Report of the General Meeting of the European Forum for Victim-
Offender Mediation and Restorative Justice
Ostend, Belgium, 10 October 2002 1
Participating members 2:
Albania: Rasim Gjoka; Austria: Christa Pelikan, Christoph Koss; Belgium: Khaled Abouali, Ivo
Aertsen, Antonio Buonatesta, Mia Claes, Johan Deklerck, Anne Lemonne, Hannelore
Malempré, Daniel Martin, Tony Peters, Bram Vandroogenbroeck, Inge Vanfraechem, Leo Van
Garsse, Jolien Willemsens; Bulgaria: Margarita Peeva, Grigor Vladimirov; Denmark: Hans
Boserup, Dagmar Rasmussen, Karin Sten Madsen; Estonia: Jim Hilborn; Finland: Juhani Iivari;
Germany: Gerd Delattre, Regina Delattre, Frauke Petzold; Hungary: Borbàla Fellegi, Vidia
Negrea; Ireland: Kieran O’Dwyer; Italy: Elisa Corsi, Anna Mestitz, Vania Patané; Luxembourg:
Paul Schroeder; The Netherlands: Renée Kool; Norway: Ase Asberg, Torunn Bolstad, Siri
Kemény, Knut Petterson, Gro Rossland, Iren Sorfjormo; Poland: Beata Czarnecka-Dzialuk;
Portugal: João Lazáro, Frederico Marques; Russia: Mikhail Fliamer; Slovenia: Alenka Meznar;
Spain: Belén de la Cámara, Jaime Martin, Elena Ribera, Anna Vall-Rius; Sweden: Leif Brink,
Hans Klette, Lars Metelius, Christina Nehlin; United Kingdom: Margaret Carey, Eric Greif,
Belinda Hopkins, Eamonn Keenan, Marian Liebmann, Robert Mackay, Keith Munro, Martin
Wright, Saar Yaniv; United States of America: Ted Wachtel, Annie Warner Roberts
Belgium: Katrien Lauwaert, Lode Walgrave; France: Daniel Jullion; Ireland: Peter Keeley;
Italy: Annunziata Calfapietro, Gioia Coppola; Romania: Andrei Pascu; Spain: Jesús Trujillo;
Switzerland: Alexandre Balmer; UK: David Miers.
Proxies: Both Alexandre Balmer and Gioia Coppola gave a proxy to Jolien Willemsens
Raporteurs: Torunn Bolstad, Robert Mackay and Martin Wright
This report will also be made available on the Forum’s web-site: http://www.euforumrj.org.
0. Opening of the General Meeting
Ivo Aertsen welcomed everyone to the meeting.
We agreed to send greetings to our colleague Katrien Lauwaert who has just left the hospital.
We send our very best wishes.
1. Formal issues
1.1. Approval of the report of the previous General Meeting (20 September 2000)
1.2. Matters arising from the Report of the General Meeting
1.3. Approval of new members
Following people and organisations were accepted as members:
A. Full individual members: Belgium: Isabelle Detry; Bulgaria: Grigor Vladimirov; Canada:
Randi Gage; Cyprus: Elenea Zachariadou; Denmark: Hans Boserup; Germany: Frauke
Petzold; Italy: Anna Mestitz, Vania Patané; Japan: Toshio Yoshida; Netherlands: Renée
Approved by the Chair, to be accepted by the next General Meeting.
Applicant members who were accepted during this General Meeting are also included in the list of participating
Kool, Robin Linthorst, Annemieke Wolthuis; Norway: Gerd Fadnes, Iren Sorfjormo;
Poland: Elzbieta Czwartosz, Zbigniew Czwartosz; Romania: Doina Balahur, Ganea
Iuliu-Cátálin, Maria Moldovan, Dumitru Puscasu, Claudiu-Virgil Staier, Maria Staier,
Mihaela Tomita; Sweden: Leif Brink, Brigitta Engberg, Roger Käck, Lars Metelius,
Mauro Pliscovaz; UK: Kevin Barry, David Bowes, Margaret Carey, Janice Evans, Eric
Greif, Eamonn Keenan, Martin Mc Anallen, Nicholas McGeorge, Keith Munro, Tony
Walker, Kenneth Webster, Saar Yaniv; USA: Harold Becker.
