the Assignment
named in the Data Sheet. The Proposal will be the basis for negotiations leading
ultimately to award of the assignment by NEDFi to the selected Consultant.
1.3 The Assignment is not proposed to be in phases.
1.4 The Consultants must familiarize themselves with local conditions and take them
into account in preparing their Proposals.
1.5 NEDFi will assist the Consultant in obtaining permissions, if any, needed to carry
out the study and make available relevant project data and reports.
1.6 The Consultants are expected to provide professional, objective and impartial
advice and at all times hold NEDFi‟s interests paramount, without any
consideration for future work and strictly avoid conflicts with other assignments.
1.7 It is expected that the Consultants observe highest standards of ethics during the
selection process and execution of such assignments. Pursuant to this, the following
definitions shall apply:
(i) “corrupt practice” means the offering, giving, receiving, or soliciting of
anything of value to influence the action of a public official in the selection
process or in assignment execution; and
(ii) “fraudulent practice” means a misrepresentation of facts in order to
influence a selection process or the execution of the assignment to the
detriment of NEDFi and includes collusive practices among Consultants
(prior to or after submission of proposals) designed to establish prices at
artificial, non-competitive levels and to deprive NEDFi of the benefits of
free and open competition.
The Consultants shall note that their Proposals will be rejected if NEDFi determines
that the Consultant recommended for award has engaged in corrupt or fraudulent
activities in competing for the assignment.
1.8 Consultants shall not be under a declaration of ineligibility for corrupt and
fraudulent practices by any Competent Authority.
1.9 Notwithstanding anything contained in this RFP document, NEDFi reserves the
right to accept or reject any proposal and to cancel the invitation process and reject
all proposals, at any time without thereby incurring any liability to the affected
Consultants or any obligation to inform the affected Consultants of the grounds of
NEDFi‟s action.
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2. PREPARATION OF PROPOSAL
2.1 Consultants are requested to submit their Proposal (both Technical and Financial) in
English language.
Technical Proposal
2.2 In preparing the Technical Proposal, Consultants are expected to examine the
documents comprised in this RFP in detailed manner. Material deficiencies in
providing the information requested may result in rejection of a Proposal.
2.3 While preparing the Technical Proposal, the Consultants must give particular
attention to the following:
(i) If a Consultant considers that it does not have all the expertise for the
Assignment, it may obtain a full range of expertise by associating with other
Consultants(s).
(ii) Proposed professional staff must have at least the qualifications and
experience as indicated in the Data Sheet.
2.4 The Technical Proposal should provide the following information using the
attached Standard Forms (Section 3):
(i) A brief description of the Firm‟s Organisation/Consultants‟ Biodata and an
outline of recent experience on assignments (Section 3B) of similar nature
meeting the qualification criteria as given in 4.3 below.
(ii) Any comments or suggestions on the Terms of Reference and on the data
and list of services and facilities to be provided by NEDFi (Section 3C).
(iii) A description of the methodology and work plan for performing the
assignment (Section 3D).
(iv) The list of the proposed staff, speciality-wise, the tasks that would be
assigned to each staff/team member, and their timing (Section 3E).
(v) Curriculum Vitae of Team Leader and proposed professional staff (Section
3F).
2.5 The Technical Proposal shall not include any information related to Financial
proposal.
Financial Proposal
2.6 In preparing the Financial Proposal, Consultants are expected to take into account
the requirements and conditions of the RFP document. The Financial Proposal
should follow Standard Forms (Section 4).
2.7 The Financial Proposal should clearly identify a lump sum all-inclusive amount,
including the local taxes (including service tax), duties, fees, levies, and other
impositions imposed under the applicable law on the Consultants and their
personnel.
2.8 Consultants shall express the price of their services in Indian Rupees only.
4
2.9 The Data Sheet indicates how long the proposals must remain valid after the
submission date. During this period, the consultant is expected to keep available the
professional staff proposed for the assignment. If NEDFi wishes to extend the
validity period of the proposals, the Consultants who do not agree have the right not
to extend the validity of their proposals.
2.10 As can be observed from Sections 4A and 4B, the Consultant is required to provide
the Contract Price per in lump sum.
2.11 While preparing the Financial Proposal and Payment Schedule, the Consultants
shall note that the selected Consultant shall not be eligible for mobilization advance.
