Report of Strength and Drill Attendance (OHMR Form 1) by armedman1

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									OHIO MILITARY RESERVE


      Regulation 680-1




  REPORT OF
STRENGTH AND
    DRILL
 ATTENDANCE
(OHMR FORM 1)




Headquarters, Ohio Military Reserve
Office of the Assistant Chief of Staff,
 Personnel and Administration, G1
        1000 Lawrence Road
      Camp Perry Training Site
          Port Clinton, Ohio
             43452-9578

         01 April 2001
                                                                   OHMR Regulation 680-1
Headquarters
Ohio Military Reserve
Camp Perry Training Site
Port Clinton, Ohio
01 April 2001




                            Report of Strength and Drill Attendance
                                        (OHMR Form 1)
By Order of the Governor:                           Supersedes.    This regulation        supersedes
                                                    OHMR-R 680-1, 01 April 1988.
CHARLES E. HOLLAR
Brigadier General, Ohio Military Reserve
                                                    Applicability. This regulation applies to all units
Deputy Commander
                                                    of the OHMR.
Official:
                                                    Supplementation. Supplementation of this reg-
                                                    ulation is prohibited.

                                                    Suggested Improvements.          Suggested im-
RICHARD B. IOTT                                     provements which may be considered for this
Lieutenant Colonel, Ohio Military Reserve
                                                    regulation should be forwarded in writing to the
Secretary to the General Staff
                                                    proponent agency of this regulation, the Office of
                                                    the Assistant Chief of Staff, Personnel and Ad-
                                                    ministration, OHMR-G1, Camp Perry Training
Summary. This Regulation sets forth policy and      Site, 1000 Lawrence Avenue, Port Clinton, Ohio
procedures for recording unit strength and drill    43452-9578.
attendance using OHMR Form 1.


Contents                               Paragraph    Contents                             Paragraph

Chapter 1 - General                                 Chapter 2 - Procedures
Purpose                                     1-1     Preparation                              2-1
Use                                         1-2     Number of copies                         2-2
Responsibility                              1-3
Reporting Period                            1-4     Appendixes
Submission                                  1-5
Authentication                              1-6     A - Instructions for Preparation of OHMR Form 1
                                                    B - Remarks and Abbreviations
                                                    C – Sample Completed OHMR Form 1


Chapter 1                                           date of appointment or enlistment to the date of
General                                             separation will be recorded on the report.

1-1. Purpose. This regulation provides instruc-     1-3. Responsibility.
tions and procedures in the accounting .for all               a. The unit commander is responsible
personnel in the Ohio Military Reserve when not     for the preparation and submission of the OHMR
on State Active Duty for the preparation, submis-   Form 1. A report will be submitted for each
sion and disposition of the Report of Strength      month of the year. The report will reflect any as-
and Drill Attendance, OHMR Form 1.                  sembly for drill or instruction or authorized mili-
                                                    tary training or duty of a unit whether with or
1-2. Use. OHMR Form 1 will provide a chrono-        without pay.
logically certified administrative and historical             b. In the event a unit would have no
record of strength and status of each OHMR unit.    scheduled drills during a month, a report will be
The Form 1 will be the basis for all records, in-   submitted for that month listing all the personnel
cluding payrolls, of all personnel in the unit.     assigned and reflect any personnel transactions
Changes in the status of each individual from       during that month.
                                                                                   OHMR Regulation 680-1



         c. In the event that a unit for any reason       Chapter 2
cannot prepare and submit a report, the next              Procedures
higher headquarters will be responsible for the
preparation and submission of the report. This            2-1. Preparation.
situation would include units that are still acti-                 a. Accuracy should be exercised in re-
vated but have no personnel assigned.                     cording entries on the report
                                                                   b. The report will be prepared as of the
1-4. Reporting period. The reporting period will          last day of the month.
be from 0001 hours the first day of each month,                    c. All entries of the OHMR From 1 will
until 2400 hours the last day of each month.              be typed or computer printed.

1-5. Submission. Reports will be submitted so             2-2. Number of copies. Copies of the Form 1
as to arrive at Headquarters, OHMR by the 15th            will be distributed upward, therefore, depending
day of each month following the reporting period.         on unit level, the report will be prepared in up to
                                                          four copies, with the following distribution:
1-6. Authentication.                                                a. Original sent to HQ, OHMR,
a. The report will be authenticated by the unit                     b. One copy sent to Bde S1,
commander. In the absence of the unit com-                          c. One copy sent to Bn S1,
mander, the next senior in the chain of command                     d. One copy retained by unit preparing
will authenticate the report.                             the Form 1.
          b. In the event the next higher head-
quarters must prepare and submit the report,
          the next higher commander or his au-
thorized representative will authenticate the re-
port.




