MINUTES OF PLANNING COMMITTEE MEETING

Document Sample
MINUTES OF PLANNING COMMITTEE MEETING Powered By Docstoc
					           MINUTES OF PLANNING COMMITTEE MEETING
                     TUESDAY 20 NOVEMBER 2007 AT 7.30PM
                     OFFHAM VILLAGE HALL COMMITTEE ROOM
     Present:      Committee Chairman:          Cllr Innes
                   Committee Members:           Cllrs Dyer, Stretton & Nelson
                   Clerk:                       H Munro
                   Members of the public:       12 (left at 8.40pm)
                                                                                               Action
1.    Apologies recorded and declarations of interest made.
      Apologies were received from Cllr Rothschild and Borough Cllr Kemp. There were
      no declarations of interest.

2.    Minutes of 16 October 2007 to be approved and signed.
      The minutes of the meeting held on 16 October were approved and signed.

3.    Action Points
      All action points were completed.

4.    Landfall, Teston Road - Demolition of house and 2 replacement 5 bedroom
      houses

      It was explained that this was not an application merely initial plans for discussion
      prior to making an application. Mr Alan Bishop, planning consultant, acting on
      behalf of the owner, described the proposed development and their rationale for the
      design.

      Mr Matthew Balfour reported that he would have to declare a prejudicial interest to
      TMBC as he lives next door to Landfall. He objected on the grounds that „backland‟
      development is bad. The street scene at this point is purely linear with the houses
      further back than that one proposed. The large bulk of the new dwellings would
      have a detrimental effect on his property.

      Cllr Innes confirmed that OPC wanted to avoid inappropriate infill and intensification
      of plots in order to retain the character of the village and its current street scene.
      OPC considered the development to be squeezed into too small a site and would               CI
      look more favourably on one replacement dwelling rather than two. Cllr Innes
      agreed to write to Mr Bishop confirming our reaction to the plans.

5.    Old Malt House, Teston Road – TM/07/03921/FL – Replacement of existing
      garage

      The Planning Committee agreed to send the following response to TMBC:                     Clerk

      Offham Parish Council has no objections to the application unless it affects light
      going into neighbours‟ property.

6.    Home Farm, Fatherwell Road – TM/07/3354/FL – Replacement of existing
      stables A block plan has been submitted showing the proposed stable building in
      relation of the existing trees, hedges and fencing within the site. Details of plants
      and trees to be removed and proposed have also been shown

      The Planning Committee had no objections to the application.                              Clerk



                                            - 1 of 8 -
                                                           Planning Meeting – 20 November 2007

7.   2 Aldon Cottages, Aldon Lane – TM/07/03947/FL – extension to existing
     dwelling

     The Planning Committee agreed to send the following response to TMBC:                       Clerk

     Offham Parish Council Planning Committee considered this application together with
     another application for the adjoining property, 1 Aldon Cottages at its meeting on
     Tuesday 20th November 2007.

     From Aldon Lane, the two cottages are virtually symmetrical although the glazing
     detail of the windows varies. The two proposed extensions will destroy this
     symmetry as they vary in both size and height. The proposed extension to 2 Aldon
     Cottages is significantly smaller than that proposed for 1 Aldon Cottages and in this
     respect is more in proportion with the existing property. We do not necessarily
     object to the proposals but it is a shame that the symmetry will be lost.

     Bearing in mind that the two properties lie with a Conservation Area we are pleased
     to see that the applicants confirm that they all materials will match existing in
     terms of ragstone, slate roof, brick quoins and arches and fenestration details and
     would request that it is ensured that all materials do match existing.

     Parking for both properties is currently at the front, squeezed in between the
     properties and Aldon Lane, and there is very limited space. Would it be possible for
     improved parking provision, perhaps to the side of the properties, to be requested,
     as the associated works with implementing this request could be undertaken at the
     same time as the building works are carried out?

8.   1 Aldon Cottages, Aldon Lane – TM/07/03909/FL – 2 storey side extension
     to form en-suite facility, additional bedroom and replacement bathroom

     The Planning Committee agreed to send the following response to TMBC:
                                                                                                 Clerk
     Offham Parish Council Planning Committee considered this application together with
     another application for the adjoining property, 2 Aldon Cottages at its meeting on
     Tuesday 20th November 2007.

