Reporting a Fault Estates Division 1. Please report a fault as quickly as you can. For General Pool Room Maintenance Problems or queries relating to lighting, seating, air-conditioning, 2. Problems with the computing or AV equipment should and general maintenance of the Pool Rooms: initially be reported to the local departmental technician. Contact the Estates HOTLINE on extension 74477 3. Each of the Pool Rooms has a notice with contact details of the locally based technician responsible for the room. • Should you not be able to contact the local technician then To Book a Pool Room you should contact the Pool Room Support Coordinator. Contact the Room Bookings & Timetabling Section, they have a comprehensive website where you can check on the facilities Pool Room Support offered in each poolroom, dates and availability of rooms and you Departmental Technician can make a room booking online at: http://www.cardiff.ac.uk/schoolsanddivisions/divisions/estat/room bookings Your departmental technician can advise you on Pool Room equipment in your D epartment. The departmental technician is Audio Visual/IT Equipment Or you can contact them on: essential to our partnership in providing Pool Room Support, they are your first line of contact/support should you have problems. If Cathays Park Campus room bookings: 74057 the Departmental technician is unavailable then contact Pool Email: Roombooking@cf.ac.uk Room Support. In the event of problems when using a pool room, contact details Heath Park Campus room bookings: 74815 for the locally based technician are advertised. Email: Heathbooking@cardiff.ac.uk The Pool Room Support Team If you would like help and advice please contact us at Poolrooms@Cardiff.ac.uk or contact: Pool Room Support Coordinator Richard Powell Information Services Directorate, 40/41 Park Place. ( Ext: 77119 or Mobile: 07966 467144 Alternatively you can contact either of the two dedicated AV QUICK REFERENCE Technicians: Ian Salter Carl Snellgrove ( Ext: 76849 Mobile: 07814 747293 ( Ext: 76868 Mobile: 07814 747295 GUIDE For information on Pool Room policies and procedures and for enquiries relating to special events please contact:: Version 1.1 Tony Morgan Information Services Directorate, 40/41 Park Place. ( Ext: 74817 Pool Room Support September 2005 The Pool Room Support website is available at: http://www.cardiff.ac.uk/insrv/poolrooms Introduction How to use the networked PC How to Use the Touch Screen The majority of pool rooms have an audio visual control system Ensure that the Computer and Monitor are switched on. Please note that at present Touch screen layout varies across the operated by a touch screen mounted on the lectern. This Cathays Park Campus. controls the data projector, the slide projector and the VCR/DVD. The computer installed in the lectern has two selectable options It also allows for sound volume adjustment and in many rooms when it is first started. When you first enter a pool room with a touch screen panel you also controls the lights. may notice that the touch screen is blank. • These are “Network Enabled” and “Network Disabled”. This ‘Quick Reference Guide’ is to assist you operate the audio 1. To activate the touch screen simply press once with visual equipment and provide contact information for Cathays • The user has 3 minutes (180 seconds) to make a decision moderate pressure anywhere on the screen. Park Campus Pool Rooms. or the default option of “Network Enabled” will be selected. 2. You will then be presented with a large button to activate the system which upon pressing will warm up the data projector; A more comprehensive set of guides is available from the Pool Network “Enabled” this can take up to a minute. Room Support Team. Alternatively they can be downloaded from 3. All functions are controlled by a series of ‘buttons’ on a our website at: http://www.cardiff.ac.uk/insrv/poolrooms (check This option boots to the standard Information Services Windows number of screens or ‘pages’. the website to ensure you have the latest version available). XP image. • A ‘screen saver’ function operates after a present period of inactivity, a touch anywhere on the screen will reactivate it. 1. Your network username and password will be required to use this option. To Output the computer display to the projector Feedback: 2. In addition to the default image installation the following • Press the button labelled “Computer” on the touch screen. Pool Room Support is always interested to have any feedback, applications are pre-installed on the lectern PC ready for • On the next menu press the button labelled “Network suggestions for improvement or any other requests for additional use: Microsoft Office 2003; Acrobat Reader 6; CyberLink Computer”. requirements. Power DVD 6 OEM. • The projector will now display the computer image. In addition, if you have any comments/suggestions about our Network “Disabled” Using the Video Player documentation please do not hesitate to contact us: This option boots to a standalone Windows XP installation • Press the “video” or “VCR” button on the main menu. Poolrooms@Cardiff.ac.uk • If you are in a sub menu you can press the red “back” 1. This option does not require a username or password. button. This will switch the data projector to display the 2. This service is designed to compliment and not replace the video image and also switch on the video player. “Network Enabled” option. It allows for guest access to the • Insert your tape and press the “play” or forward triangle PC and the means to continue lectures/ presentations in the button on the touch screen to start the video playing. The full event of a network failure. range of video transport controls (fast forward, rewind etc) is Help and Training available on the touch screen. The following services are NOT available using this option: GroupWise or other email service; Internet; Local network Using the Slide Projector If you’d like help, training or a quick refresher course in using the including H:\, S:\ etc. • Press the “Slide” or “Slide Projector” button on the main audio visual/IT equipment please contact your Departmental menu. Technician or Pool Room Support. If the computer fails… • If you are in a sub menu you can press the red “back” On each lectern there is a “Lecture Rescue” CD. This is designed button. Then load your slide carousal onto the projector. We are happy to make arrangements for one of our AV for use if the user is unable to start Windows XP for any reason. • The touch screen has slide forward and back controls and technicians to meet you at a suitable time during the day to offer 1. To use the disk place the CD in the CD/DVD drive of the also focus controls so there is no need to manually operate one to one instruction on the operation of audio visual equipment. computer. the slide projector. 2. Restart the PC. Alternatively, we are happy to provide training to groups of staff if 3. After a short time you will be able to access the following file Using the DVD Player requested. formats: PowerPoint; Excel; Word; PDF document reader • All lectern PC’s have a multi format DVD player installed. • To use the DVD player ensure you have selected to output Using Laptops and USB Devices the computer display to the projector. If you plan use a USB device or Laptop and have not done so • Insert the DVD into the computer. Double click the Power r before please contact either the departmental technician o a DVD icon on the Computer to start playback. member of the Pool Room Support Team prior to the lecture / • If you want playback to be full screen double click anywhere presentation. in the viewing window.