B. Associate individual members: Belgium: Marie-Nathalie D’Hoop, Kris Vanspauwen;
Iceland: Egill Stephensen; the Netherlands: Judith Leest; Poland: Elzbieta Dobiejewska;
Sweden: Kristina Carlsson, Jan Stenberg.
C. Full local organisations: Bemiddelingsdienst Arrondissement Leuven, Belgium,
represented by Nathalie Van Paeschen; Asociata Umanitara Sf. Petru si Pavel, Romania,
represented by Mihaela Tomita; Social Alternatives Association, Romania,
representative not known.
D. Associate local organisation: Aide et Reclassement asbl, Belgium, represented by Daniel
E. Full non-governmental organisations: Institute for Probation and Mediation, Czech
Republic, represented by Lenka Ourednickova; Victim Offender Mediation Association,
USA, represented by Annie Warner Roberts; The Center for Restorative Justice and
Peacemaking, USA, represented by Mark Umbreit and Annie Warner Roberts; Social
Rehabilitation Centre, Estonia, represented by Avo Üprus; Justice, UK, represented by
Shari Tickell; Community Service Foundation of Hungary, Hungary, represented by
Vidia Negrea; Suggnomè vzw, Belgium, representative not known.
F. Full governmental organisations: The National Centre for Mediation and Conflict
Resolution, Israel, represented by Anat Farkash; Direcció General de Mesures Penals
Alternatives I de Justícia Juvenile, Departament de Justícia, Generalitat de Catalunya,
Spain, represented by Jaime Martin.
It was agreed to add Elisa Corsi to the list of full individual members, subject to receiving
her application and subscription.
It was agreed to permit members to renew membership at the end of the meeting.
1.4. Annual Report 2001
1.5. Annual accounts and budget (see annex)
a. Results for 2001
Income and expenditure were in balance. We acknowledged the significant grants made by
national governments. The figures have been checked and approved by an accountant.
These results were approved.
b. Results for 2002
Some of the additional actual and expected costs relate to conference expenditure which
will have been recuperated by fees of participants. We have made contingent provision for
personnel costs. This item was for information only.
c. Budget 2003
There are no promises of funding from national governments at this point. This position
may change. We have made no plans for a conference in 2003. This would need to be
discussed further. The meeting approved the budget.
1.6. Internal Regulation
The meeting approved the draft regulation 7/28/1 relating to Board membership.
1.7. Report on the Board’s activities
Ivo Aertsen made a verbal report.
The Board had met in Leuven after the last GM, in Barcelona in April, and in Ostend before this
The Board had dealt with membership matters, including waivers of fees. It had decided on a
number of actions:
Promotion of membership: Individual Board members had taken responsibility to
promote membership in particular countries.
Finances: A number of steps had been taken to investigate funding opportunities. Since
the Finance Committee exists only on paper, the burden of this is falling on the Board,
and particularly on the Chair.
Functioning of Committees: The Board had tried to stimulate the activities during the
Organising the conference: The planned setting of the conference in Bucharest had
proved very difficult and had caused much additional work in relocating to Ostend.
European Network: This had created a number of issues.
The meeting accepted Ivo Aertsen’s report.
1.8. Election of Board members
The meeting thanked Tony Peters, Jesús Trujillo and Juhani Iivari, who had stood down, for
Dagmar Rasmussen presented the following nominations of the Selection Committee for
election to the Board:
- the Portuguese Association for Victim Support, represented by João Lázaro
- the Directorat-General of Alternative Penal Matters and Juvenile Justice of the
Department of Justice of the Generalidad of Catalonia, represented by Jaime Martin
- Frauke Petzold
There being no other nominations, the meeting duly elected these candidates by acclamation.
