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									                                MINUTES OF A MEETING OF
                     held on Tuesday 13 and Wednesday 14 October 2009
  at the College of Occupational Therapists, 106-114 Borough High Street, London SE1 1LB
 COT 1 09-10

Name                          Position Held
Council Members:
Sara Blackbourn               Council Member, Physical Medicine and Disability
Mary Booth                    Council Member, Mental Health and Learning Disability
Helen Bradley                 Council Member, Learning and Development Board (until item 9.2
                              except for items 7 and 8)
Natasha Cooper                Council Member, Community / Social Care Services
Sara Forster                  Council Member, Welsh Board
Tracy Gibbs                   Council Member, Northern Ireland Board
Dr Lynne Goodacre             Council Member, Research & Development Board (R&D)
Mike Griffin                  Council Member, Industrial Relations
Naomi Hankinson               Chairman of Council
Colin Jones                   Council Member, English Board
Dr Alison Laver-Fawcett       Council Member, International Affairs, WFOT
Helen Lycett                  Council member, Professional Practice Board
Helen McCloughry              Council Member, Service Managers
Patricia McClure              Council Member, Higher / Further Education
Shona McCulloch               Council Member, Scottish Board
Sally Reed                    Council Member, Service Commissioners
Kate Sheehan                  Council Member, International Affairs, COTEC
Jacqueline Smith              Council Member, Associate Members
Cath Wright                   Council Member, Membership and External Affairs (MEA) Board

Official Observer
Professor Annie Turner        HPC Council Member (items 4 to 6.1 and 11 only)

COT Officers in Attendance:
Caroline Jones                Head of Marketing
Dominique Le Marchand         Senior Administrative Officer
Phillip Lennon                Head of Finance
Julia Scott                   Chief Executive
Julia Skelton                 Head of Professional Practice
Beryl Steeden                 Head of Membership & External Affairs
Dr Elizabeth White            Head of Research and Development (until item 9.2 except for items
                              7 and 8)

Anna Clampin                  Education Development Manager
 Meeting held on 13/14 October 2009                                                COT 1 09-10

         The Chairman asked members whether they had any conflict of interest to
         declare regarding the items for discussion on this agenda. Kate Sheehan
         declared an interest in item 2.4.


         Apologies were received from Maggie Winchcombe, Council Member,
         Independent Sector. In addition, apologies were received from Anne
         Lawson-Porter, Head of Education and Learning.


2.1      Minutes of Confidential Business taken at the Previous COT Council

         This was recorded in separate Confidential Minutes.

2.2      Matters Arising

         These were recorded in separate Confidential Minutes.

2.3      Election of President

         Sara Forster proposed that Baroness Sally Greengross be re-elected
         President of the College of Occupational Therapists. This was seconded
         by Natasha Cooper and CARRIED unanimously.

2.4      Fellowship Awards

         This was recorded in separate Confidential Minutes.


         The Chairman reminded members that they had to sign and complete the
         declaration of interests questionnaire every year and forms were            All Members


         The minutes of COT 4 08-09 held on 23 June 2009 were considered. Kate
         Sheehan proposed that the minutes be confirmed and signed as a correct
         record. This was seconded by Dr Lynne Goodacre and CARRIED
         unanimously by members present at the last meeting.


         There were none.

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 Meeting held on 13/14 October 2009                                                      COT 1 09-10

6.       STRATEGIC PLAN 09-13

6.1      Business Plan 2008-09 and Work Plan 2009-10

6.1.1    The review of BA/COT activity over the year 2008-09 was noted. The
         Chief Executive brought members‟ attention to the amount of activity
         undertaken by the College; she added that the list presented to Council
         was a summary of the headline achievements for each group but that
         significant work was being undertaken in addition to this. It was suggested
         that this information should appear in OTN. The Chief Executive explained
         that the list of activities would form the basis of the Annual Review; she
         added that reports and articles on many of these items would have already
         been included in OTN. However, she acknowledged that the College
         should be more focused on communicating its full range of activities with
         BAOT members. Council members praised staff for their work and                          Chief
         achievements and asked the Chief Executive to relay their gratitude.                Executive

