Volunteer Opportunity Details by sdfsb346f

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VOLUNTEER OPPORTUNITY DETAILS
                                                                                                 For office use: VC Project -
Please read the guidance notes before completing this form.
Please fill in a separate form for each different opportunity.
1 Name of Organisation/Group: _____________________________________________________________
  Project name (if appropriate): _________________________________________________               For office use: vBay ref # -

2 Title of Opportunity e.g. driver, administrator etc: __________________________________        33 -
3 Please give a summary of the opportunity (no more than 600 characters - approx 35 words).
This is your chance to “sell” the opportunity to people so try to make it sound interesting and worthwhile!




4 Fuller description of the opportunity (no more than 1100 characters – approx 150 words) - please provide
details of what volunteers will be doing.




5 People interested in this opportunity should (tick all that apply):   Email us
                                                                        Telephone us
                                                                        Write to us
                                                                        Drop In and see us

6 We will respond to their enquiries within          working days.

7 The next step will be: (tick one only)
                                            Arrangements to meet for interview
                                            Arrangements to meet for informal chat
                                            A telephone interview
                                            Arrange to send an application form by post
                                            Arrange to send an application form by email
                                            Arrange a taster session
                                            Arrange for enquirer to attend training
                                            Arrange for enquirer to attend introductory day
                                            Arrange a meeting to complete disclosure forms
    Other - Please give details:

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8 Please tell us approximately how long it will take before people will start volunteering with you from date of
initial enquiry? (tick one only)
                                        1 day
                                        2 – 6 days
                                        7 – 10 days
                                        2 weeks
                                        3 weeks
                                        4 – 6 weeks
                                        2 – 3 months
    Other - Please give details:

                                                                                               For office use: does work of
9 Where does the opportunity happen and what are the travel details?                           volunteers benefit Glasgow
                                                                                               LA area residents?
                                                                                                       Yes    Initials:
                                                                                                       No

10 Which one of the following activities best matches the volunteer opportunity?
    Administration/Office work           Advice/Information giving             Advocacy/Human Rights
    Arts (Music/drama/crafts)            Befriending/Mentoring                 Campaign/Lobbying
    Care/Support worker                  Catering                              Charity Shops/Retail
    Community/Economic Dev. Work         Committee Work                        Computing
    Conservation/Gardening               Counselling                           Disaster/Emergency relief
    Driving/Escorting                    Equal Opps/Race Relations             Finance/Accountancy
    Fundraising                          Home-based Volunteering               Justice/Legal assistance
    Languages/Translating                Library/Information Management        Management/Business Skills
    Marketing/PR/Media                   Online volunteering                   Playschemes/Children’s Clubs
    Practical/DIY                        Research/Policy work                  Residential Volunteering
    Short term/Seasonal                  Specialist/Technical                  Sports, outdoor activities
    Tutoring/Supporting Learners         Youth work


11 Which one of the following subjects/issues best matches the volunteer opportunity?
    Animals                              Anti-poverty work                     Arts (music/drama/crafts)
    Carers                               Children                              Crime/Safety
    Disaster/Emergencies                 Drugs/Alcohol issues                  Education/Literacy
    Elderly                              Environment                           Ethnic minorities
    Families                             Gender/Sexuality                      Health/Hospitals/Hospices
    Homeless/Housing                     Human/Civil rights/Justice            Learning disabilities
    Men’s Groups                         Mental Health                         Museums/Galleries/Heritage
    Offenders/Ex-offenders               Overseas aid/Developing world         Physical disability
    Refugees/Asylum seekers              Religion/Faith                        Sensory impairment
    Sport/Outdoor activities             Tackling Unemployment                 Women’s Groups
    Young people


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12 Will you offer MV Awards to young people (under 26) volunteering in this opportunity? (See guidance
notes)         Yes          No            Please give me further info
13 Contact name for this particular volunteer opportunity:
___________________________________________
Position: ____________________________________ Tel No: _____________________________________
E Mail: _____________________________________ Fax No: ____________________________________
14 Are there any restrictions on who can be a volunteer?
Minimum Age: ___________ Maximum Age: __________ Gender restrictions: _________________________
Please explain why restrictions apply: _________________________________________________________
15 Number of volunteers needed for this opportunity: ______________
16 What skills, attitudes, experience does a person need to do this volunteer opportunity?