     From Aldon Lane, the two cottages are virtually symmetrical although the glazing
     detail of the windows varies. The two proposed extensions will destroy this
     symmetry as they vary in both size and height. The proposed extension to 1 Aldon
     Cottages is significantly larger than that proposed for 2 Aldon Cottages and it is also
     a significant extension in relation to the existing property itself. We do not
     necessarily object to the proposals but it is a shame that the symmetry will be lost.

     Bearing in mind that the two properties lie with a Conservation Area we are pleased
     to see that the applicants confirm that they all materials will match existing in
     terms of ragstone, slate roof, brick quoins and arches and fenestration details and
     would request that it is ensured that all materials do match existing. However, we
     do object to the use of PVC frames on the rear elevation of this property.

     Parking for both properties is currently at the front, squeezed in between the
     properties and Aldon Lane, and there is very limited space. Would it be possible for
     improved parking provision, perhaps to the side of the properties, to be requested,
     as the associated works with implementing this request could be undertaken at the
     same time as the building works are carried out?
                                           - 2 of 8 -
                                                            Planning Meeting – 20 November 2007

9.    Camelot, Teston Road – APP/H2265/A/07/2057989/WF – planning appeal
      – TM/07/00816/FL – demolition of existing police house and erection of 2
      no. detached dwellings, a shared car port and external car parking spaces

      Cllr Innes agreed to draft a response to the Planning Inspector based on our                CI
      previous objections.

10.   Fre-mel Farm, Comp Lane – TM/07/04068/FL – Demolition of existing
      vehicle repair workshops and erection of a new workshop for the repair of
      vehicles

      It was reported that this new application replaced the previous application
      withdrawn by the applicant (TM/07/01990/FL). There was much discussion about
      the application. The new application extends the boundaries of the site to include
      land without the benefit of the LDC and which is Metropolitan Green Belt. Concerns
      were raised about vehicular access and traffic numbers associated with the new
      workshop and what type and size of vehicle are intended for repair. The new
      workshop seemed to be designed specifically to take large commercial vehicles and
      had 4m high roller shutter doors.

      Mr Bishop (also consultant to the applicant) pointed out that use of the workshops
      as vehicle repair workshops has a Lawful Use Certificate and therefore the owner
      could not be stopped from using the workshops for this Lawful use.

      A resident reported that there is no „car breaking‟ (a lawful use under the applicants
      LDC) any more. It is „car recycling‟ as 98% of cars need to be recycled by law.

      It was confirmed that the previous application (TM/07/01987/FL), discussed at
      A2PC on 24/10/07, concluded that the sale of second hand vehicles is completely
      different from the LDC. It was not considered an appropriate use of the Green Belt
      and there were no exceptional reasons submitted.

      In addition, enforcement issues at the site were discussed which are reported at
      item 14.ix and 14.x.

      The Planning Committee agreed to object to the proposed development and to base
      objections on all the issues raised and discussed with the residents.

      A copy of the response is attached as an appendix to these minutes.

11.   Landfill Site, Teston Road – TM/03/3946 – Variation of condition 27 to
      allow movement and placement of soils between November 2007 and
      March 2008

      The Planning Committee agreed to send the following response to KCC:

      The problem with this application is that if consent is not granted to vary the
      condition so that soils can be moved during the months November to March,
      inclusive, this will further lengthen the time period required to complete the
      restoration works.

      However we note that the applicant states that “the purpose of the condition is to
      ensure that the integrity of soils to be used on the Site is not damaged thus,
      reducing their effectiveness” and that whilst they will “utilise good practice
                                           - 3 of 8 -
                                                           Planning Meeting – 20 November 2007

      techniques” as the soil will “be handled in an advertently damp state and potentially
      in damp weather, all best practice methodology can not realistically be adhered to”.