6.1.2    The Chief Executive introduced the Work Plan 2009-10 which differed from
         previous years in that the Business Management Group (BMG) had made
         the recommendation to prioritise efforts on 3 new strategic priorities: older
         people, public health and community settings. The activities detailed in the
         Work Plan related only to the 3 strategic priorities but the organisation‟s
         work to support members would continue and be part of groups‟
         operational plans. Members praised the new format of the Work Plan.
         They acknowledged that the College‟s work at political level was beneficial
         and they were pleased that it would continue. There was some concern
         about staff workload and the Chief Executive explained that a sifting
         process was in place to deal with all requests with work implications that
         were received by the College. She added that the Work Plan would help
         to refocus the College‟s activities and might lead to a review of planned
         and ongoing work. A Council member pointed out that she had expected
         that the Research Foundation might feature more specifically in the Work
         Plan. The Chief Executive explained that the Research Foundation had
         been developed and was now included as part of the organisation‟s core
         business. Dr White added that all processes were in place for the
         Research Foundation and work was now mainly concentrated on
         fundraising and grant managing; nonetheless, the resources needed for
         the Foundation were being kept under review. There was a query
         regarding the review date for the 3 strategic priorities and the measure of
         achievement. The Chief Executive advised that a 6-monthly review would
         take place in the spring but it was likely that these priorities would not be
         achieved by the end of the committee year and would continue into the
         subsequent year. Regarding a method of measurement, she explained
         that the strategic aims contained „impact‟ targets which tended to be softer
         and more long-term than annual measurements; therefore BMG had
         concentrated on methods of achievement and would consider the need for
         formal measurements in the next committee year. Following a query, it
         was agreed to amend the method of achievement for Impact 4 of Strategic                 Chief
         Aim 2 to reflect the work that needed to be done by the College to raise            Executive
         the profile of occupational therapy with the general public. The Chief
         Executive explained that this would be included in the role of the new
         Head of Communications post. Helen Bradley proposed that, subject to
         amendment, the Work Plan 2009-10 be adopted. This was seconded by
         Sara Forster and CARRIED unanimously. The Chief Executive thanked
         members of BMG for developing the Work Plan and Julia Skelton and
         Dominique Le Marchand for producing the document.

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 Meeting held on 13/14 October 2009                                                     COT 1 09-10

6.2      Financial Forecast 2008-09

         Phillip Lennon explained that the forecast related to the year that had just
         finished on 30 September 2009 and set the context for consideration of the
         forthcoming year‟s budget. He pointed out that three items were not
         included in the forecast: the financial results of the sub-groups, the
         performance of the investments with Williams de Broe and the FRS17
         adjustment relating to the pension scheme. When added, these figures
         would have an impact on the final results as reported in the statutory
         accounts. Referring to the comparison between the forecast and the
         original budget, Phillip Lennon explained that he expected a small surplus
         of £30k compared to the budgeted deficit of £78k. In essence, this meant
         that it was more or less a breakeven situation. Phillip Lennon advised that
         this repeated the pattern of previous years when the organisation had not
         actually spent as much as it had originally budgeted due to limited capacity
         to action all the work planned for the year. Following a query regarding
         bad debts, he explained that the overspend had been caused by an
         advertising agency that had gone bankrupt owing £40k to the College. He
         added that it was the first serious bad debt incurred by the College. In the
         past, a bad debt provision had been established and then gradually
         reduced and finally released on the advice of the auditors.

6.2      Budget 2009-10-15

6.2.1    Phillip Lennon advised that, for the year that had just commenced, he was
         proposing a budget which showed a dramatic change from the previous
         year: from a small surplus to a large deficit. He explained that the income
         would remain the same but expenditures would increase by £1m. This
         deficit would be funded from the £11m reserves that had been built over
         the years in anticipation of this situation. Phillip Lennon added that a
         deficit budget could be proposed only if reserves were available and the
         organisation had been planning for this eventuality. Other calls from the
         reserves, apart from funding this deficit, included the funding of the
         refurbishment of the HQ building, the funding of the deficit of the pension
         scheme and the funding of the Research Foundation. He advised that the
         organisation could cope with a deficit budget for 2009-10 and possibly for
         a year or more but the long-term position needed to be considered. He
         added that the organisation had planned ahead and was in a strong
         financial position. Council members asked a number of specific questions
         regarding the budget which Phillip Lennon answered and clarified. There
         was a query on whether the organisation undertook a risk assessment on
         membership numbers. The Chief Executive acknowledged that BA/COT
         needed to improve its modelling; to date, membership numbers had
         remained stable but the organisation recognised the importance of
         recruiting new graduates. Phillip Lennon added that he had started to
         model various “what if” scenarios relating to the likely economic conditions
         in the future. Sara Blackbourn proposed that Council approve the income
         and expenditure budget for 2009-10. This was seconded by Helen
         McCloughry and CARRIED unanimously.