17 a) If you do not want this opportunity to appear on the Volunteer Centre website, please tick here:
b) When a volunteer opportunity appears on the website, contact details will be displayed. Do you want these
contact details to be (tick one):
    Your Organisation’s                            The Volunteer Centre’s
                                               (you may only choose this option if you do not already seek volunteers by other
                                                means or your contact details are also your own personal contact details)

18 When do you want us to start advertising the opportunity? (dd/mm/yy): ___________                        [vBay: START DATE]
Is there a date when you no longer wish to receive registrations of interest from potential               For office use: archive date
                                                                                                          -
volunteers? If yes please enter (dd/mm/yy): _____________              [vBay: END DATE]
or do you want to receive enquiries on an ONGOING basis (tick if YES):
19 How many hours per day, week etc would a volunteer need to do for this opportunity e.g. 4 hours per week,
2 hours per fortnight, etc:
_______ Hours per ________________             [
Other (please describe): ____________________________________________________________________
20 Is there a minimum commitment expected of the volunteer e.g. 6 weeks, 3 months etc.
__________ (Enter a number)           [days]            [weeks]           [months]          [years]            (please circle)
Other (please describe): ____________________________________________________________________


21 Please tick when the opportunity happens. Tick as many boxes as appropriate.

                      Morning         Afternoon         Evening/Night                      Does the opportunity take
                                                                                           place in school holidays?
Monday
                                                                                               Yes                No
Tuesday
                                                                                           Does the opportunity take
Wednesday                                                                                  place in term-time?
Thursday                                                                                       Yes                 No
Friday
Saturday
Sunday



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22 What types of insurance(s) cover this opportunity?
              Public Liability        Personal Accident           Professional Indemnity         None
              Other        Please give details: _______________________________________________
23 Do you already (or could) you offer ½ day or full day “tasters” for people wanting to try out this volunteering
opportunity? (see guidance notes)                               Yes            No

Please give details:


24 Training and Support for Volunteers:
                                                                                               Yes             No
Will the volunteer be offered induction/start up training?
Will the volunteer be offered on-going training?
Will the volunteer be offered support?
Would you be interested in encouraging any of your existing volunteers to act as
“mentors” for more vulnerable new volunteers that may need extra support?

25 Please give a brief description of induction, ongoing training and support for the volunteer:




26 Will the volunteer have a named contact person at your organisation?                Yes              No
27 Is childcare/ are childcare costs available for volunteers?                         Yes              No 
28 Is there wheelchair access where the opportunity happens?                           Yes              No
29 Are there wheelchair accessible toilets where the opportunity happens?              Yes              No
30 Are travel and/or other out of pocket expenses available for volunteers?            Yes              No
When are expenses reimbursed?
              Daily              Weekly     Monthly         Every 3 months
              Other        Please give details: _______________________________________________
Please give details on how expenses are paid and for what e.g. ”we pay public transport rates on submission
of receipts/tickets”; “we will reimburse cost of phone calls on submission of relevant form”; “cash float up front
for activity costs, topped up by bank transfer when you submit receipts”. Also include mileage rates if apply.




31 What selection method(s) will be used for prospective volunteers?
              Application Form              Criminal Record (Disclosure)        Induction/training
              References                    Informal chat                       Trial Period
              Interview                   Other(s): __________________________________________________




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32 Who funds this volunteer opportunity? (Please see guidance notes)
              Business Sector             European Money               Central Govt – Scottish Executive
              Health Board Trusts         Local Council                Central Govt – Westminster
              Charitable Trusts           Local Enterprise Trust       Communities Scotland
              Lottery Boards (Community Funded)
         Other (please describe):




33 Can families (one or more adults with one or more children U18) volunteer together for this opportunity?
                                                                                   Yes             No
Please give details of any restrictions:




Data Protection / Declaration:
The information you have given us on this form will help us to signpost and/or refer prospective volunteers to
your organisation, and to monitor and improve the quality of our services. We reserve the right not to promote
this opportunity should we have any reservations about its compliance with legal requirements or good
practice. The information will be entered on to our database and certain parts of it will appear on our website.
Opportunities are advertised on www.volunteerscotland.org.uk and will be highlighted if appropriate on
www.volunteerglasgow.org/4u/search and may be found on further websites under strict web service license
agreements – for example, the SCVO ‘Be a Trustee’ site if a ‘management committee’ opportunity. We are
currently discussing the possibility of 3 web service arrangements in 2009 with partner agencies. If you have
decided against your information appearing online, it will only be held on our database to be used by our staff
to advise prospective volunteers about your opportunities. The information will be used in accordance with
Data Protection legislation. If you wish to see the information held by us about your organisation, please
phone or write to the Senior Officer at the address below.
     I have taken a copy of this form for my records.

It is for your organisation to decide whether a person becomes a volunteer with your organisation or
not regardless of whether the Volunteer Centre has signposted or referred the prospective volunteer to
you.

If the Volunteer Centre refers a prospective volunteer to your organisation, we expect you to respect
the confidentiality of any information we give you and to have secure procedures in place for storing
and retrieving that information.

‘I have read the information above and the details contained in the guidance notes, and I confirm the
information I have given is correct. I can also confirm that I have read and agree with the views expressed in
the Volunteer Centre Network Scotland statement of vision and values. I am authorised to sign this on behalf
of my organisation.”

Name: ________________________________ Position in Organisation: _____________________________
Signature: ________________________ Date: _____________

If there are any other areas of your work in which you might wish to develop volunteer opportunities, please
tick this box and we’ll get in touch with you:
Thank you for taking the time to complete the form.
                          Please keep a copy of this form for your own records.

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