Girne American Elementary School by tyndale


     The American College

We have put together this Parents‟ Handbook to give you some of the day to day
information about the running of the school and to give you your own reference to our
more important school policies. We also felt it important to clarify what we are trying
to provide for our children.

The International Prep School is at the heart of the community.
We are committed to developing a learning environment which is:-

    Happy
    Safe
    Caring
    Exciting
    And full of opportunities
The School is dedicated to pursuing excellence through:-

      A stimulating environment
      Enthusiastic and energising staff
      The development and encouragement of everyone in The International Prep
      Raising self esteem and awareness of others
      Encouraging respect

We aim to deliver an exciting and relevant curriculum based on the English National
Curriculum geared to students living in Cyprus through:-

      Excellent and enthusiastic teaching
      Innovation
      Encouraging reflection and thinking skills
      Providing opportunities to broaden creativity and self-worth
      Celebrating achievements with each member of our school community,

We are a new and evolving school and we look forward to the support of all our
parents in achieving our aims.

Background Information

The International Prep School is situated within the American College
buildings on The American University‟s Karmi Campus, three kilometres to the
west of Girne. The school is set in the picturesque surroundings at the foot of
the Kyrenia mountain range where we are fortunate in being able to benefit
from and make use of the excellent university facilities.
We are extremely proud of our links with The American University and many
of our school activities take place there.

The Prep School was founded in September 2005 offering an English
language primary education with 47 students and was housed in the
basement of the American Elementary School. There was one class per year
group with an average class size of 9 students. The school had 5 full time
teachers and shared facilities with the Elementary School. The purpose of the
school was to cater for the growing number of ex-patriot children for whom
English was their first language or for whom Turkish was not their native

September 2008 saw the school open with 195 students based on two floors
of the College buildings with our own Art room, IT suite, Library/hall and
special needs room called The Workshop. For the first time we are accepting
students who are native Turkish speakers but whose parents wish them to
have an English language education. Consequently we are now more aware
of the necessity for an integrated L1 and L2 English programme. We have 25
full time teachers, a school counsellor and a full time classroom assistant.

This year, due to the economic crisis we had fewer registrations and opened
with 120 students and 15 staff members.

We operate the Cypriot semester system with two terms. The first semester
runs from the middle of September until the end of January, there is then a
two week semester break during the first two weeks of February. The second
semester runs from mid-February until the beginning of June when we break
for the summer vacation.

School fees are payable before the beginning of each semester.

The American College is a strongly academic school. Admission to the International
Prep School is done through interview and a Maths and English placement test. We
also would need to see a copy of the student‟s previous school reports. In addition to
their academic standing, we would only consider students with a positive behaviour
report from their previous school and who, in our opinion, would be capable of
coping with academic load of the school which is delivered in English.

Students entering Prep 1, who had not previously attended school, will be offered a
provisional place for the first semester. They would be closely monitored to see if
the child‟s behaviour conforms to the standard expected and then offered a full place.

To enrol, parents/guardians must produce the following documentation:-
    A completed application form with four passport sized photos
    A copy of the child‟s birth certificate (this will be copied and certified by the
       school and returned)
    The child‟s previous school report (if appropriate)
    A photocopy of the parents‟ passport
    A photocopy of the child‟s passport
    A letter of residence from the local Mayor
    A photo copy of the students immunization record
    A non refundable registration fee of 50 euros

Parents will also need to sign a copy of the school’s discipline policy stating that they
are prepared to support the school in this area.

Within a “family” of students rules are essential, these are mostly matters of common
sense, to ensure the safety of our children and ensure that every student is able to
work effectively.

We have adopted an ASSERTIVE DISCIPLINE POLICY. This means that the
emphasis in the school is still to praise good behaviour, attitude and effort and
increase the children‟s awareness of the need to make a positive contribution to their
community. Those who do so will be rewarded with stickers, certificates and special

We, as a community EXPECT everyone in The International Prep School:-

      To be gentle not hurt others body or feelings
      To be helpful and polite to all those around them both at school and on the
      To work hard and not waste their or anyone else‟s time
      To look after and respects their own and other people‟s property
      To listen to other people without interrupting
      To be honest and does not hide the truth
      Attend and represent The International Prep School at all National

HOWEVER, those who interfere with the education of other students will be dealt
with quickly. When sanctions are necessary they will be appropriate to the individual
child and the incident.