6.2.2    Phillip Lennon brought members‟ attention on the requirement for
         Specialist Sections to submit a budget for 2009-10 in time for this Council
         meeting. He reported that, since his report was written, most of the active
         branches had sent a budget. Nonetheless, he asked Council to remind all
         those regions and specialist sections with outstanding budget of the need
         to submit a budget for 2009-10 to the Head of Finance as soon as possible

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    Meeting held on 13/14 October 2009                                                    COT 1 09-10

            so that he could report back to the next Council meeting in January 2010.
            Natasha Cooper proposed that this request should be confirmed. This
            was seconded by Colin Jones and CARRIED unanimously.


            The Chairman mentioned that the notes of AHPF meeting were now
            circulated to Council by email. She reported on the highlights of the last
            AHPF meeting that had taken place on 24 September 2009. She advised
            that Julia Skelton would attend a productivity summit to discuss how AHPs
            should seek to survive in difficult times and the need for them to provide
            evidence on and promote their services. The Chairman would discuss
            with Julia Skelton the production of guidance for BAOT members. The
            Chairman advised that AHPF was engaged in strands of work related to
            Transforming Community Services (TCS) and Quality, Innovation,
            Productivity and Prevention (QIPP). Julia Scott reported that AHPF had
            organised fringe meetings at the Lib Dem and Labour party conferences
            on the theme of AHPs as integrators of children services. She advised
            that AHPF was concerned about the threshold for admission of
            professional groupings onto the HPC register. She informed members that
            a process was in place to deal with AHPF responses to consultations; the
            stance of the College was to prioritise what benefited BAOT members.


8.1         Merit Awards

            The Chairman advised that a Vice-Chairman of Council was needed to act
            as Chairman of the Merit Awards Panel. Sara Blackbourn volunteered to
            chair the Panel. The Chairman reported that Natasha Cooper and Jackie
            Smith were members of the panel and 3 more members of Council were
            needed to sit on the Panel. The membership of the Panel involved
            marking the nominations against criteria and one short meeting the day
            before the January Council meeting. Patricia McClure had indicated
            previously that she would be interested in this post. Cath Wright and
            Helen Lycett volunteered to become members of the Panel. The
            membership of the Panel was agreed.


9.1         Annual Awards for Education, Research and CPD

            Dr White advised that, three years ago, two new funding streams – the
            COT Research Capacity Award and the COT Awards Panel Discretionary
            Award – were introduced on a trial basis. After 3 years, these were now
            up for review. It was recommended that, due to lack of popularity, the
            COT Research Capacity Award should be withdrawn. The COT Awards
            Panel Discretionary Award had been extremely successful and it was
            proposed that £500 per year should remain available to be used at the
            Awards Panel‟s discretion for the duration of the remainder of the time for
            which the overall Annual Awards scheme would be offered. Dr White
            clarified that the awards being discussed were completely separate from
            the Research Foundation awards. It was pointed out that, although small,

    Council Minutes                                     Chairman‟s initials ______                      5
 Meeting held on 13/14 October 2009                                                     COT 1 09-10

         awards were valuable and gave recognition to the College and the
         professional body. The Chief Executive explained that, however laudable
         the Research Capacity Award was, its lack of success confirmed the Work
         Plan‟s aim to refocus activities and the need to streamline processes that
         were taking up time for little member benefit. Dr White added that the
         Research Foundation had opened new opportunities for members and the
         organisation had focused its resources where there was demand.
         Members concurred that it was essential that the Research Foundation
         had a robust funding stream. The Chairman proposed that Council take
         both recommendations together. Mary Booth proposed that Council agree
         that the COT Research Capacity Award be now withdrawn and that the
         COT Awards Panel Discretionary Award remain available at £500 per year
         for the duration of the remainder of the provision of COT annual awards.
         This was seconded by Sara Forster. 16 members voted in favour, none
         against and 2 abstained. The proposal was CARRIED.

