Report of the President-Elect by armedman1

VIEWS: 62 PAGES: 15

									                                                                              Approved September 17, 2002



                                      NADE Executive Board Minutes
                                        New York City, New York
                                           May 9 – 12, 2002

Presiding Officer:        NADE President Melodye Wiens

Officers Present:
NADE Vice President, Vickie Kelly
NADE President-Elect, Susan Hashway
NADE Interim Secretary, Jerry Giles
NADE Treasurer, Carol Bader

I.       Call to Order

President Wiens called the meeting to order at 6:00 p.m., EDT.

II.      Adjustments to the Agenda

None

III.     Reading of the Minutes

None

IV.      Financial Report

None

V.       Old Business

Executive Assistant

ESG declined the contract offer made by the NADE Board. The Board decided to recombine the Administrative
Assistant and Database Management portions of the contract into one six-month interim contract to run from July 1,
2002 to December 31, 2002, at $2,000.00 per month.

An invitation for qualified individuals to apply was posted to LRNASST and the NADE website, and an
announcement was distributed to all current NADE members via email.

Two candidates were selected for final consideration. Telephone interviews are scheduled for Friday, May 10, at 9:00
a.m. and 9:45 a.m. respectively.

VI.      New Business

NADE Board Perspectives

Board members exchanged views on the current state of developmental education and NADE overall, including the
Board’s concurrent responsibilities to NADE members, leadership, and initiatives. This led to unanimous agreement
on the following overall goals for this meeting and all Board decisions.



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NADE Board Goals

Service: commitment to and accountability for providing service and support to NADE members and leaders and,
ultimately, to the students whom they serve.

Communication: commitment to and accountability for providing clear communication and accessibility within
NADE’s leadership structure and with all NADE members.

Recognition: commitment to and accountability for recognizing, in public and private ways, the efforts and
contributions of NADE members and leaders.

VII.     Announcements

Ken Sien of Conferon is scheduled to call at 8:30 a.m. to discuss NADE 2003 conference details. The Board will
interview the two candidates for Executive Assistant, at 9:00 a.m. and 9:30 a.m.

VIII. Adjournment

Adjournment at 7:30 p.m. The Board will reconvene on Friday at 7:30 a.m..

                                                 Friday, 10 May

Presiding Officer:         NADE President Melodye Wiens

Officers Present:
NADE President-Elect, Susan Hashway
NADE Vice President, Vickie Kelly
NADE Interim Secretary, Jerry Giles
NADE Treasurer, Carol Bader

I.       Call to Order

President Wiens called the meeting to order at 7:30 a.m. EDT

II.      Adjustments to the Agenda

The agenda for the day was reviewed and President Wiens reviewed the Board members about the time frame allotted
for each of the day’s activities.

In the conference call with Conferon representative Ken Sien, the Board will review Austin 2003 Conference
information related to the convention center, tours, suggested speakers, and offer to assist the NADE 2003
Conference team in any way requested.

The board will conduct telephone interviews of the Executive Assistant candidates, starting at 9:00 a.m.

III.     Reading of the Minutes

None

IV.      Financial Report



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The bills from the Orlando conference have not yet been reviewed completely. Treasurer Bader is working on them.
Bader offered the use of her phone card to save money on Board calls.

V.       Old Business

None

VI.      New Business

2003 NADE Conference

On-line registration for the Austin conference may be possible.

Motion: President-Elect Hashway moved that Vice President Kelly be funded to attend the June CAS meeting in
Fort Worth, Texas, to meet with the NADE 2003 Conference Committee. The motion was second by Treasurer
Bader. The motion was unanimously approved.

Executive Assistant Position

There was a discussion of the candidates for the Executive Assistant position. The timeline for a decision was
reviewed, and it was decided that President Wiens would call the selected candidate on Sunday, May 12.

There was a discussion of the transfer of materials to the new Executive Assistant. Interim Secretary Giles
volunteered to drive to Auburn, California and go through the materials currently in the possession of ESG, our
Interim Executive Assistant. He will discard outdated materials, ship all supplies that need to go to the new
Executive Assistant, and bring the remainder back home to be stored.