The sanctions process will be:-

      If a student behaves inappropriately they will be given a verbal warning about
       their behaviour.
      If they fail to act on this and continue to behave inappropriately they will be
       sent out of the class for the rest of the lesson and will be given A FORMAL
       WARNING by means of a warning card. This will be sent home for you to
       sign. Their name will be entered in The Behaviour Book, listing what has
      Three formal warnings will incur a one hour detention on the following Friday
       evening. This behaviour detention will remain on the student‟s permanent
      After 2 detentions, parents will be called in to construct a plan to enable their
       child to stay at the school.
      If the student continues to behave badly, their place will be withdrawn so that
       other students are safe and do not have their education interrupted.

We hope that we can count on the support of ALL parents and guardians in our
efforts to keep The Prep School a happy and safe environment for all our students.
Parents should be aware that any student caught swearing will be suspended
and any student caught stealing or with tobacco, alcohol or drugs on the
school site will be immediately expelled. (A copy of the school‟s
Behaviour Policy is available on request.)

Uniform is compulsory in all sections of the College and we expect students to wear it
every day. Students that do not conform to the dress code are sent home.

School uniform is given out at the beginning of the year but extra items are available
to be bought from the school shoes

Our uniform is comprised of:

White AC short sleeved polo shirt for the summer
White AC long sleeved polo shirt for the winter
Navy blue school rugby shirt with AC logo for the winter
Dark navy AC trousers for boys
Dark navy AC knee length skirt for girls
Plain white socks
Girls may wear navy tights in the winter
Black or navy blue shoes
We also ask parents to provide a PE kit which will be kept in a named draw stringed
bag on the students‟ peg. Items should include:

AC Navy shorts with stripes
AC T-shirt (polo shirts MAY NOT be worn)
Change of socks
An AC track suit is used on cold winter days

Students without the correct kit will not be permitted to participate in the lesson.

Jewellery is not to be worn in school. Girls with pierced ears may continue to wear
small studs but boys may not wear ear rings at all. Girls will be asked to remove
inappropriate earrings if worn to school.

No bracelets or necklaces may be worn at all and will be confiscated if seen at

 Girls with long hair must have it tied back in school for reasons of health and
hygiene. Boys‟ hair MUST be short. Hair must be the students‟ natural colour with no
patterns cut into it.

We ask parents to ensure that items of value are not brought to school. This includes
personal stereos, game- boys, mobile phones etc. It also makes life easier for
everyone if all clothing, including shoes, and watches (if worn) are clearly marked
with your child’s name. That way if items are misplaced and then found they can be
quickly returned to their owner. Unnamed items found around the school will be
put in the second hand shop after 5 days if not claimed. The school cannot
accept responsibility for expensive items or for the loss or damage of items of
jewellery that have been brought in against our advice.

We also ask parents to provide an art overall for use during art and design
activities. Students without an overall will not take part in the lesson.

Between Prep 1 and Prep 5 students follow work based on the KKTC‟s Ministry of
Educations curriculum and English Key Stage 1 and 2 Curriculum. Much of our work
is from the QCA schemes with additional features.
Students study the following subjects:-
Information and Communication Technology (ICT)
Social Studies (History, Geography and RE and PSHE)
PE and Gymnastics
Art and Design Technology
All Students should be properly equipped for each lesson.
Students should have:

HB pencils
Pencil sharpeners
15 cm ruler (Preps 1 and 2)
30 cm ruler (Preps 3-6)
Colour pencils
Felt pens
2 x A3 Art Block clearly named
Box of Oil pastels
Glue sticks (not liquid glue!) These need regular replacement

Prep 3-6

Ink / handwriting pen
Blue, red and black biros
Geometry set with compass and protractor
Electronic calculator
Dictionary and Thesaurus
A-4 ring binder for project work

We aim to teach our children to use language as effectively as they can in a wide
variety of situations, as laid down in the English National Curriculum and the National
Literacy Strategy. Our main textbooks in Prep 1-6 are The Letts Literacy Scheme,
Haydn Richards Junior English supplemented with additional materials and

Students will be introduced to many types of literature including fiction, non-fiction
and poetry and will be encouraged to read widely. Our reading scheme is comprised
of The Oxford Reading Tree and the Wellington Square series with additional
materials for able readers. As the students progress through the school they make
use of free reading materials from our school library. (Parents will be provided with a
copy of our recommended reading lists for each age group in the individual year