9.2      UK Occupational Therapy Research Foundation (UKOTRF)

         Dr White provided background information on UKOTRF and a progress
         report on the research activities of the Foundation and their outcomes.
         She explained that, when the UKOTRF was set up, funding of £100k per
         year for 3 years in the first instance was agreed to fund research and to
         build research capacity. Potential opportunities for fund raising had been
         pursued but a number of them did not prove fruitful. Dr White advised that
         the 2009-10 funding round was the final year of the initial funding
         agreement and Council now needed to discuss and agree a more enduring
         funding strategy to shape and secure the funding activity of the UKOTRF.
         Council Members praised the work of the Research Foundation and what it
         had achieved in such a short time. They agreed that it was a great asset
         for the profession. They considered that it was essential to ensure its long
         term viability and that funding should be available to secure its future.
         They suggested that, as research was fundamental to occupational
         therapists at all levels, a percentage of the membership subscription
         should be used to fund the Research Foundation – as done by the
         American and Canadian Occupational Therapy Associations. This would
         create an ownership of UKOTRF by members and would allow the
         Research Foundation to start accruing funds. However, with the proposed
         £1m deficit in the budget for 2009-10 and other calls on the reserves, there
         was some anxiety over the proposal to commit £1m for research over 5
         years. The Chief Executive reminded Council that the subscription income
         did not cover the organisation‟s current expenditure; this should be borne
         in mind when a decision was made to increase fees. She added that the
         American and Canadian Occupational therapy Associations were some
         years ahead of the College in terms of their Foundation. The Chief
         Executive advised that the organisation had shown its commitment by
         funding UKOTRF. She suggested that, if a decision was made to increase
         members‟ subscription to pay for the Research Foundation, this would
         need to be supported by a very strong argument and Research Foundation
         outcomes that were valued by members. She reminded Council that the
         membership fee had gone up by 1% this year and that any subsequent
         increase would need very careful discussion. Phillip Lennon reminded
         Council that the Research Foundation was funded by BA/COT and
         therefore was already paid for by members‟ subscriptions. In addition, the
         Foundation was part of COT and therefore was already owned by the
         members. There was a query regarding the £1m legacy received a
         number of years ago. Phillip Lennon advised that this money had been

 Council Minutes                                     Chairman‟s initials ______                       6
 Meeting held on 13/14 October 2009                                                     COT 1 09-10

         invested and was part of the £11m reserves. It was pointed out that
         members wanted clarity and Phillip Lennon acknowledged that the use of
         the legacy had not been fully explained. To date, a total of £550k (£250k
         for the urgent research priorities initiative and £300k for UKOTRF grants to
         date) had been committed to the Research Foundation whether it was from
         the legacy or the other part of the reserves and, whichever way it was
         viewed, this funding came from COT reserves. Members considered the
         recommendations included in the paper recognizing that, in the coming
         years, they would need to consider the long-term future of the Research
         Foundation. Dr Laver-Fawcett proposed that Council agree designated
         funding of up to £200k per year to be made available to the UKOTRF to
         fund research activity and to build research capacity for a 5-year period
         commencing 2010/2011, in the first instance, receiving an annual report
         against which progress and outcomes would be assessed. This was
         seconded by Dr Goodacre. 15 members voted in favour, none against and
         3 abstained. The proposal was CARRIED. Dr Laver-Fawcett proposed
         that Council recognise that COT was providing further considerable
         support      for   the   UKOTRF            through   central   funding   for
         managerial/administrative staff and infrastructure resources. This was
         seconded by Colin Jones. 16 members voted in favour and one member
         abstained. Council noted that the time requirement from R&D group staff
         would impact on the resources available to undertake other business plan
         and strategic activity. Council supported the organisation‟s request for
         Council members to actively engage with the UKOTRF and its mission, by
         ensuring that opportunities were grasped for encouraging occupational
         therapy staff to apply for the funding grants available, and by thinking
         creatively about how they could contribute to fund-raising awareness and


10.1     Head of Professional Practice Report

         The report of the Professional Practice Business Group was noted. Julia
         Skelton asked for two representatives from Council to attend an event to
         progress the review of the Professional Standards of Occupational
         Therapy Practice. Cath Wright and Colin Jones agreed to volunteer. Julia
         Skelton provided an update regarding the use of the title occupational
         physiotherapist. Following discussion with the Chartered Society of
         Physiotherapists (CSP), a draft joint statement about the use of the term
         „occupational‟ as a descriptor had been produced. It was agreed that the             J Skelton
         statement be emailed to Council members for their approval and                   All Members
         suggestions for amendments and additions. Responses would then be
         discussed at the meeting of the Professional Practice Board on 21
         October. Julia Skelton asked members to keep the statement confidential
         as it was still a draft.