Motion: Treasurer Bader made a motion to pay Interim Secretary Giles for mileage from Salt Lake City, Utah to
Auburn, California. The Board will pay for five nights’ lodging, five days’ of meals at $30.00 per day, and incidental
supplies needed. President-Elect Hashway seconded the motion. After further discussion, the Board tabled the
motion, pending judiciously review of the budgetary impact of the motion.

Conferon Call from Mr. Sien

Mr. Sien called from Conferon. He informed the Board that Christie Blaley is reviewing the bill for the Orlando
conference. At issue are the taxes, food and beverages. Treasurer Bader needs to check with Ms. Blaley next week.
There are also some outstanding questions about computers, audio-visual items, decorators, etc. It was determined
that the bills should not be completely paid until questions are satisfactorily answered. The Board will be emailed
with the results of discussions between Treasurer Bader and Ms. Blaley.

The NADE 2003 Austin conference was discussed. Vice President Kelly will attend a CASP meeting in Fort Worth,
Texas, in June to work with the NADE 2003 Conference planners. A Chapter Development Grant will be used to
defray Vice President Kelly’s travel expenses.

If possible and practical, all conference registration will go through one source, NADE’s the Executive Assistant,
with the process firmly established by the end of June. There will also be Web and fax registration options.
President Wiens asked what the industry standard is for registration fees. Mr. Sien responded that it depends on the
size of the conference and the conference site. The NADE Conference fees seem to be in the middle or below the
costs of fees for similar conferences. The Orlando conference did well with the fees it charged.

Mr. Sien reports that a new liaison from Conferon will be announced within a couple of weeks, and that person will
be assigned to work with NADE 2003 Conference Chair Mary Ann Greenlees and her Conference team. Conferon


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assists associations with all logistical planning of the event. This includes such items as suppliers, housing,
decorators, food and beverages, office equipment, tours, etc. Conferon does the exploration of a facility and an area
and negotiates to make sure everything goes well. The employees realize that NADE conference planners have full-
time jobs and are doing the work as volunteers. Conferon’s task is to make sure the planners are successful.
Conferon’s representatives negotiate costs, but these are recommendations only. Mr. Sien expressed his confidence
in the Austin Committee Chair and Conference planning team in meeting their budget successfully.

The NADE Board will meet with the NADE 2003 Conference planners in September for an update on Conference
plans.

President Wiens thanked Mr. Sien for the information. He said to call any time if there are questions. The call
ended at 9:10 a.m.

Executive Assistant Candidate Interviews

President Wiens reviewed the questions to be asked each of the candidates for the Executive Assistant Position. A
protocol for questioning was determined.

Interim Executive Assistant Interview Questions

1.       We know that you’ve reviewed the contract details. We’d like to be confident that you are fully aware of
         the depth and breadth of the responsibilities covered in the contract. Speak to us about your ability to meet
         the responsibilities and time frames specified in the contract for the amount of money we have allocated.

2.       How will you differentiate your general costs of doing business from the costs that you incur on NADE’s?
         behalf? What might some of those be?

3.       Sometimes during the normal cycle of the year, membership applications arrive at a rate of several dozen
         per day. The work of processing the memberships includes having a third party bank the payments. How
         would you manage both the fluctuation in workload and banking responsibilities required of this position?

4.       To what extent will you personally be providing the services in the contract?

5.       Part of NADE’s identity is attached to having dedicated phone, e-mail and postal addresses. It is important
         to the organization to maintain these distinct communication addresses. How do you anticipate providing
         these needs for our association?

6.       The Executive Assistant will be expected to store quantities of membership-related materials for periodic
         dissemination and to store membership records for archival purposes. How do you anticipate meeting these
         storage needs?


Candidate Interviews

President Wiens placed a call to the first candidate regarding her application for the Executive Position at 9:15 a.m.
EDT. The candidate responded to the above questions. The call ended at 9:35 a.m. EDT.

