SENIOR CIVIL SERVICE VACANCY PACK Head of Profession, Procurement

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					Leading the British Government’s fight against world poverty


Head of Profession, Procurement

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                                                    Fax +44 (0) 1355 844099
Contents                      Page Number

Job Description                   3

Application Process               9

Terms and Conditions              13

Leadership skills model           16

Civil Service Values              17


                               Job Description

                     Head of Profession, Procurement

The Challenge

DFID, the Department for International Development, is seeking a Head of
Profession, Procurement to lead the commercial and procurement community
in DFID, deliver the transformation of DFID’s procurement capability, and
implement the departmental Procurement Improvement Plan.

The UK has been a leader in international efforts to achieve the Millennium
Development Goals (MDGs), including through increased development
spending. DFID’s budget will reach nearly £8 billion in 2010/11. DFID’s role is
to ensure the best value for money possible from this growing programme,
including by driving continuing improvements in commercial management and
procurement across all areas of our spending. DFID typically purchases
directly goods and services worth £330 million, but invests in the region of
£4.7 billion through grants to third parties such as multilateral agencies,
developing country partners and Non Governmental Organisations.

The post holder will use professional knowledge and experience combined
with strong leadership and strategic skills to lead the contribution that
procurement can make to the achievement of the MDGs and deliver the five
outcomes of DFID’s Commercial Strategy:

   •   Suppliers deliver improved quality and impact;

   •   Better value for money from third parties.

   •   Strengthened national procurement capacity

   •   Better impact achieved through increased market collaboration.

   •   Better application of procurement skills and commercial awareness
       across DFID

The post holder will need to ensure that DFID staff develop a comprehensive
understanding and awareness of why procurement matters and the difference
it can make to DFID’s delivery of results.

The Department

DFID, the Department for International Development - leading the British
Government’s fight against world poverty - has two headquarters (in London
and East Kilbride, near Glasgow) and 64 offices overseas with 2600 staff, half
of whom work abroad.

The UK has committed to spending 0.7% of its gross national income on
poverty reduction and international development by 2013. What we need now
are leaders who can inspire partner governments, the UK public and our own
staff to make those promises reality. Over the next 2 years, DFID’s success
will be measured by:

  • Making real progress on delivering the four Ministerial priorities:
    growth and trade; climate change; reform of the international
    institutions; and conflict and fragile states;
  • Accelerating—and effectively communicating—the UK’s impact on
    poverty reduction by 2011 as we move to become a 0.7% donor.
  • Maximising the international community’s chances of delivering the
    Millennium Development Goals in 2015

If you are passionate about our core values then DFID is the place for you:

   •   ambition and determination to eliminate poverty
   •   diversity and the need to balance work and private life
   •   ability to work effectively with others
   •   desire to listen, learn and be creative
   •   professionalism and knowledge

As Head of Profession, Procurement you will lead the DFID procurement/
commercial community and create a cohesive and capable function
distributed throughout DFID irrespective of location. You will continue to
develop the central procurement team as DFID’s centre of procurement
excellence and you will lead the re-organisation and re-shaping of the
procurement profession within DFID. You will create the right balance
between the central procurement team within DFID’s Finance and Corporate
Performance Division (currently around 35), and a developing network of
procurement professionals across the organisation in the UK and overseas.

You will report to the Head of Value for Money in DFID’s Finance and
Corporate Performance Division, and to the Director Finance and Corporate
Performance (the Commercial Champion on DFID’s Management Board).
You will work closely with other Heads of Profession including Head of
Profession Finance and Head of Profession Human Resources.

This is a 4 year fixed term post with the possibility of becoming permanent.
The post is available immediately, following completion of security and
medical clearance checks, which normally take two to three months.

The post is based in DFID’s HQ office in East Kilbride where the central
procurement team is based and support to relocation is available. We are,
however, willing to consider applications from individuals who are unable to
relocate but are committed to spending at least 3 days each week in East
Kilbride. There will also be a requirement to make regular visits to the London
HQ and to make overseas visits to DFID’s country offices and key partners
such as multilateral organisations.