                                                      2
                                                       APPENDIX A



                                             Preparation of OHMR Form 1

1. Sections. The OHMR Form 1 is broken down                  6. Grade column. Enter pay grade for all per-
into six sections as follows:                                sonnel. This entry will be centered in the column.
          a. Heading,
          b. Body of the report,                             7. Drill dates column.
          c. Strength sections,                                        a. For unit training assemblies (UTA),
          d. Unit designation and location sec-              the date of each assembly will be entered in the
tion,                                                        Drill Dates block starting with the left column.
          e. Authentication section,                                   b. For multiple unit training assemblies
          f. Record transmittal section                      (MUTA), each period of the assembly must be
                                                             identified, Period I and Period II, with the date of
2. Heading.                                                  the assembly entered below each period starting
        a. Enter the month and year.                         with the left column.
        b. Indicate the number of pages.                               c. In the column below the drill atten-
                                                             dance, status of each individual on the report will
3. Body.                                                     be noted. The following symbols will be used to
          a. The body of the report will be broken           indicate the drill attendance status:
down into six categories.                                              (1) Present - P
          (1) Officers,                                                (2) Absent - A
          (2) Warrant officers,                                        (3) Authorized equivalent training - T
          (3) Enlisted personnel,                                      d. Each column will be totaled and the
          (4) Gains (i.e., new enlistments, incom-           total entered in each column in the block titled
ing transfers),                                              "Total Entitled to Credit for Each Assembly."
          (5) Losses (i.e., ETS, outgoing trans-
fers, MOBDES, retirement, death),                            8. Remarks column.
          (6) Events (annual training, IG inspec-                      a. A remark will be entered for all per-
tions, visitors (VIP), etc.)                                 sonnel actions which have occurred during the
The above categories will be entered on the re-              period of the report. The remarks will be entered
port in the order shown above. The categories                on the same line as the individual's name.
will be identified by typing the category heading                      b. If for some reason a remark cannot
in CAPITAL LETTERS AND UNDERLINING. The                      be made during the period of the report in which
category identification will be typed in the name            it occurred, it will be made on the next report.
column indented one space from the left edge of
the column. The entries for each category will be            9. Gains category.
entered immediately below the heading Double                            a. An entry will be made in this catego-
spacing will be used between categories. In the              ry if any of the following personnel actions occur.
event a unit would have no entry for any catego-                        (1) An enlistment.
ry, that category may be left out of the report.                        (2) An officer or warrant officer appoint-
See Appendix C for sample OHMR Form 1                        ment.
          b. Under no circumstances will an indi-                       (3) Transfer of an individual into the
vidual's appear in more than one category on any             unit.
one report.                                                             b. An entry in this category will be the
          c. Name column.                                    initial entry on the OHMR Form 1 for an individual
          (1) All entries will be single spaced.             in any unit. After the initial entry has been made
          (2) Names will be indented one space               on the report during the period it occurred, the
from the left hand edge of the column.                       individual will be accounted for on subsequent
          (3) Names will be listed in each catego-           reports in the appropriate Officer, Warrant Offic-
ry starting with the highest rank first and alpha-           er, or Enlisted Personnel category.
betically within each rank. Normal capitalization                       c. Entries will be made as in paragraph
will be used.                                                6c above.
4. SSN column. SSN will be indented one
space form the left hand edge of the column.                 10. Losses category.
5. Date of Rank column.                                                a. An entry will be made in this catego-
          a. Enter date of current rank for officers         ry if any of the following personnel actions occur.
and warrant officers.                                                  (1) Discharge.
          b. Enter date of current rank for all en-                    (2) Transfer of an individual from the
listed personnel.                                            unit.




                                                       A-1
                                                                                     OHMR Regulation 680-1