3. SUBMISSION, RECEIPT, AND OPENING OF PROPOSALS
3.1 The original Proposal (Technical Proposal and Financial Proposal; see para 1.2)
shall be prepared in indelible ink. It shall contain no inter-lineation or overwriting,
except as necessary to correct errors made by the Consultant itself. Any such
corrections must be initialed by the person or persons who sign(s) the Proposals.
3.2 An authorized representative of the Consultant initials all pages of the Proposal.
3.3 The Technical Proposal shall be placed in a sealed envelope clearly marked
“Technical Proposal” and the Financial Proposal in a sealed envelope clearly
marked “Financial Proposal”. Both envelopes shall be placed in an outer sealed
envelope bearing the submission address and marked “Proposal for Study on
Expanding Training of Unorganised Sector Workers in East Khasi Hills District of
Meghalaya”.
3.4 The completed Technical and Financial Proposal must be delivered at the
submission address on or before the time and date stated in the Data Sheet. In case
the date of submission is declared public holiday by the Government, then the
Proposals may be submitted on the next working day at the venue given in the Data
Sheet. Any Proposal received after the closing time for submission of proposals
shall be returned unopened.
3.5 After the deadline for submission of proposals, the Technical Proposal shall be
opened. The Financial Proposals shall be opened after evaluation of Technical
Proposal and upon suitable intimation to the participating Consulting Firms.
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4. PROPOSAL EVALUATION
General
4.1 From the time the bids are opened to the time the assignment is awarded, if any
Consultant wishes to contact NEDFi on any matter related to its proposal, it should
do so in writing at the address indicated in the Data Sheet. Any effort by the
Consultants to influence NEDFi in the proposal evaluation, proposal comparison or
assignment award decisions may result in the rejection of the Consultant‟s proposal.
4.2 Evaluators of Technical Proposals shall have no access to the Financial Proposals
until the technical evaluation is concluded.
Evaluation of Technical Proposals
4.3 Technical Proposals of only those Consultants, which qualify the following criteria
will be considered responsive to the Terms of Reference as stipulated in this RFP
document:
(1) Consultants should have experience in conducting similar studies;
(2) Consultants who have been involved in projects on employment generation,
livelihood and labour issues etc.;
(3) Consultants should be well versed with issues of the unorganized sector;
(4) Consultants should be well versed with the project area;
(5) The completion period of the report is one month from the date of inception.
4.4 NEDFi will carry out the evaluation of proposals on the basis of their
responsiveness to the Terms of Reference, applying the evaluation criteria and point
system specified in the Data Sheet. Each responsive proposal will be given a
technical score. A proposal that is considered unsuitable shall be rejected at this
stage if it does not respond to important aspects of the Terms of Reference or it fails
to achieve the minimum technical score indicated in the Data Sheet.
Public Opening and Evaluation of Financial Proposals
4.5 After the evaluation of the Technical Proposals, NEDFi shall notify those
Consultants whose proposals do not meet the minimum qualifying mark or were
considered non-responsive to the RFP and Terms of Reference, indicating that their
Financial Proposals will be returned unopened after completion of the selection
process. NEDFi shall simultaneously notify the other consultants the date and time
set for opening the Financial Proposals. The notification may be sent by registered
letter, facsimile, or electronic mail.
4.6 The Financial Proposals shall be opened publicly in the presence of the
Consultants‟ representatives who choose to attend. The name of the Consultant and
the proposed prices shall be read aloud and recorded when the Financial Proposals
are opened. NEDFi shall prepare minutes of the public opening.
6
4.7 The evaluation would be based on the total cost to NEDFi which shall include the
cost of carrying out the services as well as those taxes, duties, fees, levies and other
charges imposed under the applicable law as follows:
(i) The lowest financial proposal (FP Min) will be given a score of 100 points. The
financial scores of the other financial proposals (SF) will be calculated as:
SF = 100 x FPMin /FP
SF = Financial score of other financial proposals
FP Min = Price of lowest financial proposal
FP = Price of the proposal under consideration
(ii) The weights given to Technical and Financial proposals are W T = 0.75 and W F =
0.25 respectively.
(iii) Proposals will be ranked accordingly to their combined technical and financial
scores using the weights mentioned above
S = ST x WT + SF x WF
Where:
S = Final combined score
ST = Technical score
WT = weight given to technical score
SF = Financial score
WF = weight given to financial score
(iv) The Consultant achieving the highest combined technical and financial scores
would be called for negotiations.