As part of the Government Procurement Service (GPS) you will be joining a
professional community of approximately 4000 individuals across roughly 20

For more information on DFID visit and for the OGC’s
Procurement Capability Review of DFID and DFID’s Improvement Plan visit

The Job

You will be responsible for: -

   •   Leading the procurement profession in DFID
   •   Developing the commercial and procurement awareness and capability
       at all levels in DFID
   •   Delivering DFID’s Procurement Improvement Plan and deriving
       commercial benefits for DFID
   •   Developing and implementing a workforce strategy in line with the
       Government’s “Transforming Government Procurement”
   •   Communicating and embedding a new vision of commercial
       management across the organisation
   •   Directly managing DFID’s central procurement team, leading a process
       of restructuring and devolution of functions to spending divisions
   •   Creating a Procurement Centre of Excellence, setting standards and,
       monitoring the performance and quality of all procurement in DFID
   •   Working with spending divisions to develop their understanding of
       procurement and to apply such considerations into resource allocation
       decisions and performance management of third parties
   •   Working with a range of senior managers in Policy and Research
       Division, Regional Divisions and International Divisions to explore
       innovative ways of turning market impact into development impact
   •   Developing and maintaining strong links with counterparts in the Office
       of Government Commerce and other Government Departments

Procurement Improvement Plan
You will be responsible for delivery of DFID’s Procurement Improvement Plan
– obtaining a sustainable improvement in DFID’s overall procurement
capability – responding to an OGC Procurement Capability Review concluded
in June 2008. You will report to the Management Board on progress, and will

work closely with the Audit Committee and Investment Committee. You will
need to coordinate action across DFID to ensure the Department implements
the plan effectively in readiness for reassessment of capability in 2010.
Communicating the vision for procurement embodied in the new Commercial
Strategy both internally and externally will be a key role for the post holder.

Change leadership and management
You will apply your experience of successful change leadership and
management to deliver the Procurement Improvement Plan, which implies
significant change: in the way the procurement function is resourced and
organised; in DFID’s appreciation and use of procurement concepts; and in its
organisational culture.

Staff management
As a DFID line manager, you will be responsible for the professional and
career development of all procurement staff within DFID. You will also be
responsible for the development of the commercial capability of those who
make and influence commercial decisions across the department. You will
need to work closely with Human Resources Division and spending
departments in the UK and overseas to develop and implement an effective
workforce strategy for the profession.

The post holder will also have direct staff management including recruitment
and performance management for all staff within the central procurement
team, currently about 35 people but expected to reduce as functions are

As well as working with key suppliers, there are significant opportunities to
engage with a wide range of external stakeholders such as the World Bank,
European Commission, and UN agencies, and other major recipients of DFID
funding. You will develop the Supplier Relationship Management regime and
lead supplier relations with our key suppliers, moving our engagement
towards strategic partnership. You will also engage with third parties in
receipt of significant funding, including major non governmental organisations
and multilateral institutions, ensuring that procurement capability features in
our resource allocation decisions. Working jointly with others, you will be the
procurement lead when we engage with bilateral donor partners. Partnership
and collaboration with other UK government departments will also be

You will provide professional leadership to the procurement cadre throughout
DFID. In working with senior managers across the organisation, you will need
to communicate a compelling vision for how strengthened procurement and
commercial management can contribute to greater impact on poverty.

You will play a full role in helping to deliver DFID’s plans under the HMT
agreed Value for Money Programme and Operational Efficiency Programme

including achieving savings through effective collaborative procurement. You
will be responsible for the delivery of sustainable benefits deriving from the
implementation of DFID’s Procurement Improvement Plan, reporting to the
Management Board on progress.

You will work very closely with other teams in Value for Money Department,
with Finance and Performance Department and with other corporate services

You will work with teams in Aid Effectiveness and Accountability Department
who currently lead on reform of developing country procurement systems.

As a member of DFID’s Senior Civil Service, you will work to implement
DFID’s corporate objectives.

You will work closely with senior level decision-makers across Whitehall, and
will represent DFID on procurement matters in the UK and internationally.

Your personal qualities
As a UK civil service department, DFID is committed to the Cabinet Office’s
Professional Skills for Government initiative – PSG. This is a major, long-term
programme designed to ensure that all staff have the professional skills and
experience needed to do their job well. Guidance on the framework can be
found at:

You may not yet be familiar with the PSG framework, but you will be able to
demonstrate skills and expertise in the following areas:

Job related professional skills

You will have full membership of an appropriate professional body with a
relevant qualification such as CIPS/MBA or equivalent together with a
successful track record in procurement at senior and strategic levels.