Our aim is that all our students will be able to:

      Read and write with confidence, fluency and understanding;
      Be able to use and apply a range of reading skills to monitor their reading and
       correct their own mistakes;
      Understand and use their knowledge of phonics and spelling to read and spell
      Have fluent and legible handwriting;
      Have an interest in words and their meanings and develop a growing
      Know, understand and be able to write in a range of genres in fiction, poetry
       and understand and be familiar with some of the ways in which narratives are
      Through ideas such as setting character and plot; understand, use and write
       a range of non- fiction texts;
      Plan, draft and revise their own writing
      Have access to suitable technical vocabulary through which to understand
       and discuss their reading and writing;
      Be interested in books, read with enjoyment and evaluate and justify their
      Through reading and writing, develop their powers of inventiveness and
       critical awareness

   Class Readers
Class readers are used from Prep 3-6 to develop the students‟ reading skills
and to encourage literary discussion. We have a varied selection of materials
to cater for the differing abilities between year groups; however, texts will be
selected from the lists given below. These books are used both in class and
set as reading homework. Parents are asked to be familiar with these texts so
as to encourage their child to discuss the books at home.

Prep 3 Readers

Roald Dahl                  Fantastic Mr. Fox
Anne Fine                   Bill’s New Frock
Jill Tomlinson              The Owl Who Was Afraid Of the Dark
Jeremy Strong               The Hundred Mile an Hour Dog

Prep 4 Readers

Allan Ahlburg               Woof!
Roald Dahl                  Charlie and the Chocolate Factory
C.S.Lewis                   The Lion, The Witch and The Wardrobe
T.H.White                   The Sword in the Stone
Philippa Pearce             Tom’s Midnight Garden
Helen Cresswell             Moon Dial
Prep 5 Readers

E.B.White                     Charlotte’s Web
Frances Hodgeson
Burnett                       The Secret Garden
Susan Cooper                  The Dark is Rising
Sally Prue                    Gold Keeper
Morris Gleitzman              Bumface
Rachel Anderson               Warlands
James Riordan                 The Prisoner
Alison Allen –Gray            Unique
William Shakespeare           Romeo and Juliet

We aim to help students develop their knowledge and understanding of Mathematics
in an enjoyable way, but one which will also fit them for adult life. Our children are
given the opportunity to work both in groups and individually, using a variety of
resources. In Prep 1-5 our work is based on the TARGET MATHS Scheme and the
MASTERMATHS Scheme. Prep 6 use Checkpoint Maths 11-14.

In the daily Mathematics lesson, the tasks set are differentiated in the lower classes
so that students are able to work according to their ability to ensure that their needs
can be fully met and settled in the higher classes. All student progress is carefully
monitored to allow for transition between sets if necessary. Most lessons are taught
formally and students work individually, but we also undertake practical and problem
activities. During these, students co-operate within group and to discuss the task in
hand by thinking and planning, trying, observing and checking.

We aim for all our students to:

      Have a sense of the size of a number and where it fits into the number
      Know by heart number facts such as number bonds, multiplication tables,
       doubles and halves etc.
      Be able to work quickly and accurately with mental calculation but also be
       able to work with formal written techniques using a range of calculation
      Have a good grasp of a wide variety mathematical areas such as space and
       shape and handling data
      Recognise when it is appropriate to use a calculator, and be able to do so
      Make sense of number problems, including non-routine problems, and
       recognise the operations needed to solve them;
      Explain their methods and reasoning using correct mathematical terms
      Judge whether their answers are reasonable and have strategies for checking
       them where necessary
      Suggest suitable units for measuring, and make sensible estimates of
      Explain and make predictions from the numbers in graphs, diagrams, charts
       and tables.

Children in all classes learn Turkish. Prep 1-5 have 8 periods a week designated to
this subject. These lessons are taught by qualified Turkish teachers that are part of
the International Prep School staff. Students are in sets according to their language
experience. Prep 6 have 5 periods of Turkish a week.

These lessons provide for beginners as well as those who have Turkish as a second
language. They provide students with the necessary skills to communicate orally
within the local Cypriot and wider Turkish speaking communities and also provides
them with the ability to read and write and have a good grounding in grammar. The
students will also learn about the culture of the Turkish speaking peoples.

Through our Science curriculum we aim to give children the experience of a wide
range of practical work as well as developing scientific skills and attitudes. Science
helps children to understand more about the world around them and encourages
them to question aspects that they don‟t understand.