      Obviously therefore there is a trade off between best practice and length of
      additional time taken to complete all restoration works. As we have no expertise in
      this area we will look to KCC as the Waste Planning Authority to make the best
      decision in the interests of all parties concerned. Whilst we obviously wish all works
      at the site to be completed as soon as is practically possible we do not wish the
      quality of work to be compromised as this will undoubtedly give rise to longer term
      problems which we would rather avoid.

      cc:

      Sir John Stanley
      Cllr Sarah Hohler            KCC
      Cllr Matthew Balfour         TMBC
      Cllr Ann Kemp                TMBC
      Cllr Mark Worrall            TMBC
      Jonathan Atkins              Environment Agency

12.   Landfill Site, Teston Road – TM/07/TEMP/0049 – variation of conditions of
      planning permission TM/03/3946
         condition 2 (importation of inert waste, solid and compost after
           December 2007)
         condition 3 (details of new wheel washing facility)
         condition 4 (amendments to drawings as approved under permission
           TM/03/3946)
         condition 7 (fencing details around existing pond and surface water
           attenuation feature)
         condition 10 (type of waste deposited at the site to allow ‘clean water
           sludge’ as well as compost)
         condition 28 (variation of approved landscaping restoration scheme)
         condition 30 (retention of access/maintenance track into the site)
         condition 31 (revised restoration scheme)

      The Planning Committee discussed the application and agreed their response to
      KCC:

      A copy of the response is attached as an appendix to these minutes.

13.   Landfill Site, Teston Road – TM/07/TEMP/050 – New compound area
      comprising leachate storage tanks, portable cabin, compressor, fencing,
      gates and associated planting

      The Planning Committee agreed to send the following response to KCC:

      The compound will consist of leachate tanks, an area for the storage of
      infrastructure materials, a portable cabin, a compressor and associated parking and
      turning areas. The compound will be bounded with close-boarded fencing and
      gates.

      The applicant states that these facilities are required for the aftercare and on-going
      management/monitoring of the site and that the proposed buildings/structures
      “represent the minimum available for „purpose‟”.
                                           - 4 of 8 -
                                                           Planning Meeting – 20 November 2007



Having carefully considered all the implications we object most strongly to the re-
location of the compound and associated plant. There are two principle reasons for
our objections:

         We understand that there are on-going discussions with the Environment
          Agency regarding the possibility of the provision for an emergency flare
          stack/gas flare later in the life of the site. If progressed, this will result in a
          further planning application, but would become a fait accompli as far as
          location was concerned if the compound were to be re-located according to
          the proposed plan. This location for a flare would be totally unacceptable as
          far as the village is concerned on the basis of visibility and noise. The only
          acceptable location is in the hollow where the existing compound is presently
          located. We fully appreciate that in order to leave the compound in its
          existing position the final contours of the site in this particular area would
          have to be re-designed but feel that this would be in the best long-term
          interests of the residents of Offham.
         The proposed position of the new compound, whilst convenient to the
          operators of the site, is in fact the worst position from the point of view of
          proximity to residential properties. If the compound were left in its existing
          position then any possible noise, odour and disturbance emanating from the
          equipment on the compound would be minimised in terms of its impact on
          any surrounding residential properties.

We note that the applicant states that the leachate tanks will be emptied on a daily
basis by tanker and that the operations will generate “a maximum of two tanker
deliveries a day”. We would ask for the same condition on access and routing as in
planning permission TM/03/3946 dated 1st April 2004 to be included within any
permission granted so that there is no access to or from the site through Offham
village.

In whichever location we would also request that the structure housing the
compressor is built to the highest possible acoustic standards not simply to “reduce
noise outbreak” as suggested by the applicant but to minimise any noise and its
consequential negative impact on adjacent residential properties.

The applicant states that the portable cabin will be grey in colour (but are amenable
to alternative colouring) and we would ask that this is green to blend in better with
the surrounding vegetation.