President Wiens called the second candidate at 9:45 a.m. EDT. She responded to the above questions. The call
ended at 10:15 a.m. EDT

NADE 2002-2003 Budget


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Fee Waivers. 135 were granted for the 2002 Conference at a total value of $24,300. Policy B-1 was reviewed. The
consensus of the board was to examine the fiscal responsibility of allotting such a large number of fee waivers. This
discussion reflected and continued the related recommendations in the Leadership Congress, wherein House Bills
were written suggesting that the number of fee waivers distribute a) be sharply reduced and b) be tied to specific
measures of accountability. The alignment of performance and accountability with fee waivers, not positions alone,
was emphasized.

A discussion of Policy B-1.III, Criteria for ―Good Standing,‖ was held. It was noted that chapter officers
communicate with the NADE President-Elect through the submission of the Chapter Development Inventories,
quarterly and annual reports. Chapter officers must send a list of chapter officers’ names, postal and email addresses,
and phone numbers to the President-Elect within ten days after assuming office (Policy B-1.III.A) The Annual Report
Form contains place for name of the fee waiver recipient.

Action Item: Interim Secretary Giles will find and provide a template for the Annual Report to NADE
Board Members. Language and structure will be similar for Committee and SPIN chair reports.

The Board reviewed last year’s budget (income and expenditures) up to 05-07-02.

         Total Income:              $148,135.96
         Total Expenditures:        $125.287.94
         Balance (Profit):          $ 22,848.02

It was noted by Treasurer Bader that not all income and expenditures have been recorded. She then gave a brief
review of proposed 2002-2003 NADE budget. She noted that some Committees and SPINs have not submitted
requests for funds for the coming year.

President Wiens and the Board complimented Treasurer Bader for a job well done.

Setting Agenda Items for Meeting with Certification Board Chair, Jane Neuburger

To maximize the scheduled time for the meeting with Certification Board Chair Jane Neuburger, it was decided to
identify key items of mutual interest. These items included a) streamlining the process and timeline for certification;
updates on the status of the CQIN Project; review of the preliminary budget; proposed leadership structure for
Certification Board; developing a bid process and a contract for goods and services provided the Cert. Board;
suggested changes to the F Policy; the publication of the Certification Training Handbook online; and budget
reporting mechanisms for Certification-related activities.

Update Agenda

During the evening session of the meeting, the Board will discuss the Journal of Developmental Education (JDE)
issues and budgetary items.

Motion: Treasurer Bader moved that if any group wishes to outsource goods and services to a contractor and does
not go through the Board-recommended bid process, then those services may not be funded by the NADE budget and
the provision of those services may be assumed to be voluntary. President-Elect Hashway seconded the motion.
There was some discussion. The motion was unanimously approved.

VII.     Adjournment

Meeting was adjourned at 9:15 p.m. EDT




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                                            Saturday, May 11, 2002

Presiding Officer:         NADE President Melodye Wiens

Officers Present:
NADE Vice President, Vickie Kelly
NADE President-Elect, Susan Hashway
NADE Interim Secretary, Jerry Giles
NADE Treasurer, Carol Bader

I.       Call to Order

President Wiens called the meeting to order at 7:30 a.m. EDT

II.      Adjustments to the Agenda

None

III.     Reading of the Minutes

None

IV.      Financial Report

Included later, under specific budget discussion.

V.       New Business

NADE 2003 Conference and Conference Fees

There was a discussion of the proposed conference fees for the NADE 2003 Conference in Austin, Texas. The
proposal was to raise the registration fees to $195.00. Some questions were posed. Why this amount? What added
value do the participants get?

Motion: Treasurer Bader moved that the NADE 2003 conference fees for members be set at $195. President-Elect
Hashway seconded the motion. The motion was unanimously approved. The late fee was set at $245.

The goal given to the Austin Conference planners was $65,000 profit. This is the amount of money needed to run the
organization successfully. There is some concern from the Austin Committee regarding being able to reach this goal.
The Board will look at places where expenses might be cut without sacrificing member services at the Conference;
further, they encourage the NADE 2003 Committee to make a similar analysis. One area to examine is food prices;
others include vendors’ and exhibitors’ fees

Some concern was expressed about the selling of NADE membership lists. They are sold for $400.00 (P.M. A-7.C).
We provide our members with the option of having their name omitted from such lists.

Action Item: Vice President Kelly will contact NADE Exhibits Chair Elledge and ask for information on the costs
and profits associated with offering Townsend Press the opportunity to place its logo on conference tote bags.

