JOB DESCRIPTION – ADMIN ASSISTANT
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JOB DESCRIPTION – ADMIN ASSISTANT POST Admin Assistant – 6 hours per week 39 weeks per year (term time only) GRADE Level 1 RESPONSIBLE TO: Admin Officer and/or Headteacher POST OBJECTIVE: To perform clerical aspects in relation to the school meals service. To perform clerical aspects in relation to the schools administration and reception duties General To work with existing technology agreements in accordance with the schools and DCC’s policies. Relationships • To liaise with all staff, children, parents, governors and other external contacts appropriately • To welcome visitors and handle enquiries appropriately, observing necessary security checks • To observe strict confidentiality and data protection at all times MAIN DUTIES & RESPONSIBILITIES • To provide clerical/admin support for the Admin Officer, Headteacher, Teaching and none teaching staff including: General word processing Photocopying and collating Maintaining diaries, arranging appointments, meetings and interviews Acknowledging receipt of mail and composing routine letters and replies where appropriate Monitoring and responding to telephone calls and enquiries Maintaining and developing filing systems • To help maintain all manual and electronic registers and maintain attendance records, late arrivals and absences and ensure absences are followed up with a phone call to parents in line with DFCSF and DCC policies • To assist with maintaining staff records including SSP and prepare and analyse statistics eg: staff absence for SMT and Governing Body. • To assist in the control and ordering of equipment, consumables and stationery. • To maintain the school inventory • To comply with the requirements of health and safety and other relevant school documentation • To be aware and comply with the whole school policy on Child Protection and Safeguarding Children • To understand and comply with the school’s Equal Opportunities and Data Protection Policies • To ensure the security of data and electronic systems including secure storage of regular backups • To attend any relevant training • To be responsible for the collection of dinner monies and completion of all catering returns for school meals and free school meals including liaison with parents and DCC Finance • To undertake the safe collection, correct handling, recording and banking of cash and related tasks, including the financial administration of school meals. • To place orders for, receive and arrange payment for goods and equipment under the direction of the Admin Officer / Headteacher and in accordance with current financial regulations • To assist in the completion of supply payments and sickness reports under the guidance of the Admin Officer. To undertake other reasonable duties within the overall function commensurate with the grading and level of the responsibility of the job.