Wentworth Shire Council Council Policy No CP133 WORK EXPERIENCE by alendar

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									Wentworth Shire Council                                         Council Policy No. CP133
                                                                                    Page 1 of 4

WORK EXPERIENCE / PLACEMENT PROGRAM
_______________________________________________________________________

1.      POLICY STATEMENT
        Wentworth Shire Council will make every effort to provide meaningful work
        experience opportunities for participants that aim to increase their skills and
        knowledge in their chosen discipline.

2.      DEFINITIONS
        GM                       General Manager
        MHR                      Manager Human Resources

3.      POLICY

        3.1      General
                 Council is committed to encouraging work placement participants to
                 experience the Council working environment with a view to assisting them
                 in the development of a career path and attaining future employment
                 within the region.

                 Key outcomes include:
                   Increase the participants           knowledge,   skills   and     vocational
                    development.

                    Educating the participant about specific roles within Council, thereby
                     increasing the participants knowledge of particular career pathways.

                    To experience working in a professional environment.

                    To provide satisfying and stimulating work experience opportunities.

        3.2      Human Resources Responsibilities
                 The MHR shall coordinate the work experience program and shall be
                 responsible for:
                   Receive and respond appropriately to requests from applicants and
                    institutions requesting work experience placements.

                    Liaise with the appropriate Council officer to determine whether
                     requests can be accommodated. Where practical, preference will be
                     given to requests from Educational institutions within the Wentworth
                     Shire and/or residents of the Wentworth Shire.

                    Obtain documentation required to substantiate the work experience
                     placement, including provision of appropriate insurance coverage,
                     prior to any commitment on behalf of Council to accommodate the
                     request.



Maintained by:       MHR           Approved by:         GM              Effective Date:    20/5/09
File Number:         C9/7          Council Policy No:   CP133           Version No.:       1
Review Date:         20/5/10       Other Reference:     N/A
Application:         All staff
Attachments:         Nil
Wentworth Shire Council                                          Council Policy No. CP133
                                                                                    Page 2 of 4

                    Act as the point of contact for liaison between the organising institution
                     and Council.

                    Assist the supervising department to oversee work experience
                     placements, including, ensuring appropriate induction programs are
                     completed, monitoring the progress of the work experience participant
                     and handling any grievances.

                    Ensure that the work experience participant undergoes relevant
                     induction procedures and checklists are signed to record details of the
                     induction process.

                    Ensure that reports and other documentation in respect of the work
                     experience program are completed.

                    Ensure that work experience participants wishing to work in an
                     environment which requires employees of Council to complete a
                     National Police Check or Working with Children Check also have
                     these checks.

        3.3      Department Responsibilities
                   Ensure that work experience is not provided in operational areas that
                    pose potentially serious occupational health and safety risks.

                    Ensure that work experience is not provided in areas that may
                     compromise the confidentiality of Council's business.

                    Allocate a responsible person to supervise the work experience
                     participant and ensure they are supervised at all times. In the event
                     that the appointed supervisor is unavailable the MHR will coordinate
                     the supervision of the participant.

                    Provide the work experience participant with details of the appropriate
                     contact officer in case of emergency or inability to attend work.

                    Maintain records of the work experience participant's attendance.

                    Ensure work experience participants adhere to Council Policy,
                     relevant legislation and regulations at all times.

                    Complete any required appraisals of the work experience participant's
                     performance during the period of work experience.

                    Notify the MHR and the relevant institution, where appropriate, of any
                     concerns regarding the work experience participant immediately they
                     become apparent.



Maintained by:       MHR            Approved by:         GM             Effective Date:   20/5/09
File Number:         C9/7           Council Policy No:   CP133          Version No.:      1
Review Date:         20/5/10        Other Reference:     N/A
Application:         All staff
Attachments:         Nil
Wentworth Shire Council                                         Council Policy No. CP133
                                                                                  Page 3 of 4

        3.4      Work Experience Participant Responsibilities
                  Provide      Council    with    documentation    from   the   relevant
                   institution/organisation to demonstrate the work-placement is an
                   approved part of a relevant program or course of study and that they
                   are covered under the Worker's Compensation Policy of that
                   institution/organisation; or in the case of voluntary work experience,
                   provide Council with documentation to demonstrate that they are
                   covered by an insurance policy which provides Personal Accident
                   Insurance coverage for them in case of accident or injury during the
                   period of their work-experience.

                    Comply with all Council Policy, procedures, relevant legislation and
                     regulations and the reasonable lawful instructions of the work
                     experience supervisor.

                    Comply with Council's standards of professional behaviour including
                     courtesy and confidentiality during the period of their work experience.

                    Contact the Council officer designated as their supervisor during the
                     period of the work experience within 30 minutes of the agreed starting
                     time, should they be unable to attend on any particular day.

                    Discuss any issues or concerns relating to the work experience
                     activities assigned to them with the Council officer designated as their
                     supervisor.

                    Discuss any issues or concerns relating to the work experience
                     placement with either the Council officer designated as their
                     supervisor, Council's MHR and/or the work experience supervisor
                     from the relevant institution.

                    Ensure that they are appropriately attired taking into consideration the
                     nature of the duties, occupational health and safety requirements and
                     contact with the public.

        3.5      Restricted Areas of Work Placement
                   Council does not offer work experience placements within the Local
                    Laws Area or on construction sites.


4.      ASSOCIATED LEGISLATIONS
        This policy complements other legislation and where it is silent on matters
        referred to in the following legislation such matters must be followed in
        accordance with the legislation.

             Occupational Health & Safety Act 2000
             Occupational Health & Safety Regulations 2001


Maintained by:       MHR           Approved by:         GM            Effective Date:   20/5/09
File Number:         C9/7          Council Policy No:   CP133         Version No.:      1
Review Date:         20/5/10       Other Reference:     N/A
Application:         All staff
Attachments:         Nil
Wentworth Shire Council                                                             Council Policy No. CP133
                                                                                                      Page 4 of 4

           This policy can be varied by the General Manager if exceptional circumstances
           prevail.

5.         ASSOCIATED COUNCIL DOCUMENTS
            Nil

6.         POLICY REVIEW
           This policy may be amended at any time and must be reviewed at least
           twelve months since its adoption (or latest amendment).




AUTHORISATION:

....................................................
Position:              General Manager
Date:                   ..….../..….../.......




Maintained by:              MHR                        Approved by:         GM            Effective Date:   20/5/09
File Number:                C9/7                       Council Policy No:   CP133         Version No.:      1
Review Date:                20/5/10                    Other Reference:     N/A
Application:                All staff
Attachments:                Nil

								
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