1.9. Report of the activities of the Secretariat
Jolien Willemsens gave a verbal report of her work.
Website: The task had been to develop this from scratch, including writing the texts.
Jolien had liaised with Ivo Aertsen and the Communication Committtee. She set up links,
created a discussion room, and has kept the site up-to-date. It has proved quite hard to
keep it updated, but Jolien will continue to attempt this.
Conference: Christa Pelikan did most of the conceptual work and planning. Jolien had
done most of the practical work in relocating and setting up in Ostend.
Membership administration: This was the first year of renewals. It was costly in time.
The data-base has had to be kept up-to-date.
Newsletter: Jolien has contributed to the production of the Newsletter with the co-
ordinator of the Editorial Board, Katrien Lauwaert. This included work on contents,
contacting contributors, editing texts, small contributions, and co-ordinating the printing
Annual Report and Membership Directory: Co-ordination, printing and sending.
Fundraising: Drafting letters to the potential funders. Following up contractual
requirements of grant makers.
Book-keeping: Keeping the financial accounts and liaising with the book-keeper.
Legal obligations of the Forum: Deposition of the list of members at the courthouse and
publication of the Board members with the Belgian Official Journal.
Projects: Helping in formulating projects to be introduced by members to (European)
Board and committees: Following up their work.
Liaison with other organisations
Follow-up of international developments
Linking enquirers to other contacts
The meeting warmly thanked Jolien for her efficient work for the Secretariat, and congratulated
her and Christa Pelikan for the triumph of organising the conference.
2. Report from the Committees to the General Meeting and discussion
Ivo Aertsen explains that the Finance Committee does not function in reality and that it will
therefore not be dealt with.
Frederico Marques is the new chair of this committee. They intend to collect papers of 5-6 pages
on every country, based on the template in David Miers’ book. There will be one contact person
for each country. Once the papers are collected, the information will be made available on the
Because of the lack of a chair, the committee decided to work with a limited aim, namely to
create a leaflet about the Forum. (Note: Shortly after the AGM, Siri Kemény accepted to chair
In relation to the web-site, Jolien Willemsens asks whether the limited use of the discussion
forum is due to lack of time or if there are technical reasons. She stresses that nothing will
happen if nobody uses it. Several people commented that they do not have time or they find it
difficult to answer the questions.
Practice and training Committee
Leo Van Garsse reports that in the last year not much work was done. This was partly due to
problems with chairs (the chair changed several times). On the suggestion of Gerd Delattre, they
have sent out a questionnaire regarding training. Representatives from more than 20 countries
sent the questionnaire back. In the next year they will look into bringing together a pool of
people with particular expertise in training.
Ken Webster is the new chair of the committee.
Leo asks for clarification on the expectations towards the committee chairs and on the
relationship between the chair of the committee and the Board of the Forum. Ivo Aertsen
explains that the Board has discussed this and that the chairs of the committees are welcome to
attend the meetings of the Board. Also the chairs of the committees should report back to the
chair of the Forum.
Inge Vanfraechem continues her role as chair of this committee. Last year 5 people were
involved in the committee. They tried to get an overview of finance opportunities for research,
but did not succeed in this. Inge sent out an e-mail to recruit more members for the committee.
She also send an e-mail to the members of the committee to get feedback about the objectives of
the committee. Together with Ivo she prepared a new funding application, and she organised a
preparatory seminar for the COST action. She is involved in the Grotius project on VOM for
Newsletter Editorial Board
Anne Lemonne will take over the chair of Katrien Lauwaert. The newsletter appears three times
a year. The editorial board is asking for feedback about whether or not to increase the
newsletter’s number of pages. The next deadline for submissions is the 1 st of February 2003.
Also the editorial board is looking for new members.