Students are given an awareness of the role and importance of science in everyday
life together with a consideration of the part that science has played in the
development of everyday items.

Our students are also given the opportunity to consider ways in which living things
and the environment need protection.

We have two ICT suites for the use of the International Prep School. All classes have
access to these computers. We have our own school intranet facilities with
computers in every classroom, as well as access to the internet which is carefully
monitored to ensure that children are protected from inappropriate material. We have
a school web-site which is up-dated regularly by the University staff.

We teach ICT as a discrete subject as well as encouraging our students to use and
develop their ICT skills across all other subjects.

Our aim is to provide students with the skills to live in the 21st century and we are
constantly up- dating our facilities to ensure our students have access to the best that
is available in Northern Cyprus.
Through Art our students are encouraged to develop their creativity and imagination.
They are encouraged to build on skills to develop their control of materials, tools and
techniques. We develop our students‟ critical awareness of the roles and purposes of
Art, Craft and Design in different times and cultures.

Our aim is for students to become more confident in using visual and tactile elements
and materials and processes to communicate what they see, feel and think.

Social Studies
Through History our students learn about significant people, events and places from
both the recent and more distant past. They learn about change and continuity in
their own area, in Cyprus, in Britain and in other parts of the world.

They look at History in a variety of ways, for example from political, economic,
technological and scientific, social, religious, and cultural perspectives. They use
different sources of information to help them investigate the past both in depth and in
overview, using dates and historical vocabulary to describe events, people and
developments. They also learn that the past can be represented and interpreted in
different ways.

Good use is made of the local environment, which is rich in resources. Visits are
made to local museums and historical sites. In Geography students investigate a
variety of people, places and environments in Cyprus, the United Kingdom and in
other parts of the world.

Students find out about different environments and the people who live there. They
also begin to learn about the wider world. They carry out geographical enquiry inside
and outside the classroom. Children are encouraged to ask geographical questions,
and use geographical skills and resources such as maps, atlases, aerial photographs
and ICT.

Project work is undertaken by students of all ages.
Design Technology:
Design and Technology is taught in all classes by a specialist teacher. DT draws
from and contributes to all areas of the curriculum and is essentially practical.

We encourage students to:

        Develop their designing and making skills;
        Develop knowledge and understanding;
        Develop their capability to create high quality products through combining
         their designing and making skills with knowledge and understanding;
        Nurture creativity and innovation through designing and making;
        Explore values about and attitudes to the made world and how we live and
         work within it;
        Develop an understanding of technological processes, products, and their
         manufacture, and their contribution to our society;
        To exercise their initiative, proposing, planning and developing ideas;
        To enjoy exercising and developing the manipulative skills that realising these
         ideas entails;
        To develop a critical awareness of both their own and others ‟responses to
         their designs as well as responding to designs around them in the man-made
All Students must have an apron to participate in this subject

Students participate in a range of musical activities, which include singing,
composing and performing using tuned and percussion instruments. They listen to
and discuss a variety of styles of music. Both the College and the Prep School has a
choir which regularly performs at special events. Our students are enthusiastic
participants in both of these. We aim to cover the syllabus for The Associated Board
Theory of Music Grade 1 examination by the end of Prep 5.

Physical Education:
Students are expected to participate in all P.E. activities. Throughout their time at
The American College students will have experience of dance, athletics and outdoor
games and gymnastics.
Together, these promote the students‟ physical development, an awareness and
understanding of the body, the development of skills and imagination and an
appreciation of creative performances. Most importantly, it is hoped that the students
will gain enjoyment from physical education and pursue sporting activities in their
private lives, thus promoting a healthy lifestyle. In Games, all Students have the
opportunity to learn the basic skills of, and develop:-

   Rugby                       Cricket                Hockey                Basketball
   Football                    Lacrosse               Netball               Rounders

We have a number of teams representing the school in Inter-school events

We believe that there are many areas of knowledge and understanding that lie
outside the Curriculum. In particular, the personal and social development of the
students is an area that has become an increasingly important part of their education.
In order to allow individuals, friendship groups, and classes to react to, and cope
with, the pressures of the world around them, we allow time for talk, discussion and
reflection so that everyone knows that they are important and that their opinions are

We aims to encourage the development of self-esteem, interpersonal skills and
strengthen relationships, whilst at the same time allow all involved to have fun
together. This forms an integral part of our discipline policy and pastoral support for
the students.


