LHS Parent Council Meeting October 6, 2008 6:30pm in Art Gallery Officers present: Stuart Kivett, Karla Callaghan Agenda 1. Administration, athletics and activities comments 2. Celebration event summary and critique 3. Begin planning for next year’s celebration-possible date change? 4. Gather volunteer contact information for school needs-tutoring, career center, etc. 5. Gather ideas for a winter/spring fundraiser 6. Other topics Activities (Chelsea Chase, Leadership student) Homecoming - Friday, Oct 24: Homecoming Parade/Food booths-tailgater party/Football game Parade (theme: Rockin’ the 80s) begins 5:30pm and goes through the Rock Creek neighborhood Tailgate party at the same time on the back patio (east end of stadium seating) Football game against Parkrose begins 7:30 Food booth space available for tailgate party - need to submit booth request and fund raiser form to Nicole Thompson by Oct 9 No need for individual food handling license, covered by a group license for the event Known food booths: pizza, Costa Vida Mexican food, pie & ice cream, hamburger/hot dogs Saturday, Oct 25: Dance, tickets go on sale Oct 13 WANTED: Parent chaperones for the dance on Oct 25. If able to help contact Nicole Thompson. Athletics (Mr. O’Mara) Girls soccer undefeated Girls volleyball currently in 2nd Boys soccer currently in 4th Cross-country - doing well Freshman Football - doing well School Pep assembly for games the same night will be held Tuesday, Oct 14 Come support our girl’s teams: volleyball 6:45pm, soccer 7pm Academics (Mr. O’Mara) No compiled data yet for mid-term. PSAT testing next week on Wed, Oct 15 no fee; mandatory for Sophomores and available to Juniors (95% have signed up) - 700 kids taking the test Test will be held in morning 30 min advisory then send Freshman and Seniors off to class 2-hr first period class (length of the test, no passing bells to disrupt the kids) - so those taking the test only miss one class Parent conferences coming Oct 16 Thur 5:30-8:30pm and Oct 17 Fri 9-11a - will remind parents on the grade reports that come out Questions from parents: Any new math options for next year? Possibly add class to help students falling between Algebra 1 & 2. Trying to get consistency for all 4 high schools math offerings. Can leadership be a focus program? School allows creation of individual focus program for a student - so its possible to choose leadership in this way and do a senior project on it. Who is on our site council? See school website which is now up. Back to the School Celebration Summary of the event Around 100 attendees Attendees enjoyed themselves, the food, and the music so we believe it was a successful community event - just need to raise awareness and attendance All enjoyed Mr. G’s leadership students doing a dance number on the field Band appreciated having the covered stage area One food vendor (Red Brick Pizza) was a no show even though they paid our fee, leaving 3 vendors - there were not enough attendees to support the 3 vendors Vendors had a high permit cost in addition to our $50 fee, it’s doubtful that they broke even Softball - felt too much competition with the other vendors, they were expecting to feed more people and purchased too much food. We did not collect $50 vendor participation fee from them since we don’t want to hurt our clubs. Parent council’s had a net profit of $134.84 (ticket sales=$175; concessions=$151.50; vendor fees=$150; expenses=$341.74) How to improve next year’s event Change the name to just “Liberty Community Celebration”, the back-to-school part confused people thinking it was a back-to-school night to meet the teachers which they had done already; another suggestion “Falcon Fanfest” Outside food vendors was not a draw, so just use school clubs next time and get a group food handling permit for the event like leadership does for its Homecoming food booths Website and LTV are needed to get the word out in school, Donna Tsai has ideas on how to improve advertising next time Probably can increase participation if hold event prior to a football game, the first home game after school begins Have band & food begin 5:30 and food vendors can continue selling through out the evening Gate sales go to district - so need other ways for parent council to raise money if we want this as fundraiser Could include school spirit sales - beads, clothes, hats Face painting and other fun activities could be done as well Don’t put celebration flyer on back of other correspondence Parent council meeting notice included in student packets needs to be less text/explanation, just a bold letter of notice Gather volunteer info Wait until end of year to collect names of volunteers interested in helping with start-of-school rush to help staff get books distributed more quickly and assist with directing people in the career center. Ideas for Winter/Spring fundraiser Movie Night - Hold the movie at an elementary school where you are more likely to get a crowd of movie- goers for the types of movies we’d want to show (G, PG) - our parent club would run concessions and share some portion of profits with host school. Possibly a new school like Quantama… Other topics Sister City Association of Hillsboro is looking for participants in its 2009 exchange program with Fukuroi, Japan. Host student in March and send your student to live with a family in Japan in July. Next opportunity is not until 2011. If interested, see website: firstname.lastname@example.org. Lowe’s offers a school improvement grant opportunity, must file by Oct. 17 Next meeting is November 3rd.
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