Knowledge and experience of public sector procurement and international
procurement is desirable. Familiarity with the EU Directives is expected.

Core skills

You may not have worked in the civil service before, but you will be able to
show competence in core skills required of senior civil servants:

People Management

Strategic Thinking

Communications and Marketing

Analysis and Use of Evidence

Financial Management

Leadership qualities

You will possess an aptitude for the following leadership qualities:

   •   Results – you focus on impact; you challenge and improve yourself
       and others; you engage with all stakeholders
   •   Integrity – you have strong self-awareness and self-confidence; you
       are a team-player
   •   Capability – you cultivate innovation; you get the best from everyone;
       you grow from experience
   •   Direction – you inspire with vision; you seize opportunity; you take
       tough decisions
Further information: If you would like to discuss the post further please
contact Liz Ditchburn, Head of Value for Money (tel 01355 843950), email: L- or Sam Sharpe, Finance Director and Commercial
Champion within DFID (tel 0207 023 1750), email


The external competition is open to people who can satisfy the requirements
laid out in the job description and the nationality criteria.

Each application should consist only of:

  i.    One typed application form (maximum 3 sides of A4 addressing the key
        requirements of the post and the qualities and skills you will bring to it)
        and copies of your two most recent annual appraisals (if you are a
        serving UK civil servant).

 ii.    Your CV (maximum 4 pages), including details of three referees. We
        will not approach them without your permission.

 iii.   One typed equal opportunities monitoring form, emailed to , or included with a paper application in a
        separate envelope.

Interviews will be held mid March 2009. Short-listed candidates should note
that they will be expected to undergo a short personality questionnaire – the
resulting personality profile will be discussed with candidates in a one to one
discussion with an Occupational Psychologist; this will be in addition to panel
board interviews.

The closing date for applications is 13 February 2009 @ 5pm (UK time), on

Applicants should send their application to

This is a 4 year fixed term post with the possibility of becoming permanent.
The post is available immediately, following completion of security and
medical clearance checks, which normally take two to three months.

The post is based in DFID’s HQ office in East Kilbride where the central
procurement team is based and support to relocation is available. We are,
however, willing to consider applications from individuals who are unable to
relocate but are committed to spending at least 3 days each week in East

Please note that we will not be able to give details of the status of your
application, or feedback in the event that your application is unsuccessful.

Application packs

If you are having difficulty downloading an application pack, paper copies can
be requested from If you do not have access to email or
have difficulties using a computer, you can leave a voice message requesting
an application pack on 01355 843833. In both cases, state clearly your name
and address.

If you have requested a paper application form you can return it to Christine
Jolly DFID, Abercrombie House 3SW, Eaglesham Road, East Kilbride, G75


Please note that all the documents in this vacancy information pack can be
made available in other formats on request. With reference to the interview
process we can agree how best to administer this providing we are made
aware in advance of any reasonable adjustments that are required.

Disabled applicants should note that we guarantee an interview/assessment
for all applicants with a disability who meet the minimum criteria for the post.

Short listing process
An initial selection of applications will be carried out against the criteria set out
in the advert, including the PSG framework for the Senior Civil Service, and
the selection panel for this post will draw up a final shortlist for interview. DFID
is not able to provide feedback on unsuccessful applications.

The selection panel will meet in the first two weeks of October and shortlisted
applicants will be invited to assessment and interview during the third or fourth
week of October.

Selection process
As part of the selection process, candidates may be asked to give a
presentation and participate in other tests aimed at assessing suitability for
the post. The Board will agree in advance the areas they wish to test and the
questions to be put to candidates.

When the results of the competition are confirmed candidates will be notified
by HR Division.

Diversity Monitoring
Applicants should complete the Diversity Monitoring Questionnaire. This form
is used for DFID internal monitoring for the purpose of our equal opportunities
policy and diversity agenda.