In The Prep School our children are taught about physical changes that happen in
puberty as part of their Science programme. Staff will answer any specific questions
that are deemed appropriate but the transmission of all information regarding sex
education is in the remit of the parents. Staff may inform parents if they feel that
students are seeking additional information not within the schools remit.

Homework is set across the school. In setting homework we aim to:

      Promote positive attitudes to work and school
      Raise achievement of all students
      Consolidate and reinforce skills and understanding in English, Maths and
       across the curriculum
      Encourage and develop independent learning
      Increase self discipline
      Develop the home/school partnership
      Prepare students for College transfer

A variety of types of homework are used depending on the age and ability of the
students. These include:-
     Reading
     Learning spellings, multiplication tables, and mental arithmetic tasks
     Completion of class work
     A piece of research on a familiar or a new topic
     Revision for a test
     A formal piece of academic curriculum work
     Other work agreed with parents

For Prep 1-6 we operate an optional Homework period at the end of each day where
support is provided for all students. Prep1-3 would not be expected to bring any
work home after that, except for a reading book and spellings/tables book. Prep 4
and 5 may have approx. to complete at home in addition to spellings
and reading. Alternatively, parents can collect their children at 3:30pm and supervise
Prep at home. Prep 6 may have up to an hours extra work to complete at home as
they have 2 subjects per night.

We ask parents to check their child‟s homework diary on a regular basis they are
aware of the type of work their child is being expected to complete. A full copy of our
homework policy will be sent home at the beginning of each year.


We offer a variety of clubs and after school activities the run daily between 3:30 and
4:30 pm.

The cost of an after school activity is 50YTL per calendar month. The fee is payable
at the beginning of the month to the class teacher in a named envelope stating the
child‟s name and the name of the club or activity.

Parents must collect their child at the end of each club session as no bus service will
run after 3:30pm.

Parents of children doing the Musical theory and TEFL clubs are also responsible for
providing the teaching books and examination entrance fees.

The Day

The school day is from 8:00am to 3:30 pm. A member of staff will be on playground
duty from 7:50am to supervise students. In wet weather, students are asked to come
straight into the hall.

Students should arrive in time to be at their desks ready for registration at 8:00am.
Students arriving late are not be permitted to interrupt the first lesson.

Lesson            Time                                Duration
Registration      8:00-8:10                           10 mins.
1                 8:10-8:50                           40 mins.
Break             8:50-9:00                           10 mins.
2                 9:00-9:40                           40 mins.
3                 9:40-10:20                          40 mins.
Break             10:20-10:40                         20 mins.
4                 10:40-11:20                         40 mins.
5                 11:20-12:00                         40 mins.
Lunch             12:00-12:50                         40 mins
7                 12:50-13:25                         35 mins.
8                 13:25-14:00                         40 mins.
Break             14.00-14:10                         10mins.
9                 14:10-14:50                         40 mins.
10                14:50-15:30                         40 mins.
Homework          15:30-16:00                         30 mins.

Educational Visits
Educational Visits:
The school tries to give all students first hand experience to make learning a more
worthwhile and enjoyable experience. We try to organise regular trips and outings
relevant to the curriculum. The minimal cost of all academic visits in Preps 1-5 will be
met by the parents.

 A letter will be sent home as soon as the trip is organised notifying parents of all
relevant information concerning the trip. We will endeavour to give as much notice as
possible but we are sometimes given an opportunity to participate in an activity at the
last minute and therefore we ask parents for their forbearance in this!

A permission form will be needed for every trip and students will not be taken
if they do not return a slip.

The school reserves the right to leave behind any student whose behaviour is
a danger to either them self or others.

Parents need to be aware that at present, not all of the University buses have
seat belts as these are not a legal requirement in Cyprus. We do however,
request buses with seat belts but these are not always available.

Most students have special needs within an area of the curriculum at some time in
their school career and we are able to give a great deal of individual teaching due to
our small class sizes. In the International Prep School, the special needs of students
are identified by the class‟s teacher or a colleague by observation, testing,
assessment and consultation with parents, previous school records and health
agencies, e.g. school nurse, particularly in physical problems.