We would be grateful if you could respond to us on our objections to this application
and as to whether or not KCC are willing to support our views in terms of
permanent location of the compound.

cc:

Sir John Stanley
Cllr Sarah Hohler               KCC
Cllr Matthew Balfour            TMBC
Cllr Ann Kemp                   TMBC
Cllr Mark Worrall               TMBC
Jonathan Atkins                 Environment Agency



                                          - 5 of 8 -
                                                              Planning Meeting – 20 November 2007

14.     Sites where retrospective planning applications are outstanding/
        enforcement action is pending and/or outstanding:

   i)   Land behind the Methodist Church – no appeal against the decision to refuse
        planning permission (TM/04/04249/FL) received to date. Applicant has until
        12/03/08 to lodge an appeal.
  ii)   Aldon Farm – enforcement notice period of compliance ends 25/05/08. As of this
        date the building has to have been removed and the land made good. There was
        nothing further to report.
 iii)   Land SW of Dutts Cottages – enforcement notice period of compliance ends
        11/01/07. As of this date the building has to have been removed and the land
        made good. There was nothing further to report.
 iv)    The Horseshoes – Gordon Hogben, TMBC, reported that a meeting is due to be
        held in December 2007 to discuss further action. Planning permission for the
        retention of the mobile home was refused 14/09/07 and the applicants have until
        14/02/08 to lodge an appeal.
  v)    Ashtree Farm – application TM/06/04015/FL was still outstanding. There was
        nothing further to report.
 vi)    Primrose Paddock – the Clerk agreed to ask TMBC if monitoring of the site was on
        going. There was nothing further to report.
vii)    Pinewood Farm – application TM/04/03167/FL was still outstanding. There was
        nothing further to report.
viii)   Kings Arms, Teston Road – Richard Edmonds of TMBC confirmed that the site
        was still under investigation.
 ix)    Fre Mel Farm –
  a)    Reports of Skips Lorries – 07/00410/UNAUTU – this was reported to TMBC on
        14/09/07. TMBC have acknowledged receipt of the complaint but have nothing
        further to report at this date.
  b)    Clearance of bank and Work to surface of Track, Comp Lane –
        07/00468/UNAWKS – these were reported to TMBC on 25/10/07. TMBC visited
        the site and found that neither complaint was significant enough to justify
        enforcement action. Therefore the enforcement file will be closed.
  c)    General Use of the Site – Joanna Russell of TMBC confirmed in her letter of
        26/10/07 that she will be visiting the site to survey and record the uses being
        undertaken. However, she had confirmed by email (20/11/07) that she had visited
        the site and would be replying to OPC in writing that week. She confirmed that her
        inspection found there was no breach of planning control at Fre-Mel Farm.

        Residents at the meeting reported a significant traffic increase using the track in
        Comp Lane, by Alexander House. The vehicles are very large, travelling very fast.
        Traffic movements now start at 5.30am and continue at the weekends. This track
        is not in the planning application. A resident thinks there has been skip lorries plus
        much larger vehicles than 7.5 tonne lorries such as large car transporters. A
        resident confirmed that he had taken note of the registration numbers and times of
        travel.

        It was agreed that OPC would write to Stephen Humphries of TMBC regarding the               CI
        on-going activities at Fre-Mel Farm and our concerns about the response from the
                                              - 6 of 8 -
                                                              Planning Meeting – 20 November 2007

        Enforcement Team to complaints made to date. Despite the response from the
        Enforcement Team a number of residents confirmed that there are a lot of vehicle
        movements and as the site is not currently operating as a car breakers any use the
        site is being put to is not within the permitted uses of the LUC.
 x)     The Retreat – concerns about use of the site as commercial premises were raised
        with TMBC on 4/10/07 and passed to Enforcement. Joanna Russell confirmed that
        she had visited the site to survey and record the uses being undertaken by email
        (20/11/07) and would be replying to OPC in writing that week. She confirmed that
        her inspection found there was no breach of planning control at The Retreat.

        Mr Bishop, planning consultant for the application discussed at item 10, confirmed
        that the applicant was currently working from the back of his garden and was
        desperate to move out of his garden into the new site further proving that there
        was a breach of planning control taking place in addition to the applicant confirming
        in his report in support of his planning application that he uses the site as a
        commercial business.

        OPC agreed to write to Stephen Humphries of TMBC to raise OPC‟s serious concerns            CI
        about the response from the Enforcement Team to the previous complaint made as
        this does not tally with information supplied by the applicant and his agent.
 xi)    7 Rose Cottage – the Clerk reported that the case has been closed as no breach of
        planning control has been found.
15.     Planning Notifications and Verifications
        Notifications:

        There were no additional notifications.

