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Pool Procedures

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					                                         SPRINGWELL SCHOOL

                       HYDROTHERAPY POOL OPERATING PROCEDURES

Springwell is a single hydrotherapy pool complex. The pool size is approximately 5.6 m x 4.0 m x 1.2
deep and is used for therapy as well as some swim lessons.

The pool is a constant 1.2 m deep.

The pool is situated on the east wing of the school building and entry is gained via a key coded door.
Please make sure the door to the pool is firmly closed. All pupils must be accompanied at all times in any
part of the pool complex.


Normal Operating Procedures

The pool is tested three times a day: before and after school and during the lunch break. The site manager
is responsible for the maintenance of the pool in association with Southampton City Council.

Classes will be notified if the pool is out of action prior to entering the pool area.

Any faults/problems must be recorded in the site manager’s book by the end of the session.

At least one adult who has a current Shallow Water certificate must be in the pool area during every
swimming session to act as lifesaver

Pool Details
Pool entry is either by gently graded steps using a hand rail or by the ceiling or transporter hoist. The pool
is maintained within the ranges of 30 – 34 degrees centigrade. The outside temperature will be 1 degree
higher than the water.

See the attached plan for the room layouts, panic alarms, emergency exits and location of equipment.

The rescue equipment (pole, throw ropes, horseshoe jacket) are located on the side of the pool and must
always be accessible

No outdoor shoes are allowed in the pool area. Shoes must either be removed or shoe covers worn (these
are provided in the dispenser by the door to the pool).

Bather loads
The maximum number of bathers at any one time must not exceed eight persons inclusive of staff. There
must be no more than forty eight swimmers using the pool in a twenty four hour period.

It is the teacher’s decision, using his/her knowledge of the pupils to determine the maximum number of
swimmers in a session, according to the needs of the pupils.

Rules for Operating
• Ratio of adults to children must be pre-assessed before the lesson starts. The needs of the pupil
   including their behaviour and any medical condition must be taken into account.
• There must be a minimum of two adults in the pool area when there are children using the pool (i.e
   one adult in the pool and one poolside) plus additional staff to help with changing, transporting etc
• Before the lesson, all adults must be clear of their roles and what to do in the event of an emergency
• Staff must be aware of the pupils’ medical conditions, including epilepsy before the start of the session
   and staff allocated accordingly
• Staff to be first on and first off poolside
•   Staff to check rescue aids and first aid equipment before each lesson
•   Medication must be kept poolside throughout the session
•   Children wearing grommets may not enter the water unless medically authorised by a health
    professional
•   The roll on mat must be placed at the edge of the pool before the start of each lesson
•   Staff must wear t-shirts over their costumes and shorts are optional
•   No jewellery to be worn except plain studs and ring bands
•   Swim nappies are provided and must be worn as necessary to avid pool contamination. These need to
    be washed after each use
•   Usual hygiene procedures must be followed when changing pupils
•   Only use equipment and toys provided for the pool in the water as some plastics breed Leptoprirosis
•   Remove and replace the pool cover at the beginning and end of each session. Do not allow anyone to
    walk on this cover
•   Drinking water can be taken into the pool area in clean and non spill containers
•   In the event of an emergency, call for help using the panic alarm

Rules for pupils
• Enter pool area quietly
• Clean swim wear must be worn
• Toilet to be used before entering the pool
• Swim nappy to be worn if appropriate
• Noses to be kept clean
• When in the pool, stay in the water until asked to leave
• No running on poolside
• No food
• No diving
• No unsupervised jumping
• Listen to staff


Potential Hazards

STRUCTURAL/EQUIPMENT HAZARDS:
1. Foreign bodies being brought onto the poolside area on the soles of shoes
    All outdoor footwear to be removed when entering the pool area or shoe covers used
2. Floors can be slippery when wet
    Be aware of the surface and walk
3. The handrail leading into the pool can be lifted up
    Be aware of this, do not lift it up and distract any pupil from doing so
4. The lip surrounding the edge of the pool is raised
    Be aware of this
5. Transporter hoist on poolside can move across the pool
    Care to be taken to avoid bumping into it. Make others aware when this is in use
6. Wheelchairs and other pool equipment on poolside
    Care must be taken when walking on poolside
7. Changing mats can be slippery when wet or badly stored
    Be aware of this, wipe down the changing mats after use and store in flat position
8. Poor acoustics in pool area
    Use clear signing and communication, remind children to be quiet and use whistle provided if needing
    to catch someone’s attention urgently
9. Water bank level alarm can go off during use of pool
    Inform staff and pupils of this possibility, remind them if it happens
10. Temperature in the pool area is warm and can cause de-hydration
    Bring water bottles to each session for staff and pupils
PEOPLE HAZARDS: - to be considered before bathers enter the water
1. Individuals with medical conditions which need frequent monitoring and/or support
   Familiarise yourself with medical conditions before the session, ensure a sufficient ratio of staff:
   pupils , bring all medication poolside and ensure everyone is aware of emergency procedures
2. Responding to a pupil feeling unwell
   If pupil feels unwell, take them to medical room, ensuring sufficient staff remain for the lesson