When a student has special needs the teachers give the child individual help and set
appropriate tasks. We have an additional teacher in the Prep School who is able to
go into the student‟s classes to help them and work with the student‟s teachers to
plan suitable programmes of work and support. We have a fully equipped Special
Needs room called The Workshop which can be used by individuals and small
groups and is run by a fully qualified teacher.

If parents, teachers or the Head Teacher feel that the assessment of a student‟s
needs would benefit from an educational psychologist‟s report, the class/form teacher
will inform parents so that it can be arranged. This must be done by the parents
with guidance from the school and is unfortunately quite difficult to arrange in
Northern Cyprus. There are more psychologists in the south but many parents find it
easier to arrange an assessment in the UK.

The psychologist‟s report to the school gives us advice as to how to help the student
make the most progress. We are not able to provide a learning support assistant for
an individual student but will try to give as much individual help as possible.


We wish to promote positive attitudes in students, staff, and parents so that
the children can fulfil their potential and make choices, unhampered by expectations
based on gender or role stereotyping. We seek to fulfil the aims of the school
regardless of age, gender, ethnic origin or background of the child. The school
follows an Admissions Policy, which does not permit sex, race or colour to be used
as criteria for admission. However, we do not have the ability to take students with
serious physical handicaps as we do not have wheelchair access across the school.
We also do not have the staff to cater for pupils with severe emotional, behavioural
or learning difficulties.

Parents and the School:
You are your child‟s first and most important educator. In the International Prep
School we value and appreciate the important role you have to play in supporting
your child in developing a positive attitude to school and learning.

Studies have proven that children learn best when home and school work in
partnership. We offer a wide range of opportunities for parents to actively participate
in supporting their children at school. Schools can‟t educate children alone .We need
your support. Parents who are able to accompany school trips or offer an after
school club on a regular basis are asked to register with the Prep School

Parent/Teacher Consultation Evenings

Parent/Teacher consultation evenings are held each semester and a formal report
goes out to parents at the end of both semesters.

During Parents Evenings parents are invited to come in and find out about
their child‟s progress across the curriculum. We do expect all parents to attend
these evenings. Class/Form Teachers are generally available everyday to discuss
any immediate concerns with parents on an informal basis. Alternatively you can ring
the school to make an appointment. We are committed to involving parents and
families in the life of the school.

Communication is a two-way process. We will always endeavour to keep you up to
date about your child‟s progress. We would ask that you inform us about the „ups and
downs ‟in your child‟s life so that we can provide appropriate help and support. If you
or your child experience problems or worries please contact the Class/ Form Teacher
or Head Teacher so that they can be resolved. Little worries are more difficult to sort
out when they have grown into big ones.

We ask all parents to check bags for information coming from school and sign the
Homework Diary to say that you have received the information.


Please note that the school cannot take responsibility for students arriving at school
before 7:50 a.m. Until that time they should be under the supervision of the parent
outside the building. Children in Reception to Prep 5 should come straight to the play
area by the Prep School entrance between 7:50 and 8:00am where they will be

Students that arrive late will not be allowed to join the first lesson once it has begun
as it is a distraction to the class. They will wait in the designated area until the first
break. A register of late arrivals will be taken.

Students who are late more than once in a week will be issued with an official

At the end of the school day, students will come out to the door of the building to be

 We ask parents not to enter the building either at the beginning or end of the
day unless they have an appointment with a member of staff, as this causes
congestion. This also helps students learn to be more independent as they have to
organise themselves! Parents should wait outside the front door of the school until
their child is brought out by their teacher. Parents who wish their child to walk home
or meet them at their car MUST write a letter to the Head requesting that this
happens. The school will not take responsibility for that student once they have left
the school site.

Parents of children in a club will have to enter the building to collect them

Parents have the primary responsibility for ensuring that children of compulsory
school age receive a suitable education. In the Prep School, we ask parents and
families to support us in promoting good attendance in the following ways:

By ensuring that students attend school regularly and arrive on time as Registration
is often a time when teachers will discuss with class the programme for the day.
If your child is ill please contact the school on the first day of absence so we can up-
date our records. Staff will be concerned if they don‟t hear anything.

When your child returns to school ensure that you indicate the reason for absence in
your child‟s Homework Diary or a note confirming the reason for absence.

Avoid taking holidays during the semester. Before requesting a holiday, think about
the lessons your child will miss, the difficulty they will have in catching up and the
effect it will have on how well they do in the examinations. If a family holiday falls
during semester, you should notify the school beforehand giving the dates your child
will miss. The Ministry of Education permits a maximum of 20 days absence a year,
further absence for holidays etc. will be recorded as unauthorised.