(v) In the event of a tie in the final combined scores, the Consultants having the
lower financial quote amongst the two would be given preference and would be
called for negotiations.
5. NEGOTIATIONS
5.1 Negotiations will be held at the address indicated in the Data Sheet. The aim is to
reach an agreement on all points.
5.2 Negotiations will include a discussion of the Technical Proposal, the proposed
methodology (work plan), staffing and any suggestions made by the Consultant to
improve the Terms of Reference. NEDFi and the Consultant will then work out the
agreed final Terms of Reference, staff, periods in the field, logistics and reporting.
The agreed work plan and final Terms of Reference will then be incorporated in the
“Description of Services” and form part of the assignment award. Special attention
will be paid to optimizing the required outputs from the Consultant within the
available budget and clearly define the inputs required from NEDFi to ensure
satisfactory implementation of the Assignment.
7
5.3 The financial negotiations will include clarification of the Consultant‟s tax liability
(if any), and the manner in which it will be reflected in the assignment award; and
will reflect the agreed technical modifications in the cost of the services, if any.
5.4 The negotiations will conclude with a review of the draft form of the award of the
assignment to the Consultant. To complete negotiations NEDFi and the Consultant
will initial the agreed award of the assignment. If negotiations fail, NEDFi will
invite the Consultant that has submitted the next lowest financial quote for
assignment negotiations.
6. AWARD OF ASSIGNMENT
6.1 The assignment will be awarded following negotiations. After negotiations are
completed, NEDFi will promptly notify other Consultants on the shortlist that they
were unsuccessful and return the Financial Proposals of those consultants who did
not pass the technical evaluation (Para 4.3)
6.2 The Consultant is expected to commence the Assignment on the date and at the
location specified in the Data Sheet.
7. CONFIDENTIALITY
7.1 Information relating to evaluation of proposals and recommendations concerning
awards shall not be disclosed to the Consultants who submitted the proposals or
other persons not officially concerned with the process, until the winning
Consultant has been notified that it has been awarded the assignment.
8
Data Sheet – Information to Consultants
Clause
Reference
1.1 The name of the Client is : North Eastern Development Finance
Corporation Ltd. (NEDFi)
1.1 The method of selection is : Quality and price based
1.2 Name of Assignment : Preparation of Detailed Study Report on
„Expanding Training of Unorganised Sector
Workers in East Khasi Hills District of
Meghalaya‟
1.3 The Assignment is phased : No
2.1 Proposals & Reports should : English
be submitted in the following
language(s)
2.3 Minimum required : (1) Team Leader: Post Graduate degree in
qualifications and experience any discipline, preferably economics, social
of proposed key staff sciences. Experience in conducting similar
studies in employment generation with
exposure to projects aimed at capacity
building and training.
(2) Research Analyst: Graduates in any
discipline, preferably in economics,
statistics with experience in similar studies.
(3) Data Collectors: Graduates in any
discipline.
2.3 Estimated number of staff : Consultant to estimate based on Scope of
Services in TOR
2.4 Workshop will be organized : Will be arranged by NEDFi.
approximately two week
after inception of study.
2.7 Taxes : All taxes to be borne by the Consultant and
included in the Financial Quote
2.9 Proposals must remain valid : 6 months after the submission date
3.4 The address for : North Eastern Development Finance
communication and Proposal Corporation Ltd., 1st Floor, Opp. Main
submission is Secretariat, M.G. Road, Shillong – 793 001,
Meghalaya, Telefax (0364) – 2504 814
3.4 Proposal must be submitted : June 12, 2008
not later than the following
date and time 1400 hrs
4.3 The number of points to be given under the technical evaluation criteria are:
9
Points
Consultant‟s relevant past experience 30
Methodology and its compliance with ToR 50
Key personnel (**) 20
TOTAL 100
Note:
(**): For each key staff, the points shall be disaggregated as follows:
General qualification: Upto 40 points
Relevant work experience: Upto 60 points
The minimum Technical Score to be obtained for opening of Financial Proposal
shall be 70 points.
6.2 Expected date and place of commencement of assignment: Immediate on award
of assignment.
10
SECTION 3. TECHNICAL PROPOSAL – STANDARD FORMS
3A. Technical Proposal submission form.
3B. Consultant‟s reference
3C. Comments and suggestions on the Terms of Reference and on data services and
facilities to be provided by NEDFi.
3D. Description of the methodology and work plan for performing the assignment.
