REPORT OF HOURS WORKED
Monthly Salaried Personnel who are not exempt from the overtime provisions of the Fair Labor Standards Act. SUBMIT ONE COPY TO THE HUMAN RESOURCES DEPARTMENT not later than 5:00 pm on the third business day following the end of month. INSTRUCTIONS: I. AT THE BEGINNING OF EACH MONTH: Item 1. Record your social security number or Tech ID, verify accuracy. Item 2. Record your full payroll name as it appears on your social security card Item 3. Record name of your employing department Item 4. Record your job title Item 5. Record the week begin date (Sunday‟s date ) for each week during the month. The week begin date of the first workweek will usually be the last Sunday of the prior month. II. DURING THE MONTH: MAINTAIN DAILY TO ENSURE ACCURACY Item 6. Beginning with the first work day of the month, record actual worked each day. Round to the nearest quarter hour. Fractions should be recorded as .25, .50, or .75. Short “break” periods of 15 minutes or less should be counted as time worked; meal periods or longer „ break‟ periods should not be counted as time worked. Leave space blank if no time is worked that day. Start a new workweek column each Sunday. Item 7. Record leave hours for which payment is authorized. The type of absence is to be identified by a code letter. For example “8V” indicates hours of paid vacation leave. The following codes will be used:
AD-Assistance Dog E- Emergency FF -Firefighter Training FP- Foster Parent Leave F- Funeral CH- Holiday Comp Usage* J- Jury Duty LW -Leave Without Pay M-Military PT- Parent Teacher Conf PL- Parental Leave RC- Red Cross Training S- Sick Leave V -Vacation VT -Voting Leave
*TTUHSC employees utilize their 2/hr mo Holiday Comp prior to Vacation usage
III. AT THE END OF EACH MONTH: Item 8. For each workweek, record the total Work Hours in column 6. Item 9 through item 13. For each work week, record the total hours for each type leave. If more than one Other Leave Type is taken in one workweek, it will be necessary to record two totals and code the entries in this space. Item 14. Sign the form acknowledging the hours reported to be correct. Any procedure which results in incorrect Report of Hours Worked forms being submitted is a violation of the Fair Labor Standards Act and Texas Tech policy. Item 15. The employee‟s supervisor or department head must sign certifying the hours reported to be correct. Item 16. If the employee is to be paid for compensatory time accrued , the Department will complete a Compensatory Time Accrual Worksheet to determine the available compensatory balance which will be retained in the departmental file. The Compensatory Time Rate Calculation and the Payment Authorization on the Report of Hours Worked are then completed an approved. Payments to be made from the same account are batched together with a Payroll Batch cover sheet and forwarded to the Human Resources Department. COMPENSATORY TIME PAYMENT RATE CALCULATION
http://www.depts.ttu.edu/payroll/TTPayrollForms.asp Link to Compensatory Batch Cover Sheet
Monthly Salary $_______________ + Longevity Pay _______________ + Night Shift Differential _______________ + Hazardous Duty Pay _______________ + Other Allowances/Emoluments _______________ TOTAL MONTHLY SALARY $______________ x 12 Months = Annual Salary $______________
Annual Salary $_______________ divided by 52 Weeks = Weekly Salary $_____________ Weekly Salary $_______________ divided by Appointed Hours per week ______ = $_____________ Compensatory Time Payment Rate