Authorised absence is, for example, illness, agreed family holidays or absence with
the school‟s permission.

Unauthorised absence is when the school receives no valid explanation in
accordance with Government guidelines. Students in Cyprus will fail the year if they
have too more than 15 days off school!

Students are not allowed out of school between 8.10am and 3:50pm without the
permission of the Head Teacher.

If your child needs to leave school for any reason, such as dental appointments,
please send a note to the Class Form/ Teacher beforehand. Children with such
appointments should be collected from the school and signed out by the

Meals are cooked on the premises. In Prep 1 to Prep 5 students are encouraged to
have a school lunch. Students may bring additional food and drinks for break times
but there are no facilities for storing these in a fridge. For reasons of safety, glass
bottles should not be brought into school.

Parents who wish to provide a packed lunch for their child may do so but will need to
notify the accounts department so that their fees can be adjusted accordingly.
The Canteen

The school also has a Canteen where students can buy soft drinks and
snacks during the break periods. Parents must use their own discretion as to
the amount of money they give their child. The school takes no responsibility
for any money that students bring in unless it is given in to staff for
The control what your child buys is down to the parents and the amount of
money you give your child and not that of the school.
Students are encouraged to bring a plastic bottle of water to school. We have
facilities for water bottles to be refilled.

The new university car park should be used by all parents when dropping off and
collecting their children .We respectfully ask parents to avoid parking outside on the
road and NEVER block the entrance gates as these are used by emergency


All medicines, ointments and inhalers must be clearly labelled with the student‟s
name and the dose and given in to the Class/Form Teacher. We don‟t want to give
the wrong medicine to your child!

Any student who becomes ill in school will be cared for and comforted until you can
be contacted. Please make sure that the school has your telephone number as well
as a second contact number in case of an emergency.

If you are not contactable, the school will act in LOCO PARENTIS and seek any
emergency treatment that your child requires.

Head Lice are a continual problem in schools.

As you are aware the problem of head lice is a fact of life in schools but in the
Prep School we do try to minimise the situation and below is some information
which will help you to recognise and then treat your child.

About head lice

Head lice are wingless insects. They are grey or brown, have six legs and are
about 1 to 3mm in length when fully grown.

Female lice lay eggs that are smaller than a pinhead and these attach to your
hair close to the scalp. The eggs hatch about seven to 10 days later. Young
lice are called nymphs - it takes about 10 days for them to become adults and
capable of laying new eggs.

When lice hatch they leave empty shells called nits attached to the hair. You
may mistake them for flakes of dry skin. Unlike dandruff, nits stick to the hair
and you won't be able to remove them with normal shampooing.


Anyone can get head lice, but they are most common in children aged four to
11. This may be because of their close contact with each other at school. Girls
seem to be more likely to get them than boys.

You can only get head lice through head-to-head contact. They can't hop, fly
or swim. Head lice can only live for a short time away from the scalp and
those found away from the head are usually dying.

Head lice can be found in all types and lengths of hair - having head lice is not
a sign that your hair is dirty. They are found just as often in clean hair.

How do I look for head lice?

Head lice are hard to spot on the hair but you can remove and then identify
them by combing them out. This is called detection combing. You do this by
combing the hair in sections using a special fine-toothed comb, available from

You will probably find it easier to comb the hair if it's wet and you apply a few
teaspoons of olive oil or hair conditioner (rinse this off afterwards) as head lice
can move rapidly in dry hair. It's important to comb the entire length of the hair
from root to tip. After each stroke, check the comb for lice. You can also comb
hair over a piece of paper, a white tissue or a bowl of water, which you can
then check for lice. It will probably take you about 10 to 15 minutes to comb a

If you are in doubt about what you have found, you can tape a suspected
louse to a piece of paper and ask a health professional (a school nurse or
pharmacist, for example) for confirmation. He or she will be able to advise you
on suitable treatments.

Infestation is only confirmed if you find a live head louse.


If you do confirm head lice infestation, there are two treatments available:

       wet combing ("bug-busting")
The insecticides can be strong chemicals and may cause side-effects such as
scalp irritation. Only use them if you are sure there is a head lice infestation.

Check every member of your household if you or your child has a confirmed
infestation. Because of the risk of side-effects and head lice becoming
resistant to insecticides, don't treat the whole family as a preventive measure.