Possible fees for website links of specific vendors to the NADE web page was discussed; the matter was tabled for
further review and discussion.



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Action Item: the Policy Handbook will be changed to reflect the following decisions:

Booth options 1 and 2 be the only ones offered (P.M. D-4.V.D).

NADE will offer a cafeteria-type list of options for vendors and others wishing to advertise at the conference (P.M.
D-4.V.C & D). The proposal includes the following:

         Program advertising
                  Half page -                                  $ 400
                  Full page -                                  $ 700
                  Two pages -                                  $1200
                  Inside front or back cover                   $1200
                  Back page -                                  $1500
         NADE membership list                                  $ 400
         Link to web page – annual                             $ 200
         Brochure inserts
                  3 Brochures or pamphlets                     $ 800
                  2 Brochures or pamphlets                     $ 550
                  1 Brochures or pamphlets                     $ 300

Advertising space will provided for the following year’s conference on the inside back cover of the current
conference brochure (back if it is not sold).

President Wiens reminded the Board that it needs to approve the 2002-2003 budget by May 28, 2002.

Fee Waivers

Motion: Vice President Kelly moved that since fee waivers are intended to offset the cost associated with attendance
at conference related leadership activities, designated leaders must fulfill certain obligations to qualify for a fee
waiver; and further, that those responsibilities should be reflected in the updated Policy Handbook (sections B-
1.I.A.2, C-1.II.B and C, C-8.II.A and B, D-2.III.C, E-2.I.H, F-1.IV.A). President-Elect Hashway seconded the
motion. The motion was unanimously approved.

The board determined specific language changes in the Policy Handbook, to be associated with fee waiver
distribution.

Motion: Treasurer Bader moved to accept the Policy Handbook revisions related to fee waivers (B-1.I.A.2, C-1.II.B
and C, C-8.II.A and B, D-2.III.C, E-2.I.H, F-1.IV.A). Vice President Kelly seconded the motion. The motion was
unanimously approved.

Action Item: President Wiens will distribute the revised Policy Handbook to NADE leaders and to Carol O’Shea,
Web Administrator, for posting to the NADE website.

Website Issues under Consideration

Provide links on the leadership website to required forms and fee waiver distribution information.

Consider Policies for linking vendor websites to NADE website.

Consider changing the format of the Policy Handbook to make it accessible on the web, separated by policy.




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Meeting with Certification Board Chair Neuburger

At 10:00 a.m., Chair Neuburger joined the NADE Executive Board Meeting.

Chair Neuburger reviewed the goals and activities of the Certification Board. She reviewed the short-term and long-
term goals submitted earlier, in writing, to the Board.

Discussion topics included a) streamlining the process and timeline for certification; updates on the status of the
CQIN Project; review of the preliminary budget; approval of the Certification Board’s proposed leadership structure;
developing a bid process and a contract for goods and services provided the Cert. Board; suggested changes to the F
Policy; the publication of the Certification Training Handbook online; and budget reporting mechanisms for
Certification-related activities.



Action Item: Vice President Kelly will review NADE Conference Certification Training Institute costs with
Conference Chair Pat Newell.

Leadership: Chair Neuburger recommended a leadership structure and revised job descriptions for the Certification
Board Leadership Team, including six members: the chair, training coordinator, review coordinator,
secretary/archivist, budget coordinator, and communication coordinator. An Advisory Committee would be
established. When the Advisory Council participates in discussions, they would serve in an ex officio, non-voting,
capacity. It was suggested that the Certification Board hereafter be called Certification Council, to reflect the
description already in the Policy Handbook (section F).

Motion: Treasurer Bader moved the Board a) approve the leadership structure recommended by Certification Board
Chair Neuburger; b) require Board approval of all Certification Board members; c) not require approval of the
Advisory Board; and d) embed this new leadership structure and related responsibilities into the Policy Handbook,
under section. President Hashway seconded the motion. The motion was unanimously approved.

Action Item: The Board directed Chair Neuburger to update all Certification publications (including ―the Boston
Document‖) to reflect these decisions. The ―Boston Document‖ is now obsolete, replaced by NADE Policy
Handbook section F.