11.1     Update on HPC

         The Chairman welcomed Professor Turner to the meeting. Professor
         Turner thanked members for wishing to maintain a link with HPC and
         renewing her invitation to attend Council meetings in an informal capacity.

 Council Minutes                                     Chairman‟s initials ______                       7
 Meeting held on 13/14 October 2009                                                    COT 1 09-10

         She explained that she was now sitting on the HPC Council as a registrant
         member; there were no longer profession-specific representatives around
         the table as profession-specific discussions were at committee level.
         Professor Turner reported that the HPC Council had met the previous
         week and she highlighted items of interest to the College. HPC was
         exploring the inclusion of practitioners of acupuncture, herbal medicine
         and traditional Chinese medicine on its register. Further strategic
         discussions would need to be held regarding the issue of critical mass
         within HPC.       The Chief Executive advised that the Allied Health
         Professions Federation (AHPF) was concerned by the proposed
         registration of new groups that might not have a professional body, lacked
         evidence base or had no code of conduct. When discussed at the last
         meeting of AHPF, it had been felt that this devalued the other registered
         professions. Professor Turner explained that, to be included on the
         register, professions had to meet certain criteria: they needed to have a
         discrete area of practice, hold a register, have an ethical code and their
         members had to be educated to a particular standard. She added that the
         Government was keen on public protection but this exponential rise in
         registrants was also a potential concern for HPC. Professor Turner
         reported that HPC had debated the updated Indicative Sanctions Policy
         which aimed to guide the Fitness to Practise panel on how sanctions
         should be applied. The concept was not to be punitive but aimed to
         determine whether the registrant‟s ability to provide services was impaired
         and posed a risk to the public. The intention was to keep the registrant in
         practice if this was possible. Professor Turner indicated that only 0.3% of
         all registrants faced Fitness to Practice processes. She informed Council
         that the opinion of professional bodies would be sought in the near future
         on the HPC Generic standards of proficiency. She thanked COT for
         continuing to encourage occupational therapists to renew their registration
         on time. As of the previous week, 36% had yet to renew and the deadline
         was 31 October. She added that the College should also remind those
         selected for CPD assessment to submit their responses by 31 October.
         Beryl Steeden mentioned that a large number of occupational therapists
         selected for the audit had not returned their papers. Council members
         were concerned by these comments but they pointed out that some
         individuals had not received renewal information from HPC. Professor
         Turner explained that the main reason was that registrants changed
         address and did not inform HPC. She added that it was the registrants‟
         responsibility to ensure that there were on the register. Following a query
         about allegations against an occupational therapist (not a BAOT member)
         that had appeared in the press, Professor Turner reported that this
         registrant would be the subject of a Fitness to Practice hearing. It was
         mentioned that the role of HPC did not extend to checking overseas
         registers. The Chairman thanked Professor Turner for her report and for
         agreeing to continue to act as a link with HPC.

         Post-meeting note: Because of postal disruptions, HPC had extended the
         registration deadline for occupational therapists from 31 October to 16
         November 2009.


12.1     Related Party Transaction Forms

         Phillip Lennon explained that, as part of the year-end audit, companies

 Council Minutes                                     Chairman‟s initials ______                      8
 Meeting held on 13/14 October 2009                                                   COT 1 09-10

         were required to disclose all transactions with related parties such as
         senior executives and directors. He distributed certificates to Council
         members and senior staff and asked that they be completed and returned         All Members
         to him by the end of October.

12.2     PKF (UK) LLP Engagement Letter

         Phillip Lennon explained that, because of the Companies Act 2006,
         changes had to be made to the auditors‟ engagement letter. He
         distributed an amended engagement letter and asked members to take it
         away and read it. An email asking members to confirm that they agreed
         with this letter would be sent to them in the coming weeks. If agreed by a
         majority of Council members, the Chairman would sign the letter on behalf
         of Council.

12.3     Union Modernisation Fund (UMF)

         There was a request for an update on the UMF project. Julia Scott
         reported that sub-groups of AHPF were considering some elements of the
         project such as the sharing of some support services - for example human
         resources. The sub-groups were due to report next spring. She added
         that the AHPF Chief Executives were not currently aware of any radical
         recommendations likely to come from the sub groups.