          (3) Transfer to Mobilization Designation         which occurred. For example, 26 persons times
List (MOBDES)                                              4 drills = 104.
          (4) Retirement.                                             (ii) Determine the number of persons
          (5) Deceased personnel.                          who attended drills that period by totaling the
          b. For the purposes of this report, none         numbers in the "Total Entitled To Credit For Each
of the above actions (except (5)) will have oc-            Drill Assembly" For example, if there were four
curred until as order has been published to that           drill assemblies and attendance was 21, 23, 19
effect by HQOHMR. Individuals will be ac-                  and 25, respectively, the total would be 88.
counted for in the appropriate Officer, Warrant                       (iii) Divide the number of persons who
Officer, or Enlisted Personnel category until the          attended drills (paragraph ii above) by the num-
order has been published.                                  ber of persons who potentially could have at-
          c. Entries will be made as in paragraph          tended drills (paragraph i above). For example,
6C above.                                                  88 divided by 104 = 96. The resultant sum is
                                                           entered in the percentage of attendance box
11. Events category.
          a. A remark will be made in this catego-         16. Unit Designation and Location. Enter unit
ry if any of the following unit actions occur.             designation. Location will be the home duty sta-
          (1) Unit attendance at Annual Training,          tion of the unit.
          (2) Change of command.
          (3) Annual inspection by the Inspector           17. Authentication section. The individual au-
General.                                                   thenticating the report will sign his or her name
          (4) Activation, inactivation, redesigna-         and date in the Signature and Date block. The
tion, reorganization, attachment, relief from at-          name and rank of the individual authenticating
tachment, detachment.                                      the report will be typed in the Name and Rank
          (5) Staff inspection by HQOHMR, Bde              block.
HQ or BN HQ.
                                                           18. Transmittal of Records section.
12. Officer category. All officers assigned to the                   a. Transmittal Certificate must be
unit preparing the report will be recorded in this         signed by the individual authenticating the report.
category.                                                            b. All enlistment records must be for-
                                                           warded with the OHMR Form 1 on which the en-
13. Warrant officer category. All warrant officers         listment or reenlistment remark appears. There
assigned to the unit preparing the report will be          will be no exceptions to this policy. The enlistee's
recorded in this category.                                 or reenlistee's name and SSN will be entered in
                                                           the appropriate column.
14. Enlisted personnel category. All enlisted                        c. All Military Personnel Record Jackets
personnel assigned to the unit preparing the re-           (MPRJ) for discharged individuals must be for-
port will be recorded in this category.                    warded with the OHMR Form 1 on which the in-
                                                           dividual was discharged. There will be no excep-
15. Strength section.                                      tions to this policy. The dischargee's name and
          a. Enter authorized strength of unit             SSN will be entered in the appropriate column.
preparing the form as specified in the current                       d. If there are no records to be for-
Table of Organization.                                     warded with the report, the word "None" will be
          b. Enter actual assigned strength of             entered.
the unit preparing the report. Identify male and
female personnel in the appropriate blocks. This           19. Multiple page reports. If a report consists of
represents the unit's actual current strength.             more than one page, only the Strength, Unit De-
          c. The aggregate figures will be the             signation and Location, and Authentication sec-
total of all personnel, both male and female, as-          tions of the last page of the report will be com-
signed to the unit.                                        pleted. All pages preceding will have a "X"
          d. The percentage of strength and at-            drawn across the page from the "Total Entitled to
tendance blocks will be calculated in the follow-          Credit for Each Drill Assembly" block to the bot-
ing manner.                                                tom of the page.
          (1) Strength. Divide the number in the
aggregate assigned (AGG ASS'D) box by the
number in the aggregate authorized (AGG
AUTH) box. The resultant sum is entered in the
percentage of strength box.
          (2) Attendance.
          (i) Determine the potential number of
person who could have attended drills that period
by multiplying the number of persons shown on
the form by the number of drill or training events