Motion: Treasurer Bader moved to approve the list of nominees for Certification Council leadership presented by
Chair Neuburger. President-Elect Hashway seconded the motion. The motion was unanimously approved. The
Council members include:

Training Coordinator                        Robin Redmon Wright
Review Coordinator                          Georgine Materniak
Secretary/Archivist                         Jackie Robertson
Budget Coordinator                          Gladys Shaw
Communications                              No name yet

Motion: President-Elect Hashway moved to accept nominations for Communication Coordinator as forwarded by
Chair Neuburger at a later date. Vice President Kelly seconded the motion. The motion was unanimously approved.

Action Item: Interim Secretary Giles will contact the Web Administrator and ask for a copy of the Policy Handbook
in Word. The Handbook will be distributed to the Executive Board and the Chair of the Certification Board.

Awarding of NADE Executive Assistant Contract


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A discussion of the two candidates for the position of NADE Executive Assistant was held.

Motion: Treasurer Bader moved to extend a six-month, interim contract for the position of Executive Assistant to
Precision AlphaNumeric. Vice President Hashway seconded the motion. The motion was unanimously approved.

At 2:00 p.m., President Wiens called Carol O’Shea of Precision AlphaNumeric to offer the Executive Assistant
position to the company. Carol O’Shea accepted the contract.

Action Item: President Wiens will send a letter and include an unsigned contract. The contract will be signed and
should be returned by fax, then letter. President Wiens will sign the contract and return to O’Shea a copy of the
contract that contains both signatures. NADE will keep a copy of the signed contract on file.

Action Item: Executive Assistant O’Shea said she would immediately work on the changeover of the phone.

Action Item: Treasurer Bader will send copies of the phone bills to Precision AlphaNumeric.

Action Item: Treasurer Bader asked O’Shea to find a bank that will prove NADE with a checking account that
charges no fees and which pays interest.

Action Item: Executive Assistant O’Shea will do the following: a) secure a Post Office Box immediately; b)
confirm insurance coverage; c) change the NADE address on the website when the changeover to Precision
AlphaNumeric is official; d) investigate what others charge for web-links for exhibitors; e) propose a process for
conference registration online; f) create a registration form which can be faxed; g) set up registration process; and h)
communicate to the NADE 2003 Conference Committee, with Vice President Kelly, the updated registration process.

Action Item: Treasurer Bader will account for all conference and other moneys received by Precision
AlphaNumeric.

Action Item: When Interim Secretary Giles meets with ESG, he will pick up the Handbook, CD’s, etc., for the ―File
Maker‖ program purchased by NADE from Debbie Sipe.

Action Item: Executive Assistant O’Shea will provide copies of the Policy Handbook in Word to all Executive
Board Members and to Certification Board Neuburger. She will link the Policy to specific forms and other materials
on the website.

NADE 2003 Conference Forms

Action Item: Vice President Kelly will notify the 2003 Conference Committee that the Board has approved a
$195.00 conference fee for regular NADE members. She will also provide an updated Conference Budget by May 28
to the Board. Also on May 28, camera-ready copies of all conference forms will be provided to the Board for review
and approval.

Action Item: Vice President Kelly work with NADE 2003 Conference Committee members to update the
registration form. Finalized forms will be faxed to the Board for their approval, and then sent to Precision
AlphaNumeric on Monday, May 13, 2002. The goal is to have the approved registration form posted to the NADE
website by Friday afternoon, May 17, 2002.

Motion: Interim Secretary Giles proposed the conference registration fees be approved at the following rates:

                           Category                             Received           Received
                                                                by 1/23/03         After 1/23/03



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         Current NADE Member Conference Fee                     $195.00           $245.00
         Conference Fee and NADE and Membership                 $245.00           $295.00
          Dues
         Non-NADE Member Registration Fee                       $225.00           $275.00
         One Day Conference Registration Fee                    $100.00           $100.00
          Which Day ()
         Conference Visitor Registration Fee                    $ 75.00           $ 75.00
         Adjunct Faculty Registration Fee                       $100.00           $100.00
         Full-Time Graduate Student Restriction Fee             $100.00           $100.00

Giles included in his motion to update policy D-2 III-A (85) leaving the categories, but updating with these specific
fee amounts. President-Elect Hashway seconded the motion. The motion was unanimously approved.