12.4     Financial Items on the Agenda

         It was mentioned that the items on the budget 2009-10 (item 6.3) and the
         UKOTRF (item 9.2) should have been linked and, perhaps, an overview
         should have been provided to set the context. The Chief Executive
         explained that item 6.3 was about the daily operation of the organisation
         for this committee year and item 9.2 was about the use of the reserves for
         5 years from 2010-11. However, she agreed to keep this in mind for future            Chief
         agendas.                                                                         Executive

12.5     Head of Education and Learning

         On behalf of Council and all those who work in education, Patricia McClure
         thanked Anne Lawson-Porter for her work and support over the years.


         - BAOT3/COT2: Wednesday 6 January 2010 (10.00-16.45), COT
         - BAOT4/COT3: Tuesday 13 (10.00-16.30) and Wednesday 14 (9.15-
            16.30) April 2010, COT
         - BAOT5/COT4: Tuesday 22 June 2010 (9.00-16.30), Brighton

         - BAOT1: Wednesday 23 June 2010 (after the AGM), Brighton

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 Meeting held on 13/14 October 2009                                                   COT 1 09-10

                                      ITEMS FOR INFORMATION


14.1     English Board

         The report from the English Board was noted.

14.2     Northern Ireland Board

         The report from the Northern Ireland Board was noted. Tracy Gibbs
         mentioned that Dr Shelley Crawford had been appointed as the new R&D
         member on the Board. Unfortunately, the acute practitioner post remained

14.3     Scottish Board

         The report from the Scottish Board was noted. Shona McCulloch wished
         to thank Elizabeth MacDonald, Policy Officer – Scotland, for producing the

14.4     Welsh Board

         The report from the Welsh Board was noted. Sara Forster advised that
         there were 7 new Local Health Boards in Wales. Each one had a new
         post for an Executive Director of Therapies and Health Science. Two were
         filled in the last round and there were currently five vacancies for these
         posts which would be advertised on the NHS job website. Members
         mentioned that they had found the briefing on health and social care
         issues in Wales useful.

14.5     Board Minutes on the Web

         The information on the agreed format, styles and processes for Board
         Minutes was noted.


15.1     Head of Membership and External Affairs Report

         The report from the Head of Membership and External Affairs was noted.

15.2     International Affairs – The Council of Occupational Therapists for
         European Countries (COTEC)

         The report from Kate Sheehan, International Affairs representative
         (COTEC) was noted.

15.3     International Affairs – World Federation of Occupational Therapists

         The report from Dr Laver-Fawcett, Council Member. International Affairs
         (WFOT) was noted.           Dr Laver-Fawcett handed out the WFOT
         organisational priorities 2007-12 for Council members‟ information. She

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 Meeting held on 13/14 October 2009                                                   COT 1 09-10

         asked members to consider potential agenda items for the next WFOT
         Council meeting based on these priorities. There would be a discussion         All Members
         on the BA/COT agenda items at the January Council meeting. She
         brought members‟ attention to WFOT International Occupational Therapy
         Day on 27 October 2010. She asked members to go on the WFOT
         website and to send a WFOT eCard to raise awareness about
         occupational therapy around the world. http://www.wfot.org/


16.1     Financial Key Performance Indicators (KPIs)

         The financial KPIs at July 2009, including membership figures, were noted.

16.2     Management Accounts

         The management accounts were noted.


17.1     Head of Research & Development Report

         The report from the Head of Research and Development was noted.


18.1     Head of Education and Learning Report

         The report from the Head of Education and Learning was noted.

19.      MARKETING

19.1     Head of Marketing Report

         The report from the Group Head Marketing was noted. A member
         congratulated Caroline Jones for her work on the annual conference and
         the excellent feedback that had been received but the member expressed
         her surprise at Council‟s attendance cost. The Chief Executive explained
         that these costs covered accommodation and food for all Council members
         and one night accommodation for new Council members. She added that,
         in return, Council members were expected to work hard during the
         Conference. Caroline Jones mentioned that she had wanted to show the
         Council costs for the conference and to make the point that these costs
         were outside her control.


20.1     Chairman

20.2     Vice Chairmen

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 Meeting held on 13/14 October 2009                                        COT 1 09-10

20.3     Chief Executive

         The diary reports were noted.

 Minutes signed by: ____________________________

 Date: ___________________                   Signature: __________________________

 Council Minutes                              Chairman‟s initials ______                 12

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