        Verifications:
  i.    TM/07/01124/FL - Orchard Place, Teston Road – GRANTED PERMISSION for
        variation of condition 2 of planning permission TM/93/00722/FL (Use of land as
        residential caravan site) to allow additional mobile home and tourer caravan
 ii.    TM/07/03318/FL – Comp Corner, Seven Mile Lane – GRANTED PERMISSION for
        alterations to form new entrance porch and demolition of existing single storey
        outbuilding
 iii.   TM/07/03377/TNCA – Offham Village Green – NO OBJECTION to fell 1 no Norway
        Maple to ground level
 iv.    TM/07/01987/FL – Fre Mel Farm, Comp Lane – REFUSED TO PERMIT for change of
        use of part of yard for the storage and dismantling of scrap vehicles for re-sale,
        including the removal of existing buildings to use for the sale of commercial vehicles
        with ancillary office portacabin
16.     Outstanding Applications:

           1 Aldon Cottages, Aldon Lane – TM/07/03909/FL – two storey side extension
            to form en-suite facility, additional bedroom and replacement bathroom (date of
            application 15/11/07)
           2 Aldon Cottages, Aldon Lane – TM/07/03947/FL – extension to existing
            dwelling (date of application 06/11/07)
           Ashtree Farm, Teston Road – TM/06/04015/FL – Temporary permission for the
            change of use of agricultural land to land used for various activities and

                                             - 7 of 8 -
                                                       Planning Meeting – 20 November 2007

     countryside management training. Change of use of agricultural building to use
     as an office/administration and training base and ancillary storage and
     maintenance of equipment in association with this use (date of application
     04/01/07)
    Camelot, Teston Road – APP/H2265/A/07/2057989/WF – planning appeal –
     TM/07/00816/FL – demolition of existing police house and erection of 2 no.
     detached dwellings, a shared car port and external car parking spaces
    Fre-mel Farm, Comp Lane – TM/07/04068/FL – Demolition of existing vehicle
     repair workshops and erection of a new workshop for the repair of vehicles
    Fremlins Dell, Comp Lane – Planning appeal APP/H2265/A/07/209677/WF
     planning application TM/07/00349/FL - first floor extension over bungalow to
     create a 4 bedroom house
    Home Farm, Fatherwell Road – TM/07/3354/FL – Replacement of existing
     stables (date of application 06/11/07)
    Landfill Site, Teston Road – TM/03/3946 – Variation of condition 27 to allow
     movement and placement of soils between November 2007 and March 2008
    Landfill Site, Teston Road – TM/07/TEMP/0049 – variation of conditions of
     planning permission TM/03/3946 (condition 2 (importation of inert waste, solid
     and compost after December 2007) condition 3 (details of new wheel washing
     facility) condition 4 (amendments to drawings as approved under permission
     TM/03/3946) condition 7 (fencing details around existing pond and surface
     water attenuation feature) condition 10 (type of waste deposited at the site to
     allow „clean water sludge‟ as well as compost) condition 28 (variation of
     approved landscaping restoration scheme) condition 30 (retention of
     access/maintenance track into the site) condition 31 (revised restoration
     scheme))
    Landfill Site, Teston Road – TM/07/TEMP/050 – New compound area
     comprising leachate storage tanks, portable cabin, compressor, fencing, gates
     and associated planting
    Offham Primary School – TM/07/TEMP/0043 – extension and improvements
     to school car park
    Old Malt House, Teston Road – TM/07/03921/FL – Replacement of existing
     garage (date of application 06/11/07)
    Pinewood Farm, Church Road
    TM/04/03167/FL - alterations to packing shed/farm shop (date of application
     10/09/2004)


The meeting concluded at 10.20pm

Date of next meetings:
Tuesday 4 December                 7.30pm          Parish Council
Tuesday 18 December                7.30pm          Planning Committee

                                                                          Helen Munro
                                                                    20 November 2007




                                      - 8 of 8 -

				
DOCUMENT INFO