Action Item: The Board will examine D-2 III-A to update specific fee amounts.

Action Item: Vice President Kelly will convey these updated fees to the NADE 2003 Conference Committee.

The Board discussed the NADE Commercial Vendor Relationship Policy (P.M. D-4). Permanent Exhibits Chair
Elaine Ellege will provide update recommendations. Vice President Kelly will communicate result of the
conversation with Chair Ellege. Further discussion may be needed before Policy Handbook updates and related
conference guidelines can be approved.

Concern was expressed about the need to expedite consideration and approval of the NADE Commercial Vendor
Relationship Policy, as these decisions affect conference proceedings and potential profits.

Action Item: Insurance needs to be added into and paid out of the 2003 conference budget seed money. Vice
President Kelly will fax a copy of the form to the Conference Committee and contact the insurance company.

Action Item: Vice President Kelly will provide the Board with an outline of the NADE 2003 Committee structure,
with specific names and contact information.

Action Item: Vice President Kelly will convey to Conference Chair Greenlees the Board’s directive that she
immediately appoint conference co-chair(s) and other key conference personal as per Policy Handbook D2.II, and
that she provide the list to the NADE Board by May 28. Vice President Kelly will also direct the Conference
Program Co-Chairs to provide to the Board a list of recommended major plenary speakers, including their confirmed
availability and contract specifics such as cost, for Board approval.

JDE

The last issue, for which NADE contract included a full-page, two-color, back-cover Conference advertisement, was
mailed after the Conference was over. As a consequence, JDE is willing to give NADE the September 2002 ad for
free – one color. The Conference Committee needs to meet the deadline for this free ad from NADE.

According to our contract with JDE, there are three insertions for membership and one for the Conference

         Back cover full page – NADE 2003 Conference – September
         Next conference – fact sheet - November
         Call for proposals for NADE 2004 – January

It was decided that every advertisement submitted to JDE must be Board-approved, and that the Board would
consider color, placement, copy, and size. NADE has first right of refusal on the back cover for every issue; the
Board decided to accept that ad placement for all ads during 2002-2003.


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Action Item: President Wiens will reserve the ad space in the JDE: Issue 1 will be paid by the Conference
Committee (except for this year, which is free, as above); issues 2 and 3 will be paid by NADE. There may be a need
for color. A camera-ready copy must be submitted, in accordance with guidelines distributed by Editor Calderwood.

F-Policy

Motion: Treasurer Bader proposed to change Policy F-2.IV.B.2 to reflect a fee increase to $160.00 per Certification
Institute registrant. Vice President Kelly seconded the motion. The motion was approved unanimously.

Motion: Treasure Bader proposed to change Policy F-2 IV.B.1 to read that one-half of Certification Institute profits
are counted toward conference profits, and the other half will be credited to the Certification Council budget. Profits
will be determined after all expenses including pre-conference presenter honorarium (Policy F-2.IV.3), multimedia
requirements, and etc. are paid. Jerry Giles seconded motion. The motion was unanimously approved.

Action Item: Interim Secretary Giles will cross-reference Policy D-2.IV.C.1 with other related policies, and will
make updates where necessary to reflect consistency.

The Board considered suggested Certification Institute-related Policy Handbook revisions brought by Certification
Council Chair Neuburger to the NADE Board.

Motion: President-Elect Hashway moved that the Certification Council go through the Hosting and Training
Institute Documents and make them consistent with Policies F-1 and F-2. Interim Secretary Giles seconded the
motion. The motion was unanimously approved.

Action Item: President-Elect Hashway will communicate with Certification Board that the Board has approved
changes in Policies F1 and F2. She will convey the Board’s directive that the Certification Council review other
policies and documents to ensure they are consistent with policy changes made by the NADE Board. These
document changes will be brought to the NADE Board for discussion and approval. Hashway will also report to the
Council that banking and related Institute registration reports will be provided at no cost to the Certification Board
through Precision AlphaNumeric.