The eligibility criteria for posts funded by DFID are derived from the rules
governing entry to the United Kingdom (UK) Home Civil Service. Candidates
must be either:

 i) a national of a Member State of the European Economic Area (EEA); or a
 Swiss or Turkish national; or

  ii) a citizen of the Commonwealth with the right to work in the UK.

  If you were born outside Great Britain or Northern Ireland, you will be asked
 to provide evidence of your citizenship of the UK, the EEA, or Switzerland, or
 Turkey, or the Commonwealth.

If you are a citizen of the Commonwealth you will also be asked to provide
evidence of your right to work in the UK.


Our recruitment processes are underpinned by the principle of selection for
appointment on merit on the basis of fair and open competition as outlined in
the Civil Service Commissioners’ Code which can be found at

If you feel your application has not been treated in accordance with the Code
and you wish to make a complaint you should send it to the address below in
the first instance:

      The Head of Corporate Human Resources Department
      Department for International Development
      AH 323, Abercrombie House
      Eaglesham Road
      G75 8EA

If you are not satisfied with our response you can contact the Office of the
Civil Service Commissioners. Their address is:

      Office of the Civil Service Commissioners
      3rd Floor
      35 Great Smith Street
      SW1P 3BQ


Data Protection Act 1998
The Data Protection Act 1998 gives rights to individuals in respect of personal
data held about them by others and as directed by the Act, you should know
the following:

DFID is the Data Controller and is registered with the Information
Commissioner for the purposes of the Data Protection Act 1998.

The information you give on the application form and at any
assessment/interview you may be invited to attend, will be held on both
manual and electronic systems used by DFID and any external recruitment
consultant and/or organisation appointed by us to help with the recruitment
process. The information will be used to assess your suitability for the
vacancy for which you have applied.

Additional “Sensitive” information about your ethnic origin or any disability is
gathered for the purpose of monitoring our equal opportunities policy and is
used for statistical and research purposes. It is not mandatory to supply
“sensitive” information, but should you do so it will not affect your application
in any way.

If you are invited to the assessment/interview stage we will ask you to detail
any special requirements as a result of a disability to enable us to cater for
your needs. We will also ask you to provide documentation to verify your
identity, nationality/residency status (detailed on the application form) and
educational qualifications. We may also ask you to complete a Security
Questionnaire, which will explain the department’s vetting policy.

If you progress further in the recruitment process, you will be asked to
complete additional forms to enable us to determine your medical fitness for
the appointment. We may ask for your consent to contact your General
Practitioner for clarification on any areas of concern and if necessary, refer
your details to our external Medical Advisers for comment.

We will also ask you to supply names and addresses of current and previous
employers, and others whom, with your consent, we will approach for
references and to seek validation of academic qualifications.

Any other disclosures will only be made if we are required to do by any court
order or similar process, or as required by law.


Terms and Conditions


This is a 4 year fixed term post with the possibility of becoming permanent.
The post is available immediately, following completion of security and
medical clearance checks, which normally take two to three months.

This post may be also be available on loan or secondment terms and is
subject to a 6 month probationary period.

The post is based in DFID’s HQ office in East Kilbride where the central
procurement team is based and support to relocation is available. We are,
however, willing to consider applications from individuals who are unable to
relocate but are committed to spending at least 3 days each week in East


DFID needs to attract, keep, engage and motivate the calibre of leaders,
professionals and specialists it requires to deliver its objectives successfully.
To do this effectively we must reward people appropriately and recognise
achievements in ways that support what we seek to deliver.

The main rewards include not only the basic salary but also the pension
scheme and the availability of bonuses for those who perform well,
challenging and extremely rewarding work with the opportunity for career
advancement, personal and professional development, generous annual
leave arrangements, a variety of flexible working arrangements and
recognition of the importance of work/life balance.


The salary for this post is circa £69,000 per annum.

In addition to the salary a bonus will be payable depending on performance
and the salary will be reviewed annually.

Future pay awards will normally be made in line with the current SCS
performance-related pay arrangements. For example, this year base pay
increases ranged from 0% to 9%. It is not possible to quote specific rates and
increases in advance of the annual pay awards each April. Increases depend
on individual circumstances including your current salary level at the award


Performance bonuses are available within the SCS performance-related pay
system. They are awarded within a pool scheme based on performance i.e.
achievement of business and personal objectives. They are non-consolidated
awards paid in addition to base pay rises. They are paid as a lump sum and
do not count towards pension entitlements. Bonuses are awarded on the
recommendation of line managers based on the level of success with which
an SCS member has met their in-year objectives and relative to all others in
their Pay Band. Bonuses are not determined until after the year end so it is
not possible to quote amounts in advance of the annual pay award each April.