Some types of insecticides are available over the counter, such as:

       malathion (eg Derbac M)
       phenothrin (eg Full Marks)
       permethrin (eg Lyclear)

Another type, carbaryl (eg Carylderm), is only available on prescription from
your GP. He or she may prescribe this if the infestation has not been cleared
by other insecticides.

Insecticides for treating lice are available as lotions, liquids or shampoos.
These are either alcohol-based or water-based and there doesn't seem to be
any difference in effectiveness between the two. Alcohol-based insecticides
aren't suitable for everyone, particularly if you have eczema or asthma, so it's
usually recommended that you use water-based products. These are also
recommended for young children.

Always follow the instructions carefully. Usually the insecticide lotion should
be rubbed onto your scalp and hair (or your child's) and left for at least 12
hours before you wash it out. Shampoos and foams aren't recommended
because they don't remain in contact with the lice long enough to kill them.

Insecticides kill living lice, but may not kill the eggs. You will need to repeat
the treatment a week later to get rid of any lice that have hatched since the
first treatment.

Wet combing or "bug busting"

This is a method of removing lice with the regular use of a fine-toothed comb
(the teeth of the comb must be 0.2 to 0.3mm apart). You need to comb
through the entire head of hair every four days for at least two weeks. It's
important that you keep doing this until there have been three consecutive
sessions without seeing any lice.
You can get a "bug-busting" kit on prescription, from a pharmacy or from the
charity Community Hygiene Concern. The kit contains four specially designed
combs and detailed advice.

Wet combing doesn't involve strong chemicals, and lice can't become
resistant to it. It can also be used to routinely check the hair for infection.
However, there is little good evidence to say how well it works compared to

After treatment

Whichever treatment you use, a follow-up check using a nit comb should be
carried out a few days after the course of treatment.

If you do find any eggs, it doesn't necessarily mean that the treatment has
failed - the lice may have been killed and you could just be seeing empty egg
cases. If you do find a live adult louse, it may be because you have been re-

Treatment does sometimes fail, often because insecticides aren't used
properly. Lice can also become resistant to one or more insecticides. If this
happens, you may need to use a different type of insecticide or try wet
combing. A school nurse, pharmacist or GP can advise you on the best
insecticide to use depending on patterns of resistance in your area.


The best way to prevent head lice spreading is to regularly check your whole
family's heads and treat them as soon as live lice are found AND USE A NIT

It's important to check your own hair and your children's hair if you have been
in contact with someone with confirmed head lice, so that everyone can be
treated simultaneously.

It's essential to tell everyone that you or your child has been in contact with
about their possible exposure to head lice. They can then be checked and
treated if necessary as soon as possible. This will help to minimise head lice
from spreading to other people, and prevent you or your child from getting
them again after treatment. This includes schools, nurseries and other family
members such as

grandparents. However, you don't need to keep your child away from school
as he or she is likely to have had head lice for several weeks before you find

Studies have shown that head lice repellents aren't effective, so it's not
recommended that you use these.There is no need to treat bed linen, towels
or hats with insecticides. Head lice don't survive away from the scalp and can
only pass from person to person by head-to-head contact. Pets don't spread
human head lice.

If you have a problem concerning your child please make an appointment to see the
Form Teacher at the earliest opportunity. Most problems can be dealt with informally
by the teacher concerned. The Head Teacher will normally refer parents to the Form
Teacher if approached in the first instance.

The Head Teacher may become involved if the matter is not easily resolved.
Problems will be referred to the Head Teacher when standard procedures have not
been effective in resolving the issue.

Our Parents Association are also available to help in any way they can. If the above
procedures prove unsuccessful a formal complaint may be made to the Chancellor of
the American University. It is hoped however, that any matters of concern can be
resolved by informal discussion.
School Governors:


To ensure that you are able to secure a place for the next academic year for your
child/children, you will need to reregister them each year. You will need to complete
the new registration forms that will be sent out at the end of the second semester and
return them to the school with the appropriate fee BEFORE the end of May. Failure
to do so may result in your child‟s place being offered to someone else.

And Finally......

We want your child‟s time at our school to be happy, exciting and educational.
We believe that learning should be fun and that by encouraging respect for each
other and valuing the opportunities available, we all grow and learn together and
enjoy the rich and colourful life that Cyprus offers.

Ros Marek
Head Teacher

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