Motion: Treasurer Bader moved that all further suggested policy revisions brought to the Board by the Certification
Board be tabled until a later date, pending further discussions with the Certification Board and the NADE Executive
Board liaison. Interim Secretary Giles seconded the motion. The motion was unanimously approved.

Insurance Discussion

All the various NADE entities and activities requiring insurance need to be identified. Treasurer Bader and President
Wiens conveyed AON’s strong suggestion that Certification activities be covered by specific insurance.

Motion: President-Elect Hashway moved that a directive be given to the Certification Board to immediately acquire
insurance specific to Certification Council activities. Vice President Kelly seconded the motion. The motion was
unanimously approved.

Action Item: Vice President Hashway will send the insurance directive to Certification Board Chair Neuburger and
give her AON contact information. This needs immediate attention and should be completed by May 28.

Board Member Written Reports

Report of the President



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Report on continuing leaders and volunteers for unfilled leadership positions – detailed committee, SPIN, council
and task force leadership, announcing vacancies and exploring options for those unfilled positions.

Agreed to specific requests to speak at FDEA, LAANE, and CASP chapter conferences.

Attending Technology Institute for Developmental Educators (TIDE) in July

Participating as plenary speaker for European Access Network (EAN) conference in Prato, Italy

Participated in Membership Committee goals and roles discussions

Answered a variety of emailed requests for assistance from NADE members and external agencies

Provided assistance to other members of the Board, as requested

Report of the Vice President

During the first six weeks of this term, I have begun to work with the NADE 2003 Conference group. While my
primary contact has been with the Conference Coordinator, Mary Ann Greenlees, I have worked with other key
Conference personnel as well. The NADE 2003 Conference Committee members are unified in their resolve to make
NADE 2003 one of the best Conferences ever.

Contacts have been made with Conferon, NADE’s Conference Planning Company, and a commitment made by Ken
Sien that Conferon will continue to provide NADE the kind of complete, efficient service it has had provided
previously. Although Conferon’s contact (Tracye Conley) for NADE for 2003 is no longer with the company, Ken
promised that another person will be assigned as soon as possible.

Elaine Elledge, Permanent Exhibits Chair for NADE, and I have been revising the ―NADE-Commercial Vendor
Relationships‖ policies (Policy D-4) and will bring several changes in pricing to the Board for its approval.

I have communicated daily with some member of the NADE 2003 Conference planning team as we work together to
meet the challenges of several ―firsts‖ with the NADE 2003 Conference—registering online and reserving a hotel
room online, for example. In June, I will attend the CASP meeting in Fort Worth to meet with the NADE 2003
Committee and hopefully resolve any issue that may be hampering the Committee’s progress.

Report of the President-Elect

May 6, 2002

1.      CoADE: A member of the leadership team indicated that they are in the process of planning their usual fall
        conference. It will be held on October 18, 2002 at Aims Community College in Greeley Colorado. The
        Leadership Team has surveyed all community colleges in Colorado requesting input on CoADE’s future and
        committed interest in the organization. Results were very positive. Election of officers is planned for 2002-
        2003. Further contact is planned.

2.      NJADE: Angela Moody Robinson, a member of their leadership team, has been in touch and has requested
        assistance from President Wiens or myself. Both of us have agreed to help. Their leadership team is
        currently working on completing the Chapter Development Inventory to better determine the areas in which
        they require assistance. Further contact is planned.

3.      WADE: While they are unable to host a conference this year, they have updated their website and changed
        the URL for it. The new site is accessible through the NADE website. A separate problem is the lack of a
        person serving the President-Elect position. Further contact is planned.

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4.       Potential New Chapters: There has been no contact with potential chapters.
5.       Chapter Grants: One new grant request has been submitted. The instructions for submission still list the
         contact information for the previous President-Elect. The Web Administrator has been notified and has
         promised to change the contact information.

6.       Model Forms: Models of chapter grant requests and grant activities outcomes reports and expense
         reimbursement request forms are being developed. As soon as that portion of the website is available again,
         the models will be added to it.

7.       A Chapter Leadership Reports and Activities calendar has been developed and distributed to the chapter
         presidents and presidents-elect. A Chapter Quarterly Report form had been developed and distributed.
         Feedback on both has been positive. Some changes have been suggested for the report form, such as adding
         the URL for the chapter leadership and annual conference sites, as well as a change in wording to better
         reflect some chapters’ annual schedule.