The normal working week for staff based in East Kilbride is 42 hours and in
London is 41 hours, including meal breaks. Overseas it would depend on the
location but is unlikely to exceed the number of hours for East Kilbride or
London. From time to time there will be occasions when SCS staff will be
required to work longer hours. Flexible working patterns will be considered.


On appointment the post holder will be entitled to 30 days paid leave per year
plus 10½ days public and privilege holidays.


While the normal retirement age for all Civil Servants is currently 65, we will
consider applications on their merits, not governed by age. Staff have the right
to request to work beyond 65.


   •   Pension Scheme.
   •   Occupational Health Services
   •   Leave provisions including:
   •   Paid and unpaid maternity leave
   •   Paternity leave
   •   Adoption leave
   •   Child Care expenses will be paid if the criteria are met.


As an Investors in People (IiP) organisation the Department is committed to
learning and development, offering opportunities, such as:

   •   Financial support for recognised qualifications that are in line with
       business objectives
   •   Internal and external training courses
   •   Staff development programmes
   •   Career advancement


Your Civil Service pension will probably be your most important source of
income when you retire. Membership of the pension scheme offers you a
range of benefits that will provide financial security both in the time up to
retirement and beyond. It provides an income for you in retirement and
benefits for your dependants after your death. It also provides protection in the
event of serious ill health and a range of options if you leave the Civil Service
before retirement.
The pension scheme arrangements applicable to you will be dependant on
your employment status and the date you joined the Civil Service.
Comprehensive information on all aspects of your Civil Service pension can
be accessed through the Civil Service Pensions website


Candidates must note the requirement to declare any interests they may have
that might cause questions to be raised about their approach to the business
of the Department. They are required to declare any relevant business
interests, share holdings, positions of authority, retainers, consultancy
arrangements or other connections with commercial, public or voluntary
bodies, both for themselves and for their spouses/partners. The successful
candidate will be required to give up any conflicting interests and his/her other
business and financial interests may be published.


Successful applicants will be expected to undergo security clearance and
appointments will be conditional until they are cleared. They will be covered
by the Official Secrets Act.

    1. The Civil Service is an integral and key part of the government of the
    United Kingdom1. It supports the Government of the day in developing and
    implementing its policies, and in delivering public services. Civil servants
    are accountable to Ministers, who in turn are accountable to Parliament2.

    2. As a civil servant, you are appointed on merit on the basis of fair and
    open competition and are expected to carry out your role with dedication
    and a commitment to the Civil Service and its core values: integrity,
    honesty, objectivity and impartiality. In this Code:

         •   ‘integrity’ is putting the obligations of public service above your own
             personal interests;

         •   ‘honesty’ is being truthful and open;

         •   ‘objectivity’ is basing your advice and decisions on rigorous analysis
             of the evidence; and

         •   ‘impartiality’ is acting solely according to the merits of the case and
             serving equally well Governments of different political persuasions.

    3. These core values support good government and ensure the
    achievement of the highest possible standards in all that the Civil Service
    does. This in turn helps the Civil Service to gain and retain the respect of
    Ministers, Parliament, the public and its customers.

    4. This Code3 sets out the standards of behaviour expected of you and all
    other civil servants. These are based on the core values. Individual
    departments may also have their own separate mission and values
    statements based on the core values, including the standards of behaviour
    expected of you when you deal with your colleagues.

 This Code applies to all Home civil servants. Those working in the Scottish Executive and the National
Assembly for Wales, and their Agencies, have their own versions of the Code. Similar Codes apply to
the Northern Ireland Civil Service and the Diplomatic Service.
 Constitutionally, civil servants are servants of the Crown. The Crown's executive powers are exercised
by the Government.
 The respective responsibilities placed on Ministers and special advisers in relation to the Civil Service
are set out in their Codes of Conduct:

Standards of behaviour


       5. You must:

       •    fulfil your duties and obligations responsibly;

       •    always act in a way that is professional4 and that deserves and retains
            the confidence of all those with whom you have dealings;

       •    make sure public money and other resources are used properly and

       •    deal with the public and their affairs fairly, efficiently, promptly,
            effectively and sensitively, to the best of your ability;

       •    handle information as openly as possible within the legal framework;

       •    comply with the law and uphold the administration of justice.