3. General discussion on the functioning of the Forum and further priorities
3.1. Policy priorities within the Forum
Promotion of membership: This was quite successful, certainly linked to the conference.
Involvement of legal practitioners: The Chair reported that this was not successful.
Finding of structural funding: The Forum had tried to promote the setting up of a
European Network of Contact Points within the structure of the European Union. The
aim is to promote restorative justice at governmental level, and we hope to find money
from that initiative. The proposal has now been translated into the 11 languages of the
European Union. The Committee of Permanent Representatives will ask the European
Parliament to comment on it by February 2003. It was drafted in close co-operation with
the Forum, but we hope to amend some points in the draft. We do not wish to be
incorporated with the European Crime Prevention Network, because we believe that
restorative justice could be marginalized. We intend to try to promote co-operation with
European associations of judges, prosecutors and other professions.
Improving the functioning of committees: The Forum is working on this.
Improving contacts with certain countries: We have taken steps to improve contacts,
notably with Germany and Poland, with some success, and with France, where further
work is still needed.
Contact with partners in Eastern European countries: Remains actively on the agenda.
Affiliation with international organisations: We are planning to seek closer links with,
for example, HEUNI (Helsinki United Nations Institute for Crime Prevention and
Control), ERA (Academy of European Law), CEP (European Committee on Probation),
and the European Forum for Victim Services.
Priorities among the foregoing will be funding, contacts with legal practitioners and the
functioning of the Forum’s committees.
The Newsletter is appearing three times a year. The Website funded by the English Home Office
has been set up by Jolien Willemsens. The COST plan, creating a network of researchers and
giving them opportunities to meet, has been approved, and 6 countries have already signed up to
it. It will last for 4 years. The book of the Forum’s conference in 1999 has nearly sold out, and it
is hoped that it will be translated into Spanish, with potential sales in South America. The Forum
provides advice to numerous enquirers, including advice about networking and funding
proposals; we should appreciate feedback about the outcomes.
The Chair reported that, despite the decision to hold conferences every two years, the Board has
discussed the possibility of an annual conference, since conferences can earn money and create
new dynamics; but most members felt that this would be too much. For a next conference it
would be essential that a country other than Belgium would organise it. A representative from
the Hungarian NGO Family, Child, Youth Priority Non-Profit Association offered to undertake
this; another offer had been received from Wroclaw, Poland. In between conferences it would be
possible to organise more limited meetings about specific topics, although it would be necessary
to check with possible overlap with other projects such as the COST programme. Smaller
meetings would generate less money - but so would larger ones if they were not well attended
because they were held too frequently.
3.4. Financing structure and fundraising
This had already been dealt with, and so had the proposal for a European Union Council
Decision setting up a European Network of national contact points for restorative justice, the
European Union Council Framework Decision of 15 March 2002 on the standing of victims in
criminal proceedings, and the United Nations Draft Resolution on Basic Principles on the use of
restorative justice programmes in criminal matters. The text of all three is on the website. The
UN draft has now been discussed by a group of experts in Ottawa. The advance draft was
brought to the UN Crime Commission in Vienna. It was not adopted as UN principles, but only
as something the UN asked member states to make use of, because of resistance (mainly from
the USA). Ivo Aertsen understood that ECOSOC would discuss it; if they adopted it, it could go
to the General Assembly. Progress will be recorded on the website
Ivo Aertsen reported that the Forum has tried to develop co-operation with the European
Masters Degree in Mediation, with some success.
Rob Mackay expressed warm appreciation of the work of Jolien Willemsens as Administrator
and Ivo Aertsen as Chair, to both of whom the achievements of the Forum are largely due. This
was endorsed with a standing ovation.