                                                     A-2
                                                     APPENDIX B


                                   Remarks and Abbreviations for OHMR Form 1

1. General. Remarks should be clear, concise                        (1) Authorization for equivalent training.
and abbreviated as much as possible. The re-                        Auth ET 21 Nov 97
mark should state what personnel action has                         (2) Performance of equivalent training.
transpired, the effective date of the action and                    Perf ET 21 Nov 97
the authority for the action, if appropriate.                       h. Events category. The following are
                                                           proper remarks for the Events Category.
2. Actions. The following are personnel actions                     (1) Unit attendance at Annual Training.
with typical remarks for these situations.                          Unit attended AT99, Camp Perry, OH,
          a. Enlistment and reenlistment remarks           18-21 Sep 99, PO 2-1 HQOHMR 15 Jul 99.
should include rank and date of enlist-                             (2) Inspector General inspection.
ment/reenlistment.                                                  Annual IG inspection conducted 15 Oct
          (1) Enl as PFC 18 Aug 96.                        99, Bowling Green, OH by LTC Robert F, Smith,
          (2) Reenl as SFC 21 Nov 99.                      IG, OHMR.
          b. Officer and warrant officer appoint-                   (3) Change of Command.
ment remarks should include rank, date of ap-                       Change of command 21 Nov 99, 2LT
pointment and authority.                                   John A. Doe assumed command, O 15-1
          (1) Appt 2LT 19 Nov 98 O 2-1,                    HQOHMR 20 Nov 99.
HQOHMR 21 Nov 98                                                    (4) Unit activation of inactivation.
          (2) Appt WO1 28 Sep 99 O 5-1,                             (i) Unit activated 12 Dec 98 at Colum-
HQOHMR 29 Sep 99                                           bus, OH, PO 10-1 HQOHMR 01 Dec 98.
          c. Promotions and remarks should in-                      (ii) CPT Harold F. Brown assume cmd
clude rank promoted to, effective date and au-             01 Dec 99. This is initial OHMR Fm 1.
thority.                                                            (iii) Unit inactivated 31 Mar 97 at Porto,
          (1) Prom CPT 19 Jul 96 O 6-1,                    OH, PO 2-1, HQOHMR 01 Mar 97. This is final
HQOHMR 21 Jul 96.                                          OHMR Fm 1.
                                                th
          (2) Prom SSG 1 Mar 97 O 4-1, HQ 5                         (5) Staff inspections.
                                                                                                              st
MP Bde 01 Mar 97.                                                   (i) Staff inspection 21 Aug 99, HQ 1
                                                st
          (3) Prom PFC 01 Feb 97 O 2-1, 231                MP Bde conducted by LTC Barney Kroger.
            rd                                                                                                st
MP Co 23 MP Bn 01 Feb 97.                                           (ii) Staff inspection 30 May 96, HQ 21
          d. Discharge remarks should include              MP Bn conducted by MAJ William Teiler.
date of discharge and authority.
          (1) Disch 21 Nov 99 O 10-1, HQOHMR
30 Nov 99.
          e. Transfer remarks for individuals be-
tween units.
          (1) Gaining unit:
                    st
          Trf fr 431 MP Co 43d MP Bn 21 Nov 96
O 5-1, HQ 43rd MP Bn 01 Nov 96
          (2) Losing unit:
                      rd
          Trf to 433 MP Co 43d MP Bn 21 Nov
96 O 5-1 HQ 43d MP Bn 01 Nov 96.
          f. Assumption of command remarks.
Assumption of command remarks must include
date.
          (1) Brigade or battalion.
                            th
          (i) Assume cmd 4 MP Bde 01 Nov 97.
          (ii) Assume cmd 53d MP Bn 24 Jul 99.
          (2) Headquarters companies or de-
tachment.
                                 nd
          (i) Assume cmd HC 2 MP Bde 05 Dec
98.
                                    st
          (ii) Assume cmd HD 41 MP Bn 31 Mar
00
          (3) Line companies.
          Assume cmd 18 Sep 98
          g. Equivalent training remarks. Equiva-
lent training remarks should include the date for
authorization and performance.



                                                     B-1
                                                                                        APPENDIX C


                                                                                     Sample OHMR Form 1




                                                                                                                                  MONTH __JUN__      PAGE _1_ OF __1__ PAGES
                                         REPORT OF STRENGTH AND DRILL ATTENDANCE
                                                                                                                                  YEAR __00___
NAME    (LAST, FIRST MI)                               SSN           DATE OF    PAY                    DRILL DATES                                        REMARKS
                                                                      RANK     GRADE        6         20


OFFICERS
Circle, Robert J.                                123-45-6789       10 Jan 93    O3         P          P
Bant, Thomas T.                                  289-77-8964       13 May 96    O2         P          P

ENLISTED PERSONNEL
Abbott, Ralph T.                                 489-83-7928       25 Aug 97    E8         P          P
Cox, John A.                                     087-34-5209       30 Sep 94    E7         P          P
Hess, Scott G.                                   342-33-7866       01 Nov 96    E6         A          P
Hild, John H.                                    012-49-0935       09 Aug 95    E5         A          A
Hespato, Maria J.                                248-58-9982       06 Oct 97    E4         P          P
May, Robert V.                                   249-45-1818       27 Feb 96    E4         P          A
Agan, Roger B.                                   102-07-1200       19 Mar 98    E3         P          P

GAINS
Brow, Thomas R.                                  340-87-0092       11 Apr 97    O1         P          P

LOSSES
Britt, Elaine M.                                 543-34-3536       25 Nov 91    O3         A          A


EVENTS
Change of command 01 Apr 87, CPT Robert J. Circle assume command O 4-1, HQ OHMR 30 May 98.
Staff inspection 21 May 01, HQ 44th MP Bn




 TOTAL ENTITLED TO CREDIT AT EACH ASSEMBLY                                                  8         8
                              STRENGTH                                            UNIT DESIGNATION AND LOCATION      I CERTIFY FROM PERSONAL KNOWLEDGE AND OFFICIAL RECORDS THAT
        OFFICER            WO       ENLISTED     AGG         % OF STRENGTH                                           THE ENTRIES ON THIS REPORT ARE TRUE AND ACCURATE
                                                                                531st MILITARY POLICE COMPANY        NAME AND RANK:                                      DATE
AUTH         4             0            21       24                42           SPRINGVILLE ARMORY                                                                   DAY  MO    YEAR
                                                                                2863 WEST TOWNSIDE ROAD                           ROBERT J. CIRCLE, CPT             01   Jun   00
         M       F    M         F   M        F               % OF ATTENDANCE    SPRINGVILLE, OHIO 43455
                                                                                                                     SIGNATURE:
ASS'D   3        0    0         0   6        1   10                80                                                             // SIGNED //

OHMR FORM 1           (May 93) SIDE A




                                                                                         C-1

								
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