3E. Team composition and task assignments.
3F. Format of Curriculum Vitae of proposed Team Leader & Professional staff.
3A. TECHNICAL PROPOSAL SUBMISSION FORM
[Location, Date]
FROM: (Name of Consultant)
Dear Sir:
Subject: Hiring of Consultancy Service for --------------------------------
I/We, the undersigned, offer to provide the consulting services for the above
in accordance with your Request for Proposal dated [Date]. We are hereby
submitting our Proposal, which includes this Technical Proposal, and a Financial
Proposal sealed under a separate envelope.
If negotiations are held during the period of validity of the Proposal, i.e.,
before [Date] we undertake to negotiate on the basis of the submitted Proposal. Our
Proposal is binding upon me/us and subject to the modifications resulting from
assignment award negotiations.
We understand you are not bound to accept any Proposal you receive.
We remain,
Yours sincerely,
Authorised Signatuare:
Name and Title of Signatory:
Name of Firm:
Address:
11
3B. CONSULTANT’S REFERENCES
Relevant Services Carried Out in the Last Three Years
That Best Illustrate Qualifications of the Consultant
Using an appropriate format, please provide information on qualifying assignments in line
with the criteria as mentioned in the clause 4.3 above, for which your firm/entity, either
individually or in association, was legally contracted.
12
3C. COMMENTS AND SUGGESTIONS OF CONSULTANTS ON THE
TERMS OF REFERENCE AND ON DATA, SERVICES AND
FACILITIES TO BE PROVIDED BY NEDFi.
On the Terms of Reference:
1.
2.
3.
4.
5.
On the data, services and facilities to be provided by the Client
1.
2.
3.
4.
5.
CONSULTING FIRM‟S NAME:
13
3D. DESCRIPTION OF THE METHODOLOGY AND WORK PLAN
FOR PERFORMING THE ASSIGNMENT
14
3E. COMPOSITION OF THE TEAM PERSONNEL, AND
TASK(S) OF EACH TEAM MEMBER
1. Team Leader, Research Analyst
Sl. No. Name Position Task
1.
2.
2. Data Collectors, Support Staff
Sl. No. Name Position Task
1.
2.
3.
4.
15
3F. FORMAT OF CURRICULUM VITAE(CV) FOR PROPOSED TEAM
LEADER, PROFESSIONAL STAFF
Proposed Position:__________________________
Name: _____________________________
Profession:_____________________________________
Date of Birth:_________________
Nationality:___________________
Details of Tasks in this Assignment:
_______________________________________
Key Qualifications:
[Give an outline of work experience and training most pertinent to tasks on assignment]
Education :
[Summarize college/university and other specdialized education of staff member, giving names of schools, dates attended,
and degrees obtained.]
Employment Record :
[Starting with present position, list in reverse order every employment held ]
Languages:
_______________
Signature & Date
16
SECTION 4. FINANCIAL PROPOSAL – STANDARD FORMS
4A. Financial Proposal submission form.
4B. Summary of costs.
4A. FINANCIAL PROPOSAL SUBMISSION FORM
[Location, Date]
FROM: (Name of Consultant)
Dear
Subject: Hiring of Consultancy Service for --------------------------------
-----------------------------------------------Financial Proposal.
I/We, the undersigned, offer to provide the consulting services for the above
in accordance with your Request for Proposal dated [Date] and our Technical
Proposal. Out attached Financial proposal is for the sum of [Amount in words and
figures]. This amount is inclusive of the local taxes, which we have estimated at
[Amount(s) in words and figures].
Our Financial proposal shall be binding upon us subject to the modifications
resulting from assignment award negotiations, up to expiration of the validity
period of the Proposal, i.e. [Date]
We undertake that, in competing for (and, if the award is made to us, in
executing) the above assignment, we will strictly observe the laws against fraud and
corruption in force in India namely “Prevention of Corruption Act 1988”
We understand you are not bound to accept any Proposal you receive.