COSTS-INCOMES and BUDGET 2002-2003 (in Euro)
COSTS Results 2001 Budget 2002 Results jan-aug Results 2002 Budget 2003
Postage 1.832,44 1.850,00 1.527,83 2.000,00 2.000,00
Copies 256,20 350,00 204,39 400,00 350,00
Travel, accommodation 1.593,72 1.200,00 2.703,73 5.400,00 2.000,00
Office supplies 173,57 150,00 717,73 1.000,00 250,00
Documentation 713,09 400,00 277,66 300,00 300,00
Computer supplies 433,81 450,00 25,00 150,00 250,00
Other 371,84 0,00 202,30 250,00 250,00
Software 417,45 0,00 152,46 160,00 160,00
Website 0,00 9.800,00 9.593,84 9.600,00 200,00
Accountancy 593,90 1.000,00 726,00 1.100,00 1.100,00
Newsletter 1.213,93 2.500,00 1.175,70 2.000,00 2.000,00
Publications 430,44 100,00 1.365,41 2.000,00 1.000,00
Membership 68,17 75,00 74,37 75,00 75,00
Financial 250,82 250,00 578,72 900,00 350,00
Representation 291,77 250,00 114,51 250,00 250,00
Meetings 473,75 750,00 0,00 500,00 750,00
Conference 0,00 0,00 13.240,00 14.000,00 0,00
Personnel 26.306,57 23.900,00 13.737,64 27.500,00 28.500,00
Vacation provision 2.880,00 100,00 0,00 100,00 100,00
Provision personnel 1.100,00 3.550,00 0,00 20.000,00 0,00
Provision computersupplies 0,00 100,00 0,00 0,00 0,00
Overhead KUL 0,00 1.195,00 0,00 0,00 0,00
TOTALS 39.401,47 47.970,00 46.417,29 87.685,00 39.885,00
INCOMES Results 2001 Budget 2002 Results jan-aug Results 2002 Budget 2003
KUL-Grotius 6.240,92 5.850,00 3.710,89 5.850,00 2.800,00
Finland 7.568,46 7.568,00 7.568,82 7.568,00 7.568,00
Netherlands 12.000,00 12.000,00 12.000,00 12.000,00 12.000,00
Belgium 0,00 7.436,00 10.076,87 10.075,00 10.000,00
Norway 6.257,82 0,00 0,00 0,00 0,00
British Home Office 0,00 9.800,00 9.593,48 9.600,00 0,00
Germany 0,00 0,00 7.500,00 7.500,00 0,00
Conference 0,00 0,00 25.642,50 29.000,00 0,00
Membership 6.058,28 5.300,00 5.972,50 6.800,00 7.000,00
Books, newsletter 835,96 60,00 239,75 300,00 100,00
Other 462,07 0,00 579,20 600,00 600,00
TOTALS 39.423,51 48.014,00 82.884,01 89.293,00 40.068,00
REST 22,04 44,00 36.466,72 1.608,00 183,00
1. In looking at this scheme, we have to take into account that there are different ‘sources’ of money. First of all, there is the
organisation itself. On the other hand there is some left-over money from the project phase. This money is situated within the
University and should be regarded as not ‘owned’ by the organisation. The results, estimation and budget 2003 are based on
the sum of both sources.
2. The results of 2001 have been approved by a certified accountant. The results of 2001 and the budget for 2003 are to be
presented for approval to the General Meeting on October 10 th, 2002.
3. Our estimate for the total incomes/costs of 2002 shows a positive result.
4. Concerning the incomes:
- not all the money that was still available within the University was spent.
- more money was received from Belgium and especially Germany.
- the conference should be a break-even operation. Note that not all the costs are included in the ‘conference’-account.
5. Concerning the costs:
- the provision personnel costs had been increased with another 20.000 EUR in order to pay the personnel when the
incomes should drop dramatically.
6. The budget for 2003 is based on the information we have gathered up till now for the years 2001 and 2002.
7. Concerning the incomes:
- The money left over on the account of the University will be used up.
- There will be no incomes any more from Norway, Great-Britain and Germany.
8. Concerning the costs:
- There is no more room left to increase the provision for salary.