8.       Chapter Development Inventories: The majority of the forms, which were due at the annual conference,
         have been handed in. Only 2 are outstanding. There were two major problem areas identified by chapters:
         difficulty in filling the Political Liaison position and determining if the chapter membership included a
         minimum of 25 NADE members. A message to the leaders highlighting possible uses of the national
         database is currently being planned.
9.       Results of the survey conducted at Chapter Leadership Workshop were shared.

Report of the Secretary

Accomplishments:

Completed with the help of the Board

                 Minutes of the March 9-10, 2002 Board Meeting – Approved April 9, 2002
                 Minutes of the March 15, 2002 Board Telephone Conference Meeting – Approved April 4, 2002
                 Minutes of the April 17, 2002 Board Telephone Conference Meeting – Approval Pending

Completed an email list of the NADE Committee and SPIN Chairs
Sent Minutes for the 2001-2002 Board to Carol O’Shea to be placed on the NADE website
Organized folders on the computer and sent it up to use external keyboard, mouse and ZIP drive
Worked with the NADE Membership Committee to help define their roles
Arranged for continued Board access to conference calls through Salt Lake Community College after retirement from
the college
Sent emails to remind Committee and SPIN Chairs asking them to submit their reports for the May 10-12 Board
meeting

Goals:

Finish minutes of the May 10-12 Board meeting by May 17
        Clean up files saved for this year and arrange by topic
        Continue to work with the Membership Committee to define their relationship with the NADE Executive
        Assistant and the NADE Database Manager
        Review the description of the NADE Secretary in the Bylaws and better define the relationship of the
        position with the NADE Executive Assistant and the NADE Database Manager

Report of the Treasurer
Detailed in Friday minutes, under budget discussion

                                                         13
                                                                              Approved September 17, 2002




VII.     Announcements

The Board briefly discussed the elections.

Tiered membership and membership initiatives will be discussed in an upcoming conference call.

The Maggie Woodrow Tribute needs to be finalized and framed.

The shipping date for materials to the new Executive Assistant is June 14.

VIII.    Adjournment

Meeting adjourned at 10:40 p.m. EDT

Sunday, 12 May, 2002

Presiding Officer:         NADE President Melodye Wiens

Officers Present:
NADE President-Elect, Susan Hashway
NADE Interim Secretary, Jerry Giles
NADE Treasurer, Carol Bader
NADE Vice President, Vickie Kelly

I.       Call to Order

President Wiens called the meeting to order at 7:00 a.m. EDT

II.      Adjustments to the Agenda

None

III.     Reading of the Minutes

None

IV.      Financial Report

To be included later in the budget discussion.

V.       Old Business

Action Item: Interim Secretary Giles will gather all pertinent computer information and document any computer
problems and place them all into a file. He will set up a conference call regarding membership issues. He will also
investigate the possibilities of Internet connectivity for the NADE computers.

Communication

President Wiens reminded Board members of our communication-related goals – and suggested that we strive to
provide quick, positive, and appropriate responses to all incoming emails. Service is key.

                                                         14
                                                                            Approved September 17, 2002



VI.     New Business

NADE Budget Review

Treasurer Bader distributed a budget worksheet. Each item on the worksheet was scrutinized and requests for
funding from Committees, SPINS, Chapters, Task Forces and Councils were discussed and final results were
entered. The budget, in its finalized form, will be made available on the website.

Action Item: President-Elect Hashway will get CAS information updates and have sent to President Wiens.

Motion: Treasurer Bader moved to return to reserves the money taken for emergency purposes, not to include the
carryover bill from JDE for the previous year. President-Elect Hashway seconded the motion. The motion was
unanimously approved. President Wiens commended Treasurer Bader for her careful attention to budget details and
her clear communication about those matters.

VII.    Announcements

A schedule of future Board meetings will be determined through email discussions.

VIII. Adjournment

Meeting was adjourned at 11:37 a.m. EDT.

Respectfully Submitted
Jerry Giles
NADE Interim Secretary




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