We remain,
Yours sincerely,
Authorised Signatuare:
Name and Title of Signatory:
Name of Firm:
Address
17
4B. SUMMARY OF COSTS
Name of the Assignment:
Cost proposal
Sl. No. Particulars Price Quote in INR
1 Consultancy fee for preparation of
Detailed Strategic Options, Feasibility
and Report including all activities like
Primary & Secondary surveys, Data
Analysis, Report etc. as defined in the
ToR for the preparation of the Report
on „Expanding Training of
Unorganised Sector Workers in East
Khasi Hills District of Meghalaya‟
Authorised Signature
Name and Title of Signatory:
Name of the Firm:
Address:
18
SECTION 5 : TERMS OF REFERENCE
I Preamble
North Eastern Development Finance Corporation Ltd. (NEDFi) has been awarded a study
by National Commission for Enterprises in the Unorganised Sector (NCEUS), GOI titled
“Expanding Training of Unorganised Sector Workers in East Khasi Hills District of
Meghalaya”. Broadly, the objective of the study is to assess the training needs of the
unorganized sector workers in the district, present training capacities and suggestions for
future training plans.
II Objectives/Scope of Study
1. Assess the training capacity for workers in the district, including the government,
private and NGO sector.
2. Assess the quality and suitability of the training already available for informal sector
workers.
3. Consult existing training providers and other stakeholders on training needs of the
district.
4. Suggest suitable ways for expanding training capacity in the district in order to cover
about half the workforce by 2025. Considerations for this may include:
(a) Expanded capacity utilization of existing institutions;
(b) Role of public, private and NGO sector;
(c) Role of master trainers and employers of unorganized sector workers;
(d) Differences in training contexts, for example training in artisanal clusters and
in the rural milieu;
(e) Need to support the creation of new institutions, if any, keeping in mind that
the new institutions created should have sufficient autonomy and flexibility
and should be able to attract students from socio-economically weaker
backgrounds.
5. Suggest a blueprint for any new institutions that may need to be supported, including
the role of the public and private sectors, management and governance structures etc.
6. Indicate the nature of public finances that may be required for different purposes
including subsidies to private trainers or training facilities, direct provisioning of
training services, and subsidies to trainees.
19
7. A workshop would be organized approximately two weeks after inception of the
study with training providers, industry and management association to discuss
possible blueprints.
8. A short report would be prepared for the Commission which would provide input to
its national analysis but which would independently also serve as a training system
plan for the district.
III Inputs from National Commission for Enterprises in the Unorganised Sector
We should define the subjects in terms of actionable proposals in different areas of the
Terms of Reference of the Commission. By an actionable proposal we mean that whatever
research that goes on behind a particular theme on the subject it should end up to justify
and promote a policy proposal and programme which can pose to the Government for
acceptance and implementation. But towards this end this study should be formulated along
the following lines:-
(1) Explain the rationale of the proposal in terms of the theoretical and analytical study
of the problems which the proposal addresses and why the proposal could be an
effective solution to the problems?
(2) A review of the history of the proposal in the sense that if some of the proposals
have been practiced in any form in the Government either at the centre or in the
States and the assessment of the outcomes of those attempts. If there is no precedent
of applying those proposals in India, is there any experience in any other
developing country which can be compared with us?
(3) After this review of the history, the paper should point out why the current form of
the proposal has a greater chance of success or is an improvement on the earlier
proposals or experiences.
(4) Describe the steps that need to be taken to implement the proposal and who are
possible stakeholders, Ministries, financial institutions, State Government or local
bodies and Panchayats. It will also be important to elaborate on a coordinating
mechanism if a number of institutions or agencies are involved in the
implementation.
20
(5) Finally, an assessment of the costs of the proposal and suggestions about sharing
the costs between different stakeholders and methods of financing them. It would
surely be useful to compare the costs with some clear estimates of the benefits
accruing from such studies.
IV Time Frame
The study would be completed within a month of submission of inception report.
V Reports
(1) The Consultant shall submit the following reports:
(a) Inception report, within a week of signing of award of assignment, outlining
the proposed strategy for execution of the assignment, time frame,
deployment of manpower etc.;
(b) Draft report after completion of workshop;
(c) Final report within one month of submission of inception report.
(2) All data, analysis collection/prepared for this assignment shall be the sole property of
North Eastern Development Finance Corporation Ltd.(NEDFi) The consultant shall not
have the right to disclose any information pertaining to the Project to third parties. The
overall responsibility for the quality of the assignment will rest with the Consultant.
VI Reporting and Payment Schedule
Sl. Description Time schedule from Payment No. of reports
No. date of award of (hard copy)
assignment/payment
1 Inception Report 1 week 50% 3
2 On submission of Draft 4 weeks - 3
DPR
3 On submission and approval 5 weeks 50% 6
of final DPR
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