ACTIVITY HAZARDS:
1. The flowing activities are forbidden:
        Diving
        Running
        Bombing
        Fighting
        Pushing
        Ducking
        Eating
Pupils to be removed from poolside in the event of the above behaviour

TEACHING/SUPERVISION HAZARDS:
1. Feeling unwell yourself
   If you feel unwell yourself inform the swimming teacher and go to the medical room. Swimming
   teacher to ensure appropriate cover is provided or end the session
2. Drowsiness from being in the pool environment for long periods
   Ensure rotation of staff to prevent this from happening. Provide supply of water. In event of it
   happening inform swimming teacher as above.
3. A loss of concentration due to fatigue and/or the high ambient and water temperature in the pool
   Ensure rotation of staff to prevent this happening, provide supply of water. In the event of this
   happening, member of staff to inform swimming teacher and take a break in the staff room. Swimming
   teacher to ensure sufficient staffing to continue the lesson
4. Frustration caused by challenging or difficult pupils
   Ensure sufficient levels of staffing matched to needs of pupils, ensure not too many pupils in lesson
   causing high levels of waiting, remind pupils of rules, remove pupils if they present a risk. Member of
   staff to take a break as above
5. Becoming distracted by administrative duties, problem sorting with equipment, pupil problems on
   poolside, personal needs of pupils, noise etc
   Ensure sufficient levels of staffing to allow lifesaver and teacher to focus on the pupils and water.
   Staff on poolside must not be distracted by external demands.

   A minor incident book is located in the viewing and control room. All minor incidents are to be
   recorded in this book to ensure this list of potential hazards is current and reflective of the risks
   involved in the use of the pool.


Emergency Action Plan
In the event of an emergency, a dry member of staff must press one of the panic alarms and be available to
tell the nature of the emergency to the arriving staff.
In the event of the panic alarm being pressed in the pool complex, this will sound in the office, admin
office, head and deputy’s room and the staff workroom. At least two members of staff will come in
support.
Of these two members of staff, one will return to the office and call the rescue services as required and
one will remain to help with the emergency as required.
The following procedures apply to these emergencies in the pool:
• Casualty in the pool
• Casualty on poolside
• Casualty in the changing room
• Staff as casualty

    a.   The trained lifesaver will conduct and co-ordinate the rescue.
    b.   Staff to follow their allotted tasks, as agreed at the beginning of the session.
    c.   Staff and pupils to leave the water at the earliest and safest opportunity.
    d.   Staff to remove pupils away from the pool side as calmly and quickly as possible and move to an
         appropriate area within the pool complex.
    e.   In the event of emergency evacuation , staff and pupils to use the unwrapped emergency space
         blankets located by the fire exit to keep themselves warm.
    f.   The lifesaver to remain with the casualty until emergency services arrive
    g.   Office staff will inform parents/carers as required at the time, head or deputy to provide follow up
         contact.
    h.   All staff involved in the emergency will be given time after the incident to talk it through and
         support.

•   Seizure in pool
    After the panic button is pressed, the lifesaver will support the casualty in the water, away form the
    sides until the seizure has subsided (within the safe time limits). If the safe time limits are exceeded
    then emergency medication needs to be administered. Land the casualty and deal with this according
    to the child’s individual procedures.
•   Suspected spinal injury
    After using the ‘Head Splint’ method, casualty to be moved as little possible ,ambulance service to be
    told possible of spinal injury

•   Fire at the pool
    Raise the fire alarm (call point located by emergency exit). Everyone to leave by fire exit, using space
    blankets and move calmly to the muster point to the left of the pool fire exit. Usual fire evacuation
    procedures to be followed.

•   Fire in school building
    Upon hearing the fire alarm, follow usual school evacuation procedures as above
•   Structural failure
    In the unlikely event of dangerous structural failure occurring (ie ceiling collapsing) evacuate the pool
    area as quickly as possible, pressing the panic button if there is time.

•   Extreme pupil behaviour
    Use panic alarm to call for help, remove swimmers from pool and poolside as safely and quickly as
    possible.

•   Excrement in pool
    All swimmers to leave pool, remove excrement with net, inform site manager as soon as possible,
    inform next users that pool is out of action. Depending on the severity of contamination, the site
    manager may ‘shock dose’ the pool.

    ALL EMERGENCIES TO BE REPORTED TO HEADTEACHER AND RECORDED IN FILE
                          LOCATED IN VIEWING ROOM


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Description: Pool Procedures