       6. You must not:

                •    misuse your official position, for example by using information
                     acquired in the course of your official duties to further your
                     private interests or those of others;

                •    accept gifts or hospitality or receive other benefits from anyone
                     which might reasonably be seen to compromise your personal
                     judgement or integrity; or

                •    disclose official information without authority. This duty
                     continues to apply after you leave the Civil Service.


       7. You must:

                •    set out the facts and relevant issues truthfully, and correct any
                     errors as soon as possible; and

                •    use resources only for the authorised public purposes for which
                     they are provided.

       8. You must not:
    Including taking account of ethical standards governing particular professions

                    •    deceive or knowingly mislead Ministers, Parliament or
                         others; or

                    •    be influenced by improper pressures from others or the
                         prospect of personal gain.


   9. You must:

          •    provide information and advice, including advice to Ministers, on
               the basis of the evidence, and accurately present the options
               and facts;

          •    take decisions on the merits of the case; and

          •    take due account of expert and professional advice.

   10. You must not:

          •    ignore inconvenient facts or relevant considerations when
               providing advice or making decisions; or

          •    frustrate the implementation of policies once decisions are taken
               by declining to take, or abstaining from, action which flows from
               those decisions.


   11. You must:

   •   carry out your responsibilities in a way that is fair, just and equitable
       and reflects the Civil Service commitment to equality and diversity.

   12. You must not:

   •   act in a way that unjustifiably favours or discriminates against particular
       individuals or interests.

Political Impartiality

   13. You must:

   •   serve the Government, whatever its political persuasion, to the best of
       your ability in a way which maintains political impartiality and is in line
       with the requirements of this Code, no matter what your own political
       beliefs are;

  •   act in a way which deserves and retains the confidence of Ministers,
      while at the same time ensuring that you will be able to establish the
      same relationship with those whom you may be required to serve in
      some future Government; and

  •   comply with any restrictions that have been laid down on your political

  14. You must not:

      •    act in a way that is determined by party political considerations, or
           use official resources for party political purposes; or

      •    allow your personal political views to determine any advice you give
           or your actions.

Rights and responsibilities
  15. Your department or agency has a duty to make you aware of this Code
  and its values. If you believe that you are being required to act in a way
  which conflicts with this Code, your department or agency must consider
  your concern, and make sure that you are not penalised for raising it.

  16. If you have a concern, you should start by talking to your line manager
  or someone else in your line management chain. If for any reason you
  would find this difficult, you should raise the matter with your department’s
  nominated officers who have been appointed to advise staff on the Code.

  17. If you become aware of actions by others which you believe conflict
  with this Code you should report this to your line manager or someone
  else in your line management chain; alternatively you may wish to seek
  advice from your nominated officer. You should report evidence of criminal
  or unlawful activity to the police or other appropriate authorities.

  18. If you have raised a matter covered in paragraphs 15 to 17, in
  accordance with the relevant procedures5, and do not receive what you
  consider to be a reasonable response, you may report the matter to the
  Civil Service Commissioners6. The Commissioners will also consider
  taking a complaint direct. Their address is:

          3rd Floor, 35 Great Smith Street, London SW1P 3BQ.
          Tel: 020 7276 2613

   The whistleblowing legislation (the Public Interest Disclosure Act 1998) may also apply in some
  circumstances. The Directory of Civil Service Guidance gives more information:
   The Civil Service Commissioners’ Appeals leaflet gives more information: This Code does not cover HR management issues.

If the matter cannot be resolved using the procedures set out above, and
you feel you cannot carry out the instructions you have been given, you
will have to resign from the Civil Service.

19. This Code is part of the contractual relationship between you and your
employer. It sets out the high standards of behaviour expected of you
which follow from your position in public and national life as a civil servant.
You can take pride in living up to these values.


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